Outlook - Introducing Office 365 Groups Tutorial
In this video, you will learn about introducing Office 365 Groups.
The video covers the benefits of collaborating with Office 365 Groups, such as having a shared inbox, calendar, file repository, and notebook.
It demonstrates how to create a group, invite colleagues, start conversations, share documents, and make changes to shared documents.
This will help you streamline collaboration and improve productivity with your team using Office 365 Groups.
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Leverage Variables with Power FX in Power Automate
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Understand the Concept of Variables and Loops in Power Automate
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Add Conditional “Switch” Actions in Power Automate
- 03:58
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Add Conditional “IF” Actions in Power Automate
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Create an Approval Flow with Power Automate
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Create a Scheduled Flow with Power Automate
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Create an Instant Flow with Power Automate
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Create an Automated Flow with Power Automate
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Create a Simple Flow with AI Copilot
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Create a Flow Based on a Template with Power Automate
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Discover the “Build Space”
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The Power Automate Mobile App
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Familiarize Yourself with the Different Types of Flows
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Understand the Steps to Create a Power Automate Flow
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Discover the Power Automate Home Interface
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Access Power Automate for the Web
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Understand the Benefits of Power Automate
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Add a third-party application
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Send a survey or questionnaire by email
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Collaborate directly during an event with Microsoft Loop and Outlook
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Create a collaborative email with Microsoft Loop and Outlook
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Streamline Note-Taking with OneNote and Outlook
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Create your reservation page for appointment booking (Bookings)
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Share a document securely with Outlook
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Block a sender
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Identify a fraudulent email
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Prevent transfer for a meeting
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Prevent the forwarding of an email
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Protect an email by encrypting
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Provide an overview of best security practices in Outlook
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Recover deleted items
- 01:09
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Recall or replace an e-mail message
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Respond to invitations as a delegate
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Use a Shared Mailbox
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Create and Manage Appointments in Delegated Calendars
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Send Emails on Behalf of Someone Else
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Mailbox Delegation Setup
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Calendar Delegation Setup
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Grant delegate access in Microsoft 365 administration
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Making changes to a text
- 00:38
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Consult the adoption of Copilot through Viva Insights
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Search from emails with Copilot
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Using Copilot in OneNote with Right-Click
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Organizing OneNote with Copilot
- 00:46
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Tracking changes in a Loop page with Copilot
- 01:16
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Summarizing a Loop Page with Copilot
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Generating Loop Content with Copilot
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Send invitations or reminders with Copilot
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Generate formulas from a concept
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Analyzing a OneDrive file with Copilot
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Analyzing multiple OneDrive documents with Copilot
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Use the Meeting Dashboard
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Respond to a Meeting Poll
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Create a Meeting Poll
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Display Three Time Zones
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View Other Calendars
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Open a Shared Calendar
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Share Your Calendar
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Use the Scheduling Assistant
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Use the Immersive Reader Feature
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Dictate Your Email to Outlook
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Translate Emails in Outlook
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Make Your Outlook Signature Accessible
- 01:12
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Add Accessible Tables and Lists
- 02:32
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Improve the Accessibility of Images in Emails
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Improve Email Accessibility
- 02:02
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Send Automatic Out-of-Office Replies
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Prepare for Time Out of Office (Viva Insights)
- 02:08
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Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
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Delay Email Delivery
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Use Conversation View
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Clean Up Your Inbox
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Organize Your Messages with Rules
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Use Categories
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Easily Sort Your Mails
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Automate Routine Actions
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Create an Email Template
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Create a task from a message
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Share a task list
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Create a task or reminder
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Task Module Overview
- 01:56
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Manage Teams online meeting options
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Edit or delete an appointment, meeting or event
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Create a reminder for yourself
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Respond to a meeting
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Create an appointment or meeting
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Create different types of events
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Edit and customize views
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Presentation and introduction to the calendar
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Search options
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Sort and filter emails
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Request a Read Receipt or Delivery Confirmation
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The Bcc Field in Detail
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Save and Print a Message
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Insert Elements in Emails (Tables, Charts, Images)
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Attach files efficiently in Outlook
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Process an incoming message
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Send an Email and Create a Draft in Outlook
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Organize into Folders
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Set Your Work Hours in Outlook
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Create and add a signature to messages
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Manage new message notifications
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Change the default font of your emails
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Manage Views
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Add and manage multiple accounts on Outlook
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Explore the Interface
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Introduce the new version of Outlook
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Survey Consumer Satisfaction Panel with ChatGPT
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Enhance Your Product on Social Media with ChatGPT
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Write a Product Description with ChatGPT
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Structure Your Product Launch Project
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Initiate a Market Research Study with ChatGPT
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Manage Storage Space
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Synchronize Your Teams and SharePoint Files on Your Computer
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Use Documents in a Synchronized Library Folder
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Make a File Request
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Restore Your OneDrive Space
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Find All Shares from the Same Person
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Modify Sharing Rules
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Check Granted Shares
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Protect My Document with a Password and Expiration Date
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Avoid Abusive Document Sharing
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Best Security Practices on OneDrive
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Use Recycle Bins to Restore Documents
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Search for Documents
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Use Document History or Restore a Document to a Previous Version
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Discover the Meaning of OneDrive Icons
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Sync OneDrive with a Computer
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Edit, Delete a Share
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Share and Collaborate OneDrive
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Power and Manage OneDrive
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What is OneDrive ?
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Personality and tone for a realistic rendering
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Format and example for optimal results
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The importance of context in your requests
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Precise task in conversational AI
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Basics of prompting with conversational AI
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What is a prompt ?
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Survey Consumer Satisfaction Panel
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Promote Your Product on Social Networks with Copilot
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Write a Product Description with Copilot
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Structure Your Product Launch Project
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Initiate a Market Study with Copilot
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Objectifs :
This video aims to demonstrate how Office 365 Groups facilitates collaboration among colleagues by providing tools for communication, document sharing, and project management, ultimately enhancing productivity and teamwork.
Chapitres :
-
Introduction to Collaboration Challenges
In today's fast-paced work environment, collaborating with colleagues can be quite challenging. Teams often face issues such as multiple conversations happening simultaneously, files scattered across various locations, and the need to coordinate numerous meetings. This video addresses these common challenges and introduces a solution through Office 365 Groups. -
Meet Katie: Launching a New Product
Katie is preparing to launch a new product and decides to create a new group within Office 365. In just a few seconds, she invites her colleagues to join the group. This group provides essential tools, including a shared inbox, calendar, file repository, and notebook, all designed to streamline the product launch process. -
Effective Communication and Collaboration
With the group established, Katie can initiate conversations with her team and share documents for collaborative work. Her colleagues can engage by posting messages and liking updates, fostering a dynamic communication environment. This feature enhances team interaction and keeps everyone informed. -
Garret's Experience with Outlook Groups App
Meanwhile, Garret, who is on the go, utilizes the Outlook Groups App to stay updated on his projects. He can easily make edits to the documents shared by Katie and request an impromptu Skype meeting. By mentioning team members, he can loop in related teams, ensuring everyone is on the same page. -
Utilizing Group Skype for Key Decisions
Back at the office, Katie initiates a group Skype meeting through Outlook. During this meeting, she opens the group's shared notebook to document key decisions that will contribute to a successful product launch. This integration of tools allows for efficient decision-making and record-keeping. -
The Future of Collaboration with Office 365
Office 365 Groups significantly simplifies collaboration among coworkers, making it easier to achieve great results together. The video concludes by hinting at more innovations to come in the future, promising even greater enhancements to teamwork and productivity.
FAQ :
What are Office 365 Groups?
Office 365 Groups are collaborative workspaces that provide shared inboxes, calendars, file storage, and notebooks for teams to work together efficiently.
How can I create a group in Office 365?
To create a group in Office 365, navigate to the Groups section in your Office 365 dashboard, select 'Create Group', and follow the prompts to invite colleagues and set up shared resources.
What features do Office 365 Groups offer?
Office 365 Groups offer a shared inbox, calendar, file repository, and notebook, enabling seamless communication and collaboration among team members.
Can I use Office 365 Groups on my mobile device?
Yes, you can use the Outlook Groups App on your mobile device to manage your groups, stay updated on projects, and communicate with team members.
How do I start a Skype meeting with my group?
To start a Skype meeting with your group, open the group in Outlook, select the option to start a Skype meeting, and invite the necessary participants.
What are the benefits of using Office 365 Groups for collaboration?
Using Office 365 Groups enhances collaboration by providing a centralized platform for communication, file sharing, and project management, which improves efficiency and productivity.
Quelques cas d'usages :
Product Launch Team Collaboration
A product launch team can use Office 365 Groups to create a shared workspace where they can communicate, share documents, and track project milestones, ensuring everyone is aligned and informed throughout the launch process.
Remote Team Coordination
Remote teams can utilize the Outlook Groups App to stay connected, manage tasks, and hold virtual meetings via Skype, allowing them to collaborate effectively despite geographical distances.
Project Management
Project managers can leverage Office 365 Groups to organize project files, schedule meetings, and document decisions in a shared notebook, streamlining project workflows and enhancing team accountability.
Cross-Department Collaboration
Different departments can form Office 365 Groups to collaborate on inter-departmental projects, sharing insights and resources in a centralized location, which fosters innovation and teamwork.
Training and Development
Organizations can create Office 365 Groups for training sessions, where participants can access shared materials, engage in discussions, and provide feedback, enhancing the learning experience.
Glossaire :
Office 365 Groups
A feature in Microsoft Office 365 that allows users to create a shared workspace for collaboration, including shared inboxes, calendars, file repositories, and notebooks.
Shared Inbox
An email inbox that multiple users can access and manage, allowing for collaborative communication and task management.
File Repository
A centralized location where files can be stored, accessed, and shared among team members.
Notebook
A digital space within Office 365 Groups where team members can take notes, share ideas, and document decisions collaboratively.
Outlook Groups App
A mobile application that allows users to manage their Office 365 Groups, stay updated on projects, and communicate with team members.
Skype Meeting
A virtual meeting conducted using Skype, allowing participants to communicate via video, audio, and chat.
Collaboration
The act of working together with others to achieve a common goal, often facilitated by tools and technologies.