Forms - Survey Your Teams on the New Digital Tools Video

In this video, you will learn how to survey your teams on the new digital tools using Microsoft Forms.
The video covers the process of creating a questionnaire, adding questions of different types, and customizing the design.
It also explains how to share the survey link with only people in your organization and how to view and analyze the responses.
This tutorial will help you gather valuable feedback from your teams and make informed decisions about implementing new digital tools.

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Objectifs :

This document aims to guide you through the process of implementing a digital survey using Microsoft Forms to gather anonymous feedback from associates regarding new digital tools in your organization. It outlines the steps for creating the survey, ensuring accessibility, and analyzing the results effectively.

Chapitres :

Introduction
In today's digital age, organizations are increasingly looking to implement new tools to enhance productivity and collaboration. Gathering feedback from associates is crucial for ensuring that these tools meet their needs and expectations. This document will provide a comprehensive overview of how to create an anonymous survey using Microsoft Forms, allowing for transparent and effective data collection.
Collecting Opinions
To successfully gather opinions from your associates, consider the following steps: - **Choose the Right Tools**: Microsoft Forms is an excellent choice for creating surveys due to its user-friendly interface and robust features. - **Ensure Anonymity**: Make sure the survey remains anonymous to encourage honest feedback. - **Accessibility**: Plan how to distribute the survey link to ensure all associates can easily access it.
Creating the Survey with Microsoft Forms
Follow these steps to create your survey: 1. **Access Microsoft Forms**: Locate Forms in your list of applications. If it's not available, check with your administrator. 2. **Create a New Form**: Click to start a new questionnaire. 3. **Name Your Questionnaire**: Give your survey a clear and descriptive title. 4. **Add Visual Elements**: Include an image that aligns with your organization's branding. 5. **Design the Questionnaire**: Choose from various question types, including: - Multiple choice - Single choice - Open-ended questions - Rating scales 6. **Select a Theme**: After completing the questions, ask Forms to suggest themes that match your graphic charter. 7. **Set Response Restrictions**: Choose the option that allows only people in your organization to respond.
Distributing the Survey
Once your survey is ready, you can distribute it effectively: - **Share the Link**: Post the survey link on your intranet to ensure all associates can access it easily. - **Accessing the Survey**: Associates can click the link and, being logged into their Office 365 accounts, will see the questionnaire directly.
Analyzing the Results
After collecting responses, you can analyze the data: - **View Results in Forms**: Navigate to the results section in Microsoft Forms to see the number of participants and a summary of responses. - **Export to Excel**: For more detailed analysis, you can open an Excel file to customize your data processing.
Conclusion
Using Microsoft Forms, you can create and distribute a survey without needing special skills. This tool allows for easy sharing and analysis of responses, ensuring that feedback from your associates is collected efficiently and effectively. By following the outlined steps, you can foster a collaborative environment where associates feel valued and heard.

FAQ :

What is Microsoft Forms and how can it be used?

Microsoft Forms is a web-based application that allows users to create surveys, quizzes, and polls easily. It can be used to gather feedback, conduct assessments, or collect data from participants in a user-friendly manner.

How can I ensure my survey remains anonymous?

To ensure anonymity in your survey, you can configure the settings in Microsoft Forms to not collect email addresses or any identifying information from respondents. This way, participants can provide honest feedback without revealing their identities.

What types of questions can I include in my questionnaire?

You can include various types of questions in your questionnaire, such as multiple choice, single choice, open-ended questions, and rating scales. This flexibility allows you to gather diverse feedback from respondents.

How do I share my questionnaire with others?

You can share your questionnaire by generating a link in Microsoft Forms. If you choose the option 'Only people in my organization can respond,' you can post this link on your intranet for easy access by your colleagues.

How can I analyze the results of my survey?

After collecting responses, you can view the results directly in Microsoft Forms. For more detailed analysis, you can export the data to an Excel file, where you can customize your analysis and create visual representations of the data.

Quelques cas d'usages :

Employee Feedback Collection

Organizations can use Microsoft Forms to create anonymous surveys to gather employee feedback on various topics, such as workplace satisfaction, new policies, or digital tool implementations. This helps management understand employee sentiments and make informed decisions.

Event Planning and Feedback

When planning corporate events, teams can use Microsoft Forms to collect RSVPs and feedback from attendees. This allows organizers to gauge interest, plan logistics, and improve future events based on participant feedback.

Training Needs Assessment

HR departments can utilize Microsoft Forms to assess training needs within the organization. By surveying employees about their skills and areas for improvement, HR can tailor training programs to meet the specific needs of the workforce.

Customer Satisfaction Surveys

Businesses can implement Microsoft Forms to create customer satisfaction surveys post-purchase. This helps in understanding customer experiences and identifying areas for improvement in products or services.

Market Research

Companies can use Microsoft Forms to conduct market research by gathering opinions and preferences from potential customers. This data can inform product development and marketing strategies.

Glossaire :

Microsoft Forms

A web-based application that allows users to create surveys, quizzes, and polls easily without needing special technical skills.

Questionnaire

A set of questions designed to gather information from respondents, which can include various types of questions such as multiple choice, open-ended, and rating scales.

Anonymous Survey

A survey where the identities of the respondents are not revealed, ensuring that participants can provide honest feedback without fear of repercussions.

Intranet

A private network accessible only to an organization's staff, used to share information and resources within the organization.

Office 365

A subscription service offered by Microsoft that includes access to various productivity applications and cloud services, allowing users to collaborate and work remotely.

Graphic Charter

A document that outlines the visual identity of an organization, including guidelines for logos, colors, fonts, and overall design aesthetics.

Excel

A spreadsheet program included in the Microsoft Office suite, used for data analysis and visualization, allowing users to perform calculations and create charts.

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to involve your team by gathering their opinions through a survey?

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Microsoft Forms is the ideal tool.

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To get started,

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go to the Microsoft 365 portal.

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Once logged in,

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click on the forms icon to access the app.

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In Microsoft Forms,

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click on new quiz to create your questionnaire.

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Give it a relevant name that reflects its content.

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And if you wish,

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add an image to make it more appealing and engage your team at first glance.

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Microsoft Forms offers a variety of question types to customize your survey

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according to your needs.

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For example,

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you can offer multiple choice questions

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that allow respondents to select one or more options from a list.

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You can also integrate rating questions that collect

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feedback in the form of stars or scores.

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Additionally,

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various other question types are available,

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including open-ended questions,

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rankings,

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Leichardt scales,

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and more.

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Feel free to combine these question types to make

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your survey more dynamic and obtain enriching responses.

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Once your survey is finalized,

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choose a theme for the design.

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An appealing visual can increase participation rates and

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make the experience more enjoyable for your team.

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To distribute your survey,

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click on collect responses.

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In our example,

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we will share it in a Team's channel.

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By integrating the survey directly into Teams,

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you make it easily accessible for your team members who already use this tool daily.

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This encourages participation and simplifies the process for everyone.

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Don't forget to select the option.

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Only people in your organization can respond

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to maintain the confidentiality of responses

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and ensure that only the relevant individuals have access.

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Once the survey is shared,

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team members can simply click the link in the team's channel to respond.

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The results will be visible in real time in your form space,

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allowing you to track response trends and adjust your actions accordingly.

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If you wish to delve deeper into the analysis,

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you can export the results into an Excel file.

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This gives you the opportunity to perform more detailed analysis,

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create charts or pivot tables,

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and better understand your team's opinions and suggestions.

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Involving your team in the decision-making process strengthens their

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engagement and supports the successful adoption of new tools.

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Microsoft Forms makes this process simple and efficient

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while centralizing the essential information.

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