FindTime - How to get organized with a common calendar Video

Ready to master organization with a shared calendar? Discover how to streamline teamwork and communication using Outlook groups in 'How to Get Organized with a Common Calendar'. Learn to create a secure workspace, centralize information, and easily manage deadlines—all while ensuring everyone stays in the loop. Press play now for your ultimate guide!

02:12
2650 views

Organize
New

00:00:06

so I need to collaborate easily

00:00:08

and set important dates to be as efficient as possible.

00:00:11

How can I create a group with a shared calendar?

00:00:15

Collaborating with many people doesn't make the task easier on a daily basis.

00:00:19

I need to set up a secure workspace that's accessible to selected individuals.

00:00:24

So I create an Outlook group in just a few clicks.

00:00:33

I will choose the members of the group.

00:00:36

And they will receive a notification upon joining.

00:00:40

Everyone can use it with all the available tools.

00:00:44

I will also create a team's team from this group

00:00:46

to centralize and communicate easily with my colleagues.

00:00:50

Everyone will be able to contribute without difficulty to the

00:00:54

file I need and to efficiently prepare my quarterly report.

00:00:58

With the team's tools,

00:00:59

I no longer need to spend time collecting the various pieces of information.

00:01:03

Everything is centralized here.

00:01:06

Several channels can also be created to organize different topics.

00:01:11

This way conversations don't get mixed up.

00:01:16

And collaborators can discuss ongoing tasks using the group calendar.

00:01:21

Everyone knows the important deadlines,

00:01:23

meetings,

00:01:23

and appointments related to team members.

00:01:26

I can associate a notebook in the form of

00:01:28

tabs that everyone can contribute to during meetings.

00:01:32

My collaborators can consult and access it easily.

00:01:36

Now,

00:01:36

I want to present this new workspace to them,

00:01:38

but most of my colleagues are on different sites,

00:01:41

and traveling is not an option.

00:01:43

I will organize a meeting to work with them as if we were in the same room.

00:01:48

To find a suitable time for everyone,

00:01:49

I want to offer several options

00:01:52

and allow everyone to provide their preferences.

00:01:54

I select a few dates,

00:01:56

I confirm,

00:01:57

and the members receive a notification.

00:02:00

Like a poll,

00:02:01

they can choose the available dates.

00:02:03

All members have access to the latest information,

00:02:06

dates,

00:02:06

and updates,

00:02:07

reducing the risk of having outdated or incomplete data.

Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

RELATED COURSES This video is part of the following courses

2942 Views

Microsoft Outlook Video Training – Intermediate

Through a logical progression of video tutorials, discover the intermediate features of Microsoft Outlook: Sorting & searching your mails, O...

ALL COURSES