Teams - How to involve participants in decision making in a Microsoft Teams' meeting Replay

In this video, you will learn how to involve participants in decision making during a Microsoft Teams meeting.
The video covers the steps to engage participants and gather their input, ensuring a collaborative decision-making process.
This will help you facilitate effective teamwork and make informed decisions within your Microsoft Teams meetings.

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All right, so, welcome aboard everybody,
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my name is Dina.
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Today we are about to start a session
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on how to involve participants in
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decision making in Microsoft Teams meeting.
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So for now, we're just a three of us,
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but if we happen to be more people later on,
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I advise for everybody to mute their
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microphone as this session is being recorded,
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we want to avoid background noises,
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but feel free anytime you have questions
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you don't have to raise your hand,
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you can just activate your mic and
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ask me the question as I go along.
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OK, anything OK, good?
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All right, that sounds.
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Right, uh,
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so the instructions are appearing here again,
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scratch that part and let's move on.
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The plan for this session
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today for the next 45 minutes.
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Those are the items we'll cover together.
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First,
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we'll see how to prepare a meeting together.
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We gonna see how to plan a
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meeting in outlook and teams.
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Will use either the scheduling
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assistant or the find time.
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Is everybody familiar with fine time?
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When I mentioned that word.
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No, no OK I can imagine,
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but no one has used that yet right?
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OK, scheduling assistant.
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Everybody's comfortable with that term.
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Scheduling assistant for meetings.
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No, not either. OK,
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so we'll go over that as well.
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Don't worry and we'll also see how to
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manage the waiting room and presenters.
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Uh, basically,
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when you're going to organize a meeting,
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sometimes we can be a number.
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Let's say five people in a meeting,
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and perhaps I'm organizing the meeting,
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but there will be other people
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presenting also in that meeting.
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The idea is to have control on
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the options in that meeting,
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like who can speak out,
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who can share items, documents,
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share their screen to show things.
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You can mute microphone or not,
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so sometimes you give them the autonomy
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for everybody equally to be able
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to either launch the video camera
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or share a screen share documents.
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But sometimes if you have a large
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number of people you wanna make
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sure that everything is structured.
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I'm going to list who's the
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owner of the meeting is.
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If I create it,
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I'm the one who controls everything,
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but then I can decide if I have
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another colleague or two that
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needs to present also during that
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meeting and so they will have
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more rights than the others.
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So this way we are structuring.
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Meeting is not chaotic.
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We know when to speak by raising
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our hands or lowering our hands.
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We allow whether they can show reactions
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or not at any point in time we can
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activate or disable these options.
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We're going to see how to prepare
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work items ahead of time.
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Yes, go ahead,
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can we also call call a person on
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the spot during during a meeting?
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Maybe we are free for person
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and talking about.
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An issue we we say,
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OK,
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we we we need to to to listen the opinion of
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Mario can we call Mario and sometimes I have.
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Yes, you can.
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Either do it.
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Difficult to to to to add a
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person a new person a new.
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Like you mean somebody who was not
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initially invited in the meeting?
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Yeah continuously,
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you wanna add somebody?
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Yes,
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I will show you how you can
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quickly copy a link to the meeting
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and forward it either via chat
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or via outlook to someone else.
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OK,
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so they can join the meeting
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instantly as well of course.
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Umm, so again, uh,
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after preparing the meeting,
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we'll move on to using a whiteboard.
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And the whiteboard, just like at school,
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we have a blackboard,
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but this time we have a whiteboard
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where we can brainstorm with others
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and there are other certain third
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party tools that we can use also
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to collaborate in a meeting and
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we will see that together there
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are different functionalities.
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After this,
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we'll see how to launch a survey
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in Microsoft forms.
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Uh, survey is basically,
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you know,
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to ask any type of questions we
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need people to vote on any issue.
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We'll see how we can prepare this either
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ahead of time or during a meeting instantly.
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Or even afterwards,
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if you need an afterward,
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uh, post feedback,
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let's say.
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Then we'll see how to use the
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subgroup feature in a meeting.
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And locate the exchange data after
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that meeting. Whatever happened.
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We want to be able to locate that
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information, so we'll see how
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to locate all the exchange data.
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Any type, whether it's the survey,
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whether files were exchanged in the chat.
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We'll see how to locate those right after,
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so our objective today really is to
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organize meetings efficiently and use
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the right tools in decision making.
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So the first part to prepare a meeting.
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We'll go with the theory.
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First, we're going to see how to organize
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the meeting in Outlook and then we will,
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uhm, so we're preparing the items
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for the meeting ahead of time and
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we will prepare them as well.
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In teams there are functionalities
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that exist in outlook and some
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functionalities that only exist in teams,
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and we'll see that for the people
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that did not use fine time before.
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Maybe you are familiar with the word doodle,
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which is avoiding tool on slot times.
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We know that when we work with.
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People inside the same company
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we normally have access to their
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calendars at least a minimum access,
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so we know when they're in the office
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or not when they are available,
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or when they're in meetings.
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And so it's practical to organize a meeting.
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That way.
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We already know when they're
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available or not,
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but the problem is when we're
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dealing with consultants, vendors,
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people outside the company,
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we don't have access to their
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calendar and there are two tools.
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Either you use the scheduling
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assistant in outlook for internal
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people so people that work with us,
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we can see their calendar and we can
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choose the ideal slot times for all of them.
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We find the common point
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where everybody's available,
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and we normally with the schedule assistant,
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can only offer one date with
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one specific time.
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But the advantage of find time
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is that whether it's for inside
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people or outside people I can
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offer at least 20 slot times,
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so I know if I've invited 20 people.
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Five are outside the company.
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If I offer 20 slot times,
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I'm sure statistically that
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one will work for all of us,
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so it's a voting tool.
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So that's the vote that you do prior
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to create the actual meeting with the
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details and adding the information in.
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And then we'll see how to include work
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items like if I'm preparing a meeting,
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maybe for translation when
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I'm gathering my people,
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I wanna make sure that they have
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all the information with them.
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So if I have to bring in the Excel
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spreadsheet that shows the clients
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I need to do translations for the
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quantity of items that need to be
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translated and maybe in different
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languages and my colleagues,
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maybe one has to translate in Italian,
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maybe has one has to translate in
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English or French and so on, and I will.
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Be able to say OK,
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we are translating this document
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in three languages.
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We're giving ourselves that many days,
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and then validating information later.
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On all this,
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I want to prepare this ahead of time.
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I don't want to be spending time during
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the meeting locating this stuff,
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so I'm going to ask all the colleagues
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that are involved in that meeting
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to prepare all the stuff we needed
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for the meeting ahead of time.
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And we can do it in some of it in
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outlook and some of it in teams,
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and then we'll see how to manage
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these options of how we're
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forwarding the invitation.
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You know when he invites somebody in Outlook,
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uh, or teams?
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Now they have added the functionality,
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but it's better in outlook
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you have three options.
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Uh, you can either create an invitation
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and you invite a group of people
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and you can let them decide for
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themselves whether they can forward
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an invitation to someone else.
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Or they can, for instance.
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Uh, uhm, propose a new time.
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If they're not happy with the time,
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I'm scheduling the meeting in,
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or I can remove this possibility and say no.
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I'm inviting you,
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and it's the requirement you don't
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get to change the date or time and
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you cannot forward this confidential
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invitation to anyone else.
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All this can be adjusted.
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And then we'll see also that during a
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meeting we have the chat window where
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we can prep work ahead of time as well.
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Uh,
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so in there I can launch a
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conversation before actually
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before the actual meeting date.
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And suggest to everybody.
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Hey, don't forget to bring this or that.
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If you have any ideas for that meeting,
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please bring them to me now.
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So in one week we can go ahead
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and we have everything under
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us and we were able to go ahead
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and proceed with our decisions.
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So let's go now into teams.
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So I'm going to use an existing example,
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but in teams already everybody
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should know your profile appears.
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Here you have something that's
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called the status durability status.
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It's automated,
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it's actually synchronized with whatever
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you put in your outlook calendar.
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If I put in my calendar that
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I'm in a meeting or do,
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or I blocked an event.
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It will know when I'm
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available or not available,
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so the other users when they're
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trying to reach me in outlook,
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they're going to see those
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different statuses and everybody
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should be familiar with those.
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It's a bit like those social networks,
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so it shows the available busy do not
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disturb the difference between those two.
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We all know,
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I think by now that the do not
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disturb means you no longer get
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any calls or notifications the
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minute you start launching a call,
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or you go into a meeting.
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Usually you get that status,
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but you can create exceptions.
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Like no one can disturb me,
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but this one person.
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And that would be in the
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adjustment settings here settings.
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Just know that it's very practical
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for privacy managed prior
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priority access.
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And here, for instance, my supervisor,
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I did add him so when I'm having a
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meeting with you guys at the moment,
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if there's any emergency he can reach
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me anytime I will see the notifications.
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Everybody's familiar with that.
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A little yes or a little no.
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No yes so no. Yeah you are familiar.
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You know you can add the names like so.
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And if you change your
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mind or maybe later on,
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it's no longer needed.
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You can remove that person
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from that exception list.
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Alright, so I'm just gonna proceed.
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So here we have our search bar to locate
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our files and we have all these buttons.
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The button where it shows all
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our entire activity in teams.
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We have the chat button.
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This is like for a one on one conversation.
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And remember,
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when you click on the button teams,
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that means automatically you're having
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a conversation with the entire team or
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the members from a particular channel
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and the way you distinguish both is
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that in a team you see the word hosts,
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so you're posting a conversation and
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everybody at any time that belongs to the
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teams channel can see that conversation.
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So when I click on post and
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everybody that belongs to that team,
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they can see the conversation.
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But on the other hand, when I create a chat.
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You will notice that the button
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here is says chat.
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It's a one on one conversation.
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It's a private discussion that
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can be built up to a group chat,
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but it's still considered as private.
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It's no longer team collaboration,
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but for instance if I wanna add
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people to that conversation,
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maybe now I'm starting conversation
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with Danielle.
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I can add more people here,
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so just so he knows I'm just
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going to say test hi.
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And if I want to invite more
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people in a new conversation,
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teams respect the confidentiality
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at that level.
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So if I'm adding for instance, tarsier.
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Because we need to work on a
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particular project together.
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Let me add another person,
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Lisa Elliott, as a guest, why not?
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I add this conversation because I am now
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involving 2 new people in the conversation.
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The history of the conversation
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with Danielle has disappeared.
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So Starchier and Lisa
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cannot see what we spoke of.
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Danielle and I and.
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So in this part here you have also,
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after you send the first
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message to the group hello all.
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This team was already created
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group collaboration, but if I
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wanna switch to a new team name,
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know that you have the
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possibility now to switch it.
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For instance here we'll call it.
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Uh, let me see.
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Today's is gain in productivity, why not?
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So maybe no decision making.
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So just like that, I can personalize
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a conversation so we know when we
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start a new conversation we always
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have the button chat files and the
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little plus button is basically
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to create shortcuts towards your
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favorite applications or websites,
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for instance or SharePoint sites.
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So here you can see the list of tiles
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of applications that are offered.
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If you don't see all of what I'm
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showing here, it depends on the license
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and what your IT administrator has.
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Allowed in your company since I'm doing
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demonstration of Microsoft Tools,
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I have pretty much access to a lot of stuff,
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so this is applications.
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If I wanted to create a shortcut
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towards a website.
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I would use the website app and I could
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say for instance the name of the website.
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So it was YouTube.
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I would say YouTube and I would
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just copy the link to the video
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in YouTube that I wish to show.
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If it's a SharePoint site of a team,
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I can put the name of the team
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here and actually copy paste the
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home link in that window.
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Is everybody comfortable with
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that or you want me to demonstrate
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how to copy paste the link?
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I think everybody's comfortable or not.
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Don't worry,
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activate your mic and let me know.
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It's good you have to go on the website
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address and copy and yeah control C
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Control V and just yeah the URL here,
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But if it's a SharePoint site,
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remember it has to be the home page.
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That's all I have to say on that point, OK?
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So I'm gonna close that.
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So here you could have added any other
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apps you could have been like a OneNote
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if you want to create a new OneNote,
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a new Word document and so on.
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You can also do it from here
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or a stream site for instance,
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or even a whiteboard that would
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be on a private conversation.
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But today we're going to see how to
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collaborate with people in teams.
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So now I'm in teams,
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so the first thing is I need
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to plan a meeting.
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So let's say today I'm gonna be working
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with group Pick Bois over here.
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You see,
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I have different channels
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and the general channel.
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Usually when you create a team,
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there's automatically one channel
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that is created is a general channel
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that means all the Members that I've
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invited into that team have access
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to the general channel for sure,
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and usually it starts off with
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posts and files and a wiki.
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I don't like the wiki.
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Normally I like to put a OneNote
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instead of the wiki onenotes
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that's automatically there.
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Everybody's familiar with OneNote a little,
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yes or no.
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No, yes, you don't use OneNote yet.
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OK, so yes, before you go,
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and what about?
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And yes, do you use OneNote?
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No, no not either.
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OK, so we're gonna look at that as well.
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So here. Uhm, where I was is
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so we're gonna plan a meeting
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we're gonna start so the first
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thing you should know what does
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outlook and teams have in common?
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Anybody?
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When the planner, the planner, the yeah,
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the calendar exactly calendar,
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so yeah calendar or the calendar in outlook,
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they're synchronized,
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so I can start the meeting either from
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teams or I can do it from Outlook.
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I'll do it purposely from Outlook
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and then move on to teams,
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so let's do it this way.
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So in outlook. I have my calendar.
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Sorry I didn't do it right.
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Got to bring it from the other window here.
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Alright, so today's date we are the 25th.
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So if I want to create a meeting
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and I'm gonna purposely do it
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late in the evening just so that
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I have a spot here available.
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So new meeting. So we go to create
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a new meeting request. Here we go.
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Of course, before you you you
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have to create the the the team.
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Not necessarily. You can create a
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meeting without a team, of course.
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Yeah, I can do it also later afterwards
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and add the team after from here.
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Remember when you create a team,
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you normally have an e-mail address for
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the team or the name of the team actually.
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So that means that if I
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wanted to invite Group Peak.
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I could just type the name group pigboy here.
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OK, and you see when I hover over the name
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of group you can actually also see the
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e-mail address for the group you see here.
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Info pigboy at Mandarin dot Academy.
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So I could have also used the e-mail
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address of the group to invite them.
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Like so. Just as you would type
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in the address of somebody.
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External to the company, for instance,
00:17:37
that's already in my contact list.
00:17:38
There you go. You see what I mean?
00:17:41
So you can people inside outside the company,
00:17:43
unless it's been restricted in your company,
00:17:46
but normally we have the possibility to
00:17:48
invite people on both ends and also so I
00:17:53
can invite a team or I can invite a person
00:17:57
I can invite even the channel of a team.
00:18:01
We'll see that in a minute,
00:18:02
but I'm not going to do it that way.
00:18:04
So here I'm creating the meeting.
00:18:07
So in my place and I think for everybody
00:18:09
it should be that same way as the middle.
00:18:12
I started meeting by default it starts
00:18:14
a teams meeting, if it does not do
00:18:17
it by default in your environment,
00:18:19
that means you have a button
00:18:20
here that says add teams meeting.
00:18:23
Is this right for everyone?
00:18:26
Yes and yes. Can you repeat?
00:18:28
Excuse me, uh.
00:18:31
Can you repeat the the I'm gonna
00:18:33
start over again?
00:18:34
Let me close this window.
00:18:38
When you are in the calendar,
00:18:39
you can do a right click and
00:18:41
you see new meeting request yes.
00:18:44
Now when I click on that in some companies.
00:18:48
The the link here of invitation for
00:18:50
teams does not appear automatically.
00:18:52
OK, so if that's the case,
00:18:55
there's a button teams on top that
00:18:56
says add teams meeting you see
00:18:58
everything but here because it's
00:19:00
been installed by default and I think
00:19:02
for now it's been upgraded that way.
00:19:04
If no one has blocked it,
00:19:05
it shows the teams link over here,
00:19:07
but if I don't want it to be a teams meeting,
00:19:09
maybe you are required to work in
00:19:12
the office that day for the meeting.
00:19:15
So you're gonna say don't host online,
00:19:17
you see that?
00:19:18
OK so you click on that,
00:19:20
we'll know it's not an online meeting if you
00:19:22
leave by default it's on an online meeting,
00:19:24
so it's a teams meeting.
00:19:25
The other thing is the
00:19:26
meeting options you have.
00:19:27
They added the button here as well.
00:19:30
That's the meeting options it will
00:19:32
take you straight to the meetings
00:19:35
in team you know the black window.
00:19:37
And hold on. I hope we're not cut off.
00:19:45
Can you all hear me for now?
00:19:49
Yes, good yes yes, I can just want to
00:19:51
show you this is the window where you
00:19:53
can adjust the meeting options from
00:19:54
the get go like who can bypass the
00:19:56
lobby when they go into the meeting.
00:19:58
I said everyone but you can block that.
00:20:02
You see this, you have your options.
00:20:03
People in my organization,
00:20:05
trusted organization and guests or only me.
00:20:08
So that means they will be in a
00:20:09
waiting room and you will have to
00:20:11
give them access one by one when
00:20:12
they come into the room.
00:20:14
They cannot go in directly.
00:20:16
You see the difference?
00:20:19
Yes, if I know is this real?
00:20:21
Yes OK, you go Cebu all good.
00:20:25
Yes yes yes. Alright,
00:20:27
so this is the first choice.
00:20:29
You can also so all these items you can
00:20:31
check or uncheck if you want them or not.
00:20:34
So who can present this
00:20:36
is important again here.
00:20:37
In that meeting I'm allowing everybody
00:20:39
to show their screen and show documents
00:20:42
and take over for presentation,
00:20:43
even the guests.
00:20:44
But if you don't want that to happen,
00:20:46
maybe I'm having a meeting with 50 people
00:20:48
and I don't want to give them that freedom.
00:20:50
I want to choose and pick
00:20:51
and choose at the time.
00:20:52
Who's gonna do what?
00:20:53
So here I can say by default.
00:20:55
Only me can be presenter or I
00:20:57
can say specific people and then
00:20:58
in this case I'll just have
00:21:00
to add the name of the user.
00:21:03
So those are the different options
00:21:05
you have every time you can allow
00:21:07
Mike threatened attendees or not.
00:21:08
It depends on the type of meeting
00:21:10
you you are putting together.
00:21:12
Are they meant to collaborate or they
00:21:14
here to just assist an ascending meeting?
00:21:16
That means I'm just presenting a new
00:21:18
product and they just have to listen.
00:21:19
They cannot talk, you know.
00:21:21
So maybe I will just mute the mic and
00:21:23
probably allow just to chat and so on.
00:21:25
So all these things can be adjusted record
00:21:28
automatically every time I launch a meeting.
00:21:30
Do I want the recording to go on or not?
00:21:32
Allow camera for attendees.
00:21:33
Do we want to show each other
00:21:35
on camera or not?
00:21:36
If it's a meeting with 100 people,
00:21:38
I probably don't want that because then
00:21:40
it's going to slow down the bandwidth and
00:21:42
I just want we want to show myself on
00:21:44
camera so all those are meeting options.
00:21:46
So we have those meeting options
00:21:49
within the meeting room of teams
00:21:51
or we can do it from here.
00:21:53
The thing that is interesting
00:21:55
as well is this option here.
00:21:56
This is an outlook option.
00:21:57
They brought it in teams.
00:21:58
We'll see how, but those are the
00:22:00
options you can check or uncheck.
00:22:02
So I request responses.
00:22:03
Definitely they have to give me a
00:22:05
response so I have to know who's
00:22:06
going to be in that meeting.
00:22:08
Maybe I don't want it to be a requirement,
00:22:10
so I just uncheck so you see.
00:22:12
Allow new time proposals, do I?
00:22:14
No, I don't want to give them the
00:22:16
possibility to change the time.
00:22:18
Do I want to allow forwarding
00:22:19
of the invitation?
00:22:20
Maybe not.
00:22:20
If it's a confidential meeting,
00:22:21
I will remove that now.
00:22:23
I want request responses.
00:22:24
That means definitely I want to know
00:22:26
who's going to be in that meeting
00:22:27
because it's the confidential meeting.
00:22:29
The other thing.
00:22:29
And now I'm going to say what type
00:22:31
of meeting it is, so decision.
00:22:33
On new product.
00:22:37
So here I'm just going to list
00:22:39
the people I want to invite
00:22:41
to that meeting the required.
00:22:44
And the optional.
00:22:54
So decision on a new product,
00:22:56
we're going to brainstorm together.
00:22:57
Maybe I want to include stuff
00:22:59
so normally we all used to
00:23:01
including things in the outlook,
00:23:03
but it's not gonna show in
00:23:04
the library for that meeting.
00:23:06
So I'm just going to show you 2 examples.
00:23:09
I'm just putting anything in there.
00:23:10
It doesn't matter and outlook item,
00:23:12
if it's uh, from my inbox,
00:23:15
for instance Trello.
00:23:16
I wanna collect something and here
00:23:17
I have the choice to either make it
00:23:19
appear as a text only or attachment.
00:23:21
I'll leave it as an attachment.
00:23:23
So I can prepare different
00:23:25
things and remember you have a
00:23:27
new functionality where you can
00:23:29
dictate in any language you want.
00:23:31
The dictation brings this toolbar.
00:23:39
Remember the minute you click on
00:23:40
the mic, the mic is activated.
00:23:42
When is dark blue. So.
00:23:47
Anything I say now the machine
00:23:48
will write it for me. Comma I no
00:23:51
longer need a secretary. Period.
00:23:56
This is a list of things that everyone
00:23:58
should bring at the meeting. Period.
00:24:05
So we saw that.
00:24:07
That works beautifully,
00:24:08
so that can save you time.
00:24:10
And the other thing as well.
00:24:12
We can add meeting notes directly from here.
00:24:16
So we can include a OneNote
00:24:17
that's intended for that meeting.
00:24:19
If it's a, UM, spontaneous meeting.
00:24:21
But if it's a meeting that belongs
00:24:23
to a team that you have regularly
00:24:24
with a team that I'm gonna use the
00:24:26
OneNote that belongs to the team.
00:24:27
So I'll do that later.
00:24:29
But know that you have the option here.
00:24:31
So now that I've created
00:24:33
the meeting from here,
00:24:34
the other thing is I invited those people,
00:24:36
but I don't know if they're available or not,
00:24:38
and I'm gonna invite also as a requirement,
00:24:40
a guest. Uh,
00:24:41
I'm going to use my Yahoo account like this,
00:24:45
so now you see you have a guest.
00:24:47
So the button I was telling you all
00:24:49
about the find time button right here.
00:24:52
New meeting poll,
00:24:53
test equivalent of doodle.
00:24:55
So I either have the option if I
00:24:57
only invited people from the company,
00:24:59
I would probably use the scheduling
00:25:01
assistant because I have access to their
00:25:03
calendars and all I got to look for
00:25:05
is whether they're available or not.
00:25:06
The scheduling assistant
00:25:08
basically looks at all the people,
00:25:10
the ones that are in the office is going
00:25:11
to tell me when they're available or not.
00:25:13
So I'm looking for a blank spot like this.
00:25:17
If I don't know what the symbols represent.
00:25:20
I'm gonna bring this down if
00:25:22
I can hold on here.
00:25:24
The symbols are appearing here you
00:25:26
you can see you can see the other.
00:25:29
The other planning only if they
00:25:33
allow the this or anyway.
00:25:36
The way it is, normally, UM,
00:25:38
tweaked together in the company,
00:25:41
is that by default I can see
00:25:43
minimal of all my colleagues.
00:25:45
At least I will know when they
00:25:47
are inside the office or outside
00:25:48
the office when they are in the
00:25:49
meeting or not in meeting.
00:25:51
I don't see the details of what's
00:25:52
in the meeting unless I have
00:25:54
given them special permissions.
00:25:55
OK, OK,
00:25:57
so this is what.
00:25:59
So now this would show me that
00:26:01
everybody's available and the ones that
00:26:02
have these scribbled Gray lines like this.
00:26:04
That means they're offline.
00:26:06
I don't have access to their calendar,
00:26:08
so this could be the guests.
00:26:10
The people that don't belong to my company,
00:26:11
I will see them always that way,
00:26:13
so I have no idea if they're available or
00:26:15
not and if I use the scheduling assistant,
00:26:17
it will only invite for one
00:26:19
date and one specific time.
00:26:22
So if they say no,
00:26:22
I cannot make it.
00:26:23
I have to start this whole
00:26:24
procedure over again,
00:26:25
so This is why I don't like to
00:26:27
use the scheduling assistant if I
00:26:28
have to deal with external people,
00:26:30
I'm going to go back to the
00:26:31
meeting tab here and I'm going to
00:26:33
use the new meeting poll.
00:26:34
So maybe on your end you can
00:26:36
look at your outlook right now.
00:26:37
See if you have that button.
00:26:38
Normally it should be there by default.
00:26:52
Everybody has it.
00:27:00
Normally I use the web the web.
00:27:05
Version of Outlook,
00:27:06
so I don't think I have no no.
00:27:09
There is. Also there should
00:27:09
be there by default as well.
00:27:11
There it should be there.
00:27:12
The outlook online has it.
00:27:15
They added it, yeah.
00:27:17
I haven't this button.
00:27:20
You don't have this button.
00:27:21
This is the desktop application
00:27:22
you're talking about,
00:27:23
like mine right now, right?
00:27:24
Not the online version, right?
00:27:26
Uh yes, OK.
00:27:27
So if you need to add it just so you know.
00:27:31
When you go to the uh home
00:27:33
tab here from your inbox,
00:27:35
of course you have to be in the inbox,
00:27:36
not on the calendar.
00:27:42
So home tab.
00:27:46
I'm in my inbox.
00:27:50
And I don't know what there's a delay
00:27:53
in time here. OK, you see the ribbon.
00:27:56
If you don't have it appearing here,
00:27:58
there's something that's called get add INS.
00:28:02
And just know you can type in find time.
00:28:07
Have not blocked it,
00:28:08
of course that was gonna have
00:28:09
to see your IT department,
00:28:10
but normally it's very simple.
00:28:12
It's a small plugin that you add so find
00:28:14
time and it will appear on the list.
00:28:16
Here you click on it and then you
00:28:18
just have to click on add button.
00:28:20
I already added it so it doesn't show
00:28:21
it but there will be a blue button
00:28:23
that says add and all you have to
00:28:24
do is close outlook and launch it
00:28:26
again and it will be appearing there.
00:28:28
OK, going back to the meeting creation.
00:28:33
So now I'm going to go a bit
00:28:35
faster so to catch up on time.
00:28:36
So here I created a meeting and I'm
00:28:39
going to click on new meeting Paul.
00:28:42
So here I'm going to imagine.
00:28:45
Normally before I added those details,
00:28:46
this is the step I should have taken
00:28:48
first was the fine time to vote
00:28:50
on the slot times I'm proposing.
00:28:55
So here.
00:29:01
You see what I'm looking for is green people,
00:29:03
and when I hover over the silhouette
00:29:05
I can see who it represents.
00:29:06
This is me. Lisa Kalamo and so on.
00:29:09
The people outside the company
00:29:11
will be in great automatically,
00:29:12
So what I want is to propose dates
00:29:15
so I can choose the duration,
00:29:18
time for the meeting here,
00:29:19
whether it's 30 minutes or more,
00:29:22
I can choose the time zone over
00:29:24
here and for every single date.
00:29:26
What I don't want is red or purple,
00:29:28
red is busy and purple is tentative.
00:29:32
When you see that.
00:29:33
So every day, and I'm going to select
00:29:35
and of course I forget we were OK.
00:29:37
Here we go.
00:29:38
See here I have a lot of availability
00:29:40
and quickly I can suggest for every day.
00:29:45
Any dates quickly,
00:29:46
many slot times like this.
00:29:47
The man I see everything green.
00:29:49
I know all the people inside my
00:29:51
company are available for Gray I won't
00:29:53
know but I'm going to offer them 20
00:29:54
slots so I know when everybody votes.
00:29:56
Definitely there will be a time
00:29:59
where everybody agrees on.
00:30:00
So when I say next.
00:30:03
It recaps all the dates I've selected,
00:30:05
and maybe I can tweak again and choose.
00:30:07
Oh well,
00:30:08
maybe not the one at noon.
00:30:11
This is too early and when I'm
00:30:13
done with the recap selection,
00:30:15
I'm just going to say add to e-mail.
00:30:18
So they will get notified.
00:30:21
That Dina Harvey has created a meeting.
00:30:25
Whether they have enough, uh,
00:30:27
Microsoft account or not,
00:30:28
they'll be able to vote
00:30:29
online through fine time.
00:30:31
So here this is what it looks
00:30:32
like when they get the invitation.
00:30:33
We will click on seven options.
00:30:35
See says organizer Dina Harvey.
00:30:37
The meeting is 30 minutes and
00:30:39
there's seven options of slot times.
00:30:42
And by default it will open your
00:30:44
browser when you click on that.
00:30:51
And quickly everybody can say I prefer this.
00:30:54
Yes no yes, no yes prefer and so at the end.
00:31:02
Me, the organizer will be notified
00:31:04
when finally there's a vote on
00:31:06
one date and one specific time.
00:31:08
Until everybody votes,
00:31:09
all these seven options will be
00:31:11
blocked on everyone's calendar.
00:31:12
The people that have Microsoft accounts,
00:31:14
their calendar will show the
00:31:16
seven slots blocked temporarily
00:31:18
until the vote is realized.
00:31:19
Then it will delete all the other
00:31:21
slots that are not needed and will
00:31:23
keep only the one that everybody wants
00:31:25
for somebody outside the company who
00:31:26
doesn't have a Microsoft account,
00:31:28
they will just have to add that date
00:31:30
manually to their personal calendar.
00:31:32
Is this correct between preferred and yes?
00:31:36
What prefer? What do you think?
00:31:38
That's my favorite?
00:31:39
Yes is well,
00:31:41
you know if I this always good to
00:31:43
put yes or preferred preferred
00:31:44
prefers really you love it?
00:31:46
Yes, because they give the option
00:31:48
for the outsiders to meet your time.
00:31:50
You know what I'm saying.
00:31:51
The best option?
00:31:51
OK OK OK yeah yeah yeah,
00:31:53
that's the degrees of level so and
00:31:56
of course the way the machine works
00:31:58
it always looks at who is required
00:32:00
in the meeting based on the favorite
00:32:02
stuff of the required people.
00:32:04
This is where it's going to make
00:32:06
it vote on 1st. Just so you know.
00:32:08
So even if a guest,
00:32:10
if he's required in that meeting,
00:32:12
he will be also according to his preference.
00:32:14
And this is how it's it's, uh,
00:32:16
it judges, but anyway,
00:32:17
so it's a very practical tool.
00:32:19
Put it aside for that.
00:32:21
Now I'm going to close this.
00:32:23
I'm not going to go beyond that.
00:32:25
I think everybody got the so I'm just
00:32:27
so I'm going to close this part.
00:32:29
I couldn't send this,
00:32:30
but I'm not going to send it.
00:32:31
I'm just going to send it first invitation.
00:32:35
Here. So I'm gonna send this.
00:32:39
What I'm going to do now is I'm going
00:32:41
to go in teams locate that invitation.
00:32:44
So inside teams I'm here.
00:32:46
I'm going to the calendar.
00:32:51
And in that calendar,
00:32:53
where it says, uh, well, no.
00:32:56
Which one was it called?
00:32:57
I forgot the name of it too.
00:33:00
I chose different dates and I forgot.
00:33:01
I switched the dates, didn't I?
00:33:04
I did, but OK, let me go back, uh,
00:33:08
do you remember the date I chose after that?
00:33:10
I don't remember what I did here we go hold
00:33:13
decision to new or new product no this
00:33:16
is was see everything that is blocked.
00:33:19
Those are the different slots I chose
00:33:21
for the the voting and it's going to be
00:33:23
blocked on my calendar to matically.
00:33:27
All right, so let me go back decision
00:33:30
making forget what it was, but here it is.
00:33:41
Umm, I forget I'm in teams.
00:33:43
I cannot do it that way.
00:33:44
Let me go back here and see where I invited.
00:33:47
This would be easier. OK,
00:33:51
November 25th from 4:00 to 4:30, OK.
00:34:06
Uh, I think it's just my eyes.
00:34:07
I didn't see it. OK, so here we are.
00:34:10
We have the meeting and you see
00:34:11
when I click on it I have I can
00:34:13
join the meeting or can edit it.
00:34:14
So what I wanna do is edit
00:34:16
and this is the second part.
00:34:18
This is where you gonna be able
00:34:19
to prepare everything you want.
00:34:20
You have all these tabs,
00:34:22
the scheduling assistant,
00:34:24
the meeting notes, the whiteboard,
00:34:26
the attendance and the breakout rooms.
00:34:29
Meeting notes is the wiki note if you
00:34:32
don't like using wiki notes to take notes.
00:34:35
You can add a OneNote directly here.
00:34:40
One note is your digital notebook.
00:34:42
In there you can add audio, video and any.
00:34:46
Applications office applications like Excel,
00:34:49
Word, PowerPoint inside those digital notes.
00:34:52
It's really practical so I can use
00:34:54
an existing OneNote that already
00:34:56
created or I can create a new note,
00:34:59
so maybe I'll call this one decision making.
00:35:10
So now everybody's gonna be able
00:35:12
to Co edit in this document and
00:35:14
put their ideas into that same
00:35:16
notebook and we can all trace
00:35:17
the history of who added what.
00:35:19
And we can collaborate instantly
00:35:22
together in in this notebook as well.
00:35:26
It's very practical.
00:35:27
You also have the dictation.
00:35:29
You can translate.
00:35:30
You have the immersive reader,
00:35:32
so basically it looks like a
00:35:34
binder with dividing tabs,
00:35:36
except they call it sections and you
00:35:38
can add as many pages in each section.
00:35:40
So if I wanna create like this quickly.
00:35:44
Different sections like admin.
00:35:48
It's great because it shows
00:35:49
the date and the time at
00:35:50
which you created the section.
00:35:52
I'm going to keep adding
00:35:54
sections here. Accounting.
00:36:01
Marketing, why not so just like
00:36:03
that I've created sections.
00:36:05
This one I didn't write it right.
00:36:07
Why is it taking it OK admin good all right?
00:36:12
Oh, it's the page I'm silly.
00:36:14
OK, so here this is where
00:36:16
I meant to write admin.
00:36:20
This is a page I forgot, so this is
00:36:22
page one for instance and I can add
00:36:24
as many pages under each sections.
00:36:26
You see, we'll say untitled page and every
00:36:28
time I go here I can put a number 5.
00:36:34
So I don't know why it's doing that every
00:36:36
time it keeps switching the paint, but OK.
00:36:39
Alright, let's see 6.
00:36:41
For all this to show you that it's
00:36:44
pretty flexible, you can change the
00:36:46
order of the pages very easily.
00:36:48
As well as the sections,
00:36:49
you can put them in any order you want.
00:36:51
You can select the color of the section so
00:36:54
it's very practical to organize yourself
00:36:56
and you can add audio video inside.
00:36:58
Here you also have the dictation where
00:37:00
you can dictate in any language you want,
00:37:02
so the notes I'm scribbling just to
00:37:04
show you that you can write modules
00:37:07
like this and basically move them
00:37:09
around just like PowerPoint modules,
00:37:11
but very fashionable.
00:37:12
It's like a whiteboard really,
00:37:14
but it's the OneNote,
00:37:16
so usually this is what we use for.
00:37:18
Meeting notes is very practical,
00:37:20
so I'm gonna go back.
00:37:21
So here you saw it's the the name of
00:37:23
the notebook decision making notes.
00:37:25
It has this dividing tabs and in each
00:37:27
under each tab I can put as many pages
00:37:30
as I want and I can move them around.
00:37:32
And when you right click you can see
00:37:35
you can make subpages move copies
00:37:38
and you can export this stuff and
00:37:39
give it to somebody on the outside
00:37:41
if they're not part of the team,
00:37:43
for instance.
00:37:46
So this is an idea of how you
00:37:48
can enrich ahead of time.
00:37:50
So here if I need to create a survey,
00:37:52
I can do this in the middle
00:37:54
of a meeting or before,
00:37:55
and I'd rather prepare things ahead of time.
00:37:57
So probably I want to create
00:37:59
a survey with forms.
00:38:00
I'm going to add this tab.
00:38:12
So here create a new poll so I can use an
00:38:15
existing poll or I can create a new one.
00:38:20
So here it says multiple choice
00:38:22
Paul multiple Choice Quiz,
00:38:24
World Cloud and so on.
00:38:25
So let's say multiple choice
00:38:28
Paul and here would be when.
00:38:30
Or how? To schedule.
00:38:35
Are future meetings or next meetings?
00:38:39
And for instance,
00:38:41
here I would put something like daily.
00:38:45
And you see it suggested automatically
00:38:47
the next obvious weekly monthly.
00:38:49
Yearly.
00:38:49
And sooner people can vote and
00:38:52
I can say can they choose many
00:38:54
answers or not by activating this
00:38:57
button I can say share results
00:38:59
automatically after voting.
00:39:01
Keep responses, anonymous,
00:39:02
allow others to coauthor.
00:39:04
That means if I'm allowing them to Co.
00:39:06
Author on this poll,
00:39:07
that means they're going to change
00:39:09
or add more stuff to the poll for
00:39:11
more questions for more decisions.
00:39:13
And I'm going to save this.
00:39:18
So this means in the meeting
00:39:21
everybody has access to these tabs.
00:39:23
The attendance that means
00:39:25
at the end of the meeting.
00:39:26
This is where I'm going to find
00:39:28
an Excel file with a list of
00:39:29
people that showed in the meeting,
00:39:30
like today when I'm done
00:39:32
with you in this meeting,
00:39:33
I can look for attendance and I will
00:39:36
have a list of all the people that
00:39:38
actually showed up to my online session if.
00:39:42
I want to create breakout rooms.
00:39:44
Let's say there were twenty people,
00:39:45
but in my example only have 4,
00:39:47
but it's alright.
00:39:48
We can imagine 20 people.
00:39:49
We need to brainstorm.
00:39:50
I'm the host I'm going to create.
00:39:52
How many rooms do I need like
00:39:54
everybody goes into small groups,
00:39:55
they make their decision or they
00:39:57
come up with ideas on their own
00:39:59
and then they come back in the
00:40:01
main room with me and tell me what
00:40:02
ideas they had and we exchange
00:40:04
and we make a vote on them.
00:40:06
So here you can say the number of rooms.
00:40:08
I'm just going to keep 2 because
00:40:09
I only have four people.
00:40:10
I think I invited here.
00:40:13
And so after that it's telling you.
00:40:15
You know room one room 2 who's
00:40:18
going to be in that meeting?
00:40:20
So I didn't have the button
00:40:22
because I prepared it earlier,
00:40:23
but nobody was going to ask you.
00:40:24
Do you want to manually distribute
00:40:26
the number of people and choose
00:40:28
which ones go into room one room 2?
00:40:30
And of course you can give a
00:40:31
name to the room as you want.
00:40:33
Or you can say automatically pick and choose.
00:40:36
If I had 100 people,
00:40:37
I don't want to figure it out manually,
00:40:38
it will divide into small groups
00:40:40
by the number of people I want
00:40:42
and it would automatically spread
00:40:44
the user ideas into these rooms.
00:40:46
So any time we come up with a question
00:40:48
and we want everybody to brainstorm on it.
00:40:50
Everybody goes into his room and at
00:40:52
the end people come back into the
00:40:54
main room to exchange the ideas.
00:40:56
All this you can edit the rooms when you
00:40:58
see personalize your room with a name,
00:41:00
make it unique and really get
00:41:02
this session going and so on.
00:41:05
So those are the breakout rooms.
00:41:06
Does anyone have questions on breakout rooms?
00:41:13
No no, no. For me, it's just enough.
00:41:17
One room, one room is enough.
00:41:20
OK, this is the new stuff.
00:41:22
I'm letting you new possibilities.
00:41:24
So now we see.
00:41:25
We've gathered a poll with survey on
00:41:27
any questions and everybody can just
00:41:30
vote like this on the ID even me.
00:41:32
And another thing I forgot,
00:41:33
when you create a poll you can edit
00:41:35
the poll here or delete the poll.
00:41:36
So here it says only me,
00:41:40
not anonymous but I would have
00:41:41
to launch the meeting to to.
00:41:42
So I'm going to click launch.
00:41:45
So normally that launches
00:41:47
the the the the meeting.
00:41:49
And here you go and I can
00:41:51
say I voted on these two.
00:41:53
And I say submit so see quickly
00:41:55
we're gonna have a percentage
00:41:58
on the responses so quickly.
00:42:00
We can decide on every single question.
00:42:04
So This is why we would
00:42:06
bring Microsoft forms.
00:42:08
Remember for your meeting notes,
00:42:10
I would bring in a OneNote.
00:42:11
You got your breakout rooms.
00:42:13
If you need to brainstorm with a
00:42:14
large group of people that you want
00:42:16
to breakdown into smaller groups,
00:42:18
and the attendance that's
00:42:19
at the end of the meeting.
00:42:20
Normally you're going to see the list
00:42:22
of people that were present or not.
00:42:23
You don't have to write it down,
00:42:24
it will do it for you.
00:42:25
Know the exact time they came in,
00:42:27
the exact time they left.
00:42:29
The whiteboard is another
00:42:31
tool that's also pretty cool.
00:42:33
It has different models, so again,
00:42:35
it's like the blackboard,
00:42:36
but you have a whiteboard.
00:42:44
So here you got a white board and
00:42:47
you can create templates from
00:42:48
the get go already by theme.
00:42:50
You got brainstorming, problem solving
00:42:52
and design and research strategy,
00:42:54
project planning and so on.
00:42:55
So any time you go on one of those it
00:42:58
gives you again more possibilities.
00:43:00
What format do you want?
00:43:01
Those are like post-its inside a board
00:43:04
that's already prepared for you and you
00:43:06
can remove or add more stuff to it.
00:43:08
So if I were to use for instance,
00:43:10
workshops. You see,
00:43:13
you got Brainstorm Workshop ready to go.
00:43:16
So I click on this.
00:43:19
Bring it over.
00:43:25
Alright, it's taking a bit longer
00:43:26
than I thought it would be,
00:43:27
but in the meantime you see you can
00:43:29
draw with different colored pens.
00:43:31
We find this a bit everywhere,
00:43:33
but it's actually very practical.
00:43:36
You come up with ideas
00:43:37
whatever I put into that board,
00:43:39
I can put images, PDF, images.
00:43:41
I can bring PowerPoint files
00:43:43
also and select which slides I
00:43:45
want to appear on the board.
00:43:47
So now let me scroll.
00:43:53
I'm having problems with my now.
00:43:54
I have the pen. It's OK, we'll erase.
00:43:59
OK, let me select here boom.
00:44:03
So I can select any item.
00:44:05
If I need to write something.
00:44:07
I click on here but my mouse
00:44:09
is not working properly.
00:44:10
So let me do it again.
00:44:12
He will let me enlarge this like this,
00:44:15
not doing what I want.
00:44:22
OK, so the posted colors you see
00:44:24
every time you got a toolbar where
00:44:25
you you can play with it afterwards.
00:44:27
But really you can do a lot of things
00:44:29
so every posted you can personalize
00:44:30
it with the color you want and
00:44:32
then if you wanna edit the post it.
00:44:34
OK so I enlarge it here.
00:44:37
And now I should be able to write
00:44:39
in it even lets me. Here we go.
00:44:41
So I D1. I'm not gonna go further than
00:44:44
that because we have more to cover.
00:44:46
But know that on this board I can add images.
00:44:49
I can add PDF files here.
00:44:53
The version that's in teams.
00:44:54
The whiteboard that's automatically
00:44:56
here offers templates,
00:44:58
but know that you can actually install
00:45:00
the whiteboard app on your computer.
00:45:02
Don't do that a few minutes
00:45:04
before the meeting.
00:45:04
Do it way ahead of time because
00:45:06
it takes a while to install.
00:45:07
That once you have it,
00:45:08
you will have even more options to
00:45:10
play with Board's existing boards.
00:45:12
So here for instance, I created this board.
00:45:14
It's not very practical to use in teams.
00:45:16
I'm gonna actually launch
00:45:17
the app and locate it.
00:45:18
So if I created this workshop,
00:45:21
let me go here.
00:45:22
See it says decision on new
00:45:23
product as the name of the board.
00:45:25
If I launch the app.
00:45:27
And already did that.
00:45:29
Let me go back.
00:45:30
I will be able to locate see
00:45:32
decision on new product.
00:45:33
It hasn't synchronized yet but I
00:45:35
can locate it with the app and here
00:45:38
it's actually easier to manipulate.
00:45:40
And you can add things like an
00:45:42
image that you can locate online
00:45:45
Bing image for any idea you want.
00:45:47
I'm just going to Type hat just
00:45:50
to locate something fast.
00:45:51
For instance, this one I added to the board.
00:45:56
Why is it not working like a one today?
00:45:59
OK, let me go back. Image.
00:46:12
All right now this is the image.
00:46:14
You can increase it, decrease it.
00:46:17
There's many things you can do,
00:46:19
and you can also change it
00:46:21
into a different shape like.
00:46:23
So you can scribble always with the
00:46:25
pens you see, you have the pens with the
00:46:28
colors you can select what you want.
00:46:30
You can put shapes and you see it
00:46:32
straightens the shapes automatically.
00:46:34
You can put a lasso around it
00:46:35
and get her this as an image,
00:46:37
and if it was an idea you want to keep,
00:46:39
maybe you wrote something on it,
00:46:41
whatever it was.
00:46:43
I'm just trying to write my
00:46:44
name with the mouse.
00:46:46
It's not easy, but OK so I wanna keep this.
00:46:48
This is the brainstorm idea
00:46:50
everybody pitched in on that board.
00:46:52
All I gotta do is go here so hold
00:46:56
on I can Edward document PowerPoint
00:46:59
camera so insert List preview or I
00:47:01
can also make a list that's true,
00:47:03
but if you want to save everything
00:47:05
it's in this window.
00:47:07
Export or you can also save it as a PDF file,
00:47:12
but I believe when you export that's it.
00:47:14
You get either PNG or SVG, so scratch that.
00:47:17
It's not PDF,
00:47:18
it's PNG or SVG on the desktop app version.
00:47:22
So you can export your picture and you
00:47:24
have a souvenir of your brainstorming
00:47:26
and you can go back to it afterwards.
00:47:28
So I just gave it a name test.
00:47:34
So it will be saved to your download files,
00:47:36
but this is how you can brainstorm
00:47:38
and so everything is synchronized
00:47:41
with teams. I'm gonna go back.
00:47:46
So this was a meeting.
00:47:48
We have the chats.
00:47:49
So remember in a chat in a meeting,
00:47:51
whatever you're gonna say,
00:47:53
I'm just going to say meeting over.
00:47:58
When I'm done with the meeting.
00:48:01
I can go here to locate the files afterwards,
00:48:04
so hold on I forgot to add the file.
00:48:06
So let's just add any file.
00:48:10
Everybody can write something and
00:48:11
add a file from their computer or
00:48:14
wherever they want to get the file.
00:48:16
So let me just go with an image.
00:48:24
So I was able in this conversation
00:48:27
to add any type of files.
00:48:29
Remember that even here underneath
00:48:31
you can add shortcuts to other
00:48:34
applications like approval task
00:48:36
approvals or again the survey.
00:48:38
All these buttons you just go on
00:48:40
the three little dots you will
00:48:41
locate other applications from here
00:48:43
that you can add as a shortcut
00:48:45
underneath the conversation.
00:48:46
So here I added a file.
00:48:48
Whatever I add in the conversation
00:48:50
as an attachment I will find it
00:48:53
automatically structured in a library.
00:48:54
Old files and I will locate the file here.
00:49:00
Here you can open this file
00:49:01
either in a browser you can
00:49:03
download it or copy link to here.
00:49:05
Now somebody asked me.
00:49:06
If I want to invite somebody
00:49:08
instantly into the meeting,
00:49:10
so I'm showing you the meeting
00:49:12
we're having right now.
00:49:13
We could have done this from here.
00:49:18
So copy link, so let me make
00:49:20
sure I'm not doing this,
00:49:21
so meeting options so you got meeting
00:49:23
notes and meeting info in the meeting
00:49:26
info you see copy join info so I just
00:49:28
copy the link to this meeting and I can
00:49:31
invite somebody else instantly via outlook.
00:49:34
So if I create a new e-mail.
00:49:37
I just copy paste the invitation and
00:49:39
just add the e-mail address here.
00:49:41
That's for Stefano.
00:49:42
Is that alright with you?
00:49:44
Thank you. Now you have,
00:49:46
uh, I have two more minutes.
00:49:48
Then I gotta move on to a different session.
00:49:50
I'm sorry I took a bit longer.
00:49:53
Are there things I did not approach?
00:49:55
Please let me know.
00:49:57
That you were hoping to see.
00:50:04
I I have enough for today,
00:50:06
you have enough for today.
00:50:07
Yeah, I don't want to show too much.
00:50:08
There's so many inventions,
00:50:09
inventions they put in since the.
00:50:12
So let me finish up and wrap up
00:50:13
and on some of the ideas we had.
00:50:16
OK, let me go to the second one.
00:50:23
So the part that I didn't show you was the
00:50:25
simultaneous cool editing in documents.
00:50:30
So here it's basically you
00:50:32
share a document with somebody.
00:50:34
It could be many people, and you're
00:50:36
inside word or excel or PowerPoint.
00:50:39
You will see different colored poles
00:50:42
on the document like in Word document.
00:50:44
Everybody has to be in a different paragraph,
00:50:46
but you're going to see the avatar or the
00:50:48
profile of a user moving around on that page,
00:50:51
represented by a flag of different colors.
00:50:55
If it's in the inside of an Excel
00:50:58
spreadsheet, everybody has to be in
00:51:00
a different cell 3 seconds apart,
00:51:02
but we can all collaborate
00:51:03
together in that Excel spreadsheet,
00:51:06
so that's very practical as well.
00:51:07
PowerPoint, same way the rule in PowerPoint.
00:51:10
Everybody has to be in a
00:51:12
different PowerPoint slide.
00:51:14
The good part as well is that we
00:51:16
know that inside the meeting.
00:51:18
Like today we can also use the chats
00:51:20
to exchange ideas of information.
00:51:24
And we can isolate oneself in
00:51:26
decision making at any point in
00:51:28
time with the breakout rooms.
00:51:29
Remember we can create small groups,
00:51:31
divide them or bring them together
00:51:33
afterwards to have a quick resolve.
00:51:35
We always use the polls.
00:51:37
We use our onenotes and we
00:51:38
don't lose track of things.
00:51:40
A meeting can be a recurring meeting,
00:51:42
so I will always locate the history of
00:51:46
that meeting related to particular project.
00:51:49
The whiteboard is also
00:51:51
ideal to brainstorm with.
00:51:53
The meeting notes that's with the one
00:51:55
note you can add as many sections
00:51:57
and pages needed and everybody can
00:51:59
focus and locate the information fast,
00:52:02
even if it's a draft just by keyword.
00:52:04
The search bar in OneNote is really powerful,
00:52:06
even if you've created many OneNote
00:52:08
notebooks and you don't remember
00:52:10
where you put that OneNote,
00:52:11
just with a keyword,
00:52:12
it will reassemble all the
00:52:14
onenotes you've created.
00:52:15
It will tell you in which
00:52:16
page which section it was,
00:52:18
and you basically have a window
00:52:20
summarizing all your search
00:52:22
into one and click on any item.
00:52:24
And it will take you right to your notes.
00:52:28
Launching surveys promote decision making.
00:52:31
This is very important. I suggest
00:52:33
you start using it, uh, from here on.
00:52:38
Now to locate the exchange data
00:52:40
at the end or after a meeting,
00:52:42
let me try and see because I never tried in
00:52:44
a real session in live session to obtain,
00:52:47
it usually is at the end.
00:52:49
I'm not sure if I can do it here.
00:52:52
Let me see if I can locate
00:52:53
it with my other window.
00:52:55
So normally if I go into chat.
00:52:58
In the filter here,
00:53:00
the three little buttons meetings recap,
00:53:04
so any meeting I have like today decision on
00:53:06
new product or how to involve participants.
00:53:09
This is my meeting today.
00:53:11
You see there are chats files,
00:53:13
meeting notes,
00:53:14
whiteboard and breakout rooms.
00:53:15
I did not put you in a meeting
00:53:17
breakout rooms but the attendance
00:53:19
button will appear only at the end of
00:53:21
this meeting and then I will see all
00:53:23
the people that came into my meeting
00:53:25
today and at what time I ended it.
00:53:26
And what time every one of you left.
00:53:29
That's what I wanted to show for today.
00:53:32
Uh, is everybody familiar
00:53:33
with the MOOC platform?
00:53:37
Small yes small no no or
00:53:40
the tutorials small yes.
00:53:42
Yes, who said no I yeah I I
00:53:46
used it sometimes for for for
00:53:49
for trainings trainings OK.
00:53:54
It's the first time it is the first time,
00:53:57
OK, so let's go quickly on that,
00:53:59
and I think I saved it right
00:54:01
there for you guys. Alright,
00:54:02
so when you log into the platform,
00:54:06
your profile will appear here.
00:54:08
The first thing you will
00:54:09
notice is the calendar.
00:54:11
The calendar will show you all the
00:54:13
upcoming sessions that are programmed,
00:54:14
so this one is today.
00:54:15
You see, gaining productivity is next
00:54:17
how to involve optimizing and so on.
00:54:20
You can move the left and right
00:54:21
arrow to see the upcoming ones,
00:54:23
so that's one way to look at it.
00:54:25
You can go to your dashboard to see the
00:54:29
progress you've made on the platform,
00:54:31
because every time you look at a content,
00:54:33
you visualize a video.
00:54:35
Whether it's a small tutorial
00:54:37
video or an online course,
00:54:38
it will keep track of your activity
00:54:40
and it will recommend you other
00:54:42
things to watch afterwards.
00:54:44
In the logic of what you're
00:54:46
looking to train on.
00:54:47
So here you see, the dashboard shows
00:54:49
the courses I took my progress,
00:54:51
bar, the points I've accumulated,
00:54:53
the more videos you watch,
00:54:54
the more points you accumulate.
00:54:56
The more badges you will acquire,
00:54:58
bronze,
00:54:59
silver,
00:54:59
and gold you have something here that's
00:55:02
called my list and basically whatever
00:55:04
tutorial I liked and I put aside.
00:55:10
When I click on the list I can see
00:55:13
all the videos I put aside to watch.
00:55:16
I haven't done this yet,
00:55:17
so we're going to do it now,
00:55:18
so I'm going to click on the little
00:55:19
head here to go to the home page.
00:55:24
So you have a bandwidth that
00:55:26
shows the upcoming sessions.
00:55:28
And here will always shows the
00:55:30
list of courses, the dashboard,
00:55:31
the community when you go further down.
00:55:34
Remember, we also have a blog that will
00:55:38
help you ask the questions you need.
00:55:40
You see MOOC Microsoft 365 blog.
00:55:43
If you have a technical question,
00:55:45
go to this site and allow 48 hours for
00:55:47
answers on any questions you may have
00:55:50
on any tools you have on the platform.
00:55:52
The other thing is if I'm looking for
00:55:55
learning paths or courses or use cases,
00:55:57
know that courses.
00:55:58
Our learning path is made out of courses.
00:56:01
Then you have the courses and the
00:56:03
use cases and tutorials courses.
00:56:05
It could be on a specific.
00:56:07
Topic, for instance,
00:56:08
like a A either a job related issue
00:56:12
is particular software or a topic.
00:56:15
If I look for software like for today,
00:56:17
maybe I brought in OneNote.
00:56:19
You don't know what it is here.
00:56:21
It will show to matically everything
00:56:24
that's related to OneNote and for
00:56:26
collaboration it is advised to use
00:56:28
OneNote so you have a tutorial on that.
00:56:30
When you go here at the bottom of
00:56:34
each UM of each tag, if you will icon,
00:56:37
it's pretty much putting the
00:56:39
favorites things you wanna see.
00:56:41
You don't have time to see right away,
00:56:42
but you see, there's a check mark.
00:56:43
So anything I like,
00:56:45
I put the little check mark and
00:56:47
to locate these things again.
00:56:49
Remember you go to your dashboard.
00:56:55
And then you will find my list
00:56:56
over here. So when I click on
00:56:59
my list it will categorize.
00:57:03
Uh. I double clicked, let me stop.
00:57:07
So there's this little
00:57:08
arrow here to see the list,
00:57:10
so here I can see the two tutorials.
00:57:12
All I have to do is just click on them.
00:57:17
And it will take you straight to the course.
00:57:19
It will show the description of the course.
00:57:22
It will bring in the upcoming sessions
00:57:24
and you see there's the button replay.
00:57:26
This is how you can replay a session
00:57:29
you've seen, not necessarily
00:57:30
the ones I've given you today.
00:57:32
It could be done by a different trainer,
00:57:34
but you will find a live session.
00:57:36
That's the recording of a live
00:57:38
session like the ones we have today,
00:57:39
so I'm going to go back.
00:57:41
So we have session the replay button here
00:57:44
the use case scenario so the session
00:57:46
button will show the upcoming sessions.
00:57:48
The replay button is to view
00:57:50
a recorded session, a live 1.
00:57:52
Then you have use case scenarios that
00:57:54
are recommended still on the same
00:57:56
topic and you will notice a live
00:57:58
session is 45 minutes or so depending
00:58:01
on the type of topic we approach.
00:58:02
Tutorials are shorter and usually
00:58:04
you have the time length of tutorial
00:58:08
how popular it was with how many
00:58:10
people viewed that tutorial.
00:58:11
And the points you've accumulated
00:58:14
watching these tutorials and so on.
00:58:17
Do you have anymore questions for me?
00:58:22
No, no, that's clear.
00:58:25
It's all clear, so I advise you.
00:58:27
Of course you cannot
00:58:28
retain everything it wants.
00:58:30
Today was to show you what is possible,
00:58:33
but when you go to the platform is
00:58:35
to view small tutorials so you can
00:58:37
focus on every type of functionality
00:58:39
you are interested in knowing,
00:58:41
so you don't have to watch
00:58:42
a 45 minutes video.
00:58:43
You can watch a 2-3 minute video just
00:58:45
on the topic you're interested in.
00:58:47
So according to your schedule
00:58:49
and your free time,
00:58:51
this is how you use the tutorials.
00:58:53
So if you have questions.
00:58:55
That you can that you
00:58:57
cannot answer by yourself.
00:58:58
Watching those tutorials you
00:58:59
can reregister to the same class
00:59:02
like the one today and ask your
00:59:04
questions after you tried practicing
00:59:06
on what I showed you today.
00:59:08
OK, OK alright I thank you
00:59:11
all for your participation.
00:59:13
Thank you. Thank you very much.
00:59:15
You're very welcome,
00:59:16
so have a lovely day and
00:59:18
good luck with the training.
00:59:20
Thank you. Bye bye bye.
00:59:24
Alright thanks.

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00:00:11
Va bene, quindi, benvenuto a bordo di tutti,
00:00:14
mi chiamo Dina.
00:00:15
Oggi stiamo per iniziare una sessione
00:00:18
su come coinvolgere i partecipanti in
00:00:21
processo decisionale nella riunione di Microsoft Teams.
00:00:24
Quindi, per ora, siamo solo in tre,
00:00:26
ma se ci capita di essere più persone in seguito,
00:00:29
Consiglio a tutti di silenziare il loro
00:00:31
microfono durante la registrazione di questa sessione,
00:00:33
vogliamo evitare rumori di fondo,
00:00:35
ma sentiti libero ogni volta che hai domande
00:00:39
non devi alzare la mano,
00:00:40
puoi semplicemente attivare il tuo microfono e
00:00:42
fammi la domanda mentre procedo.
00:00:44
OK, niente ok, bene?
00:00:46
Va bene, suona.
00:00:49
Giusto, uh,
00:00:50
quindi le istruzioni appaiono di nuovo qui,
00:00:52
gratta quella parte e andiamo avanti.
00:00:56
Il piano per questa sessione
00:00:57
oggi per i prossimi 45 minuti.
00:00:59
Questi sono gli elementi che tratteremo insieme.
00:01:01
Primo
00:01:02
vedremo come preparare un incontro insieme.
00:01:06
Andremo a vedere come pianificare un
00:01:08
riunione in outlook e team.
00:01:10
Utilizzerà la pianificazione
00:01:12
assistente o il tempo di ricerca.
00:01:14
Tutti hanno familiarità con il bel tempo?
00:01:17
Quando ho menzionato quella parola.
00:01:20
No, no OK posso immaginare,
00:01:22
ma nessuno l'ha ancora usato giusto?
00:01:26
OK, assistente di pianificazione.
00:01:27
Tutti sono a proprio agio con quel termine.
00:01:29
Assistente di pianificazione per le riunioni.
00:01:34
No, neanche. OK
00:01:35
quindi andremo oltre anche quello.
00:01:37
Non preoccuparti e vedremo anche come fare
00:01:39
gestire la sala d'attesa e i presentatori.
00:01:42
Uh, fondamentalmente,
00:01:42
quando hai intenzione di organizzare una riunione,
00:01:44
a volte possiamo essere un numero.
00:01:47
Diciamo cinque persone in una riunione,
00:01:49
e forse sto organizzando l'incontro,
00:01:51
ma ci saranno altre persone
00:01:53
presentando anche in quella riunione.
00:01:55
L'idea è di avere il controllo su
00:01:56
le opzioni in tale riunione,
00:01:58
come chi può parlare,
00:02:00
chi può condividere elementi, documenti,
00:02:02
condividere il loro schermo per mostrare le cose.
00:02:04
È possibile disattivare o disattivare il microfono o meno,
00:02:07
quindi a volte dai loro l'autonomia
00:02:09
per tutti ugualmente in grado di essere in grado
00:02:11
per avviare la videocamera
00:02:13
o condividere uno schermo condividere documenti.
00:02:15
Ma a volte se hai un grande
00:02:17
numero di persone che vuoi creare
00:02:18
sicuri che tutto sia strutturato.
00:02:20
Elencherò chi è il
00:02:21
proprietario della riunione è.
00:02:22
Se lo creo,
00:02:23
Sono io che controllo tutto,
00:02:25
ma poi posso decidere se ho
00:02:27
un altro collega o due che
00:02:28
deve presentarsi anche durante quello
00:02:30
incontro e così avranno
00:02:31
più diritti degli altri.
00:02:33
Quindi in questo modo stiamo strutturando.
00:02:35
L'incontro non è caotico.
00:02:36
Sappiamo quando parlare sollevando
00:02:38
le nostre mani o abbassando le mani.
00:02:40
Permettiamo se possono mostrare reazioni
00:02:42
o non in qualsiasi momento possiamo
00:02:46
attivare o disabilitare queste opzioni.
00:02:48
Vedremo come prepararsi
00:02:50
elementi di lavoro in anticipo.
00:02:51
Sì, vai avanti,
00:02:53
Possiamo anche chiamare chiamare una persona su
00:02:56
lo spot durante una riunione?
00:02:58
Forse siamo liberi per persona
00:03:03
e parlando di.
00:03:05
Un problema che diciamo,
00:03:07
OK
00:03:08
abbiamo bisogno di ascoltare l'opinione di
00:03:13
Mario possiamo chiamare Mario e a volte l'ho fatto.
00:03:18
Sì, è possibile.
00:03:18
O fallo.
00:03:19
Difficile aggiungere un
00:03:21
persona una nuova persona una nuova.
00:03:23
Come se intendessi qualcuno che non lo era
00:03:25
inizialmente invitato alla riunione?
00:03:27
sì continuamente,
00:03:27
vuoi aggiungere qualcuno?
00:03:28
00:03:28
Ti mostrerò come puoi
00:03:30
Copiare rapidamente un collegamento alla riunione
00:03:32
e inoltrarlo tramite chat
00:03:34
o tramite outlook a qualcun altro.
00:03:35
OK
00:03:36
in modo che possano partecipare alla riunione
00:03:38
anche istantaneamente, ovviamente.
00:03:40
Uhm, quindi di nuovo, uh,
00:03:42
dopo aver preparato la riunione,
00:03:44
passeremo all'uso di una lavagna.
00:03:47
E la lavagna, proprio come a scuola,
00:03:49
abbiamo una lavagna,
00:03:50
ma questa volta abbiamo una lavagna
00:03:52
dove possiamo fare brainstorming con gli altri
00:03:53
e ci sono altri terzi certi
00:03:55
strumenti di partito che possiamo usare anche
00:03:57
per collaborare a una riunione e
00:04:00
lo vedremo insieme lì
00:04:02
sono funzionalità diverse.
00:04:04
Dopo questo,
00:04:05
vedremo come lanciare un sondaggio
00:04:08
nei moduli Microsoft.
00:04:10
Uh, il sondaggio è fondamentalmente,
00:04:11
Sai
00:04:12
per porre qualsiasi tipo di domanda noi
00:04:14
ha bisogno che le persone votino su qualsiasi questione.
00:04:16
Vedremo come possiamo preparare questo o
00:04:18
in anticipo o durante una riunione all'istante.
00:04:21
O anche dopo,
00:04:22
se hai bisogno di un dopo,
00:04:24
uh, pubblica feedback,
00:04:25
Diciamo.
00:04:29
Allora vedremo come utilizzare il
00:04:31
caratteristica del sottogruppo in una riunione.
00:04:33
E individua i dati di scambio dopo
00:04:36
quell'incontro. Qualunque cosa sia accaduta.
00:04:37
Vogliamo essere in grado di localizzarlo
00:04:39
informazioni, quindi vedremo come
00:04:41
per individuare tutti i dati di scambio.
00:04:43
Qualsiasi tipo, che si tratti del sondaggio,
00:04:45
se i file sono stati scambiati nella chat.
00:04:48
Vedremo come localizzarli subito dopo,
00:04:50
quindi il nostro obiettivo oggi è davvero quello di
00:04:53
organizzare riunioni in modo efficiente e utilizzare
00:04:55
gli strumenti giusti nel processo decisionale.
00:04:57
Quindi la prima parte per preparare un incontro.
00:05:00
Andremo con la teoria.
00:05:01
Innanzitutto, vedremo come organizzare
00:05:04
la riunione in Outlook e poi lo faremo,
00:05:07
uhm, quindi stiamo preparando gli articoli
00:05:09
per la riunione in anticipo e
00:05:11
prepareremo anche loro.
00:05:12
Nei team ci sono funzionalità
00:05:14
che esistono in Outlook e alcuni
00:05:16
funzionalità che esistono solo nei team,
00:05:18
e lo vedremo per le persone
00:05:20
che non ha usato il tempo bene prima.
00:05:23
Forse hai familiarità con la parola doodle,
00:05:25
che sta evitando lo strumento sui tempi di slot.
00:05:30
Lo sappiamo quando lavoriamo con.
00:05:32
Persone all'interno della stessa azienda
00:05:33
normalmente abbiamo accesso al loro
00:05:35
calendari almeno un accesso minimo,
00:05:37
così sappiamo quando sono in ufficio
00:05:39
o meno quando sono disponibili,
00:05:40
o quando sono in riunione.
00:05:42
E quindi è pratico organizzare un incontro.
00:05:45
In questo modo.
00:05:46
Sappiamo già quando lo sono
00:05:47
disponibile o meno,
00:05:48
ma il problema è quando siamo
00:05:49
trattare con consulenti, fornitori,
00:05:50
persone esterne all'azienda,
00:05:52
non abbiamo accesso al loro
00:05:54
calendario e ci sono due strumenti.
00:05:56
O si utilizza la pianificazione
00:05:58
assistente in Outlook per interno
00:06:00
persone così persone che lavorano con noi,
00:06:02
possiamo vedere il loro calendario e possiamo
00:06:04
scegli gli orari di slot ideali per tutti loro.
00:06:06
Troviamo il punto in comune
00:06:07
dove tutti sono disponibili,
00:06:08
e normalmente con l'assistente di pianificazione,
00:06:10
può offrire solo una data con
00:06:12
un tempo specifico.
00:06:14
Ma il vantaggio di trovare il tempo
00:06:16
è che sia per l'interno
00:06:18
persone o persone esterne che posso
00:06:20
offrire almeno 20 slot time,
00:06:23
quindi so se ho invitato 20 persone.
00:06:25
Cinque sono al di fuori dell'azienda.
00:06:27
Se offro 20 slot time,
00:06:29
Sono sicuro statisticamente che
00:06:30
uno lavorerà per tutti noi,
00:06:32
quindi è uno strumento di voto.
00:06:34
Quindi questo è il voto che fai prima
00:06:37
Per creare la riunione effettiva con il comando
00:06:40
dettagli e aggiunta delle informazioni.
00:06:43
E poi vedremo come includere il lavoro
00:06:45
elementi come se sto preparando una riunione,
00:06:47
forse per la traduzione quando
00:06:49
Sto radunando la mia gente,
00:06:51
Voglio assicurarmi che abbiano
00:06:53
tutte le informazioni con loro.
00:06:54
Quindi se devo portare l'Excel
00:06:57
foglio di calcolo che mostra i client
00:06:58
Devo fare traduzioni per il
00:07:00
quantità di articoli che devono essere
00:07:02
tradotto e magari in diversi
00:07:04
lingue e i miei colleghi,
00:07:05
forse bisogna tradurre in italiano,
00:07:08
forse uno deve tradurre in
00:07:10
Inglese o francese e così via, e lo farò.
00:07:12
Essere in grado di dire OK,
00:07:13
stiamo traducendo questo documento
00:07:15
in tre lingue.
00:07:16
Ci stiamo concedendo così tanti giorni,
00:07:18
e quindi convalidare le informazioni in un secondo momento.
00:07:20
Su tutto questo,
00:07:21
Voglio prepararlo in anticipo.
00:07:23
Non voglio passare il tempo durante
00:07:25
la riunione che localizza questa roba,
00:07:27
quindi chiederò a tutti i colleghi
00:07:29
che sono coinvolti in tale riunione
00:07:30
per preparare tutte le cose di cui avevamo bisogno
00:07:32
per l'incontro in anticipo.
00:07:34
E possiamo farlo in alcuni di essi in
00:07:36
prospettiva e alcuni di essi in team,
00:07:38
e poi vedremo come gestire
00:07:40
queste opzioni di come siamo
00:07:42
inoltro dell'invito.
00:07:43
Sai quando invita qualcuno in Outlook,
00:07:46
uh, o squadre?
00:07:47
Ora hanno aggiunto la funzionalità,
00:07:49
ma è meglio in prospettiva
00:07:50
hai tre opzioni.
00:07:51
Uh, puoi creare un invito
00:07:53
e inviti un gruppo di persone
00:07:55
e puoi lasciare che decidano per
00:07:57
se stessi se possono inoltrare
00:07:59
un invito a qualcun altro.
00:08:01
Oppure possono, per esempio.
00:08:05
Uh, uhm, proponi un nuovo tempo.
00:08:08
Se non sono contenti del tempo,
00:08:09
Sto programmando la riunione in,
00:08:11
oppure posso rimuovere questa possibilità e dire di no.
00:08:14
Ti invito,
00:08:14
ed è il requisito che non hai
00:08:16
arrivare a cambiare la data o l'ora e
00:08:18
Non è possibile inoltrare questa riservatezza
00:08:19
invito a chiunque altro.
00:08:21
Tutto questo può essere regolato.
00:08:23
E poi vedremo anche che durante un
00:08:25
riunione abbiamo la finestra di chat dove
00:08:28
possiamo anche preparare il lavoro in anticipo.
00:08:30
Uh
00:08:31
quindi lì dentro posso lanciare un
00:08:33
conversazione prima effettivamente
00:08:34
prima della data effettiva della riunione.
00:08:37
E suggerisci a tutti.
00:08:38
Ehi, non dimenticare di portare questo o quello.
00:08:40
Se hai qualche idea per quell'incontro,
00:08:42
per favore portali a me ora.
00:08:44
Quindi in una settimana possiamo andare avanti
00:08:46
e abbiamo tutto sotto
00:08:47
noi e siamo stati in grado di andare avanti
00:08:50
e procedere con le nostre decisioni.
00:08:52
Quindi andiamo ora in squadra.
00:08:55
Quindi userò un esempio esistente,
00:08:59
ma nelle squadre già tutti
00:09:01
dovrebbe sapere che il tuo profilo appare.
00:09:03
Qui hai qualcosa che è
00:09:05
chiamato stato di durabilità dello stato.
00:09:07
È automatizzato,
00:09:08
in realtà è sincronizzato con qualsiasi cosa
00:09:10
inserisci il tuo calendario di Outlook.
00:09:13
Se inserisco nel mio calendario che
00:09:15
Sono in una riunione o lo faccio,
00:09:17
oppure ho bloccato un evento.
00:09:19
Saprà quando lo sono
00:09:20
disponibile o non disponibile,
00:09:21
quindi gli altri utenti quando sono
00:09:22
cercando di raggiungermi in prospettiva,
00:09:24
li vedranno
00:09:25
stati diversi e tutti
00:09:26
dovrebbe avere familiarità con quelli.
00:09:28
È un po' come quei social network,
00:09:31
In questo modo viene visualizzato il disponibile occupato non
00:09:33
disturbare la differenza tra questi due.
00:09:35
Lo sappiamo tutti,
00:09:36
Penso ormai che il non
00:09:38
disturbo significa che non ottieni più
00:09:40
Eventuali chiamate o notifiche il
00:09:42
nel momento in cui inizi a lanciare una chiamata,
00:09:44
o vai a una riunione.
00:09:46
Di solito ottieni quello stato,
00:09:47
ma è possibile creare eccezioni.
00:09:49
Come nessuno può disturbarmi,
00:09:50
ma questa persona.
00:09:52
E questo sarebbe nel
00:09:55
impostazioni di regolazione qui impostazioni.
00:09:59
Sappi solo che è molto pratico
00:10:01
per la privacy gestita in anticipo
00:10:03
accesso prioritario.
00:10:04
E qui, per esempio, il mio supervisore,
00:10:06
L'ho aggiunto così quando sto avendo un
00:10:08
incontro con voi ragazzi al momento,
00:10:09
se c'è qualche emergenza che può raggiungere
00:10:12
io ogni volta che vedrò le notifiche.
00:10:16
Tutti lo conoscono.
00:10:17
Un po' sì o un po' no.
00:10:19
No sì quindi no. Sì, ti è familiare.
00:10:23
Sai che puoi aggiungere i nomi in questo modo.
00:10:25
E se cambi il tuo
00:10:26
mente o forse più tardi,
00:10:27
non è più necessario.
00:10:28
Puoi rimuovere quella persona
00:10:30
da tale elenco di eccezioni.
00:10:33
Va bene, quindi procederò.
00:10:35
Quindi qui abbiamo la nostra barra di ricerca per individuare
00:10:38
i nostri file e abbiamo tutti questi pulsanti.
00:10:40
Il pulsante dove mostra tutto
00:10:42
tutta la nostra attività in team.
00:10:44
Abbiamo il pulsante chat.
00:10:45
Questo è come per una conversazione uno contro uno.
00:10:49
E ricorda,
00:10:50
quando si fa clic sul pulsante squadre,
00:10:52
ciò significa che automaticamente stai avendo
00:10:54
una conversazione con l'intero team o
00:10:56
i membri di un determinato canale
00:10:58
e il modo in cui distingui entrambi è
00:11:00
che in una squadra vedi la parola host,
00:11:03
quindi stai pubblicando una conversazione e
00:11:05
tutti in qualsiasi momento che appartengono al
00:11:09
Il canale teams può vedere quella conversazione.
00:11:12
Quindi quando clicco su post e
00:11:14
tutti coloro che appartengono a quella squadra,
00:11:15
possono vedere la conversazione.
00:11:17
Ma d'altra parte, quando creo una chat.
00:11:20
Noterai che il pulsante
00:11:22
ecco dice chat.
00:11:23
È una conversazione uno contro uno.
00:11:25
È una discussione privata che
00:11:26
può essere costruito fino a una chat di gruppo,
00:11:28
ma è ancora considerato privato.
00:11:30
Non è più collaborazione in team,
00:11:32
ma per esempio se voglio aggiungere
00:11:35
persone a quella conversazione,
00:11:37
forse ora sto iniziando la conversazione
00:11:39
con Danielle.
00:11:40
Posso aggiungere altre persone qui,
00:11:42
quindi solo così sa che sono solo
00:11:45
andando a dire test ciao.
00:11:47
E se voglio invitare di più
00:11:49
persone in una nuova conversazione,
00:11:50
i team rispettano la riservatezza
00:11:52
a quel livello.
00:11:54
Quindi, se sto aggiungendo per esempio, tarsier.
00:11:56
Perché abbiamo bisogno di lavorare su un
00:11:58
particolare progetto insieme.
00:11:59
Permettetemi di aggiungere un'altra persona,
00:12:01
Lisa Elliott, come ospite, perché no?
00:12:03
Aggiungo questa conversazione perché ora sono
00:12:07
coinvolgendo 2 nuove persone nella conversazione.
00:12:10
La storia della conversazione
00:12:12
con Danielle è scomparso.
00:12:13
Così Starchier e Lisa
00:12:15
non riesco a vedere di cosa abbiamo parlato.
00:12:17
Danielle e io e.
00:12:19
Quindi in questa parte qui hai anche,
00:12:23
Dopo aver inviato il primo
00:12:25
messaggio al gruppo ciao a tutti.
00:12:29
Questo team è già stato creato
00:12:31
collaborazione di gruppo, ma se io
00:12:33
vuoi passare a un nuovo nome di squadra,
00:12:36
sappi che hai il
00:12:37
possibilità ora di cambiarlo.
00:12:38
Per esempio qui lo chiameremo.
00:12:40
Uh, fammi vedere.
00:12:42
Quello di oggi è un guadagno di produttività, perché no?
00:12:45
Quindi forse nessun processo decisionale.
00:12:52
Quindi, proprio così, posso personalizzare
00:12:54
una conversazione in modo da sapere quando
00:12:56
iniziamo una nuova conversazione abbiamo sempre
00:12:58
Avere i file di chat del pulsante e il pulsante
00:13:00
piccolo pulsante più è fondamentalmente
00:13:02
per creare collegamenti verso il tuo
00:13:04
applicazioni o siti Web preferiti,
00:13:07
ad esempio o siti di SharePoint.
00:13:09
Quindi qui puoi vedere l'elenco delle tessere
00:13:11
delle applicazioni offerte.
00:13:13
Se non vedi tutto quello che sono
00:13:15
mostrando qui, dipende dalla licenza
00:13:17
e ciò che ha l'amministratore IT.
00:13:19
Consentito nella tua azienda da quando sto facendo
00:13:22
dimostrazione di Microsoft Tools,
00:13:24
Ho praticamente accesso a un sacco di cose,
00:13:26
quindi queste sono applicazioni.
00:13:28
Se volessi creare una scorciatoia
00:13:31
verso un sito web.
00:13:33
Userei l'app del sito web e potrei
00:13:35
diciamo ad esempio il nome del sito web.
00:13:37
Quindi era YouTube.
00:13:38
Direi YouTube e lo farei
00:13:40
basta copiare il link al video
00:13:42
in YouTube che desidero mostrare.
00:13:44
Se si tratta di un sito di SharePoint di un team,
00:13:46
Posso mettere il nome della squadra
00:13:49
qui ed effettivamente copia incolla il
00:13:51
home link in quella finestra.
00:13:53
Tutti si sentono a proprio agio con
00:13:54
che o vuoi che io dimostri
00:13:56
come copiare incollare il link?
00:13:57
Penso che tutti siano a proprio agio o meno.
00:14:01
Non preoccuparti
00:14:01
attiva il microfono e fammi sapere.
00:14:04
È bene che tu debba andare sul sito web
00:14:08
indirizzo e copia e sì controllo C
00:14:10
Controlla V e sì l'URL qui,
00:14:13
Ma se si tratta di un sito di SharePoint,
00:14:15
ricorda che deve essere la home page.
00:14:18
Questo è tutto ciò che ho da dire su questo punto, OK?
00:14:21
Quindi ho intenzione di chiuderlo.
00:14:22
Quindi qui avresti potuto aggiungere qualsiasi altro
00:14:24
app che avresti potuto essere come onenote
00:14:26
se si desidera creare un nuovo OneNote,
00:14:29
un nuovo documento di Word e così via.
00:14:30
Puoi farlo anche da qui
00:14:32
o un sito di streaming, ad esempio,
00:14:34
o anche una lavagna che
00:14:35
essere in una conversazione privata.
00:14:37
Ma oggi vedremo come
00:14:40
collaborare con le persone in team.
00:14:42
Quindi ora sono in squadra,
00:14:44
quindi la prima cosa è che ho bisogno
00:14:46
per pianificare una riunione.
00:14:47
Quindi diciamo che oggi lavorerò
00:14:50
con il gruppo Pick Bois qui.
00:14:51
Vedi
00:14:52
Ho diversi canali
00:14:54
e il canale generale.
00:14:55
Di solito quando crei una squadra,
00:14:57
c'è automaticamente un canale
00:14:58
quello creato è un canale generale
00:15:01
questo significa tutti i membri che ho
00:15:03
invitati in quel team hanno accesso
00:15:04
al canale generale di sicuro,
00:15:06
e di solito inizia con
00:15:08
post e file e un wiki.
00:15:10
Non mi piace il wiki.
00:15:11
Normalmente mi piace mettere un OneNote
00:15:14
invece di onenotes wiki
00:15:16
che è automaticamente lì.
00:15:18
Tutti hanno familiarità con OneNote un po ',
00:15:20
Sì o No.
00:15:23
No, sì, non si usa ancora OneNote.
00:15:25
OK, quindi sì, prima di andare,
00:15:28
e che dire?
00:15:29
E sì, usi OneNote?
00:15:31
No, no neanche.
00:15:32
OK, quindi vedremo anche quello.
00:15:35
Quindi qui. Uhm, dove ero io è
00:15:39
quindi pianificheremo un incontro
00:15:40
inizieremo così il primo
00:15:42
cosa dovresti sapere cosa fa
00:15:44
outlook e team hanno in comune?
00:15:48
Chiunque?
00:15:52
Quando il pianificatore, il pianificatore, il sì,
00:15:55
il calendario esattamente calendario,
00:15:57
quindi sì calendario o il calendario in Outlook,
00:16:01
sono sincronizzati,
00:16:01
in modo da poter iniziare la riunione da
00:16:04
teams o posso farlo da Outlook.
00:16:06
Lo farò di proposito da Outlook
00:16:07
e poi passare alle squadre,
00:16:09
quindi facciamolo in questo modo.
00:16:11
Quindi in prospettiva. Ho il mio calendario.
00:16:15
Mi dispiace di non aver fatto bene.
00:16:17
Devo portarlo dall'altra finestra qui.
00:16:23
Bene, quindi la data di oggi siamo il 25.
00:16:26
Quindi se voglio creare una riunione
00:16:27
e lo farò di proposito
00:16:29
a tarda sera solo perché
00:16:30
Ho un posto qui disponibile.
00:16:32
Quindi nuovo incontro. Quindi andiamo a creare
00:16:36
una nuova convocazione di riunione. Ci siamo.
00:16:44
Certo, prima di te
00:16:47
devono creare il team.
00:16:52
Non necessariamente. È possibile creare un
00:16:53
incontro senza una squadra, ovviamente.
00:16:55
Sì, posso farlo anche più tardi dopo
00:16:57
e aggiungi la squadra dopo da qui.
00:16:59
Ricorda quando crei una squadra,
00:17:00
Normalmente si dispone di un indirizzo di posta elettronica per
00:17:02
la squadra o il nome della squadra in realtà.
00:17:05
Quindi questo significa che se io
00:17:07
volevo invitare Group Peak.
00:17:08
Potrei semplicemente digitare il nome del gruppo pigboy qui.
00:17:11
OK, e vedi quando passo il mouse sopra il nome
00:17:15
di gruppo si può effettivamente vedere anche il
00:17:17
indirizzo e-mail per il gruppo che vedi qui.
00:17:19
Info pigboy presso Mandarin dot Academy.
00:17:22
Quindi avrei potuto usare anche l'e-mail
00:17:24
indirizzo del gruppo per invitarli.
00:17:27
Così. Proprio come digiteresti
00:17:31
nell'indirizzo di qualcuno.
00:17:34
Esterno all'azienda, ad esempio,
00:17:37
questo è già nella mia lista di contatti.
00:17:38
Ecco. Capite cosa intendo?
00:17:41
Quindi puoi persone all'interno dell'azienda,
00:17:43
a meno che non sia stato limitato nella tua azienda,
00:17:46
ma normalmente abbiamo la possibilità di
00:17:48
invitare persone da entrambe le parti e anche così io
00:17:53
posso invitare un team o posso invitare una persona
00:17:57
Posso invitare anche il canale di una squadra.
00:18:01
Lo vedremo tra un minuto,
00:18:02
ma non ho intenzione di farlo in questo modo.
00:18:04
Quindi eccomi qui a creare l'incontro.
00:18:07
Quindi al mio posto e penso per tutti
00:18:09
dovrebbe essere allo stesso modo del mezzo.
00:18:12
Ho iniziato la riunione per impostazione predefinita si avvia
00:18:14
una riunione di team, se non lo fa
00:18:17
per impostazione predefinita nel tuo ambiente,
00:18:19
Ciò significa che hai un pulsante
00:18:20
qui che dice aggiungi riunione di squadre.
00:18:23
È giusto per tutti?
00:18:26
Sì e sì. Puoi ripetere?
00:18:28
Mi scusi, uh.
00:18:31
Puoi ripetere il I'm gonna
00:18:33
ricominciare da capo?
00:18:34
Permettetemi di chiudere questa finestra.
00:18:38
Quando sei nel calendario,
00:18:39
è possibile fare clic con il pulsante destro del mouse e
00:18:41
viene visualizzata la nuova convocazione di riunione sì.
00:18:44
Ora quando faccio clic su questo in alcune aziende.
00:18:48
Il link qui di invito per
00:18:50
teams non viene visualizzato automaticamente.
00:18:52
OK, quindi se è così,
00:18:55
c'è un pulsante squadre in cima che
00:18:56
dice aggiungi riunione di team che vedi
00:18:58
tutto ma qui perché è
00:19:00
è stato installato per impostazione predefinita e penso
00:19:02
per ora è stato aggiornato in questo modo.
00:19:04
Se nessuno lo ha bloccato,
00:19:05
mostra il link delle squadre qui,
00:19:07
ma se non voglio che sia una riunione di squadra,
00:19:09
forse ti viene richiesto di lavorare in
00:19:12
l'ufficio quel giorno per la riunione.
00:19:15
Quindi dirai di non ospitare online,
00:19:17
lo vedi?
00:19:18
OK, quindi fai clic su quello,
00:19:20
sapremo che non è una riunione online se tu
00:19:22
lasciare per impostazione predefinita che si trova in una riunione online,
00:19:24
quindi è una riunione di squadre.
00:19:25
L'altra cosa è il
00:19:26
opzioni di riunione disponibili.
00:19:27
Hanno aggiunto il pulsante anche qui.
00:19:30
Queste sono le opzioni di riunione che farà
00:19:32
portarti direttamente alle riunioni
00:19:35
in squadra conosci la finestra nera.
00:19:37
E resisti. Spero che non siamo tagliati fuori.
00:19:45
Riuscite tutti a sentirmi per ora?
00:19:49
Sì, buono sì sì, posso solo volerlo
00:19:51
mostra che questa è la finestra in cui
00:19:53
può regolare le opzioni della riunione da
00:19:54
il get go come chi può bypassare il
00:19:56
lobby quando vanno alla riunione.
00:19:58
Ho detto a tutti, ma puoi bloccarlo.
00:20:02
Vedete questo, avete le vostre opzioni.
00:20:03
Persone nella mia organizzazione,
00:20:05
organizzazione di fiducia e ospiti o solo io.
00:20:08
Ciò significa che saranno in un
00:20:09
sala d'attesa e dovrai
00:20:11
dare loro accesso uno per uno quando
00:20:12
entrano nella stanza.
00:20:14
Non possono entrare direttamente.
00:20:16
Vedi la differenza?
00:20:19
Sì, se so che è reale?
00:20:21
Sì OK, vai Cebu tutto bene.
00:20:25
Sì, sì, sì. Va bene
00:20:27
quindi questa è la prima scelta.
00:20:29
Puoi anche così tutti questi oggetti che puoi
00:20:31
seleziona o deseleziona se li vuoi o no.
00:20:34
Quindi chi può presentare questo
00:20:36
è importante anche qui.
00:20:37
In quell'incontro sto permettendo a tutti
00:20:39
per mostrare lo schermo e mostrare i documenti
00:20:42
e subentrare alla presentazione,
00:20:43
anche gli ospiti.
00:20:44
Ma se non vuoi che ciò accada,
00:20:46
forse sto avendo un incontro con 50 persone
00:20:48
e non voglio dare loro quella libertà.
00:20:50
Voglio scegliere e scegliere
00:20:51
e scegli al momento.
00:20:52
Chi farà cosa?
00:20:53
Quindi qui posso dire per impostazione predefinita.
00:20:55
Solo io posso essere presentatore o io
00:20:57
può dire persone specifiche e poi
00:20:58
in questo caso avrò solo
00:21:00
per aggiungere il nome dell'utente.
00:21:03
Quindi queste sono le diverse opzioni
00:21:05
hai ogni volta che puoi consentire
00:21:07
Mike ha minacciato i partecipanti o meno.
00:21:08
Dipende dal tipo di riunione
00:21:10
tu che stai mettendo insieme.
00:21:12
Sono destinati a collaborare o
00:21:14
qui solo per assistere a un incontro ascendente?
00:21:16
Ciò significa che sto solo presentando un nuovo
00:21:18
prodotto e devono solo ascoltare.
00:21:19
Non possono parlare, sai.
00:21:21
Quindi forse mi limiterò a silenziare il microfono e
00:21:23
probabilmente permettono solo di chattare e così via.
00:21:25
Quindi tutte queste cose possono essere regolate record
00:21:28
automaticamente ogni volta che avvio una riunione.
00:21:30
Voglio che la registrazione continui o no?
00:21:32
Consenti fotocamera per i partecipanti.
00:21:33
Vogliamo mostrarci l'un l'altro
00:21:35
sulla fotocamera o no?
00:21:36
Se si tratta di un incontro con 100 persone,
00:21:38
Probabilmente non lo voglio perché allora
00:21:40
rallenterà la larghezza di banda e
00:21:42
Voglio solo che vogliamo mostrarmi su
00:21:44
fotocamera, quindi tutte queste sono opzioni di riunione.
00:21:46
Quindi abbiamo quelle opzioni di riunione
00:21:49
all'interno della sala riunioni dei team
00:21:51
oppure possiamo farlo da qui.
00:21:53
La cosa interessante
00:21:55
così come questa opzione è qui.
00:21:56
Questa è un'opzione di Outlook.
00:21:57
L'hanno portato in squadre.
00:21:58
Vedremo come, ma quelli sono i
00:22:00
opzioni che puoi selezionare o deselezionare.
00:22:02
Quindi chiedo risposte.
00:22:03
Sicuramente devono darmi un
00:22:05
risposta quindi devo sapere chi è
00:22:06
sarà in quella riunione.
00:22:08
Forse non voglio che sia un requisito,
00:22:10
quindi deseleziono semplicemente in modo che tu veda.
00:22:12
Consenti nuove proposte di tempo, vero?
00:22:14
No, non voglio dare loro il
00:22:16
possibilità di modificare l'orario.
00:22:18
Voglio consentire l'inoltro
00:22:19
dell'invito?
00:22:20
Forse no.
00:22:20
Se si tratta di una riunione riservata,
00:22:21
Lo rimuoverò ora.
00:22:23
Voglio risposte alle richieste.
00:22:24
Ciò significa che sicuramente voglio sapere
00:22:26
chi parteciperà a quella riunione
00:22:27
perché è l'incontro confidenziale.
00:22:29
L'altra cosa.
00:22:29
E ora dirò che tipo
00:22:31
di incontrarlo è, quindi decisione.
00:22:33
Sul nuovo prodotto.
00:22:37
Quindi qui sto solo andando a elencare
00:22:39
le persone che voglio invitare
00:22:41
a quella soddisfacendo il richiesto.
00:22:44
E l'opzionale.
00:22:54
Quindi decisione su un nuovo prodotto,
00:22:56
faremo brainstorming insieme.
00:22:57
Forse voglio includere cose
00:22:59
quindi normalmente siamo tutti abituati a
00:23:01
includendo le cose nelle prospettive,
00:23:03
ma non si mostrerà in
00:23:04
la biblioteca per quella riunione.
00:23:06
Quindi ti mostrerò solo 2 esempi.
00:23:09
Sto solo mettendo qualsiasi cosa lì dentro.
00:23:10
Non importa e elemento di prospettiva,
00:23:12
se è uh, dalla mia casella di posta,
00:23:15
per esempio Trello.
00:23:16
Voglio raccogliere qualcosa e qui
00:23:17
Ho la possibilità di farlo
00:23:19
vengono visualizzati solo come testo o allegato.
00:23:21
Lo lascerò come allegato.
00:23:23
Così posso preparare diversi
00:23:25
cose e ricorda che hai un
00:23:27
nuove funzionalità dove è possibile
00:23:29
dettare in qualsiasi lingua tu voglia.
00:23:31
La dettatura porta questa barra degli strumenti.
00:23:39
Ricorda il minuto in cui fai clic su
00:23:40
il microfono, il microfono è attivato.
00:23:42
Quando è blu scuro. Così.
00:23:47
Tutto quello che dico ora la macchina
00:23:48
lo scriverò per me. Virgola I no
00:23:51
più bisogno di una segretaria. Periodo.
00:23:56
Questa è una lista di cose che tutti
00:23:58
dovrebbe portare alla riunione. Periodo.
00:24:05
Così l'abbiamo visto.
00:24:07
Funziona magnificamente,
00:24:08
in modo che possa farti risparmiare tempo.
00:24:10
E anche l'altra cosa.
00:24:12
Possiamo aggiungere note di riunione direttamente da qui.
00:24:16
Quindi possiamo includere un OneNote
00:24:17
che è destinato a quella riunione.
00:24:19
Se si tratta di un incontro spontaneo, UM.
00:24:21
Ma se è un incontro che appartiene
00:24:23
a un team che hai regolarmente
00:24:24
con un team che userò il
00:24:26
OneNote che appartiene al team.
00:24:27
Quindi lo farò più tardi.
00:24:29
Ma sappi che hai l'opzione qui.
00:24:31
Quindi ora che ho creato
00:24:33
l'incontro da qui,
00:24:34
l'altra cosa è che ho invitato quelle persone,
00:24:36
ma non so se sono disponibili o meno,
00:24:38
e ho intenzione di invitare anche come requisito,
00:24:40
un ospite. Uh
00:24:41
Userò il mio account Yahoo in questo modo,
00:24:45
quindi ora vedi che hai un ospite.
00:24:47
Quindi il pulsante che stavo dicendo a tutti voi
00:24:49
sul pulsante trova ora proprio qui.
00:24:52
Nuovo sondaggio di riunione,
00:24:53
equivalente di prova di doodle.
00:24:55
Quindi o ho l'opzione se ho
00:24:57
solo persone invitate dall'azienda,
00:24:59
Probabilmente userei la pianificazione
00:25:01
assistente perché ho accesso al loro
00:25:03
calendari e tutto quello che ho avuto modo di cercare
00:25:05
è se sono disponibili o meno.
00:25:06
L'assistente di pianificazione
00:25:08
fondamentalmente guarda tutte le persone,
00:25:10
quelli che sono in ufficio stanno andando
00:25:11
per dirmi quando sono disponibili o meno.
00:25:13
Quindi sto cercando un punto vuoto come questo.
00:25:17
Se non so cosa rappresentano i simboli.
00:25:20
Ho intenzione di abbattere questo se
00:25:22
Posso resistere qui.
00:25:24
I simboli appaiono qui tu
00:25:26
puoi vedere che puoi vedere l'altro.
00:25:29
L'altra pianificazione solo se
00:25:33
consentire il questo o comunque.
00:25:36
Così com'è, normalmente, UM,
00:25:38
ottimizzati insieme in azienda,
00:25:41
è che per impostazione predefinita posso vedere
00:25:43
minimo di tutti i miei colleghi.
00:25:45
Almeno saprò quando
00:25:47
sono all'interno dell'ufficio o all'esterno
00:25:48
l'ufficio quando si trovano nel
00:25:49
riunione o meno in riunione.
00:25:51
Non vedo i dettagli di ciò che è
00:25:52
nella riunione, a meno che io non abbia
00:25:54
dato loro permessi speciali.
00:25:55
Va bene, va bene,
00:25:57
quindi questo è cosa.
00:25:59
Quindi ora questo mi mostrerebbe che
00:26:01
tutti sono disponibili e quelli che
00:26:02
avere queste linee grigie scarabocchiate come questa.
00:26:04
Ciò significa che sono offline.
00:26:06
Non ho accesso al loro calendario,
00:26:08
quindi questo potrebbe essere gli ospiti.
00:26:10
Le persone che non appartengono alla mia azienda,
00:26:11
Li vedrò sempre così,
00:26:13
quindi non ho idea se siano disponibili o
00:26:15
non e se uso l'assistente di pianificazione,
00:26:17
inviterà solo per uno
00:26:19
data e un'ora specifica.
00:26:22
Quindi, se dicono di no,
00:26:22
Non ce la faccio.
00:26:23
Devo iniziare tutto questo
00:26:24
procedura di nuovo,
00:26:25
quindi questo è il motivo per cui non mi piace
00:26:27
Utilizzare l'Assistente pianificazione se
00:26:28
avere a che fare con persone esterne,
00:26:30
Ho intenzione di tornare al
00:26:31
scheda riunione qui e ho intenzione di
00:26:33
utilizzare il nuovo sondaggio della riunione.
00:26:34
Quindi forse da parte tua puoi
00:26:36
guarda le tue prospettive in questo momento.
00:26:37
Vedi se hai quel pulsante.
00:26:38
Normalmente dovrebbe essere lì per impostazione predefinita.
00:26:52
Tutti ce l'hanno.
00:27:00
Normalmente uso il web il web.
00:27:05
Versione di Outlook,
00:27:06
quindi non credo di non avere no.
00:27:09
C'è. Inoltre ci dovrebbe
00:27:09
essere lì anche per impostazione predefinita.
00:27:11
Lì dovrebbe essere lì.
00:27:12
La prospettiva online ce l'ha.
00:27:15
L'hanno aggiunto, sì.
00:27:17
Non ho questo pulsante.
00:27:20
Non hai questo pulsante.
00:27:21
Questa è l'applicazione desktop
00:27:22
di cui stai parlando,
00:27:23
come il mio in questo momento, giusto?
00:27:24
Non la versione online, giusto?
00:27:26
Uh sì, OK.
00:27:27
Quindi, se hai bisogno di aggiungerlo solo così lo sai.
00:27:31
Quando vai a casa uh
00:27:33
qui dalla tua casella di posta,
00:27:35
ovviamente devi essere nella casella di posta,
00:27:36
non sul calendario.
00:27:42
Quindi scheda home.
00:27:46
Sono nella mia casella di posta.
00:27:50
E non so cosa ci sia un ritardo
00:27:53
in tempo qui. OK, viene visualizzata la barra multifunzione.
00:27:56
Se non lo vedi qui,
00:27:58
c'è qualcosa che si chiama get add INS.
00:28:02
E sappi solo che puoi digitare trova il tempo.
00:28:07
Non l'hanno bloccato,
00:28:08
naturalmente che avrebbe avuto
00:28:09
per vedere il tuo reparto IT,
00:28:10
ma normalmente è molto semplice.
00:28:12
È un piccolo plugin che aggiungi in modo da trovare
00:28:14
tempo e apparirà nell'elenco.
00:28:16
Qui fai clic su di esso e poi tu
00:28:18
basta fare clic sul pulsante Aggiungi.
00:28:20
L'ho già aggiunto in modo che non venga visualizzato
00:28:21
ma ci sarà un pulsante blu
00:28:23
che dice aggiungi e tutto quello che devi
00:28:24
DO È CHIUDERE OUTLOOK e AVVIARLO
00:28:26
di nuovo e apparirà lì.
00:28:28
OK, tornando alla creazione della riunione.
00:28:33
Quindi ora vado un po '
00:28:35
più veloce in modo da recuperare in tempo.
00:28:36
Quindi qui ho creato un incontro e sono
00:28:39
andando a cliccare su nuovo incontro Paolo.
00:28:42
Quindi qui sto per immaginare.
00:28:45
Normalmente prima di aggiungere quei dettagli,
00:28:46
questo è il passo che avrei dovuto fare
00:28:48
il primo è stato il bel momento per votare
00:28:50
sugli orari delle slot che sto proponendo.
00:28:55
Quindi qui.
00:29:01
Vedete, quello che sto cercando sono persone verdi,
00:29:03
e quando passo il mouse sopra la silhouette
00:29:05
Posso vedere chi rappresenta.
00:29:06
Sono io. Lisa Kalamo e così via.
00:29:09
Le persone esterne all'azienda
00:29:11
sarà in grande automaticamente,
00:29:12
Quindi quello che voglio è proporre date
00:29:15
così posso scegliere la durata,
00:29:18
tempo per l'incontro qui,
00:29:19
che si tratti di 30 minuti o più,
00:29:22
Posso scegliere il fuso orario su
00:29:24
qui e per ogni singola data.
00:29:26
Quello che non voglio è rosso o viola,
00:29:28
il rosso è occupato e il viola è provvisorio.
00:29:32
Quando lo vedi.
00:29:33
Quindi ogni giorno, e ho intenzione di selezionare
00:29:35
e naturalmente mi dimentico che stavamo bene.
00:29:37
Ci siamo.
00:29:38
Vedi qui ho molta disponibilità
00:29:40
e rapidamente posso suggerire per ogni giorno.
00:29:45
Qualsiasi data rapidamente,
00:29:46
molti tempi di slot come questo.
00:29:47
L'uomo che vedo tutto verde.
00:29:49
Conosco tutte le persone dentro di me
00:29:51
la società è disponibile per Gray I won't
00:29:53
lo so ma ho intenzione di offrire loro 20
00:29:54
slot quindi so quando tutti votano.
00:29:56
Sicuramente ci sarà un tempo
00:29:59
dove tutti sono d'accordo.
00:30:00
Quindi, quando dico dopo.
00:30:03
Riepiloga tutte le date che ho selezionato,
00:30:05
e forse posso modificare di nuovo e scegliere.
00:30:07
Oh bene,
00:30:08
forse non quello di mezzogiorno.
00:30:11
Questo è troppo presto e quando lo sono
00:30:13
fatto con la selezione del riepilogo,
00:30:15
Sto solo per dire aggiungi all'e-mail.
00:30:18
Quindi riceveranno una notifica.
00:30:21
Che Dina Harvey ha creato un incontro.
00:30:25
Se ne hanno abbastanza, uh,
00:30:27
Account Microsoft o no,
00:30:28
potranno votare
00:30:29
online attraverso il bel tempo.
00:30:31
Quindi ecco questo è quello che sembra
00:30:32
come quando ricevono l'invito.
00:30:33
Faremo clic su sette opzioni.
00:30:35
Vedi dice l'organizzatrice Dina Harvey.
00:30:37
L'incontro dura 30 minuti e
00:30:39
ci sono sette opzioni di orari di slot.
00:30:42
E per impostazione predefinita aprirà il tuo
00:30:44
browser quando si fa clic su quello.
00:30:51
E rapidamente tutti possono dire che preferisco questo.
00:30:54
Sì no sì, no sì preferire e così alla fine.
00:31:02
Io, l'organizzatore verrà avvisato
00:31:04
quando finalmente c'è una votazione su
00:31:06
una data e un'ora specifica.
00:31:08
Fino a quando tutti voteranno,
00:31:09
Tutte queste sette opzioni saranno
00:31:11
bloccato sul calendario di tutti.
00:31:12
Le persone che hanno account Microsoft,
00:31:14
Il loro calendario mostrerà il
00:31:16
sette slot bloccati temporaneamente
00:31:18
fino a quando il voto non sarà realizzato.
00:31:19
Quindi eliminerà tutti gli altri
00:31:21
slot che non sono necessari e lo faranno
00:31:23
mantieni solo quello che tutti vogliono
00:31:25
per qualcuno al di fuori dell'azienda che
00:31:26
non ha un account Microsoft,
00:31:28
dovranno solo aggiungere quella data
00:31:30
manualmente al loro calendario personale.
00:31:32
È corretto tra preferito e sì?
00:31:36
Cosa preferisci? Che ne pensi?
00:31:38
Questo è il mio preferito?
00:31:39
Sì, va bene,
00:31:41
sai se io questo è sempre buono per
00:31:43
mettere sì o preferito preferito
00:31:44
preferisci davvero che ti piaccia?
00:31:46
Sì, perché danno l'opzione
00:31:48
affinché gli estranei incontrino il tuo tempo.
00:31:50
Sapete cosa sto dicendo.
00:31:51
L'opzione migliore?
00:31:51
OK OK OK sì sì sì,
00:31:53
questi sono i gradi di livello così e
00:31:56
naturalmente il modo in cui funziona la macchina