Yammer - Prepare big events Use Case
In this video, you will learn how to prepare for big events using Microsoft 365. The video covers various aspects of event organization, including managing logistics, centralizing exchanges and actions, and adding a creative dimension to product presentations.
It demonstrates the use of tools like Yammer for communication and file sharing, Skype for online meetings, OneNote for note-taking and organization, and PowerPoint for creating engaging presentations.
This knowledge will help you successfully organize and execute big events, while also enhancing your SEO visibility.
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Objectifs :
This document aims to provide a comprehensive guide on organizing a successful marketing event, focusing on logistics management, effective communication among stakeholders, and creating an engaging product presentation. It highlights the use of digital tools like Yammer, Skype, OneNote, and PowerPoint to streamline processes and enhance collaboration.
Chapitres :
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Introduction
As a Marketing Manager, organizing an important event for a client involves meticulous planning and coordination. This guide outlines the steps to manage logistics for a training workshop and product presentation, ensuring effective communication with both internal and external stakeholders. -
Event Organization and Logistics Management
To successfully manage the organization and timing of the event, consider the following steps: - **Centralize Communication**: Create a dedicated Yammer group for the event, inviting both employees and external partners. This platform allows for real-time updates and file sharing, making it more efficient than traditional email communication. - **Manage Remote Participation**: Utilize Skype for online meetings, ensuring that all participants can join regardless of their location. Provide a link in the invitation for downloading the web version of Skype, making it accessible for everyone. -
Utilizing Digital Tools for Coordination
To keep track of discussions and decisions made during meetings: - **OneNote for Meeting Minutes**: Open a OneNote notepad during meetings to record minutes. This helps in staying organized and allows for easy sharing of information with the Yammer group. - **Email Follow-ups**: After meetings, send the minutes via email to all participants. OneNote can automatically retrieve and send the report to each participant by name, ensuring everyone is informed. -
Creating an Engaging Product Presentation
For the event presentation, focus on attracting the interest of partners by: - **Using PowerPoint's New Tools**: Leverage the latest features in PowerPoint to create a visually appealing presentation. Emphasize the presentation plan to maintain consistency and clarity. - **Interactive Elements**: Utilize the Zoom function to create an interactive presentation plan, enhancing audience engagement. - **Modern Transitions**: Incorporate the Morph Transition feature to add a contemporary touch to your slides, making the presentation visually striking. -
Finalizing the Presentation
To ensure the presentation is effectively showcased during the event: - **Looping the Presentation**: Export the PowerPoint presentation as a video to play in a loop during the event, providing continuous engagement for attendees. - **Accessibility of Resources**: Ensure that all resources, including the presentation and meeting minutes, are easily accessible through the Yammer group, facilitating ongoing communication and collaboration. -
Conclusion
Organizing an event may seem daunting, but utilizing tools like Yammer, Skype, OneNote, and PowerPoint can simplify the process. By centralizing communication and enhancing presentations, you can create a successful and engaging event that meets the needs of both your client and partners.
FAQ :
What is the best way to organize an event with both internal and external stakeholders?
Using a platform like Yammer can centralize communication and file sharing among all participants, ensuring everyone stays updated and engaged.
How can I conduct remote meetings effectively?
Skype is an excellent tool for remote meetings, allowing participants to join easily, even without the application installed, by providing a web version link.
What tools can I use to take meeting minutes?
OneNote is a great tool for recording meeting minutes, as it allows for easy organization and sharing with participants through links.
How can I make my PowerPoint presentation more engaging?
Utilizing features like the Zoom function and Morph Transition can enhance the interactivity and visual appeal of your presentation.
What should I do with my presentation after the event?
You can export your PowerPoint presentation as a video to play in a loop during the event, providing continuous engagement for attendees.
Quelques cas d'usages :
Organizing a Corporate Training Workshop
A Marketing Manager can use Yammer to create a dedicated group for organizing a training workshop, allowing for centralized communication and file sharing among employees and external trainers.
Conducting Remote Client Meetings
Using Skype, a Marketing Manager can hold meetings with remote clients, ensuring that all participants can join without needing specific software, thus saving time and travel costs.
Documenting Meeting Minutes
By utilizing OneNote, a Marketing Manager can efficiently document meeting minutes and share them with all stakeholders through a Yammer group, ensuring everyone has access to important information.
Creating Interactive Presentations
A Marketing Manager can leverage PowerPoint's Zoom function and Morph Transition to create visually appealing and interactive presentations that capture the audience's attention during product launches.
Playing Presentations During Events
After creating a presentation for an event, a Marketing Manager can export it as a video to be played in a loop, providing continuous visual engagement for attendees throughout the event.
Glossaire :
Yammer
A social networking service designed for private communication within organizations, allowing users to create groups, share files, and facilitate discussions.
Skype
A telecommunications application that provides video chat and voice call services, allowing users to communicate over the internet.
OneNote
A digital note-taking application that allows users to create, organize, and share notes, including meeting minutes and project details.
PowerPoint
A presentation software developed by Microsoft that allows users to create slideshows composed of text, images, and multimedia.
Zoom function
A feature in PowerPoint that allows users to create interactive presentations by linking slides and enabling navigation between them.
Morph Transition
A PowerPoint feature that creates smooth animations between slides, allowing for dynamic transitions and visual effects.
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