Outlook - Manage My Private Appointments in My Calendar Use Case

Struggling to keep certain appointments private in your shared Outlook calendar? This video reveals how to manage your private meetings effectively. Discover tips for marking appointments as private, ensuring colleagues won't see the details while maintaining transparent collaboration. Learn to balance visibility and privacy seamlessly!

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Available in Microsoft365

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My calendar is shared with different team members.

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However,

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I have a private meeting with my manager,

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and I don't want my colleagues to see the details of this meeting.

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How can I make certain appointments private on a daily basis?

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I collaborate transparently with my colleagues.

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They have access to my shared calendar.

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However,

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I don't want them to access the content of this meeting.

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So,

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I will modify it and enable the private option.

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Thus,

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my colleagues can view and act on my appointments,

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but won't see the details of the meetings I've marked as private.

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Additionally,

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if I use a color to categorize my private appointments,

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the color will remain neutral.

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Finally,

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using the show as feature still allows the status of the appointment to be visible.

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Thanks to Outlook,

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I can collaborate with my team by sharing my calendar,

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while keeping control over the visibility of

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the appointments I want to keep private.

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