To Do - Manage the most important tasks Tutorial
In this video, you will learn how to manage the most important tasks using Microsoft 365. The video covers various managerial use case scenarios, including organizing meetings easily with Outlook, Skype, and OneNote.
It also demonstrates how to manage your team's activity using Planner Online and a smartphone, analyze activity using Excel and Power BI, and communicate and share information with your team using Groups and SharePoint.
By applying the appropriate Office 365 tools, you can improve your management processes and productivity.
This will help you effectively handle tasks and achieve your goals faster.
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To Do - Outlook tasks in To Do
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To Do - Create a new task in To Do
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To Do - Create and share to-do lists with others
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Planner Tasks in To Do
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Add dates and deadlines to your tasks
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Outlook tasks in To Do
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Create and share lists with others
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Rank your custom lists into groups
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Add dates and deadlines to your tasks
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The Outlook tasks in To Do
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Manage the most important tasks
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Planner Tasks in To Do
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Rank your custom lists into groups
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Task Module Overview
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Create a reminder for yourself
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Create a task or reminder
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Create automatic reminders
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Answering a scheduling poll
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Discovering the interface
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Create a scheduling poll
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Enrich tasks content
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Creating the project tasks
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Use the scheduling poll dashboard
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Deleting a task, a compartment or a plan
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Creating a project
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Advanced tasks
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Planner and transverse applications
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Planner Tasks in To Do
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Add dates and deadlines to your tasks
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Save, publish, and share
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Outlook tasks in To Do
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Organize your daily tasks
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Create a new task in To Do
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Intro to Microsoft To Do Interface
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Schedule sending emails in Outlook
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Save Automatically an attachment
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Customising the interface
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Manage permissions
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Create and share to-do lists with others
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Fill in your work schedules in Outlook
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What is Microsoft To Do?
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Temporarily turn off notifications
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Displaying the progress of your plan
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Setting delegates
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Clutter
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Extensions
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Intro to Microsoft To Do on Mobile
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Save, publish, and share
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Understanding the new interface
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Remove a member from a group
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Check your day planning
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Publish your Booking page
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Shift and its imbrication with Teams
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The mobile App with Teams
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Create a meeting in the group calendar
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Rank your custom lists into groups
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Redefine privacy for highly secure meetings
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Immersive Reader
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The Outlook tasks in To Do
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Quickly find your files
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Pin your important files
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Virtual Appointments
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Planner Tasks in To Do
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Create a new task in To Do
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View events
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Use Connectors to Receive Notifications
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Pin a document to the top of a document library
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Use the filter pane in a library
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Centralize Important Events in a Single Channel Calendar
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Filter Your Document Display
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Transforming Your Section into a Component and Collaborating
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Edit, Delete a Share
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Use Documents in a Synchronized Library Folder
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SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
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Power and Manage OneDrive
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Presentation and introduction to the calendar
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Create different types of events
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Send invitations or reminders with Copilot
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Create an appointment or meeting
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Manage Views
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Excel: List Files from a Channel in an Excel Workbook with Power Automate
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Delay Email Delivery
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Calendar Delegation Setup
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The Power Automate Mobile App
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Other Coaches
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Prompt coach
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Configure a Copilot Agent
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Rewrite with Copilot
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Process text
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Chat with Copilot
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Particularities of Personal and Professional Copilot Accounts
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Data Privacy in Copilot
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Access Copilot
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Action Function
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Search Function
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Date and Time Function
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Text Function
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Basic Function
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Sections
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Concept of Multi-Factor Authentication
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Microsoft Copilot Academy
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SharePoint: Automate File Movement to an Archive Library
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Create a Scheduled Flow with Power Automate
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Send a survey or questionnaire by email
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Make Your Outlook Signature Accessible
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Add Accessible Tables and Lists
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Improve the Accessibility of Images in Emails
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Improve Email Accessibility
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Send Automatic Out-of-Office Replies
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Prepare for Time Out of Office (Viva Insights)
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Respect Your Colleagues' Off Hours (Viva Insights)
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Delay Email Delivery
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Use Categories
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Objectifs :
This document aims to provide a comprehensive overview of managing important tasks within a task management application, highlighting how to organize, mark, and view tasks effectively.
Chapitres :
-
Introduction to Important Tasks
In today's fast-paced environment, managing tasks efficiently is crucial. This guide focuses on how to utilize the important tasks feature in your task management application, allowing you to streamline your workflow and enhance productivity. -
Creating and Managing Important Tasks
The important tasks list consolidates all tasks marked as important, whether created by you or synced from Outlook. This includes tasks from Planner that you have designated as important. To add a task to this list, follow these steps: - Click on the star icon next to the task name. - Ensure that the important status is assigned directly in Planner for synchronized tasks. By marking tasks as important, you can better organize your workload. -
Benefits of Grouping Important Tasks
Grouping important tasks in one list not only helps in organization but also allows for sorting tasks based on their purpose in other lists within your task application. This feature enhances your ability to prioritize and manage your tasks effectively. -
Marking Tasks as Completed
To mark an important task as completed, simply check it off. The task will then disappear from the important tasks list if you have chosen to hide completed tasks. If you prefer to see all tasks, completed tasks will appear scratched out. This visual representation helps in tracking your progress. -
Customizing Your Important Tasks List
You have several options to customize your important tasks list through the menu: - Change the graphic theme of your list. - View or hide completed tasks. - Print your list. - Pin it to the start menu. - Hide a smart list to remove important tasks from view. You can reactivate hidden lists at any time by accessing your app settings. -
Conclusion
Effectively managing important tasks is essential for maintaining productivity. By utilizing the features outlined in this guide, you can ensure that your important tasks are organized, visible, and manageable, allowing you to focus on what truly matters.
FAQ :
What is the Important List in the to-do application?
The Important List is a feature that consolidates all tasks marked as important from various sources, allowing for better organization and management of tasks.
How do I add a task to the Important List?
To add a task to the Important List, click on the star icon next to the task's name in the to-do application or ensure it is marked as important in the Planner.
Can I hide completed tasks from the Important List?
Yes, you can choose to hide completed tasks, which will remove them from the Important List or display them as scratched out, depending on your settings.
What happens when I mark a task as completed?
When you mark a task as completed, it will disappear from the Important List if you have chosen to hide completed tasks, or it will appear scratched out if you display all tasks.
How can I customize the view of my Important List?
You can customize the view of your Important List by changing the graphic theme, printing the list, or pinning it to the start menu through the options menu.
What is the purpose of marking tasks as important?
Marking tasks as important helps you prioritize and organize your workload more effectively, ensuring that critical tasks are easily accessible.
Quelques cas d'usages :
Project Management
In project management, team members can use the Important List to prioritize tasks that are critical to project deadlines, ensuring that everyone is focused on high-impact activities.
Personal Task Organization
Individuals can utilize the Important List to manage personal tasks, such as household chores or appointments, by marking them as important to ensure they are completed on time.
Email Management
Professionals can sync their Outlook tasks with the Important List to keep track of important emails that require follow-up, enhancing their email management efficiency.
Time Management
Using the Important List allows users to sort tasks based on urgency and importance, helping them allocate their time more effectively throughout the day.
Team Collaboration
In a collaborative environment, team members can mark shared tasks as important, ensuring that everyone is aware of priority items and can work together more effectively.
Glossaire :
Important List
A curated list that aggregates all tasks marked as important, regardless of their source, such as tasks created in the to-do application or those synced from Outlook.
Task
An individual item or action that needs to be completed, which can be marked as important for better organization.
Planner
A tool or application used for organizing tasks and projects, allowing users to assign importance to tasks.
To-Do Application
An application designed to help users manage their tasks, including features for marking tasks as important and sorting them.
Sync
The process of ensuring that data, such as tasks, is consistent across different applications or devices.
Graphic Theme
The visual design and layout of the task list, which can be customized through the application settings.
Smart List
A dynamic list that automatically updates based on specific criteria, such as tasks marked as important.