Skype for Business - Organize meetings for new projects Use Case

Struggling to kick off a new project without your client's presence? Discover how to effectively organize meetings and streamline collaboration with Microsoft 365 tools! This video covers practical strategies for project management, ensuring every team member is aligned and on track, regardless of availability. Transform challenges into opportunities for success!

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Available in Microsoft365

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As a project manager,

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you must coordinate a team.

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Collaborate with your client and meet tight deadlines.

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But what happens when your client is unavailable for the kickoff meeting?

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A crucial step in launching the project?

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No worries.

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With the right tools and careful planning,

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you can overcome this obstacle and ensure your project's success.

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Project management requires preparation.

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Before getting started,

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create a detailed plan in Microsoft Planner.

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This tool allows you to

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visualize all tasks to be completed.

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Organize them into clear and structured steps.

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Set deadlines for each action.

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Assign responsibilities to each team member.

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You can access Microsoft Planner directly through Microsoft Teams.

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Or the Microsoft 365 portal.

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By clearly outlining the project,

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you minimize uncertainties and prevent delays.

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Once your plan is in place,

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assign tasks to your team members,

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considering their skills and workload.

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Set realistic deadlines for each task to

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keep the overall project timeline on track.

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Use Microsoft Planner's tracking features to monitor real-time progress.

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This precise allocation ensures that every team member

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knows exactly what is expected of them,

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while giving you a comprehensive view to manage the project efficiently.

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Your client's unavailability should not hinder the project's launch.

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Here's how to proceed.

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Schedule a team's meeting to allow all participants to join remotely,

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regardless of location.

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Send an invitation to all stakeholders.

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They will receive a link to access the virtual meeting.

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This approach keeps the project on schedule

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without waiting for hard to coordinate availabilities.

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During the meeting,

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use the whiteboard feature in Microsoft Teams to collect ideas,

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questions,

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and suggestions.

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This interactive tool encourages active collaboration despite the distance.

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At the end of the meeting,

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export the whiteboard to keep a record of key

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points and ensure no important details are lost.

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To follow up,

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create a PowerPoint presentation summarizing the key information,

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decisions made,

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and next steps.

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Share this with your team and client

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to align everyone on objectives and responsibilities.

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A clear summary helps streamline communication

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and prevent misunderstandings that could slow down the project.

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Managing a project with availability constraints may seem challenging,

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but by leveraging Microsoft 365 tools,

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you can turn these challenges into

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opportunities for seamless and efficient collaboration.

Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

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