Word - Add a Table from Text with Copilot Video

Learn how to add a table from text with Copilot. Copilot allows you to generate an automatic table from a document and modify it using your prompts. Watch this video to see how you can quickly create tables from text with Copilot.

1:39
1789 views

Copilot - Use Copilot with Right-Click
- 01:45
- Viewed 894 times

Objectifs :

This video aims to demonstrate how to use Copilot to generate and refine a table from a document, specifically focusing on the history of France before the 20th century. It highlights the process of creating a structured summary, sorting events, and adding relevant details to enhance the table's comprehensiveness.

Chapitres :

Introduction to Copilot and Table Generation
Copilot is a powerful tool that allows users to generate automatic tables from documents. In this session, we will explore how to create a table from a document detailing the history of France before the 20th century. This process involves selecting the entire document and utilizing Copilot's features to transform the text into a structured format.
Creating the Initial Table
To begin, select the entire document using Control + A. Then, access the Copilot prompt by clicking on the designated icon and choose the option to view the content as a table. After a brief processing time, Copilot generates a tabular summary. However, it is important to note that the chronology of events may not be accurately represented in the first column.
Refining the Table Structure
Upon reviewing the initial table, it becomes clear that the chronological order of events needs adjustment. To improve the table, request a sorting of events based on the first column. This refinement enhances the clarity and organization of the information presented.
Adding Details to the Table
For further detail, you can refine the table structure by prompting Copilot to add a new column that includes the names of the kings or leaders associated with each historical period. After a few seconds, the updated table will reflect these changes, providing a more comprehensive overview of the historical context.
Finalizing the Table
Once the table is structured to your satisfaction, you can finalize it by adding a title in the first line of the table through the Copilot prompt area. It is important to note that while Copilot assists with content and structure, formatting actions such as color adjustments are not currently supported. Therefore, any final formatting will need to be handled manually.
Conclusion and Future Prospects
In conclusion, using Copilot for generating and refining tables can significantly enhance the editorial and synthetic aspects of document presentation. While there are limitations regarding formatting, the ability to create structured summaries is a valuable feature. As technology evolves, we can anticipate improvements in these functionalities, making tools like Copilot even more effective for users.

FAQ :

What is Copilot and how does it work?

Copilot is a digital assistant that helps users generate and modify documents by responding to prompts. It can create tables from text and assist in organizing information.

Can I customize the table generated by Copilot?

Yes, you can modify the content and structure of the table by using specific prompts. However, formatting options like color are not currently available.

How do I generate a table from a document using Copilot?

To generate a table, select the entire document using Control A, then use the Copilot prompt to choose the option to view the content as a table.

What should I do if the chronology in the generated table is incorrect?

You can refine the table by requesting a sorting of events based on the first column to ensure the chronology is respected.

Is it possible to add additional columns to the table?

Yes, you can add columns by prompting Copilot to include specific information, such as the name of the king or leader associated with each period.

What are the limitations of Copilot when creating tables?

Currently, Copilot can assist with content and structure but does not support advanced formatting options like color. Final formatting adjustments must be made manually.

Quelques cas d'usages :

Historical Document Analysis

Using Copilot to generate tables from historical texts allows researchers to quickly organize and analyze events, leaders, and timelines, improving the efficiency of historical studies.

Educational Content Creation

Teachers can utilize Copilot to create structured tables from lesson plans or historical documents, making it easier to present information to students in a clear and organized manner.

Project Management

Project managers can use Copilot to summarize project timelines and milestones in table format, facilitating better tracking and communication among team members.

Content Summarization

Writers can leverage Copilot to condense lengthy documents into tables, highlighting key points and making it easier to reference important information during the writing process.

Data Organization for Reports

Professionals can apply Copilot to organize data from reports into tables, enhancing readability and allowing for quick comparisons of different data points.

Glossaire :

Copilot

A digital assistant that helps users generate content and modify documents through prompts.

Table

A structured arrangement of data in rows and columns, used to organize information for better readability.

Chronology

The arrangement of events in the order of their occurrence.

Prompt

A command or request given to the Copilot to perform a specific action or generate content.

Formatting

The process of arranging and styling text and data in a document, including aspects like color, font, and layout.

Editorial

Relating to the preparation and organization of content for publication.

Synthetic aspect

The ability to summarize or condense information into a more manageable format.

00:00:02

Copilot allows you to generate an

00:00:04

automatic table from a document,

00:00:06

which can then be modified via your prompts.

00:00:08

I have here a document on the history

00:00:11

of France before the 20th century.

00:00:13

I would like to generate a

00:00:15

table from the entire text.

00:00:17

I then select the entire document

00:00:19

with Control A and choose in the

00:00:21

Copilot prompt by clicking on the

00:00:23

icon the option to view as a table.

00:00:25

After a few seconds,

00:00:27

a tabular summary is generated if

00:00:29

I carefully observe the result,

00:00:30

especially the first column.

00:00:32

I noticed that the chronology

00:00:33

is not necessarily respected.

00:00:35

Therefore,

00:00:35

instead of keeping the initial proposal,

00:00:37

I will refine it by requesting a sorting

00:00:40

of events based on the first column.

00:00:42

It's much better this way.

00:00:43

For the sake of detail,

00:00:45

I will refine again by intervening on

00:00:47

the structure of my table by writing

00:00:49

a prompt asking Copilot to add a

00:00:52

column containing the name of the king

00:00:54

or leader associated with each period.

00:00:59

After a few seconds,

00:01:00

I have my table as expected.

00:01:02

I can finalize by adding a title

00:01:04

in the first line of the table,

00:01:06

still in the copilot prompt area.

00:01:10

Be aware, the requests expressed

00:01:12

in the Copilot assistant are

00:01:13

related to content and structure.

00:01:15

It is not possible at the moment,

00:01:17

as we see here, to express formatting

00:01:20

actions like color in my example.

00:01:21

The finalization of the formatting

00:01:23

will remain my responsibility.

00:01:24

We can hope for an evolution

00:01:26

in this regard over time.

00:01:28

I have nevertheless saved a

00:01:29

reading and trusted Copilot for

00:01:31

the editorial and synthetic aspect

00:01:33

related to the table mode setting,

00:01:35

and that's already not so bad.

Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

RELATED COURSES This video is part of the following courses

1143 Views

Microsoft Video Training Copilot - Organizing and Managing Your Content with Copilot

Master Microsoft Copilot to structure your ideas with Whiteboard, organize with OneNote, and enhance your Word documents. Boost your product...

1282 Views

Microsoft Video Training Copilot - Discover and Learn to Use Microsoft Copilot

Master Microsoft Copilot in Microsoft 365 with our video training. Discover how AI can transform your work, enhancing productivity and creat...

ALL COURSES