Word - Generate Text from an Idea or Plan Video

Learn how to generate text from an idea or plan using Copilot. Whether you prefer writing with or without assistance, this video will guide you through drafting a document in Microsoft Word. Discover the convenience of the prompt feature and unleash your creativity with Copilot.

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Objectifs :

This document aims to provide a comprehensive guide on how to effectively use Copilot in Microsoft Word for drafting various types of documents, including follow-up letters and workplace ergonomics plans. It highlights the importance of clear prompts and the functionalities available for refining and generating text.

Chapitres :

Introduction to Copilot in Microsoft Word
Copilot is an innovative feature in Microsoft Word that assists users in drafting documents efficiently. By utilizing prompts that appear when opening a blank document, users can generate text based on specific requests. This guide will explore how to leverage Copilot for various writing tasks.
Using Prompts Effectively
To maximize the effectiveness of Copilot, it is crucial to formulate clear, concise, and precise prompts. For instance, when drafting a follow-up letter regarding a commercial offer, include specific points such as: - A reminder of your availability - The validity date of the offer - Expressions of gratitude By clicking on 'Generate', Copilot will provide an initial draft that can be manually completed or regenerated for alternative proposals.
Navigating Proposals
Once the first draft is generated, users can navigate between different proposals using the navigation arrows located above the text. This feature allows for easy comparison and selection of the preferred draft. If a second proposal is generated, users can choose to keep it or request further modifications.
Refining Text with Copilot
Users can refine their text by rephrasing or adjusting the tone. For example, if a more professional or humorous tone is desired, simply edit the prompt accordingly. The input area on the right allows for these adjustments, ensuring the text aligns with the user's intent.
Generating Structured Content
When drafting content on specific themes, such as workplace ergonomics, Copilot can provide a structured model. Users can choose to keep, rephrase, or delete sections as needed. By selecting specific text blocks, users can solicit Copilot for additional proposals or tone adjustments, enhancing the overall quality of the document.
Conclusion
In summary, Copilot in Microsoft Word is a powerful tool that streamlines the writing process. By utilizing clear prompts and exploring the various functionalities available, users can efficiently create high-quality documents tailored to their needs. Whether drafting follow-up letters or detailed plans, Copilot enhances productivity and creativity.

FAQ :

What is Copilot in Microsoft Word?

Copilot is a digital assistant that helps users create and refine text in Microsoft Word by generating drafts based on user prompts.

How do I use Copilot to draft a document?

To draft a document using Copilot, open a blank document and use the prompt that appears. Specify your requirements clearly, and Copilot will generate a draft for you.

Can I edit the drafts generated by Copilot?

Yes, you can keep, edit, or regenerate the drafts provided by Copilot. You can also navigate between different proposals using the navigation arrows.

What should I include in my prompt for Copilot?

Your prompt should be clear and concise, specifying the main points you want to include in the generated text, such as reminders or specific details.

Is it possible to change the tone of the text generated by Copilot?

Yes, you can request a different tone for the text, such as more professional or humorous, by using the options provided in the Copilot interface.

What if the generated text does not meet my expectations?

If the response does not suit you, you can reformulate your request or edit your previous prompt to generate a new proposal.

Quelques cas d'usages :

Generating Follow-Up Letters

Sales professionals can use Copilot to quickly draft follow-up letters to prospects, ensuring they include key details like availability and offer validity.

Creating Workplace Policies

HR managers can utilize Copilot to draft structured workplace policies focused on ergonomics, ensuring the content is clear and professional.

Writing Marketing Content

Marketing teams can leverage Copilot to generate engaging content for campaigns, adjusting the tone to match the brand's voice.

Drafting Meeting Agendas

Project managers can use Copilot to create detailed meeting agendas, ensuring all necessary topics are covered efficiently.

Developing Training Materials

Educators can apply Copilot to draft training materials, allowing for quick adjustments in tone and content based on the audience's needs.

Glossaire :

Copilot

A digital assistant integrated into Microsoft Word that helps users generate text based on prompts provided by the user.

Prompt

A textual request that expresses the idea on which the Copilot assistant will base the writing of the text. It should be clear, concise, and precise.

Draft

An initial version of a written document that can be edited or refined further.

Rephrase

To express the same idea in different words, often to improve clarity or tone.

Navigation Arrows

Icons that allow users to move between different proposals or drafts generated by Copilot.

Workplace Ergonomics

The study of people's efficiency in their working environment, focusing on designing tasks and workspaces to fit the needs of the worker.

Tone

The general character or attitude of a piece of writing, which can be adjusted to be more professional, humorous, imaginative, etc.

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To draft a document using Copilot in the

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Microsoft Word web or desktop application,

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we will exclusively use the

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prompt that automatically appears

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when opening a blank document.

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If I prefer to write without Copilot

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assistance, I can simply close the window,

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which can be retrieved by clicking

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the small icon next to my cursor.

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The prompt, meaning the textual

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request expressing the idea on which

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the Copilot assistant will base the

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writing of my text must be clear,

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concise, and precise.

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In my example,

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I want to generate a follow up

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letter to a prospect regarding a

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commercial offer I sent some time ago.

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I specify in my prompt certain points

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to include in the generated text,

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such as a reminder of my availability

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for them,

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a reminder of the offer's validity date,

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and including thanks by clicking

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on Generate Copilot.

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After a few seconds,

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it will offer me a first

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draft to complete manually,

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which I can keep or regenerate

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if I want another text proposal.

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Once the second proposal is generated,

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I always have the option to

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view both proposals using the

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navigation arrow just above.

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I will keep the second proposal here.

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If I click on the Copilot

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icon in the next line,

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I will access the Copilot assistant again.

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Note that I can write a new prompt generating

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a response according to what I request.

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Following the previous text

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that was kept as we have seen,

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I can ask to generate another

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version and navigate between

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them using the navigation arrows.

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The input area available on the right

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allows me to request a rephrasing by adding,

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for example,

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a more professional tone,

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or in my case a slightly more humorous 1.

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If the response does not suit me,

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I have the option to reformulate my request.

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By editing my previous prompt

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to replace the proposal,

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or of course to reformulate for an

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additional proposal that will be

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added to the history of proposals

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accessible with the navigation arrows.

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To write content via Copilot,

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a simple general idea is enough.

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Here I want to generate a plan

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dealing with the theme focused

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on workplace ergonomics.

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Copilot will offer me a structured

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model that I can keep,

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rephrase or delete as we have seen before.

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Note that it is possible to

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rephrase or refine specific text

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blocks by selecting the text,

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the conclusion in my example,

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and soliciting the Copilot icon opposite.

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I will also be able to generate

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proposals and modulate the tone of

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the text according to my wishes

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using the dedicated small icon.

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Here I will ask for a more imaginative tone.

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I just have to replace the text or insert

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the proposal following my document.

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So this is how Copilot can

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help you write texts.

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According to your ideas,

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quickly and efficiently.

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