Word - Rewrite or Summarize Existing Text with Copilot Video

Discover how to rewrite or summarize existing text with Copilot. Microsoft Copilot for Word provides multiple ways to rework your documents. Learn how to rephrase blocks or the entire document with just a few clicks. Find out how this feature can help you improve your writing and save time.

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Objectifs :

This document aims to provide a comprehensive overview of how to utilize Microsoft Copilot for Word to enhance document editing and rewriting processes. It covers the functionalities available for rephrasing, generating conclusions, and summarizing content effectively.

Chapitres :

Introduction to Microsoft Copilot for Word
Microsoft Copilot for Word is a powerful tool designed to assist users in reworking existing documents efficiently. This feature allows for various editing options, including rephrasing text, generating conclusions, and summarizing content.
Rephrasing Text
To rephrase text using Microsoft Copilot, follow these steps: 1. Select the paragraphs you wish to rework. 2. Click on the Copilot icon located next to your text. 3. Choose the 'Rewrite' option from the menu. Once the proposal is generated, you can: - Request another proposal by clicking the Regeneration icon. - Ask for a version with a different tone if needed. - Click 'Replace' to insert the generated text into your document.
Using Copilot Chat
You can also access the Copilot chat directly from the ribbon. This feature provides additional options, such as: - Requesting a concluding paragraph for your document. - Finalizing your request by copying and pasting the generated text into your document in conversational mode.
Global Rewriting Requests
In the Copilot panel, users can make broader rewriting requests. For instance, you can ask for a complete rewrite in a casual tone. After the content is generated, you can view the results along with references to the relevant blocks of your document that were identified by Copilot.
Prompt Suggestions
The Copilot panel offers prompt suggestions that help users discover various manageable requests. For example, you can ask Copilot to generate a summary of your document. Each generated result comes with options to modify the summary, such as making it shorter or longer. Users can also create requests by writing prompts manually, but it's important to note that not all requests may succeed. If a request does not yield the desired outcome, consider reformulating it.
Exploring Additional Features
To explore more prompt suggestions, click on the icon resembling a small book. These suggestions will relate to: - Creating editorial content. - Document analysis. - User support requests. - Optimizing existing documents.
Conclusion
In summary, Microsoft Copilot for Word offers a range of functionalities that enhance the document editing experience. By utilizing features such as rephrasing, summarizing, and prompt suggestions, users can significantly improve their writing efficiency and effectiveness.

FAQ :

What is Microsoft Copilot for Word?

Microsoft Copilot for Word is an AI tool that helps users rewrite, summarize, and enhance their documents by providing suggestions and generating text based on user prompts.

How can I rewrite a paragraph using Microsoft Copilot?

To rewrite a paragraph, select the text you want to change, click on the Copilot icon, and choose the 'Rewrite' option. You can then review the generated proposal and replace the original text if satisfied.

Can I ask Copilot to write a concluding paragraph?

Yes, you can request Copilot to write a concluding paragraph by using the chat feature in the Copilot panel and specifying your request.

What should I do if my prompt doesn't generate the desired result?

If your prompt doesn't yield the expected outcome, try reformulating your request or using different wording to clarify your needs.

What are prompt suggestions in Microsoft Copilot?

Prompt suggestions are predefined ideas provided by Copilot that help users create effective requests for rewriting, summarizing, or analyzing documents.

Quelques cas d'usages :

Improving Business Reports

A project manager can use Microsoft Copilot to rewrite sections of a business report for clarity and conciseness, ensuring that stakeholders understand the key points without unnecessary jargon.

Creating Marketing Content

A marketing professional can leverage Copilot to generate engaging social media posts or blog summaries, allowing for quick content creation that aligns with the brand's tone.

Academic Writing Assistance

Students can utilize Microsoft Copilot to help rewrite their essays or research papers, ensuring that their arguments are presented clearly and effectively while adhering to academic standards.

Drafting Proposals

Consultants can use Copilot to draft proposals by summarizing previous projects and generating new content, which can save time and enhance the quality of their submissions.

Enhancing User Manuals

Technical writers can apply Microsoft Copilot to rewrite user manuals, making them more user-friendly and accessible by simplifying complex instructions and improving overall readability.

Glossaire :

Microsoft Copilot

An AI-powered tool integrated into Microsoft applications, such as Word, that assists users in generating, rewriting, and summarizing text.

Rephrase

To express the same idea or information in different words, often to improve clarity or style.

Regeneration icon

An icon in Microsoft Copilot that allows users to request a new version of the generated text.

Tone

The attitude or emotional quality conveyed in writing, which can be formal, casual, persuasive, etc.

Conversational mode

A style of writing that mimics natural spoken language, making the text more relatable and engaging.

Prompt suggestions

Predefined ideas or phrases provided by Microsoft Copilot to help users formulate their requests more effectively.

Document analysis

The process of examining a document to understand its structure, content, and purpose, often to improve its effectiveness.

Editorial content

Written material that is intended for publication, including articles, reports, and other forms of communication.

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Microsoft Copilot for Word allows

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you to rework your existing

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documents in several ways.

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The rephrasing of one or more blocks,

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or even the entire document

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can be done quite easily.

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Here, for example,

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I will select three paragraphs of my text.

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The first possibility is then to click

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on the Copilot icon next to my text and

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select the Rewrite option from the menu.

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Once the proposal is generated,

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I can if necessary,

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ask for another proposal using the

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Regeneration icon or ask Copilot

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for a version with a different tone.

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Satisfied with the initial proposal,

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I click on Replace to insert

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the generated blocks.

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It is also possible to solicit the

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Copilot chat directly from the ribbon.

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Other options will then be offered to me.

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Here I decide to ask Copilot to write a

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concluding paragraph for the document.

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I finalize by copying and pasting into

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my document in conversational mode.

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In this Copilot panel,

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I can make more global rewriting requests.

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Here, for example,

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I request a complete rewrite

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in a casual mode.

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Once generated,

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I can view the result and the references,

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that is the blocks of my document

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identified as relevant by the

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copilot for my rewriting.

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In my case I will copy and paste

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the result into a blank document.

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In the Copilot panel,

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it is interesting to note the prompt

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suggestions that allow you to discover

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examples of requests manageable by Copilot.

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It can be interesting, for example,

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to entrust copilot with generating

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a summary of the document.

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For each generated result,

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Microsoft Copilot will offer me prompt

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suggestions to change, for example,

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the previously generated summary

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and make it shorter or longer.

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It is also possible to generate

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your request by writing the prompt

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without using the suggestions.

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Be aware that the requests you

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generate may not succeed whether

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your prompts are entered manually

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or by clicking on a suggestion,

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so do not hesitate to reformulate

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your request differently.

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To conclude on this notion of

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rewriting and summarizing,

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know that other prompt suggestions

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are available by clicking on the icon

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resembling a small book view prompt.

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The prompt proposals will be related

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to the creation of editorial content,

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document analysis,

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or requests related to user support or

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the optimization of existing documents.

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