Outlook Online - Turning emails into actionable tasks Video
In this video, you will learn how to turn your emails into actionable tasks using Microsoft Outlook Online.
The video covers the process of adding flags to emails to serve as reminders for tasks.
It also demonstrates how to set deadlines for tasks and filter emails with task flags.
Additionally, the video shows how to access and mark tasks as complete in the Two Do tab.
This tutorial will help you stay organized and efficiently manage your tasks using Microsoft Outlook Online.
- 1:35
- 2049 views
-
Excel - Create a PivotTable and analyze your data
- 1:35
- Viewed 3834 times
-
Power BI - Recovering your Data from different sources
- 3:26
- Viewed 3964 times
-
Power BI - Creating your Datasets
- 2:26
- Viewed 3507 times
-
Power BI - Introduction to Power BI Building Blocks
- 3:07
- Viewed 3861 times
-
Power BI - Introduction to Power BI Desktop
- 2:52
- Viewed 3827 times
-
Power BI - General Introduction
- 2:54
- Viewed 4839 times
-
Outlook - Manage attachments
- 1:51
- Viewed 2821 times
-
Excel - Use slicers, timelines and PivotCharts to analyze your pivotetable data
- 3:38
- Viewed 2582 times
-
Answering a scheduling poll
- 1:14
- Viewed 7022 times
-
How to recall or replace a sent email in Outlook Web
- 0:53
- Viewed 6240 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4251 times
-
Accessing applications from a group
- 1:59
- Viewed 3657 times
-
Customize Action Buttons in Outlook Online
- 2:17
- Viewed 3574 times
-
Creating a group
- 2:38
- Viewed 3525 times
-
How to filter and sort your emails
- 3:03
- Viewed 3097 times
-
Having a conversation within a group
- 3:21
- Viewed 2821 times
-
Introduction to Outlook Online
- 3:10
- Viewed 2456 times
-
How to search in the Outlook Web App
- 0:56
- Viewed 2415 times
-
Reply, reply to all or transfer
- 1:46
- Viewed 2302 times
-
Attachments and sending options
- 1:45
- Viewed 2294 times
-
Out-of-office messages and automatic replies
- 1:54
- Viewed 2154 times
-
Create and embed a signature
- 1:25
- Viewed 2128 times
-
Customize your Outlook online
- 1:56
- Viewed 2038 times
-
Creating quick accesses and favorites
- 1:32
- Viewed 2025 times
-
Adding contacts with Outlook Online
- 1:29
- Viewed 2005 times
-
Managing your contacts
- 1:25
- Viewed 1965 times
-
Mastering contact lists and groups
- 2:02
- Viewed 1957 times
-
Creating and using email templates
- 1:02
- Viewed 1952 times
-
Responding to a meeting invitation
- 1:48
- Viewed 1937 times
-
Getting familiar with the calendar features
- 2:06
- Viewed 1928 times
-
Managing your tasks with To Do add-in
- 2:04
- Viewed 1927 times
-
Select multiple emails in Outlook Web App
- 1:52
- Viewed 1926 times
-
Organizing and navigating with categories
- 1:37
- Viewed 1892 times
-
Creating Tasks in Outlook Online
- 2:04
- Viewed 1818 times
-
Setting up a meeting with Outlook Online
- 1:47
- Viewed 1803 times
-
Creating and managing folders
- 1:29
- Viewed 1772 times
-
Setting up and managing calendar shares
- 1:39
- Viewed 1745 times
-
Automating email processing with rules
- 2:35
- Viewed 1729 times
-
Sharing your calendar in Outlook Online
- 1:37
- Viewed 1665 times
-
Introduction to PowerBI
- 00:60
- Viewed 182 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 173 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 176 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 180 times
-
Introduction to Planner
- 00:56
- Viewed 188 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 176 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 183 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 249 times
-
Introduction to Sway
- 01:53
- Viewed 159 times
-
Introducing to Word
- 01:00
- Viewed 179 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 162 times
-
Create a call group
- 01:15
- Viewed 226 times
-
Use call delegation
- 01:07
- Viewed 145 times
-
Assign a delegate for your calls
- 01:08
- Viewed 223 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 148 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 137 times
-
Manage advanced call notifications
- 01:29
- Viewed 154 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 185 times
-
Block unwanted calls
- 01:24
- Viewed 152 times
-
Disable all call forwarding
- 01:09
- Viewed 158 times
-
Manage a call group in Teams
- 02:01
- Viewed 145 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 143 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 138 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 161 times
-
Manage voicemail messages
- 01:55
- Viewed 209 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 226 times
-
Customize your voicemail greeting
- 02:17
- Viewed 136 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 137 times
-
Manage simultaneous calls
- 01:52
- Viewed 147 times
-
Support third-party apps during calls
- 01:53
- Viewed 180 times
-
Add participants quickly and securely
- 01:37
- Viewed 143 times
-
Configure call privacy and security settings
- 02:51
- Viewed 141 times
-
Manage calls on hold
- 01:20
- Viewed 150 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 141 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 150 times
-
Action Function
- 04:18
- Viewed 150 times
-
Search Function
- 03:42
- Viewed 203 times
-
Date and Time Function
- 02:53
- Viewed 184 times
-
Logical Function
- 03:14
- Viewed 277 times
-
Text Function
- 03:25
- Viewed 212 times
-
Basic Function
- 02:35
- Viewed 177 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 201 times
-
Introduction to Power Fx
- 01:09
- Viewed 179 times
-
The New Calendar
- 03:14
- Viewed 301 times
-
Sections
- 02:34
- Viewed 187 times
-
Customizing Views
- 03:25
- Viewed 180 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 299 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 197 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 156 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 189 times
Objectifs :
This document aims to provide a comprehensive guide on managing emails effectively using Microsoft Outlook Online, focusing on organizing tasks and utilizing flags for better productivity.
Chapitres :
-
Introduction to Email Management
Managing emails efficiently is crucial for staying organized and keeping track of tasks. Microsoft Outlook Online offers several features that can help streamline this process, making it easier to handle your workload. -
Using Flags for Task Management
One of the key features in Outlook Online is the ability to add flags to emails that require action. This serves as a visible reminder of tasks that need to be completed. To add a flag, simply hover your mouse over the email and click on the small flag icon that appears in the top right corner. -
Setting Deadlines for Tasks
If you want to add urgency to your tasks, you can set a deadline. Right-click on the flag and select the appropriate deadline that fits your schedule. Remember, you are not locked into a specific deadline; it can be changed at any time as your priorities shift. -
Filtering Emails with Tasks
To easily find all emails that have been flagged for tasks, click on the Filter button and select 'Flag.' This will display all emails where you have added task flags, allowing for quick access to your actionable items. -
Accessing Your Task List
For a comprehensive view of all your tasks, navigate to the 'To Do' tab. Here, you will find a list of tasks that need to be completed. Once you accomplish a task, you can celebrate your success by marking it as complete. -
Marking Tasks as Complete
To mark a task as complete, you can either check the box in the 'To Do' tab or click on the flag in your emails. A satisfying check mark will appear, indicating that you have successfully tackled the task. The completed task will then be removed from your active task list. -
Removing Flags from Emails
Once a task is finished and the flag is no longer needed, you can easily remove it. Right-click on the flag icon and select 'Unflag' to clear it from your email. -
Conclusion
By utilizing these tips and tricks, you can become proficient at turning your emails into actionable tasks using Microsoft Outlook Online. Staying organized and managing your tasks effectively will enhance your productivity and help you work like a pro.
FAQ :
How do I add a flag to an email in Microsoft Outlook Online?
To add a flag to an email, hover your mouse over the email and click on the small flag that appears at the top right corner.
Can I change the deadline for a flagged task?
Yes, you can change the deadline for a flagged task at any time by right-clicking on the flag and selecting a new deadline from the menu.
How can I view all my flagged emails?
To view all your flagged emails, click on the Filter button and select 'Flag'. This will display all emails where you have added task flags.
What should I do once I complete a task?
Once you complete a task, you can mark it as complete in the To Do tab by checking the box or directly in your emails by clicking on the flag.
How do I remove a flag from an email?
To remove a flag from an email, right-click on the flag icon and select 'Unflag'.
Quelques cas d'usages :
Managing Project Tasks
In a project management role, you can use Microsoft Outlook Online to flag emails related to project tasks, set deadlines, and track progress in the To Do tab, ensuring that all team members are aware of their responsibilities.
Sales Follow-Up
Sales professionals can flag emails from potential clients to prioritize follow-ups. By using deadlines, they can manage their time effectively and ensure timely communication.
Email Organization for Administrative Tasks
Administrative assistants can utilize the flagging feature to organize emails that require action, such as scheduling meetings or responding to inquiries, making it easier to manage their workload.
Personal Task Management
Individuals can use Microsoft Outlook Online to manage personal tasks by flagging emails that require attention, setting deadlines, and tracking completion, helping to maintain organization in both personal and professional life.
Glossaire :
Microsoft Outlook Online
A web-based email service that allows users to send, receive, and manage emails, as well as organize tasks and calendars.
Flag
A visual marker that can be added to an email to indicate that it requires action or follow-up.
To Do tab
A section in Microsoft Outlook Online where users can view and manage their tasks.
Filter button
A feature that allows users to sort and view specific types of emails, such as those marked with flags.
Task
An action or piece of work that needs to be completed, often associated with an email in this context.
Deadline
A specific date or time by which a task must be completed.