Office 365 Portal - Get an email notification when a document is modified Use Case

Stay in the loop with your team's collaborative projects! Learn how to set up email notifications for document modifications in Office 365 SharePoint. This video walks you through the simple steps to ensure you're instantly updated whenever changes occur, helping you manage your workflow efficiently. Don't miss out on important updates—watch now!

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I want to be informed whenever another colleague makes a modification.

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How can I stay updated on changes to this document?

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In a shared document library,

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there's a convenient feature that allows me to set up alerts so

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I can be notified whenever someone else edits a document or folder.

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By selecting an item,

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I can choose the alert me option from the more menu.

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A window will open for me to refine the alert settings.

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By default,

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SharePoint will provide a title for the alert,

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but I can change it.

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Next,

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I'll choose the type of alert,

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either by email or text.

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Then I'll specify the type of changes I want to be notified about.

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Finally,

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I'll set the frequency of the alert.

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When the alert is based on a folder,

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additional options are available,

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such as scheduling alerts for added,

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modified,

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or deleted items.

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In my example,

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I receive an email alert when a document is modified.

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This link allows me to change the settings for all my alerts.

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And with this link,

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I can view the document that has been modified.

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Depending on the application used,

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I can see exactly where the change was made and by whom.

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Thanks to the shared document library,

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I can easily stay informed about changes made to my documents or files.

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