Outlook - Write a document at the last minute Use Case

In this video, you will learn how to write a document at the last minute using Microsoft 365. The video demonstrates how to create a Word document directly online on the SharePoint document library, allowing you to co-publish the document live with your manager.
You can communicate instantly and discreetly with Skype and collaborate with remote colleagues or while traveling using the Office Mobile applications.
This tutorial will help you efficiently create and edit documents in real-time, avoiding the need to send them by email.

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Available in Microsoft365

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you are often tasked with preparing important documents.

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Today,

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your director has asked you to prepare a document

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to be sent out by noon,

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but you're missing a few details and your director is away until tomorrow morning.

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Here's how you can collaborate effectively using Microsoft 365 tools.

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Access your SharePoint document library and create a new Word document.

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This allows you to co-author the document in real time with your director.

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Any changes you make are instantly synchronized.

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Once you've started working on the document,

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inform your director that you've begun the task

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and send them the SharePoint document link.

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Even while traveling,

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your director can access teams on their mobile and quickly provide feedback.

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If the document requires further details,

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such as an intervention schedule,

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check the technician's calendars and outlook.

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You can overlay multiple calendars to quickly organize a collective work session.

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Once the document is complete,

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notify your director via Teams.

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Thanks to the Microsoft 365 mobile apps,

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your director can still edit necessary parts

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while you finalize the formatting in Word.

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The real-time co-authoring feature allows you to

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see changes made by your director instantly.

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You can work together efficiently,

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even when apart.

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By using Teams,

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you can avoid email overload and ensure smooth interaction with your director.

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Outlook helps organize meetings and team schedules,

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while SharePoint makes document creation and

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sharing easy for collaborative work.

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