Outlook Online - Create Email Templates in Outlook Use Case

Tired of drafting the same email over and over? Discover how to create email templates in Outlook that make your life easier! This video unveils how to build a personal library of reusable templates accessible from any PC. Tune in to streamline your email process and boost productivity today! #outlookonline #discovery #assistant #produce

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Objectifs :

This document aims to provide a comprehensive guide on how to effectively use email templates in Outlook Online, enabling users to streamline their email communication process across multiple devices.

Chapitres :

  1. Introduction to Email Management
    In today's fast-paced work environment, managing emails efficiently is crucial. For users who frequently send emails from various PCs, finding a simple and effective method to handle email communication is essential. This guide will explore how to create and utilize email templates in Outlook Online, allowing for quick access and reuse of common email formats.
  2. The Need for Email Templates
    Sending numerous emails can often lead to repetitive tasks, such as copying and pasting content from previously sent messages. This not only consumes time but can also lead to errors. By using email templates, users can create a library of pre-written emails that can be easily accessed and modified, thus enhancing productivity.
  3. Accessing Email Templates in Outlook Online
    When composing a new email in Outlook Online, users will notice the 'My Templates' icon displayed by default. This user-friendly application allows for the management of email templates. Users can choose from three predefined templates that can be edited, deleted, or inserted into new emails.
  4. Creating Your Own Email Library
    To create a personalized library of email templates, follow these steps: 1. Click on the 'My Templates' icon when composing a new email. 2. Enter a heading for your template. 3. Add the body of your message. 4. Although there is no direct button for inserting images, you can copy and paste images, such as your logo, from your website. 5. Save your template, which will be stored online and accessible from any device connected to the Internet. This process allows for the quick creation of templates tailored to your specific needs.
  5. Using Your Email Templates
    Once your email templates are created, writing a new email becomes a streamlined process. Simply select the desired template, fill in the recipient's name and subject, and your email is ready to be sent. This method significantly reduces the time spent on email composition and ensures consistency in communication.
  6. Conclusion
    By utilizing email templates in Outlook Online, users can efficiently manage their email communications. This approach not only saves time but also allows for easy access to a library of typical emails from any device. Embracing this tool can lead to improved productivity and a more organized email management system.

FAQ :

What is Outlook Online?

Outlook Online is a web-based email client from Microsoft that allows users to manage their emails through a browser, without needing to install software on their computers.

How can I create email templates in Outlook Online?

To create email templates in Outlook Online, click on the 'My Templates' icon when composing a new email. You can then enter a heading and the body of your message, and save it for future use.

Can I access my email templates from any computer?

Yes, your email templates are saved online in your library and can be accessed from any device connected to the Internet.

Is it possible to insert images into my email templates?

While there is no dedicated button for inserting images, you can copy and paste images, such as your logo, directly into the email template.

What are the benefits of using email templates?

Using email templates saves time, ensures consistency in communication, and allows for quick responses to common inquiries or messages.

Quelques cas d'usages :

Customer Support Responses

A customer support representative can create templates for common inquiries, such as password resets or account issues. This allows for quick responses, improving customer satisfaction and efficiency.

Marketing Campaigns

A marketing team can develop email templates for newsletters or promotional offers. By reusing these templates, they can maintain brand consistency and streamline their communication efforts.

Internal Communication

Managers can create templates for regular updates or meeting invitations. This ensures that important information is communicated clearly and efficiently across the organization.

Event Invitations

Event planners can design templates for invitations to various events. This allows them to quickly customize and send out invitations while maintaining a professional appearance.

Sales Follow-ups

Sales professionals can create follow-up email templates for potential clients. This helps them stay organized and ensures timely communication, which can lead to increased sales opportunities.

Glossaire :

Outlook Online

A web-based version of Microsoft's email client, allowing users to send, receive, and manage emails through a web browser.

Email Templates

Predefined email formats that can be reused to save time and ensure consistency in communication. Users can create, edit, and manage these templates for future use.

My Templates

A feature in Outlook Online that allows users to access and manage their email templates easily. It provides options to edit, delete, or insert templates into new emails.

Library

A collection of email templates stored online, accessible from any device connected to the Internet.

Copy and Paste

A common computer operation that allows users to duplicate text or images from one location and insert them into another.

résultat(s)
00:00:07
managing your emails only with Outlook online.
00:00:11
To simplify and optimize this task,
00:00:13
here's how to create a library of email templates
00:00:16
that you can easily reuse,
00:00:18
no matter which computer you use.
00:00:21
When you are on Outlook,
00:00:22
whether online or on the desktop application,
00:00:25
and you create a new email,
00:00:26
go to the message tab and then click on the add-ins icon.
00:00:30
This
00:00:31
icon allows you to display third-party applications.
00:00:34
You will find the My Templates application,
00:00:36
which is present by default in this list.
00:00:40
You can also click on add apps to search
00:00:43
for other useful applications and install them for Outlook.
00:00:48
Select the My Templates application.
00:00:50
The application panel opens and provides you with 3 default templates.
00:00:54
You can view,
00:00:55
edit,
00:00:56
delete,
00:00:57
or insert them into your new email.
00:01:00
To create your own library,
00:01:02
create new templates.
00:01:03
This library will be saved online and accessible
00:01:06
from any PC connected to the internet.
00:01:09
Enter a title and write the body of the message.
00:01:16
You can insert images by copying and pasting them,
00:01:19
such as your logo from your website.
00:01:22
Your standard email is now ready.
00:01:24
When composing a new email,
00:01:26
simply select it,
00:01:27
then add the recipient's name and the subject.
00:01:30
Writing new emails will only take a few clicks.

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résultat(s)
00:00:03
Envia muitos e-mails com frequência e utiliza vários computadores,
00:00:07
gerir os seus e-mails apenas com o Outlook online.
00:00:11
Para simplificar e otimizar esta tarefa,
00:00:13
veja como criar uma biblioteca de modelos de e-mail
00:00:16
que pode facilmente reutilizar,
00:00:18
independentemente do computador que utiliza.
00:00:21
Quando estiver no Outlook,
00:00:22
quer seja online ou na aplicação desktop,
00:00:25
e cria um novo e-mail,
00:00:26
vá para o separador da mensagem e, em seguida, clique no ícone de suplementos.
00:00:30
Este
00:00:31
ícone permite-lhe apresentar aplicações de terceiros.
00:00:34
Encontrará a aplicação My Templates,
00:00:36
que está presente por predefinição nesta lista.
00:00:40
Também pode clicar em adicionar aplicações à pesquisa
00:00:43
para outras aplicações úteis e instale-as para o Outlook.
00:00:48
Seleccione a aplicação Os Meus Modelos.
00:00:50
O painel de aplicações abre e fornece-lhe 3 modelos predefinidos.
00:00:54
Pode ver,
00:00:55
editar,
00:00:56
suprimir,
00:00:57
ou insira-os no seu novo e-mail.
00:01:00
Para criar a sua própria biblioteca,
00:01:02
criar novos modelos.
00:01:03
Esta biblioteca será guardada online e acessível
00:01:06
a partir de qualquer PC ligado à Internet.
00:01:09
Introduza um título e escreva o corpo da mensagem.
00:01:16
Pode inserir imagens copiando-as e colando-as,
00:01:19
tal como o seu logótipo a partir do seu website.
00:01:22
O seu e-mail padrão está agora pronto.
00:01:24
Ao redigir um novo e-mail,
00:01:26
basta selecioná-lo,
00:01:27
em seguida, adicione o nome do destinatário e o assunto.
00:01:30
Escrever novos e-mails levará apenas alguns cliques.

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résultat(s)
00:00:03
Invii molte email di frequente e utilizzi più PC,
00:00:07
gestione delle e-mail solo con Outlook online.
00:00:11
Per semplificare e ottimizzare questa attività,
00:00:13
ecco come creare una libreria di modelli di email
00:00:16
che puoi riutilizzare facilmente,
00:00:18
indipendentemente dal computer che utilizzi.
00:00:21
Quando sei su Outlook,
00:00:22
online o sull'applicazione desktop,
00:00:25
e crei una nuova email,
00:00:26
vai alla scheda dei messaggi e poi fai clic sull'icona dei componenti aggiuntivi.
00:00:30
Questo
00:00:31
l'icona consente di visualizzare applicazioni di terze parti.
00:00:34
Troverai l'applicazione My Templates,
00:00:36
che è presente per impostazione predefinita in questo elenco.
00:00:40
Puoi anche fare clic su aggiungi app per cercare
00:00:43
per altre applicazioni utili e installale per Outlook.
00:00:48
Seleziona l'applicazione My Templates.
00:00:50
Il pannello dell'applicazione si apre e fornisce 3 modelli predefiniti.
00:00:54
Puoi visualizzare,
00:00:55
modifica,
00:00:56
eliminare,
00:00:57
o inseriscili nella tua nuova email.
00:01:00
Per creare la tua libreria,
00:01:02
creare nuovi modelli.
00:01:03
Questa libreria verrà salvata online e accessibile
00:01:06
da qualsiasi PC connesso a Internet.
00:01:09
Inserisci un titolo e scrivi il corpo del messaggio.
00:01:16
Puoi inserire immagini copiandole e incollandole,
00:01:19
ad esempio il logo del tuo sito web.
00:01:22
La tua email standard è ora pronta.
00:01:24
Quando si compone una nuova email,
00:01:26
basta selezionarlo,
00:01:27
quindi aggiungi il nome e l'oggetto del destinatario.
00:01:30
La scrittura di nuove email richiederà solo pochi clic.

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résultat(s)
00:00:03
Вы часто отправляете много электронных писем и используете несколько компьютеров,
00:00:07
управление электронной почтой только с помощью Outlook Online.
00:00:11
Чтобы упростить и оптимизировать эту задачу,
00:00:13
вот как создать библиотеку шаблонов электронной почты
00:00:16
которые можно легко использовать повторно,
00:00:18
независимо от того, какой компьютер вы используете.
00:00:21
Когда вы находитесь в Outlook,
00:00:22
будь то онлайн или в настольном приложении,
00:00:25
и вы создаете новое электронное письмо,
00:00:26
перейдите на вкладку сообщений и нажмите на значок надстроек.
00:00:30
Это
00:00:31
значок позволяет отображать сторонние приложения.
00:00:34
Вы найдете приложение «Мои шаблоны»,
00:00:36
которое по умолчанию присутствует в этом списке.
00:00:40
Вы также можете нажать «Добавить приложения для поиска»
00:00:43
чтобы найти другие полезные приложения и установить их для Outlook.
00:00:48
Выберите приложение «Мои шаблоны».
00:00:50
Откроется панель приложения с тремя шаблонами по умолчанию.
00:00:54
Вы можете просмотреть,
00:00:55
редактировать,
00:00:56
удалить,
00:00:57
или вставьте их в новое письмо.
00:01:00
Чтобы создать собственную библиотеку,
00:01:02
создайте новые шаблоны.
00:01:03
Эта библиотека будет сохранена в Интернете и доступна
00:01:06
с любого компьютера, подключенного к Интернету.
00:01:09
Введите заголовок и напишите текст сообщения.
00:01:16
Изображения можно вставлять, копируя и вставляя их,
00:01:19
например, логотип с вашего веб-сайта.
00:01:22
Теперь ваше стандартное электронное письмо готово.
00:01:24
При составлении нового письма
00:01:26
просто выберите его,
00:01:27
затем добавьте имя получателя и тему.
00:01:30
Написание новых писем займет всего несколько кликов.

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résultat(s)
00:00:03
Envías muchos correos electrónicos con frecuencia y utilizas varios ordenadores,
00:00:07
administrando sus correos electrónicos solo con Outlook en línea.
00:00:11
Para simplificar y optimizar esta tarea,
00:00:13
aquí se explica cómo crear una biblioteca de plantillas de correo electrónico
00:00:16
que puedes reutilizar fácilmente,
00:00:18
no importa qué ordenador utilices.
00:00:21
Cuando estás en Outlook,
00:00:22
ya sea en línea o en la aplicación de escritorio,
00:00:25
y creas un nuevo correo electrónico,
00:00:26
ve a la pestaña de mensajes y, a continuación, haz clic en el icono de complementos.
00:00:30
Esto
00:00:31
el icono le permite mostrar aplicaciones de terceros.
00:00:34
Encontrará la aplicación Mis plantillas,
00:00:36
que está presente por defecto en esta lista.
00:00:40
También puede hacer clic en agregar aplicaciones para buscar
00:00:43
para ver otras aplicaciones útiles e instalarlas para Outlook.
00:00:48
Seleccione la aplicación Mis plantillas.
00:00:50
Se abre el panel de la aplicación y le proporciona 3 plantillas predeterminadas.
00:00:54
Puede ver,
00:00:55
editar,
00:00:56
eliminar,
00:00:57
o insértelos en su nuevo correo electrónico.
00:01:00
Para crear tu propia biblioteca,
00:01:02
crear nuevas plantillas.
00:01:03
Esta biblioteca se guardará en línea y estará accesible
00:01:06
desde cualquier PC conectado a Internet.
00:01:09
Introduzca un título y escriba el cuerpo del mensaje.
00:01:16
Puede insertar imágenes copiándolas y pegándolas,
00:01:19
como el logotipo de su sitio web.
00:01:22
Tu correo electrónico estándar ya está listo.
00:01:24
Al redactar un nuevo correo electrónico,
00:01:26
simplemente selecciónelo,
00:01:27
a continuación, añada el nombre del destinatario y el asunto.
00:01:30
Escribir nuevos correos electrónicos solo requerirá unos pocos clics.

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résultat(s)
00:00:03
Je verstuurt veel e-mails en gebruikt meerdere pc's,
00:00:07
uw e-mails alleen beheren met Outlook online.
00:00:11
Om deze taak te vereenvoudigen en te optimaliseren,
00:00:13
hier leest u hoe u een bibliotheek met e-mailsjablonen maakt
00:00:16
die je gemakkelijk kunt hergebruiken,
00:00:18
ongeacht welke computer je gebruikt.
00:00:21
Wanneer u Outlook gebruikt,
00:00:22
of het nu online is of via de desktopapplicatie,
00:00:25
en je maakt een nieuwe e-mail,
00:00:26
ga naar het tabblad Berichten en klik vervolgens op het pictogram voor invoegtoepassingen.
00:00:30
Dit
00:00:31
met het pictogram kunt u toepassingen van derden weergeven.
00:00:34
U vindt de applicatie My Templates,
00:00:36
die standaard aanwezig is in deze lijst.
00:00:40
Je kunt ook op apps toevoegen klikken om te zoeken
00:00:43
voor andere nuttige toepassingen en installeer deze voor Outlook.
00:00:48
Selecteer de applicatie My Templates.
00:00:50
Het toepassingspaneel wordt geopend en biedt u 3 standaardsjablonen.
00:00:54
Je kunt bekijken,
00:00:55
bewerken,
00:00:56
verwijderen,
00:00:57
of voeg ze toe aan je nieuwe e-mail.
00:01:00
Om je eigen bibliotheek te creëren,
00:01:02
maak nieuwe sjablonen.
00:01:03
Deze bibliotheek wordt online opgeslagen en is toegankelijk
00:01:06
vanaf elke pc die verbonden is met het internet.
00:01:09
Voer een titel in en schrijf de hoofdtekst van het bericht.
00:01:16
U kunt afbeeldingen invoegen door ze te kopiëren en te plakken,
00:01:19
zoals je logo van je website.
00:01:22
Je standaard e-mail is nu klaar.
00:01:24
Bij het opstellen van een nieuwe e-mail
00:01:26
selecteer het gewoon,
00:01:27
voeg vervolgens de naam en het onderwerp van de ontvanger toe.
00:01:30
Het schrijven van nieuwe e-mails kost slechts een paar klikken.

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résultat(s)
00:00:03
Często wysyłasz wiele e-maili i korzystasz z wielu komputerów,
00:00:07
zarządzanie wiadomościami e-mail tylko za pomocą programu Outlook online.
00:00:11
Aby uprościć i zoptymalizować to zadanie,
00:00:13
oto jak utworzyć bibliotekę szablonów e-mail
00:00:16
które można łatwo ponownie wykorzystać,
00:00:18
Bez względu na to, jakiego komputera używasz.
00:00:21
Gdy korzystasz z programu Outlook,
00:00:22
czy to online, czy w aplikacji komputerowej,
00:00:25
i tworzysz nowy e-mail,
00:00:26
przejdź do zakładki wiadomości, a następnie kliknij ikonę dodatków.
00:00:30
To
00:00:31
ikona umożliwia wyświetlanie aplikacji innych firm.
00:00:34
Znajdziesz aplikację Moje szablony,
00:00:36
który jest domyślnie obecny na tej liście.
00:00:40
Możesz także kliknąć Dodaj aplikacje do wyszukiwania
00:00:43
dla innych przydatnych aplikacji i zainstaluj je dla programu Outlook.
00:00:48
Wybierz aplikację Moje szablony.
00:00:50
Zostanie otwarty panel aplikacji i udostępnia 3 domyślne szablony.
00:00:54
Możesz wyświetlić,
00:00:55
edytować,
00:00:56
usunąć,
00:00:57
lub wstaw je do nowego e-maila.
00:01:00
Aby stworzyć własną bibliotekę,
00:01:02
tworzyć nowe szablony.
00:01:03
Ta biblioteka zostanie zapisana online i dostępna
00:01:06
z dowolnego komputera podłączonego do Internetu.
00:01:09
Wprowadź tytuł i napisz treść wiadomości.
00:01:16
Możesz wstawiać obrazy, kopiując je i wklejając,
00:01:19
takie jak logo z Twojej strony internetowej.
00:01:22
Twój standardowy e-mail jest już gotowy.
00:01:24
Podczas tworzenia nowej wiadomości e-mail,
00:01:26
po prostu wybierz go,
00:01:27
następnie dodaj imię i nazwisko odbiorcy i temat.
00:01:30
Pisanie nowych wiadomości e-mail zajmie tylko kilka kliknięć.

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résultat(s)
00:00:03
Sok e-mailt küld gyakran, és több számítógépet használ,
00:00:07
az e-mailek kezelése csak az Outlook online használatával.
00:00:11
A feladat egyszerűsítése és optimalizálása érdekében
00:00:13
Így hozhat létre egy e-mail sablonok könyvtárát
00:00:16
amelyet könnyen újrahasznosíthat,
00:00:18
Nem számít, melyik számítógépet használja.
00:00:21
Amikor az Outlook alkalmazásban van,
00:00:22
akár online, akár asztali alkalmazáson,
00:00:25
és létrehozol egy új e-mailt,
00:00:26
lépjen az üzenet fülre, majd kattintson a bővítmények ikonra.
00:00:30
Ez
00:00:31
ikon lehetővé teszi harmadik féltől származó alkalmazások megjelenítését.
00:00:34
Megtalálja a Saját sablonok alkalmazást,
00:00:36
amely alapértelmezés szerint jelen van ebben a listában.
00:00:40
Kattintson az alkalmazások hozzáadása elemre is a kereséshez
00:00:43
más hasznos alkalmazásokhoz, és telepítse azokat az Outlook programhoz.
00:00:48
Válassza ki a Saját sablonok alkalmazást.
00:00:50
Megnyílik az alkalmazás panel, és 3 alapértelmezett sablont biztosít.
00:00:54
Megtekintheti,
00:00:55
szerkesztés,
00:00:56
törölni,
00:00:57
vagy helyezze be őket az új e-mail címébe.
00:01:00
Saját könyvtár létrehozásához
00:01:02
hozzon létre új sablonokat.
00:01:03
Ez a könyvtár online mentésre kerül és hozzáférhető
00:01:06
bármilyen számítógépről, amely az internethez csatlakozik.
00:01:09
Adjon meg egy címet, és írja be az üzenet törzsét.
00:01:16
Képeket illeszthet be másolással és beillesztéssel,
00:01:19
mint például a webhelyről származó logó.
00:01:22
A szokásos e-mail már készen áll.
00:01:24
Új e-mail készítésekor
00:01:26
egyszerűen válassza ki,
00:01:27
majd adja hozzá a címzett nevét és a tárgyat.
00:01:30
Új e-mailek írása csak néhány kattintást igényel.

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