OneDrive - OneDrive & Office Lens – Complete your expense form in 2 min! Use Case
In this video, you will learn about OneDrive and Office Lens, and how they can help you complete your expense form quickly.
OneDrive is a free application that you can link to your Microsoft 365 account.
With Office Lens, you can easily scan your receipts and tickets by taking a picture with your phone.
The application automatically centers the document and allows you to photograph multiple documents in a row.
You can then save all your receipts in a single PDF file and share it with your accountant through OneDrive.
Office Lens also transcribes the text content of the photos, making it easy to copy and paste without errors.
This tool will save you time and make it easier to collaborate with your accountant.
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Objectifs :
This video aims to introduce Office Lens, a free application that simplifies the process of managing expense forms by allowing users to scan and share documents easily.
Chapitres :
-
Introduction to the Problem
The video begins with a conversation between two individuals. One appears anxious, explaining that the accountant is pursuing them due to an overdue expense form. This sets the stage for discussing the challenges of managing expense documentation. -
Challenges of Expense Management
The individual expresses frustration with the traditional process of submitting expenses, which involves scanning documents, filling out Excel sheets, and the overall complexity of the task. This highlights a common issue faced by many professionals. -
Introduction to Office Lens
The other person introduces Office Lens, a free application that can be linked to a OneDrive account. This application is presented as a solution to the problems mentioned earlier, particularly for managing expense forms. -
Features of Office Lens
Office Lens allows users to take pictures of tickets and receipts, eliminating the need for photocopiers and scanners. Key features include: - Automatic document centering, making it easier to capture images without manual adjustments. - The ability to photograph multiple documents in succession, which can then be compiled into a single PDF file. -
Sharing and Collaboration
Once the documents are captured, users can save the PDF in a OneDrive folder. This enables easy sharing with the accountant, who can access the file and retrieve necessary information. This process streamlines communication and reduces the risk of errors. -
Text Transcription Feature
An additional benefit of Office Lens is its ability to automatically transcribe text from the photos taken. This feature allows users to copy and paste text without the risk of errors, further simplifying the expense reporting process. -
Conclusion
The video concludes with a light-hearted remark about the relationship between the individual and the accountant, indicating that the use of Office Lens not only resolves the immediate problem but also fosters a positive working relationship.
FAQ :
What is Office Lens and how does it work?
Office Lens is a free application that allows users to take pictures of documents, receipts, and whiteboards. It automatically crops and enhances the images, making it easy to digitize physical documents. Users can save these images as PDFs and upload them to OneDrive for easy sharing.
Can I use Office Lens without a OneDrive account?
While you can use Office Lens to capture images without a OneDrive account, linking it to OneDrive allows you to save and share your documents easily. It enhances the functionality of the app by providing cloud storage.
Is it difficult to center documents when using Office Lens?
No, Office Lens automatically centers and crops the documents for you, making it easy to capture images without worrying about alignment.
What file format does Office Lens save documents in?
Office Lens can save documents in various formats, including PDF, which is ideal for sharing and printing.
How does Office Lens help with expense reporting?
Office Lens simplifies expense reporting by allowing users to take pictures of receipts and tickets, which it then converts into a single PDF file. This file can be easily shared with accountants or other stakeholders.
Quelques cas d'usages :
Streamlining Expense Reporting
A finance professional can use Office Lens to quickly capture images of receipts and tickets for expense reporting. By saving these images as a PDF in OneDrive, they can easily share the document with their accountant, reducing the time spent on manual entry and ensuring accuracy.
Digitizing Meeting Notes
During a meeting, a project manager can use Office Lens to photograph whiteboard notes and presentations. The images can be saved as a PDF and shared with team members, ensuring everyone has access to the same information without the need for manual transcription.
Organizing Academic Materials
A student can utilize Office Lens to scan lecture notes and handouts. By converting these images into a single PDF file, they can organize their study materials in OneDrive, making it easy to access and review them from any device.
Enhancing Document Management
An office administrator can use Office Lens to digitize important documents and store them in OneDrive. This not only saves physical space but also allows for easy retrieval and sharing of documents with colleagues.
Glossaire :
Office Lens
A free application developed by Microsoft that allows users to capture and enhance images of documents, whiteboards, and receipts. It can automatically crop and center images, making it easier to digitize physical documents.
OneDrive
A cloud storage service from Microsoft that allows users to store files and data online, enabling access from any device with internet connectivity.
Portable Document Format, a file format developed by Adobe that captures document text, fonts, images, and vector graphics in a device-independent manner.
Excel sheet
A spreadsheet program developed by Microsoft that allows users to organize, format, and calculate data with formulas using a system of rows and columns.
Transcription
The process of converting spoken or written content into a written format. In the context of Office Lens, it refers to the automatic conversion of text in images into editable text.
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