Sway - Managing external sharing and external content Video
In this video, you will learn about managing external sharing and external content in Microsoft 365. The video covers the different ways to share documents with OneDrive, including sharing options, managing access, and changing access rights.
It also explains how to protect your documents with passwords and avoid excessive sharing.
Additionally, the video discusses privacy and security practices in OneDrive, such as recovering deleted items and restoring previous versions of documents.
This knowledge will help you securely share and manage external content in Microsoft 365.
- 0:58
- 2816 views
-
Sway - Preventing particular users from using Sway
- 0:47
- Viewed 2362 times
-
Sway - Customising and remixing your Sway
- 1:22
- Viewed 2363 times
-
Sway - Creating a Sway from a file
- 0:38
- Viewed 2569 times
-
Sway - Removing the Sway informational footer
- 0:35
- Viewed 2406 times
-
Teams - How to set quiet hours
- 0:32
- Viewed 3061 times
-
Sway - Formatting a Sway created from a file
- 2:18
- Viewed 2619 times
-
Sway - Adding other types of content
- 0:56
- Viewed 2606 times
-
Sway - Viewing your first presentation
- 0:57
- Viewed 2448 times
-
Creating a Sway template
- 0:55
- Viewed 6380 times
-
Enabling autoplay
- 0:42
- Viewed 4640 times
-
Exporting a Sway
- 0:48
- Viewed 4442 times
-
Duplicating and deleting a Sway
- 0:49
- Viewed 3926 times
-
Adding and recording an audio file
- 1:12
- Viewed 3043 times
-
Creating a title with a background image
- 1:38
- Viewed 2997 times
-
Sharing a Sway
- 1:41
- Viewed 2834 times
-
Copying cards from one Sway to another
- 0:44
- Viewed 2755 times
-
Formatting a Sway created from a file
- 2:18
- Viewed 2619 times
-
Adding other types of content
- 0:56
- Viewed 2606 times
-
Introduction to the application
- 1:25
- Viewed 2603 times
-
Creating a heading and a text card
- 1:21
- Viewed 2571 times
-
Creating a Sway from a file
- 0:38
- Viewed 2569 times
-
Embedding video content
- 0:51
- Viewed 2568 times
-
Viewing your first presentation
- 0:57
- Viewed 2448 times
-
Accessing the application
- 0:30
- Viewed 2415 times
-
Removing the Sway informational footer
- 0:35
- Viewed 2406 times
-
Creating a Sway in just a few seconds
- 0:45
- Viewed 2371 times
-
Customising and remixing your Sway
- 1:22
- Viewed 2363 times
-
Preventing particular users from using Sway
- 0:47
- Viewed 2362 times
-
Adding a Stack group card
- 1:37
- Viewed 2344 times
-
Introduction to Sway
- 1:17
- Viewed 2336 times
-
Dragging and dropping an image into an image card
- 0:29
- Viewed 2320 times
-
Creating and modifying a Sway from the Office 365 Home page
- 0:34
- Viewed 2268 times
-
Printing a Sway
- 0:19
- Viewed 2256 times
-
Copying a chart in Sway
- 0:45
- Viewed 2092 times
-
Playing a card using the Design tab
- 0:20
- Viewed 1600 times
-
Introduction to Sway
- 01:53
- Viewed 263 times
-
Introduction to PowerBI
- 00:60
- Viewed 222 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 215 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 222 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 234 times
-
Introduction to Planner
- 00:56
- Viewed 221 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 226 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 224 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 323 times
-
Introduction to Sway
- 01:53
- Viewed 263 times
-
Introducing to Word
- 01:00
- Viewed 218 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 203 times
-
Create a call group
- 01:15
- Viewed 302 times
-
Use call delegation
- 01:07
- Viewed 178 times
-
Assign a delegate for your calls
- 01:08
- Viewed 301 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 181 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 171 times
-
Manage advanced call notifications
- 01:29
- Viewed 186 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 254 times
-
Block unwanted calls
- 01:24
- Viewed 209 times
-
Disable all call forwarding
- 01:09
- Viewed 190 times
-
Manage a call group in Teams
- 02:01
- Viewed 202 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 182 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 179 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 199 times
-
Manage voicemail messages
- 01:55
- Viewed 276 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 306 times
-
Customize your voicemail greeting
- 02:17
- Viewed 177 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 185 times
-
Manage simultaneous calls
- 01:52
- Viewed 185 times
-
Support third-party apps during calls
- 01:53
- Viewed 229 times
-
Add participants quickly and securely
- 01:37
- Viewed 191 times
-
Configure call privacy and security settings
- 02:51
- Viewed 186 times
-
Manage calls on hold
- 01:20
- Viewed 179 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 175 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 184 times
-
Action Function
- 04:18
- Viewed 181 times
-
Search Function
- 03:42
- Viewed 234 times
-
Date and Time Function
- 02:53
- Viewed 225 times
-
Logical Function
- 03:14
- Viewed 345 times
-
Text Function
- 03:25
- Viewed 242 times
-
Basic Function
- 02:35
- Viewed 206 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 243 times
-
Introduction to Power Fx
- 01:09
- Viewed 233 times
-
The New Calendar
- 03:14
- Viewed 376 times
-
Sections
- 02:34
- Viewed 216 times
-
Customizing Views
- 03:25
- Viewed 209 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 412 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 243 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 185 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 227 times
Objectifs :
This document aims to provide a comprehensive overview of the administrative capabilities within Sway for Office 365 administrators, focusing on external sharing settings and content source management.
Chapitres :
-
Introduction to Sway Administration
In this section, we will explore the functionalities available to Office 365 administrators within Sway. Understanding these features is crucial for managing how Sway is utilized in your organization. -
Accessing Sway Settings
To begin managing Sway settings, navigate to the Admin panel in Office 365. From there, proceed to the 'Services & add-ins' section, where you will find specific settings related to Sway. -
Managing External Sharing
One of the key features you can control is the External Sharing option. This setting determines whether users within your organization can share Sway presentations with individuals outside the organization. - **Enable External Sharing**: Allows users to share presentations externally. - **Disable External Sharing**: Prevents users from sharing presentations outside the organization. It is important to consider your organization's policy on external sharing before making changes. -
Controlling Content Sources
Another important aspect of Sway administration is managing Content Sources. This feature allows you to control what Sway suggests during internet searches. - **Enable Content Sources**: Allows Sway to suggest content from various sources. - **Disable Content Sources**: Limits Sway's suggestions to only the sources you choose. Make sure to review and select the appropriate content sources that align with your organization's needs. -
Saving Your Settings
After configuring the external sharing and content source settings, it is essential to save your changes. Failing to save will result in the loss of your configurations, and the default settings will remain in effect. -
Conclusion
In summary, Office 365 administrators have significant control over Sway's functionalities, particularly regarding external sharing and content sources. By effectively managing these settings, organizations can ensure that their use of Sway aligns with their policies and enhances collaboration while maintaining security.
FAQ :
What is Sway in Office 365?
Sway is a Microsoft application that allows users to create visually appealing presentations and reports that can be easily shared online.
How can I enable or disable external sharing in Sway?
To enable or disable external sharing in Sway, go to the Admin section of Office 365, navigate to Services and Add-ins, and find the Sway settings. From there, you can adjust the external sharing option.
What are content sources in Sway?
Content sources in Sway refer to the various platforms from which Sway can suggest content during an Internet search. Administrators can manage these sources to align with organizational policies.
Why is it important to save changes in Sway settings?
It is crucial to save changes in Sway settings to ensure that the selected policies, such as external sharing and content sources, are applied and enforced within the organization.
Can I restrict Sway presentations to internal users only?
Yes, by disabling the external sharing option in the Sway settings, you can restrict presentations to be shared only with users within your organization.
Quelques cas d'usages :
Corporate Training Presentations
An Office 365 administrator can use Sway to create engaging training presentations for employees. By controlling external sharing, the administrator ensures that sensitive training materials are only accessible to internal staff.
Marketing Campaign Reports
Marketing teams can utilize Sway to present campaign results to stakeholders. The administrator can manage content sources to ensure that only relevant and approved data is included in the reports.
Project Updates for Internal Teams
Project managers can create Sway presentations to update team members on project progress. By disabling external sharing, they can keep project details confidential and secure.
Event Planning Documentation
Event coordinators can use Sway to compile and share event planning documents with their teams. The administrator can set policies to control which content sources are used for gathering information.
Internal Newsletters
Organizations can create internal newsletters using Sway to keep employees informed. The administrator can ensure that external sharing is disabled to maintain the privacy of internal communications.
Glossaire :
Office 365 Administrator
A person responsible for managing and overseeing the Office 365 environment, including user accounts, services, and security settings.
Sway
A digital storytelling app from Microsoft that allows users to create and share interactive presentations and reports.
External Sharing
The ability to share documents or presentations with users outside of an organization. Disabling this feature restricts sharing to internal users only.
Content Sources
The various platforms or locations from which Sway can pull content when performing an Internet search. Administrators can control which sources are available.
Policy
A set of guidelines or rules established by an organization to govern the use of its resources, including sharing and content management in Sway.