Outlook - Work efficiently in delegation and communication Use Case

Unlock the secrets to working efficiently in delegation and communication with Microsoft 365 tools! Discover how to streamline your communication with directors, manage schedules effortlessly, and enhance collaboration with innovative features. Don't miss out on transforming your work life—dive into strategies that boost productivity today!

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Available in Microsoft365

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direct exchanges are rare.

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To ensure smooth communication and effective delegation,

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Microsoft 365 tools are your best allies.

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Here's how to use them to optimize your daily work.

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Create sections to differentiate your directors from other contexts.

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This allows you to quickly access important

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conversations and prioritize messages and requests.

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Use favorites or pin chats with your directors to the top of your list.

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Presence statuses and teams indicate whether your directors are available,

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busy,

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in a meeting,

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or away.

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To check their real-time status,

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look at the icon next to their name.

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If your directors manually update their location,

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you can view it in their profile.

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This helps you know if they are in the office or traveling,

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enabling you to adjust your communication according to their time zone.

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Enable availability notifications to be informed

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when one of your directors becomes available.

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To do this,

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right click on the contact's name and select

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notify me when the status changes to available.

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Your directors are always connected thanks to the team's mobile app.

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This allows you to send messages or files even when they're on the move

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and receive quick responses to urgent requests.

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Delegation and Outlook gives you access to your supervisor's calendars.

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You can view their schedules in real time

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and add or modify appointments as needed.

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This facilitates coordination and avoids scheduling conflicts.

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When a director adds a private appointment from their smartphone,

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you see that they are busy on their calendar,

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but the details remain hidden respecting their privacy.

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Integrate a loop component into your meeting

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invitations to create a collaborative plan.

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Loop allows real-time collaboration

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where all participants can contribute simultaneously.

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Synchronized notes are perfect for shared

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note taking and drafting meeting minutes.

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Additionally,

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the component remains accessible to all participants after the meeting.

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By adopting these tools and features of Microsoft 365,

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you will significantly improve your efficiency in

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delegating tasks and communicating with your directors.

Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

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