Viva Engage - Using the search function Video
In this video, you will learn about using the search function in Microsoft 365. The video covers the intelligent search feature in Microsoft 365, which allows you to find documents, images, videos, people, and conversations.
You can search through all your documents and access your most recently used documents with just a few clicks.
The search bar is located at the top of your Microsoft Office apps, and it is available on both web and desktop apps.
Additionally, you can use Microsoft Edge to run an online search in the Microsoft Bing search engine, searching not only the internet but also your entire Microsoft 365 account.
Using the intelligent search tool in Microsoft 365 will help you save time and improve efficiency in your searches.
- 1:43
- 2459 views
-
Excel - Create a PivotTable and analyze your data
- 1:35
- Viewed 3878 times
-
Power BI - Recovering your Data from different sources
- 3:26
- Viewed 4111 times
-
Power BI - Creating your Datasets
- 2:26
- Viewed 3589 times
-
Power BI - Introduction to Power BI Building Blocks
- 3:07
- Viewed 4041 times
-
Power BI - Introduction to Power BI Desktop
- 2:52
- Viewed 4003 times
-
Power BI - General Introduction
- 2:54
- Viewed 4930 times
-
Outlook - Manage attachments
- 1:51
- Viewed 2871 times
-
Excel - Use slicers, timelines and PivotCharts to analyze your pivotetable data
- 3:38
- Viewed 2624 times
-
The role of an administrator
- 2:22
- Viewed 5113 times
-
Viewing and configuring notifications
- 0:53
- Viewed 4346 times
-
Create a profile
- 1:06
- Viewed 3655 times
-
Creating and managing a group
- 1:56
- Viewed 3653 times
-
Sending a private message or replying to one
- 0:55
- Viewed 3436 times
-
Setting delegates
- 0:34
- Viewed 3383 times
-
Introducing Microsoft Viva Engage
- 1:20
- Viewed 2905 times
-
Creating and managing campaigns
- 1:39
- Viewed 2552 times
-
Following people in Engage
- 0:34
- Viewed 2540 times
-
Publishing or replying to a message in a group
- 1:23
- Viewed 2472 times
-
Search and join a group
- 0:46
- Viewed 2436 times
-
Homepage Navigation
- 0:48
- Viewed 2353 times
-
Functioning of the inbox
- 1:19
- Viewed 2338 times
-
Creating or editing office documents in Engage
- 0:44
- Viewed 2330 times
-
Navigating within a group
- 1:13
- Viewed 2276 times
-
Engaging and animating a group
- 1:55
- Viewed 1921 times
-
Tell me what you want to do
- 0:57
- Viewed 4057 times
-
Do things quickly with Tell Me
- 0:49
- Viewed 3123 times
-
XLOOKUP (Advanced metrics)
- 9:30
- Viewed 2650 times
-
Following people in Engage
- 0:34
- Viewed 2540 times
-
Run a search in Office365 Portal
- 1:09
- Viewed 2498 times
-
Do things quickly with Tell Me
- 1:07
- Viewed 2447 times
-
Search and join a group
- 0:46
- Viewed 2436 times
-
XLOOKUP (Basic metrics)
- 4:19
- Viewed 2332 times
-
Searching for Items or People
- 0:30
- Viewed 1074 times
-
Block a sender
- 01:54
- Viewed 337 times
-
Identify a fraudulent email
- 02:06
- Viewed 260 times
-
Introduction to PowerBI
- 00:60
- Viewed 222 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 215 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 222 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 234 times
-
Introduction to Planner
- 00:56
- Viewed 221 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 226 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 224 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 323 times
-
Introduction to Sway
- 01:53
- Viewed 263 times
-
Introducing to Word
- 01:00
- Viewed 218 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 203 times
-
Create a call group
- 01:15
- Viewed 302 times
-
Use call delegation
- 01:07
- Viewed 178 times
-
Assign a delegate for your calls
- 01:08
- Viewed 301 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 181 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 171 times
-
Manage advanced call notifications
- 01:29
- Viewed 186 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 254 times
-
Block unwanted calls
- 01:24
- Viewed 209 times
-
Disable all call forwarding
- 01:09
- Viewed 190 times
-
Manage a call group in Teams
- 02:01
- Viewed 202 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 182 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 179 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 199 times
-
Manage voicemail messages
- 01:55
- Viewed 276 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 306 times
-
Customize your voicemail greeting
- 02:17
- Viewed 177 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 185 times
-
Manage simultaneous calls
- 01:52
- Viewed 185 times
-
Support third-party apps during calls
- 01:53
- Viewed 229 times
-
Add participants quickly and securely
- 01:37
- Viewed 191 times
-
Configure call privacy and security settings
- 02:51
- Viewed 186 times
-
Manage calls on hold
- 01:20
- Viewed 179 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 175 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 184 times
-
Action Function
- 04:18
- Viewed 181 times
-
Search Function
- 03:42
- Viewed 234 times
-
Date and Time Function
- 02:53
- Viewed 225 times
-
Logical Function
- 03:14
- Viewed 345 times
-
Text Function
- 03:25
- Viewed 242 times
-
Basic Function
- 02:35
- Viewed 206 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 243 times
-
Introduction to Power Fx
- 01:09
- Viewed 233 times
-
The New Calendar
- 03:14
- Viewed 376 times
-
Sections
- 02:34
- Viewed 216 times
-
Customizing Views
- 03:25
- Viewed 209 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 412 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 243 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 185 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 227 times
Objectifs :
This document aims to provide a comprehensive guide on how to effectively search for information within a group, utilizing various search options and features available for file management.
Chapitres :
-
Introduction to Searching for Information
In today's digital environment, finding the right information quickly is essential. This guide outlines the various methods available for searching within a group, ensuring you can locate the necessary documents and files efficiently. -
Performing a Direct Search
The first and most straightforward method to search for information is by using the dedicated search bar. Here are the key points to consider: - **Keywords**: Enter relevant keywords to initiate your search. - **Engaged Communities**: By default, the search encompasses all your engaged communities. - **Content Type**: You can specify the type of content you wish to search for, such as documents, images, or videos. - **Specific Group**: Narrow down your search to a particular group if needed. - **Date Range**: To refine results further, specify a date range for the publication of the content. -
Understanding Search Results
When you conduct a search, the results will display a list of documents. Each document will indicate its source, whether it is from a group or a private message. This helps you identify the context of the information. -
Accessing Files in Groups
If you cannot find a file through the search bar, you can access the main page of the group and click on the 'Files' tab. Here’s what you can do: - **View Files**: All files saved by group members will be displayed. - **File Details**: For each file, you can see detailed information, including the file name, type, and the person who last updated it. - **Refining Your Search**: You can choose to display all file types or filter by specific types such as documents, images, or videos. -
Accessing and Managing Files
Once you locate the desired file, click on its name to access it. The following options are available: - **View Original Message**: You will see the original message or post associated with the document. - **Download or Print**: You can download the file or print it directly if it is a document. - **Editing Rights**: If you have the necessary permissions, you can edit the file. -
Administrator and File Owner Privileges
If you are an administrator or the file owner, you have additional capabilities: - **Modify or Delete**: You can modify or delete the file as needed. - **Mark as Official**: You can mark the file as official and lock it to prevent further changes. - **Access Buttons**: Utilize the various buttons located in the right-hand panel for these actions. -
Conclusion
In summary, effectively searching for information within a group involves utilizing the search bar, understanding the results, and managing files appropriately. By following these guidelines, you can enhance your ability to find and handle documents efficiently, ensuring a smoother workflow.
FAQ :
How do I search for information within a group?
You can search for information by entering keywords in the dedicated search bar. You can refine your search by selecting the type of content and the specific group, as well as specifying a date range.
What should I do if I can't find a file?
If you can't find a file through the search, go to the main page of the group and click on the Files tab to view all files saved by group members.
Can I edit a file I found?
If you have the necessary rights, you can edit the file. Administrators and File Owners have additional permissions to modify, delete, or mark files as official.
What information can I see about a file?
You can view the file name, type, and the person who last updated it. Additionally, you can access the original message or post associated with the file.
What happens if I mark a file as official?
Marking a file as official prevents further changes and indicates that it is an authoritative version of the document.
Quelques cas d'usages :
Team Collaboration
In a project team, members can use the search bar to quickly find relevant documents or files shared within the group, enhancing collaboration and efficiency.
Document Management
Administrators can manage files by marking important documents as official, ensuring that team members are always accessing the most current and accurate information.
Content Organization
By utilizing the Files tab, group members can organize and categorize files, making it easier for others to find necessary resources without extensive searching.
Event Planning
During event planning, team members can search for past event files to reference successful strategies or materials, improving the planning process.
Training and Onboarding
New employees can use the search functionality to find training materials and documents shared in their onboarding group, facilitating a smoother transition into the company.
Glossaire :
search bar
A dedicated input field where users can enter keywords to find specific information within a group or community.
engaged communities
Groups or networks where users actively participate and share information.
content type
The category of information being searched, such as documents, images, or videos.
date range
A specified period during which documents were published, used to filter search results.
Files tab
A section within a group where all files shared by members are stored and can be accessed.
file name
The title or label assigned to a file, which helps identify its content.
file type
The format of a file, such as document, image, or video, which determines how it can be used or viewed.
administrator
A user with elevated permissions who can manage group settings, including file modifications.
File Owner
The individual who uploaded a file and has the rights to modify or delete it.
official file
A file that has been marked as authoritative or final, preventing further changes.