Viva Engage - Sending a private message or replying to one Video
In this video, you will learn about sending a private message or replying to one.
The video covers how to access your inbox, view and create private messages, format your text, add links or attachments, and increase message visibility with GIFs.
You will also learn how to add recipients and quickly view unread messages.
This tutorial will help you effectively communicate through private messages in Microsoft 365.
- 0:55
- 3640 views
-
OneDrive - What is OneDrive ?
- 01:14
- Viewed 2452 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 5251 times
-
OneDrive - Edit, Delete a Share
- 02:16
- Viewed 1513 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 6988 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 14612 times
-
Teams Premium - Optimize Teams Premium settings in Administration
- 1:27
- Viewed 3088 times
-
Viva Engage - The role of an administrator
- 2:22
- Viewed 5326 times
-
The role of an administrator
- 2:22
- Viewed 5326 times
-
Viewing and configuring notifications
- 0:53
- Viewed 4628 times
-
Create a profile
- 1:06
- Viewed 3904 times
-
Creating and managing a group
- 1:56
- Viewed 3719 times
-
Setting delegates
- 0:34
- Viewed 3499 times
-
Introducing Microsoft Viva Engage
- 1:20
- Viewed 3005 times
-
Publishing or replying to a message in a group
- 1:23
- Viewed 2641 times
-
Following people in Engage
- 0:34
- Viewed 2625 times
-
Creating and managing campaigns
- 1:39
- Viewed 2596 times
-
Using the search function
- 1:43
- Viewed 2547 times
-
Search and join a group
- 0:46
- Viewed 2485 times
-
Homepage Navigation
- 0:48
- Viewed 2407 times
-
Functioning of the inbox
- 1:19
- Viewed 2392 times
-
Creating or editing office documents in Engage
- 0:44
- Viewed 2381 times
-
Navigating within a group
- 1:13
- Viewed 2334 times
-
Engaging and animating a group
- 1:55
- Viewed 2000 times
-
Create a quick poll in Outlook with Microsoft Forms
- 3:38
- Viewed 5408 times
-
Accessing applications from a group
- 1:59
- Viewed 3877 times
-
Creating a group
- 2:38
- Viewed 3789 times
-
Getting Started with Outlook Mobile App
- 1:53
- Viewed 3355 times
-
Use Presenter view
- 1:59
- Viewed 3335 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 3227 times
-
Deliver your presentation
- 3:15
- Viewed 3147 times
-
Having a conversation within a group
- 3:21
- Viewed 3046 times
-
Go further with Outlook Mobile
- 2:24
- Viewed 2822 times
-
Expand your LinkedIn network via Outlook
- 0:39
- Viewed 2777 times
-
Outlook Mobile for Daily Use
- 4:46
- Viewed 2768 times
-
Publishing or replying to a message in a group
- 1:23
- Viewed 2641 times
-
Unleash the potential of your collaboration with Teams Premium
- 0:59
- Viewed 2548 times
-
Inform your Team about Changes
- 0:42
- Viewed 2488 times
-
Send and collect responses in Microsoft Forms
- 2:25
- Viewed 2421 times
-
Set up your survey or quiz before sharing it to collect responses
- 3:33
- Viewed 2103 times
-
Break language barriers with automatic translation
- 1:33
- Viewed 2093 times
-
Join a meeting as a participant
- 2:13
- Viewed 2004 times
-
Start an instant meeting
- 1:33
- Viewed 1642 times
-
Responding or Reacting to a Message
- 1:01
- Viewed 1633 times
-
Send an Email to a Team
- 0:38
- Viewed 1319 times
-
Schedule Message Delivery
- 0:58
- Viewed 1286 times
-
Starting a Conversation
- 0:53
- Viewed 1170 times
-
Posting in a Channel
- 2:15
- Viewed 1123 times
-
Register as a Participant in a Teams Webinar
- 1:05
- Viewed 1099 times
-
Sharing Content in a Meeting
- 0:41
- Viewed 1098 times
-
Start and Manage Your Event with Multiple People
- 1:20
- Viewed 996 times
-
Use Viva Insights in Conversations
- 0:53
- Viewed 952 times
-
When and Why to Use Town Hall
- 1:38
- Viewed 922 times
-
Participate in a Town Hall
- 0:53
- Viewed 922 times
-
Moderate the Chat During a Town Hall
- 1:26
- Viewed 918 times
-
Test Your Event with the Green Room
- 1:52
- Viewed 913 times
-
Differentiate Between Meeting Types
- 1:38
- Viewed 896 times
-
Plan and Launch a Town Hall
- 2:15
- Viewed 884 times
-
End the Event and Gather Statistics
- 1:10
- Viewed 870 times
-
Prepare Your Webinar with Microsoft Teams
- 3:13
- Viewed 867 times
-
Start and Manage Your Event Alone
- 1:56
- Viewed 863 times
-
Communicate Behind the Scenes
- 0:56
- Viewed 862 times
-
Ensure Your Webinar Options Before Launching
- 1:09
- Viewed 853 times
-
Add Interactivity to Your Teams Webinar
- 2:02
- Viewed 850 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 466 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 415 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 412 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 396 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 390 times
-
Create and add a signature to messages
- 01:26
- Viewed 385 times
-
Manage new message notifications
- 01:40
- Viewed 381 times
-
Process an incoming message
- 01:53
- Viewed 366 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 349 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 330 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 319 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 290 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 283 times
-
Use Conversation View
- 01:47
- Viewed 276 times
-
Translate Emails in Outlook
- 01:32
- Viewed 276 times
-
Protect an email by encrypting
- 01:10
- Viewed 261 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 252 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 238 times
-
Introduction to PowerBI
- 00:60
- Viewed 266 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 252 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 246 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 280 times
-
Introduction to Planner
- 00:56
- Viewed 258 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 324 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 264 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 386 times
-
Introduction to Sway
- 01:53
- Viewed 341 times
-
Introducing to Word
- 01:00
- Viewed 245 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 233 times
-
Create a call group
- 01:15
- Viewed 412 times
-
Use call delegation
- 01:07
- Viewed 199 times
-
Assign a delegate for your calls
- 01:08
- Viewed 379 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 204 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 205 times
-
Manage advanced call notifications
- 01:29
- Viewed 212 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 339 times
-
Block unwanted calls
- 01:24
- Viewed 247 times
-
Disable all call forwarding
- 01:09
- Viewed 228 times
-
Manage a call group in Teams
- 02:01
- Viewed 250 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 201 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 206 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 225 times
-
Manage voicemail messages
- 01:55
- Viewed 340 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 376 times
-
Customize your voicemail greeting
- 02:17
- Viewed 201 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 262 times
-
Manage simultaneous calls
- 01:52
- Viewed 227 times
-
Support third-party apps during calls
- 01:53
- Viewed 280 times
-
Add participants quickly and securely
- 01:37
- Viewed 212 times
-
Configure call privacy and security settings
- 02:51
- Viewed 210 times
-
Manage calls on hold
- 01:20
- Viewed 215 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 220 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 207 times
-
Action Function
- 04:18
- Viewed 209 times
-
Search Function
- 03:42
- Viewed 256 times
-
Date and Time Function
- 02:53
- Viewed 269 times
-
Logical Function
- 03:14
- Viewed 416 times
-
Text Function
- 03:25
- Viewed 268 times
-
Basic Function
- 02:35
- Viewed 225 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 269 times
-
Introduction to Power Fx
- 01:09
- Viewed 266 times
-
The New Calendar
- 03:14
- Viewed 455 times
-
Sections
- 02:34
- Viewed 237 times
-
Customizing Views
- 03:25
- Viewed 232 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 522 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 287 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 201 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 271 times
Objectifs :
This video aims to guide users on how to effectively use the private messaging feature within the platform, highlighting the steps to send messages, format text, and manage received messages.
Chapitres :
-
Introduction to Private Messaging
Private messaging is a crucial feature that allows users to communicate directly with one another. This section introduces the concept of private messages and their importance in maintaining effective communication within the platform. -
Accessing Private Messages
To view your private messages, navigate to your inbox by clicking on 'Private Messages.' Here, you can see all the messages you have received or sent, organized chronologically for easy access. -
Creating a New Private Message
To send a new private message, click on the designated button to create a message. You will have several options to enhance your message, including: - Formatting your text - Adding a link to a website or shared file - Attaching a file from your computer - Including a GIF to make your message more engaging After composing your message, select the recipient(s) from the suggested contacts, which are based on your previous interactions. -
Sending Your Message
Once you have added the recipient(s) and finalized your message, simply click 'Post.' Your message will then appear at the top of your list of sent or received messages, making it easy to track your communications. -
Managing Received Messages
If you have new messages or replies that you haven't read yet, you can quickly identify them by the notification numbers displayed. Click on these numbers to view your unread messages, ensuring you stay updated on your communications. -
Conclusion
Understanding how to effectively use the private messaging feature enhances communication within the platform. By following the steps outlined, users can easily send, receive, and manage their private messages, fostering better interactions.
FAQ :
How do I send a private message?
To send a private message, click on 'Private Messages' in your inbox, then select 'Create a new private message.' Format your text, attach any files or links, add recipients, and click 'Post' to send.
Can I attach files to my messages?
Yes, you can attach files from your computer to your private messages. This allows you to share documents or images directly with the recipient.
What is the purpose of using GIFs in messages?
Using GIFs in messages can increase visibility and engagement, making your communication more lively and expressive.
How can I view unread messages?
Unread messages are indicated by numbers displayed next to the 'Private Messages' section. Click on these numbers to quickly view your unread messages.
What does it mean when Engage suggests recipients?
Engage suggests recipients based on your previous interactions, making it easier to send messages to people you communicate with most frequently.
Quelques cas d'usages :
Team Collaboration
In a corporate environment, team members can use private messages to discuss project details, share files, and provide updates without cluttering public channels.
Customer Support
Customer support representatives can utilize private messaging to communicate directly with clients, addressing their concerns and sharing necessary documents or links.
Event Planning
Event coordinators can use private messages to communicate with vendors and team members, sharing schedules, contracts, and other important files securely.
Networking
Professionals can leverage private messaging to connect with industry peers, share insights, and exchange resources, enhancing their networking efforts.
Feedback Collection
Managers can send private messages to team members to gather feedback on projects or initiatives, allowing for a more personal and direct communication approach.
Glossaire :
Private Messages
A feature that allows users to send direct, personal messages to one another within a platform, separate from public communications.
Format Text
The ability to change the appearance of text, such as making it bold, italic, or underlined, to enhance readability and emphasis.
Attach a File
The process of including a document, image, or other file from your computer to a message, allowing the recipient to access additional information.
GIF
A Graphics Interchange Format file that supports animated images, often used to convey emotions or reactions in a fun and engaging way.
Engage
A platform or tool that facilitates communication and interaction among users, often featuring messaging capabilities.
Chronological Order
The arrangement of messages or events in the order they occurred, from the earliest to the most recent.