Viva Engage - Creating or editing office documents in Engage Video

In this video, you will learn about creating or editing office documents in Microsoft 365. The video covers the process of using Microsoft Word, Excel, and PowerPoint to create and edit documents, as well as tips and resources for formatting and organizing your work.
This will help you become proficient in using these essential office tools and enhance your productivity.

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Objectifs :

This document aims to provide a comprehensive guide on creating and managing Office documents within a group setting, highlighting the steps to create, save, and lock documents effectively.

Chapitres :

  1. Creating a New Office Document
    To create a new Office document from a group, follow these steps: 1. Click on 'File' in the top menu. 2. Select 'New' from the dropdown menu. 3. In the subsequent dropdown, choose the type of document you wish to create (e.g., Word, Excel, PowerPoint). 4. An opened window will prompt you to enter the desired name for your file. 5. After naming your file, click on 'Create'. Your newly created file will now appear in the list and will open in a new window, allowing you to start writing your content.
  2. Automatic Saving of Your Document
    As you work on your document, it will be automatically saved. This feature ensures that you do not lose any progress, making it convenient to work without the constant need to save manually.
  3. Locking Document Edits
    If you are the creator of the file or the group administrator and wish to prevent further edits to the document, you can lock changes by following these steps: 1. Locate the file preview in the right sidebar of the page. 2. Click on 'Mark as Official'. 3. This action will lock the document, preventing any further edits from being made.
  4. Deleting a Document
    If you need to delete the file, simply click on the designated option provided in the interface. This will remove the document from the group, ensuring that it is no longer accessible.

FAQ :

How do I create a new Office document?

To create a new Office document, click on 'File', then select 'New' from the drop-down menu. Choose the type of document you want to create, enter a desired name in the opened window, and click 'Create'.

What happens after I create a new document?

Once you create a new document, it will appear in your list and open in a new window where you can start writing your content, which will be automatically saved.

How can I prevent others from editing my document?

If you are the creator or the group administrator, you can prevent others from editing the document by clicking on 'Mark as Official' in the file preview sidebar, which will lock changes.

What should I do if I want to delete a file?

To delete a file, locate the file in your list and click on the delete option provided.

What is the purpose of marking a document as official?

Marking a document as official indicates that it is finalized and should not be edited further, ensuring the integrity of the content.

Quelques cas d'usages :

Creating a Team Report

In a corporate setting, team members can create a new Office document to compile a report. By following the steps to create a document, they can collaborate effectively, ensuring that the report is saved automatically and marked as official once finalized to prevent further edits.

Project Documentation

Project managers can use the document creation process to draft project documentation. After creating the document, they can lock changes to maintain the accuracy of the project details, ensuring that all stakeholders have access to the finalized version.

Educational Assignments

Students can create new Office documents for their assignments. By marking their documents as official, they can submit their work without the risk of accidental changes, ensuring that their submissions are final.

Collaborative Editing

In a collaborative environment, users can create documents for group projects. They can work together in real-time, and once the document is complete, the creator can mark it as official to prevent further edits, ensuring that the final version is preserved.

Glossaire :

Office document

A file created using Microsoft Office applications, such as Word, Excel, or PowerPoint, which can contain text, data, or presentations.

File

A digital document that contains information, which can be created, edited, and saved on a computer or cloud storage.

Group

A collection of users who can collaborate on documents and projects within a shared workspace.

File preview

A feature that allows users to view the contents of a file without opening it in the full application.

Mark as Official

An action that designates a document as finalized, preventing further edits by users who do not have permission.

Lock changes

A function that restricts editing capabilities on a document, ensuring that no modifications can be made after it has been marked as official.

résultat(s)
00:00:02
If you want to create a new
00:00:04
Office document from a group,
00:00:05
click on File and then on New.
00:00:08
In the drop down menu, click on the
00:00:10
type of document you want to create.
00:00:12
In the opened window,
00:00:13
enter the desired name for the
00:00:15
file and then click on create.
00:00:17
Your file now appears in the
00:00:19
list and opens in a new window.
00:00:21
You can proceed to write your content
00:00:23
which will be automatically saved.
00:00:25
Finally, if you are the creator of
00:00:27
the file or the group administrator
00:00:29
and you no longer want the document
00:00:31
to be edited in the file preview
00:00:33
in the right sidebar of the page,
00:00:35
simply click on Mark as Official
00:00:37
and lock changes.
00:00:38
If you want to delete the file,
00:00:40
click here.

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résultat(s)
00:00:02
Se você quiser criar um novo
00:00:04
Documento do Office de um grupo,
00:00:05
clique em Arquivo e, em seguida, em Novo.
00:00:08
No menu pendente, clique no botão
00:00:10
Tipo de documento que pretende criar.
00:00:12
Na janela aberta,
00:00:13
Insira o nome desejado para o
00:00:15
e, em seguida, clique em criar.
00:00:17
O seu ficheiro aparece agora na
00:00:19
e abre em uma nova janela.
00:00:21
Pode continuar a escrever o seu conteúdo
00:00:23
que serão guardados automaticamente.
00:00:25
Finalmente, se você é o criador de
00:00:27
o ficheiro ou o administrador do grupo
00:00:29
e você não quer mais o documento
00:00:31
a editar na pré-visualização do ficheiro
00:00:33
na barra lateral direita da página,
00:00:35
basta clicar em Marcar como Oficial
00:00:37
e alterações de bloqueio.
00:00:38
Se você quiser excluir o arquivo,
00:00:40
clique aqui.

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résultat(s)
00:00:02
إذا كنت ترغب في إنشاء ملف جديد
00:00:04
مستند مكتبي من مجموعة ،
00:00:05
انقر فوق ملف ثم على جديد.
00:00:08
في القائمة المنسدلة ، انقر فوق
00:00:10
نوع المستند الذي تريد إنشاءه.
00:00:12
في النافذة المفتوحة ،
00:00:13
أدخل الاسم المطلوب ل
00:00:15
ملف ثم انقر فوق إنشاء.
00:00:17
يظهر ملفك الآن في
00:00:19
قائمة ويفتح في نافذة جديدة.
00:00:21
يمكنك المتابعة لكتابة المحتوى الخاص بك
00:00:23
والتي سيتم حفظها تلقائيا.
00:00:25
أخيرا ، إذا كنت منشئ
00:00:27
الملف أو مسؤول المجموعة
00:00:29
ولم تعد تريد المستند
00:00:31
ليتم تحريرها في معاينة الملف
00:00:33
في الشريط الجانبي الأيمن من الصفحة،
00:00:35
ما عليك سوى النقر فوق وضع علامة كمسؤول
00:00:37
وقفل التغييرات.
00:00:38
إذا كنت تريد حذف الملف ،
00:00:40
انقر هنا.

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résultat(s)
00:00:02
Wenn Sie eine neue
00:00:04
Office-Dokument aus einer Gruppe,
00:00:05
Klicken Sie auf Datei und dann auf Neu.
00:00:08
Klicken Sie im Dropdown-Menü auf das Symbol
00:00:10
Art des Dokuments, das Sie erstellen möchten.
00:00:12
Im geöffneten Fenster
00:00:13
Geben Sie den gewünschten Namen für das Feld
00:00:15
und klicken Sie dann auf Erstellen.
00:00:17
Ihre Datei wird nun in der Datei
00:00:19
und öffnet sich in einem neuen Fenster.
00:00:21
Sie können mit dem Schreiben Ihrer Inhalte fortfahren
00:00:23
die automatisch gespeichert werden.
00:00:25
Schließlich, wenn Sie der Schöpfer von
00:00:27
die Datei oder der Gruppenadministrator
00:00:29
und Sie möchten das Dokument nicht mehr
00:00:31
in der Dateivorschau zu bearbeiten
00:00:33
in der rechten Seitenleiste der Seite,
00:00:35
Klicken Sie einfach auf Als offiziell markieren
00:00:37
und Sperränderungen.
00:00:38
Wenn Sie die Datei löschen möchten,
00:00:40
Klicken Sie hier.

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résultat(s)
00:00:02
Si desea crear un nuevo archivo
00:00:04
Documento de Office de un grupo,
00:00:05
haga clic en Archivo y luego en Nuevo.
00:00:08
En el menú desplegable, haga clic en el botón
00:00:10
tipo de documento que desea crear.
00:00:12
En la ventana abierta,
00:00:13
Introduzca el nombre deseado para el
00:00:15
y luego haga clic en crear.
00:00:17
Su archivo ahora aparece en el archivo
00:00:19
y se abre en una nueva ventana.
00:00:21
Puedes proceder a escribir tu contenido
00:00:23
que se guardará automáticamente.
00:00:25
Por último, si eres el creador de
00:00:27
el archivo o el administrador del grupo
00:00:29
y ya no quieres el documento
00:00:31
para editar en la vista previa del archivo
00:00:33
en la barra lateral derecha de la página,
00:00:35
simplemente haga clic en Marcar como oficial
00:00:37
y cambios de cerradura.
00:00:38
Si desea eliminar el archivo,
00:00:40
Haga clic aquí.

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résultat(s)
00:00:02
Si vous souhaitez créer un nouveau fichier
00:00:04
Document Office d’un groupe,
00:00:05
cliquez sur Fichier, puis sur Nouveau.
00:00:08
Dans le menu déroulant, cliquez sur l’icône
00:00:10
le type de document que vous souhaitez créer.
00:00:12
Dans la fenêtre ouverte,
00:00:13
Entrez le nom souhaité pour le
00:00:15
, puis cliquez sur créer.
00:00:17
Votre fichier apparaît maintenant dans le répertoire
00:00:19
et s’ouvre dans une nouvelle fenêtre.
00:00:21
Vous pouvez procéder à la rédaction de votre contenu
00:00:23
qui seront automatiquement enregistrés.
00:00:25
Enfin, si vous êtes le créateur de
00:00:27
le fichier ou l’administrateur du groupe
00:00:29
et vous ne voulez plus du document
00:00:31
à modifier dans l’aperçu du fichier
00:00:33
dans la barre latérale droite de la page,
00:00:35
il suffit de cliquer sur Marquer comme officiel
00:00:37
et verrouiller les changements.
00:00:38
Si vous souhaitez supprimer le fichier,
00:00:40
Cliquez ici.

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résultat(s)
00:00:02
यदि आप एक नया बनाना चाहते हैं
00:00:04
किसी समूह से Office दस्तावेज़,
00:00:05
'File' पर क्लिक करें और फिर 'New' पर क्लिक करें।
00:00:08
ड्रॉप डाउन मेनू में,
00:00:10
दस्तावेज़ का प्रकार जिसे आप बनाना चाहते हैं.
00:00:12
खुली खिड़की में,
00:00:13
के लिए वांछित नाम दर्ज करें
00:00:15
फ़ाइल और फिर क्रिएट पर क्लिक करें।
00:00:17
आपकी फ़ाइल अब
00:00:19
सूची और एक नई विंडो में खुलता है।
00:00:21
आप अपनी सामग्री लिखने के लिए आगे बढ़ सकते हैं
00:00:23
जो अपने आप सेव हो जाएगा।
00:00:25
अंत में, यदि आप के निर्माता हैं
00:00:27
फ़ाइल या समूह व्यवस्थापक
00:00:29
और अब आप दस्तावेज़ नहीं चाहते हैं
00:00:31
फ़ाइल पूर्वावलोकन में संपादित किया जाना है
00:00:33
पेज के दाएं साइडबार में,
00:00:35
बस Mark as Official पर क्लिक करें
00:00:37
और लॉक परिवर्तन।
00:00:38
यदि आप फ़ाइल को हटाना चाहते हैं,
00:00:40
यहां क्लिक करें।

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résultat(s)
00:00:02
Jika Anda ingin membuat yang baru
00:00:04
Dokumen kantor dari grup,
00:00:05
klik File dan kemudian Baru.
00:00:08
Di menu tarik-turun, klik tombol
00:00:10
tipe dokumen yang ingin Anda buat.
00:00:12
Di jendela yang terbuka,
00:00:13
Masukkan nama yang diinginkan untuk
00:00:15
dan kemudian klik Buat.
00:00:17
File Anda sekarang muncul di
00:00:19
daftar dan terbuka di jendela baru.
00:00:21
Anda dapat melanjutkan untuk menulis konten Anda
00:00:23
yang akan disimpan secara otomatis.
00:00:25
Akhirnya, jika Anda adalah pencipta
00:00:27
file atau administrator grup
00:00:29
dan Anda tidak lagi menginginkan dokumen tersebut
00:00:31
untuk diedit dalam pratinjau file
00:00:33
di bilah sisi kanan halaman,
00:00:35
cukup klik Tandai sebagai Resmi
00:00:37
dan kunci perubahan.
00:00:38
Jika Anda ingin menghapus file,
00:00:40
klik di sini.

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résultat(s)
00:00:02
Se si desidera creare un nuovo file
00:00:04
Documento di Office di un gruppo,
00:00:05
cliccare su File e poi su Nuovo.
00:00:08
Nel menu a discesa, fare clic sull'icona
00:00:10
tipo di documento che si desidera creare.
00:00:12
Nella finestra aperta,
00:00:13
Immettere il nome desiderato per il
00:00:15
e quindi fare clic su Crea.
00:00:17
Il file viene ora visualizzato nella cartella
00:00:19
e si apre in una nuova finestra.
00:00:21
Puoi procedere a scrivere i tuoi contenuti
00:00:23
che verrà salvato automaticamente.
00:00:25
Infine, se sei l'artefice di
00:00:27
l'amministratore del file o del gruppo
00:00:29
e non vuoi più il documento
00:00:31
da modificare nell'anteprima del file
00:00:33
nella barra laterale destra della pagina,
00:00:35
basta cliccare su Segna come Ufficiale
00:00:37
e modifiche alle serrature.
00:00:38
Se si desidera eliminare il file,
00:00:40
Clicca qui.

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résultat(s)
00:00:02
新しい
00:00:04
グループからのOfficeドキュメント、
00:00:05
「ファイル」をクリックし、「新規」をクリックします。
00:00:08
ドロップダウンメニューで、
00:00:10
作成するドキュメントの種類。
00:00:12
開いたウィンドウで、
00:00:13
に希望の名前を入力します
00:00:15
ファイルを開き、[作成]をクリックします。
00:00:17
これで、ファイルが
00:00:19
リストが表示され、新しいウィンドウで開きます。
00:00:21
コンテンツの作成に進むことができます
00:00:23
これは自動的に保存されます。
00:00:25
最後に、あなたが
00:00:27
ファイル管理者またはグループ管理者
00:00:29
ドキュメントが不要になった場合
00:00:31
ファイルプレビューで編集する
00:00:33
ページの右側のサイドバーで、
00:00:35
「公式としてマーク」をクリックするだけです。
00:00:37
とロックの変更。
00:00:38
ファイルを削除したい場合は、
00:00:40
ここをクリックしてください。

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résultat(s)
00:00:02
Als u een nieuwe
00:00:04
Office-document van een groep,
00:00:05
klik op Bestand en vervolgens op Nieuw.
00:00:08
Klik in het vervolgkeuzemenu op de knop
00:00:10
type document dat u wilt maken.
00:00:12
In het geopende venster,
00:00:13
Voer de gewenste naam in voor de
00:00:15
bestand en klik vervolgens op Aanmaken.
00:00:17
Uw bestand verschijnt nu in de
00:00:19
en opent in een nieuw venster.
00:00:21
U kunt doorgaan met het schrijven van uw inhoud
00:00:23
die automatisch wordt opgeslagen.
00:00:25
Tot slot, als u de maker bent van
00:00:27
het bestand of de groepsbeheerder
00:00:29
en u wilt het document niet meer
00:00:31
Te bewerken in het bestandsvoorbeeld
00:00:33
in de rechterzijbalk van de pagina,
00:00:35
klik gewoon op Markeren als officieel
00:00:37
en slotwijzigingen.
00:00:38
Als u het bestand wilt verwijderen,
00:00:40
Klik hier.

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résultat(s)
00:00:02
Jeśli chcesz utworzyć nowy plik
00:00:04
Dokument biurowy z grupy,
00:00:05
kliknij Plik, a następnie Nowy.
00:00:08
W rozwijanym menu kliknij przycisk
00:00:10
Typ dokumentu, który chcesz utworzyć.
00:00:12
W otwartym oknie
00:00:13
Wprowadź żądaną nazwę dla
00:00:15
plik, a następnie kliknij Utwórz.
00:00:17
Plik pojawi się teraz w oknie dialogowym
00:00:19
i otworzy się w nowym oknie.
00:00:21
Możesz przystąpić do pisania treści
00:00:23
który zostanie automatycznie zapisany.
00:00:25
Wreszcie, jeśli jesteś twórcą
00:00:27
Plik lub administrator grupy
00:00:29
i nie chcesz już tego dokumentu
00:00:31
do edycji w podglądzie pliku
00:00:33
na prawym pasku bocznym strony,
00:00:35
po prostu kliknij Oznacz jako oficjalny
00:00:37
i zmiany blokady.
00:00:38
Jeśli chcesz usunąć plik,
00:00:40
Kliknij tutaj.

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résultat(s)
00:00:02
Se você quiser criar um novo
00:00:04
Documento do Office de um grupo,
00:00:05
clique em Arquivo e, em seguida, em Novo.
00:00:08
No menu suspenso, clique no botão
00:00:10
Tipo de documento que você deseja criar.
00:00:12
Na janela aberta,
00:00:13
digite o nome desejado para o
00:00:15
e, em seguida, clique em criar.
00:00:17
Seu arquivo agora aparece no
00:00:19
e abre em uma nova janela.
00:00:21
Você pode continuar a escrever seu conteúdo
00:00:23
que serão salvos automaticamente.
00:00:25
Finalmente, se você é o criador de
00:00:27
o arquivo ou o administrador do grupo
00:00:29
e você não quer mais o documento
00:00:31
a ser editado na visualização do arquivo
00:00:33
na barra lateral direita da página,
00:00:35
basta clicar em Marcar como Oficial
00:00:37
e mudanças de bloqueio.
00:00:38
Se você quiser excluir o arquivo,
00:00:40
clique aqui.

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résultat(s)
00:00:02
Если вы хотите создать новый
00:00:04
Офисный документ из группы,
00:00:05
нажмите «Файл», а затем «Создать».
00:00:08
В выпадающем меню нажмите на кнопку
00:00:10
Тип документа, который вы хотите создать.
00:00:12
В открывшемся окне
00:00:13
Введите желаемое имя для параметра
00:00:15
, а затем нажмите «Создать».
00:00:17
Теперь ваш файл появится в папке
00:00:19
и открывается в новом окне.
00:00:21
Вы можете приступить к написанию своего контента
00:00:23
которые будут автоматически сохранены.
00:00:25
Наконец, если вы являетесь создателем
00:00:27
администратор файла или группы
00:00:29
и вам больше не нужен документ
00:00:31
для редактирования в предварительном просмотре файла
00:00:33
на правой боковой панели страницы,
00:00:35
просто нажмите «Пометить как официальный»
00:00:37
и изменения блокировок.
00:00:38
Если вы хотите удалить файл,
00:00:40
Нажмите здесь.

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résultat(s)
00:00:02
Yeni bir oluşturmak istiyorsanız
00:00:04
Bir gruptan Office belgesi,
00:00:05
Dosya'ya ve ardından Yeni'ye tıklayın.
00:00:08
Açılır menüde, üzerine tıklayın
00:00:10
oluşturmak istediğiniz belge türü.
00:00:12
Açılan pencerede,
00:00:13
için istediğiniz adı girin.
00:00:15
dosyasını açın ve ardından oluştur'a tıklayın.
00:00:17
Dosyanız artık
00:00:19
listesini seçin ve yeni bir pencerede açılır.
00:00:21
İçeriğinizi yazmaya devam edebilirsiniz
00:00:23
otomatik olarak kaydedilecektir.
00:00:25
Son olarak, yaratıcısıysanız
00:00:27
dosya veya grup yöneticisi
00:00:29
ve artık belgeyi istemiyorsunuz
00:00:31
dosya önizlemesinde düzenlenecek
00:00:33
sayfanın sağ kenar çubuğunda,
00:00:35
Resmi Olarak İşaretle'ye tıklamanız yeterlidir
00:00:37
ve kilit değişiklikleri.
00:00:38
Dosyayı silmek istiyorsanız,
00:00:40
Buraya tıklayın.

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résultat(s)
00:00:02
Nếu bạn muốn tạo mới
00:00:04
Tài liệu Office từ một nhóm,
00:00:05
nhấp vào Tệp và sau đó vào Mới.
00:00:08
Trong menu thả xuống, nhấp vào
00:00:10
loại tài liệu bạn muốn tạo.
00:00:12
Trong cửa sổ đã mở,
00:00:13
Nhập tên mong muốn cho
00:00:15
và sau đó nhấp vào tạo.
00:00:17
Tệp của bạn bây giờ xuất hiện trong
00:00:19
liệt kê và mở trong một cửa sổ mới.
00:00:21
Bạn có thể tiến hành viết nội dung của mình
00:00:23
sẽ được lưu tự động.
00:00:25
Cuối cùng, nếu bạn là người tạo ra
00:00:27
tệp hoặc quản trị viên nhóm
00:00:29
và bạn không còn muốn tài liệu nữa
00:00:31
sẽ được chỉnh sửa trong bản xem trước tệp
00:00:33
ở thanh bên phải của trang,
00:00:35
chỉ cần nhấp vào Đánh dấu là chính thức
00:00:37
và thay đổi khóa.
00:00:38
Nếu bạn muốn xóa tệp,
00:00:40
Bấm vào đây.

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résultat(s)
00:00:02
如果要創建一個新的
00:00:04
組中的 Office 文件，
00:00:05
按兩下「檔」，然後按下「新建」。
00:00:08
在下拉功能表中，按一下
00:00:10
要創建的文件類型。
00:00:12
在打開的視窗中，
00:00:13
輸入所需的名稱
00:00:15
檔，然後按兩下創建。
00:00:17
您的文件現在顯示在
00:00:19
清單，然後在新視窗中打開。
00:00:21
您可以繼續編寫您的內容
00:00:23
這將被自動保存。
00:00:25
最後，如果您是
00:00:27
檔管理員或組管理員
00:00:29
並且您不再需要該文件
00:00:31
在文件預覽中進行編輯
00:00:33
在頁面的右側邊欄中，
00:00:35
只需點擊標記為官方
00:00:37
和鎖定更改。
00:00:38
如果要刪除該檔，
00:00:40
點擊這裡。

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résultat(s)
00:00:02
Ha újat szeretne létrehozni
00:00:04
Irodai dokumentum egy csoportból,
00:00:05
kattintson a Fájl elemre, majd az Új elemre.
00:00:08
A legördülő menüben kattintson a
00:00:10
a létrehozni kívánt dokumentum típusa.
00:00:12
A nyitott ablakban
00:00:13
írja be a kívánt nevet
00:00:15
fájlt, majd kattintson a létrehozás gombra.
00:00:17
Az Ön fájlja most megjelenik a
00:00:19
lista és új ablakban nyílik meg.
00:00:21
Folytathatja a tartalom írását
00:00:23
amely automatikusan mentésre kerül.
00:00:25
Végül, ha te vagy az alkotója
00:00:27
a fájl vagy a csoport rendszergazdája
00:00:29
és már nem akarja a dokumentumot
00:00:31
szerkesztendő a fájl előnézetében
00:00:33
az oldal jobb oldalsávján,
00:00:35
egyszerűen kattintson a Jelölje hivatalosnak
00:00:37
és zár megváltoztatása.
00:00:38
Ha törölni szeretné a fájlt,
00:00:40
Kattintson ide.

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