Outlook Online - Turning emails into actionable tasks Video
In this video, you will learn how to turn your emails into actionable tasks using Microsoft Outlook Online.
The video covers the process of adding flags to emails to serve as reminders for tasks.
It also demonstrates how to set deadlines for tasks and filter emails with task flags.
Additionally, the video shows how to access and mark tasks as complete in the Two Do tab.
This tutorial will help you stay organized and efficiently manage your tasks using Microsoft Outlook Online.
- 1:35
- 1821 views
-
Excel - Create a PivotTable and analyze your data
- 1:35
- Viewed 3533 times
-
Power BI - Recovering your Data from different sources
- 3:26
- Viewed 3528 times
-
Power BI - Creating your Datasets
- 2:26
- Viewed 3199 times
-
Power BI - Introduction to Power BI Building Blocks
- 3:07
- Viewed 3506 times
-
Power BI - Introduction to Power BI Desktop
- 2:52
- Viewed 3536 times
-
Power BI - General Introduction
- 2:54
- Viewed 4511 times
-
Outlook - Manage attachments
- 1:51
- Viewed 2571 times
-
Excel - Use slicers, timelines and PivotCharts to analyze your pivotetable data
- 3:38
- Viewed 2259 times
-
Answering a scheduling poll
- 1:14
- Viewed 6595 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 3724 times
-
How to recall or replace a sent email in Outlook Web
- 0:53
- Viewed 3572 times
-
Accessing applications from a group
- 1:59
- Viewed 3239 times
-
Creating a group
- 2:38
- Viewed 3180 times
-
How to filter and sort your emails
- 3:03
- Viewed 2700 times
-
Having a conversation within a group
- 3:21
- Viewed 2539 times
-
Introduction to Outlook Online
- 3:10
- Viewed 2221 times
-
Customize Action Buttons in Outlook Online
- 2:17
- Viewed 2214 times
-
How to search in the Outlook Web App
- 0:56
- Viewed 2191 times
-
Attachments and sending options
- 1:45
- Viewed 2109 times
-
Reply, reply to all or transfer
- 1:46
- Viewed 2090 times
-
Out-of-office messages and automatic replies
- 1:54
- Viewed 1915 times
-
Create and embed a signature
- 1:25
- Viewed 1913 times
-
Creating quick accesses and favorites
- 1:32
- Viewed 1825 times
-
Customize your Outlook online
- 1:56
- Viewed 1790 times
-
Managing your contacts
- 1:25
- Viewed 1773 times
-
Adding contacts with Outlook Online
- 1:29
- Viewed 1749 times
-
Getting familiar with the calendar features
- 2:06
- Viewed 1748 times
-
Managing your tasks with To Do add-in
- 2:04
- Viewed 1736 times
-
Mastering contact lists and groups
- 2:02
- Viewed 1729 times
-
Select multiple emails in Outlook Web App
- 1:52
- Viewed 1679 times
-
Responding to a meeting invitation
- 1:48
- Viewed 1672 times
-
Creating and using email templates
- 1:02
- Viewed 1638 times
-
Organizing and navigating with categories
- 1:37
- Viewed 1633 times
-
Creating Tasks in Outlook Online
- 2:04
- Viewed 1624 times
-
Setting up a meeting with Outlook Online
- 1:47
- Viewed 1600 times
-
Creating and managing folders
- 1:29
- Viewed 1560 times
-
Setting up and managing calendar shares
- 1:39
- Viewed 1555 times
-
Automating email processing with rules
- 2:35
- Viewed 1536 times
-
Sharing your calendar in Outlook Online
- 1:37
- Viewed 1510 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 22 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 20 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 24 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 91 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 84 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 38 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 90 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 47 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 46 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 110 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 39 times
-
Share Power Automate Flows
- 02:20
- Viewed 39 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 39 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 50 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 42 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 63 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 42 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 86 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 86 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 88 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 80 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 58 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 34 times
-
Discover the “Build Space”
- 02:26
- Viewed 38 times
-
The Power Automate Mobile App
- 01:39
- Viewed 38 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 44 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 37 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 42 times
-
Access Power Automate for the Web
- 01:25
- Viewed 44 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 46 times
-
Add a third-party application
- 02:40
- Viewed 70 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 57 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 61 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 56 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 46 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 62 times
-
Share a document securely with Outlook
- 02:21
- Viewed 55 times
-
Block a sender
- 01:54
- Viewed 70 times
-
Identify a fraudulent email
- 02:06
- Viewed 48 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 49 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 44 times
-
Protect an email by encrypting
- 01:10
- Viewed 45 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 39 times
-
Recover deleted items
- 01:09
- Viewed 113 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 58 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 42 times
-
Use a Shared Mailbox
- 01:18
- Viewed 64 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 50 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 62 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 45 times
-
Calendar Delegation Setup
- 01:21
- Viewed 64 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 109 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 83 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 65 times
-
Create a Meeting Poll
- 02:48
- Viewed 55 times
-
Display Three Time Zones
- 01:52
- Viewed 46 times
-
View Other Calendars
- 00:50
- Viewed 45 times
-
Open a Shared Calendar
- 01:29
- Viewed 60 times
-
Share Your Calendar
- 01:54
- Viewed 64 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 48 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 46 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 50 times
-
Translate Emails in Outlook
- 01:32
- Viewed 46 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 48 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 65 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 45 times
-
Improve Email Accessibility
- 02:02
- Viewed 48 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 51 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 54 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 41 times
-
Delay Email Delivery
- 01:10
- Viewed 56 times
-
Use Conversation View
- 01:47
- Viewed 48 times
-
Clean Up Your Inbox
- 01:18
- Viewed 68 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 229 times
-
Use Categories
- 02:51
- Viewed 47 times
-
Easily Sort Your Mails
- 01:38
- Viewed 50 times
-
Automate Routine Actions
- 02:19
- Viewed 51 times
-
Create an Email Template
- 01:40
- Viewed 61 times
-
Create a task from a message
- 02:00
- Viewed 99 times
-
Share a task list
- 03:10
- Viewed 103 times
-
Create a task or reminder
- 01:50
- Viewed 102 times
-
Task Module Overview
- 01:56
- Viewed 115 times
-
Manage Teams online meeting options
- 01:56
- Viewed 96 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 132 times
-
Create a reminder for yourself
- 01:59
- Viewed 105 times
-
Respond to a meeting
- 01:00
- Viewed 109 times
-
Create an appointment or meeting
- 01:44
- Viewed 111 times
-
Create different types of events
- 01:46
- Viewed 102 times
-
Edit and customize views
- 01:55
- Viewed 126 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 117 times
-
Search options
- 01:23
- Viewed 95 times
-
Sort and filter emails
- 02:51
- Viewed 105 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 154 times
-
The Bcc Field in Detail
- 01:53
- Viewed 102 times
-
Save and Print a Message
- 01:48
- Viewed 112 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 133 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 111 times
-
Process an incoming message
- 01:53
- Viewed 95 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 110 times
-
Organize into Folders
- 01:57
- Viewed 115 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 104 times
-
Create and add a signature to messages
- 01:26
- Viewed 112 times
-
Manage new message notifications
- 01:40
- Viewed 96 times
-
Change the default font of your emails
- 01:05
- Viewed 106 times
-
Manage Views
- 02:36
- Viewed 89 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 142 times
-
Explore the Interface
- 03:22
- Viewed 96 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 100 times
-
Manage Storage Space
- 02:08
- Viewed 219 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 209 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 224 times
-
Make a File Request
- 01:24
- Viewed 229 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 219 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 229 times
-
Modify Sharing Rules
- 00:53
- Viewed 229 times
-
Check Granted Shares
- 00:48
- Viewed 210 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 229 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 199 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 226 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 225 times
-
Search for Documents
- 01:31
- Viewed 199 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 243 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 220 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 217 times
-
Edit, Delete a Share
- 02:16
- Viewed 215 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 220 times
-
Power and Manage OneDrive
- 01:36
- Viewed 213 times
-
What is OneDrive ?
- 01:14
- Viewed 320 times
Objectifs :
This document aims to provide a comprehensive guide on managing emails effectively using Microsoft Outlook Online, focusing on organizing tasks and utilizing flags for better productivity.
Chapitres :
-
Introduction to Email Management
Managing emails efficiently is crucial for staying organized and keeping track of tasks. Microsoft Outlook Online offers several features that can help streamline this process, making it easier to handle your workload. -
Using Flags for Task Management
One of the key features in Outlook Online is the ability to add flags to emails that require action. This serves as a visible reminder of tasks that need to be completed. To add a flag, simply hover your mouse over the email and click on the small flag icon that appears in the top right corner. -
Setting Deadlines for Tasks
If you want to add urgency to your tasks, you can set a deadline. Right-click on the flag and select the appropriate deadline that fits your schedule. Remember, you are not locked into a specific deadline; it can be changed at any time as your priorities shift. -
Filtering Emails with Tasks
To easily find all emails that have been flagged for tasks, click on the Filter button and select 'Flag.' This will display all emails where you have added task flags, allowing for quick access to your actionable items. -
Accessing Your Task List
For a comprehensive view of all your tasks, navigate to the 'To Do' tab. Here, you will find a list of tasks that need to be completed. Once you accomplish a task, you can celebrate your success by marking it as complete. -
Marking Tasks as Complete
To mark a task as complete, you can either check the box in the 'To Do' tab or click on the flag in your emails. A satisfying check mark will appear, indicating that you have successfully tackled the task. The completed task will then be removed from your active task list. -
Removing Flags from Emails
Once a task is finished and the flag is no longer needed, you can easily remove it. Right-click on the flag icon and select 'Unflag' to clear it from your email. -
Conclusion
By utilizing these tips and tricks, you can become proficient at turning your emails into actionable tasks using Microsoft Outlook Online. Staying organized and managing your tasks effectively will enhance your productivity and help you work like a pro.
FAQ :
How do I add a flag to an email in Microsoft Outlook Online?
To add a flag to an email, hover your mouse over the email and click on the small flag that appears at the top right corner.
Can I change the deadline for a flagged task?
Yes, you can change the deadline for a flagged task at any time by right-clicking on the flag and selecting a new deadline from the menu.
How can I view all my flagged emails?
To view all your flagged emails, click on the Filter button and select 'Flag'. This will display all emails where you have added task flags.
What should I do once I complete a task?
Once you complete a task, you can mark it as complete in the To Do tab by checking the box or directly in your emails by clicking on the flag.
How do I remove a flag from an email?
To remove a flag from an email, right-click on the flag icon and select 'Unflag'.
Quelques cas d'usages :
Managing Project Tasks
In a project management role, you can use Microsoft Outlook Online to flag emails related to project tasks, set deadlines, and track progress in the To Do tab, ensuring that all team members are aware of their responsibilities.
Sales Follow-Up
Sales professionals can flag emails from potential clients to prioritize follow-ups. By using deadlines, they can manage their time effectively and ensure timely communication.
Email Organization for Administrative Tasks
Administrative assistants can utilize the flagging feature to organize emails that require action, such as scheduling meetings or responding to inquiries, making it easier to manage their workload.
Personal Task Management
Individuals can use Microsoft Outlook Online to manage personal tasks by flagging emails that require attention, setting deadlines, and tracking completion, helping to maintain organization in both personal and professional life.
Glossaire :
Microsoft Outlook Online
A web-based email service that allows users to send, receive, and manage emails, as well as organize tasks and calendars.
Flag
A visual marker that can be added to an email to indicate that it requires action or follow-up.
To Do tab
A section in Microsoft Outlook Online where users can view and manage their tasks.
Filter button
A feature that allows users to sort and view specific types of emails, such as those marked with flags.
Task
An action or piece of work that needs to be completed, often associated with an email in this context.
Deadline
A specific date or time by which a task must be completed.