Outlook Online - Turning emails into actionable tasks Video
In this video, you will learn how to turn your emails into actionable tasks using Microsoft Outlook Online.
The video covers the process of adding flags to emails to serve as reminders for tasks.
It also demonstrates how to set deadlines for tasks and filter emails with task flags.
Additionally, the video shows how to access and mark tasks as complete in the Two Do tab.
This tutorial will help you stay organized and efficiently manage your tasks using Microsoft Outlook Online.
- 1:35
- 1864 views
-
Excel - Create a PivotTable and analyze your data
- 1:35
- Viewed 3577 times
-
Power BI - Recovering your Data from different sources
- 3:26
- Viewed 3583 times
-
Power BI - Creating your Datasets
- 2:26
- Viewed 3237 times
-
Power BI - Introduction to Power BI Building Blocks
- 3:07
- Viewed 3548 times
-
Power BI - Introduction to Power BI Desktop
- 2:52
- Viewed 3576 times
-
Power BI - General Introduction
- 2:54
- Viewed 4584 times
-
Outlook - Manage attachments
- 1:51
- Viewed 2625 times
-
Excel - Use slicers, timelines and PivotCharts to analyze your pivotetable data
- 3:38
- Viewed 2342 times
-
Answering a scheduling poll
- 1:14
- Viewed 6693 times
-
How to recall or replace a sent email in Outlook Web
- 0:53
- Viewed 4001 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 3872 times
-
Accessing applications from a group
- 1:59
- Viewed 3322 times
-
Customize Action Buttons in Outlook Online
- 2:17
- Viewed 3282 times
-
Creating a group
- 2:38
- Viewed 3224 times
-
How to filter and sort your emails
- 3:03
- Viewed 2850 times
-
Having a conversation within a group
- 3:21
- Viewed 2571 times
-
Introduction to Outlook Online
- 3:10
- Viewed 2277 times
-
How to search in the Outlook Web App
- 0:56
- Viewed 2229 times
-
Attachments and sending options
- 1:45
- Viewed 2139 times
-
Reply, reply to all or transfer
- 1:46
- Viewed 2125 times
-
Out-of-office messages and automatic replies
- 1:54
- Viewed 1967 times
-
Create and embed a signature
- 1:25
- Viewed 1942 times
-
Creating quick accesses and favorites
- 1:32
- Viewed 1858 times
-
Customize your Outlook online
- 1:56
- Viewed 1843 times
-
Adding contacts with Outlook Online
- 1:29
- Viewed 1818 times
-
Managing your contacts
- 1:25
- Viewed 1810 times
-
Getting familiar with the calendar features
- 2:06
- Viewed 1780 times
-
Mastering contact lists and groups
- 2:02
- Viewed 1776 times
-
Managing your tasks with To Do add-in
- 2:04
- Viewed 1771 times
-
Responding to a meeting invitation
- 1:48
- Viewed 1734 times
-
Select multiple emails in Outlook Web App
- 1:52
- Viewed 1731 times
-
Creating and using email templates
- 1:02
- Viewed 1696 times
-
Organizing and navigating with categories
- 1:37
- Viewed 1684 times
-
Creating Tasks in Outlook Online
- 2:04
- Viewed 1659 times
-
Setting up a meeting with Outlook Online
- 1:47
- Viewed 1624 times
-
Creating and managing folders
- 1:29
- Viewed 1596 times
-
Setting up and managing calendar shares
- 1:39
- Viewed 1587 times
-
Automating email processing with rules
- 2:35
- Viewed 1573 times
-
Sharing your calendar in Outlook Online
- 1:37
- Viewed 1535 times
-
Action Function
- 04:18
- Viewed 22 times
-
Search Function
- 03:42
- Viewed 34 times
-
Date and Time Function
- 02:53
- Viewed 24 times
-
Logical Function
- 03:14
- Viewed 46 times
-
Text Function
- 03:25
- Viewed 32 times
-
Basic Function
- 02:35
- Viewed 21 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 35 times
-
Introduction to Power Fx
- 01:09
- Viewed 27 times
-
The New Calendar
- 03:14
- Viewed 51 times
-
Sections
- 02:34
- Viewed 27 times
-
Customizing Views
- 03:25
- Viewed 23 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 50 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 36 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 33 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 45 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 169 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 123 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 57 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 139 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 66 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 68 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 180 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 51 times
-
Share Power Automate Flows
- 02:20
- Viewed 54 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 59 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 57 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 59 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 80 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 54 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 132 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 169 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 112 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 106 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 82 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 57 times
-
Discover the “Build Space”
- 02:26
- Viewed 49 times
-
The Power Automate Mobile App
- 01:39
- Viewed 48 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 63 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 61 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 51 times
-
Access Power Automate for the Web
- 01:25
- Viewed 68 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 66 times
-
Add a third-party application
- 02:40
- Viewed 91 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 82 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 81 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 72 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 59 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 98 times
-
Share a document securely with Outlook
- 02:21
- Viewed 67 times
-
Block a sender
- 01:54
- Viewed 91 times
-
Identify a fraudulent email
- 02:06
- Viewed 64 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 59 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 78 times
-
Protect an email by encrypting
- 01:10
- Viewed 61 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 54 times
-
Recover deleted items
- 01:09
- Viewed 150 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 82 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 54 times
-
Use a Shared Mailbox
- 01:18
- Viewed 89 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 66 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 86 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 55 times
-
Calendar Delegation Setup
- 01:21
- Viewed 83 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 147 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 131 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 91 times
-
Create a Meeting Poll
- 02:48
- Viewed 85 times
-
Display Three Time Zones
- 01:52
- Viewed 57 times
-
View Other Calendars
- 00:50
- Viewed 80 times
-
Open a Shared Calendar
- 01:29
- Viewed 84 times
-
Share Your Calendar
- 01:54
- Viewed 84 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 68 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 64 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 63 times
-
Translate Emails in Outlook
- 01:32
- Viewed 75 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 60 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 84 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 59 times
-
Improve Email Accessibility
- 02:02
- Viewed 69 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 74 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 75 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 53 times
-
Delay Email Delivery
- 01:10
- Viewed 76 times
-
Use Conversation View
- 01:47
- Viewed 61 times
-
Clean Up Your Inbox
- 01:18
- Viewed 83 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 313 times
-
Use Categories
- 02:51
- Viewed 57 times
-
Easily Sort Your Mails
- 01:38
- Viewed 67 times
-
Automate Routine Actions
- 02:19
- Viewed 66 times
-
Create an Email Template
- 01:40
- Viewed 89 times
-
Create a task from a message
- 02:00
- Viewed 116 times
-
Share a task list
- 03:10
- Viewed 123 times
-
Create a task or reminder
- 01:50
- Viewed 127 times
-
Task Module Overview
- 01:56
- Viewed 151 times
-
Manage Teams online meeting options
- 01:56
- Viewed 126 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 212 times
-
Create a reminder for yourself
- 01:59
- Viewed 131 times
-
Respond to a meeting
- 01:00
- Viewed 131 times
-
Create an appointment or meeting
- 01:44
- Viewed 135 times
-
Create different types of events
- 01:46
- Viewed 138 times
-
Edit and customize views
- 01:55
- Viewed 143 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 143 times
-
Search options
- 01:23
- Viewed 119 times
-
Sort and filter emails
- 02:51
- Viewed 133 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 196 times
-
The Bcc Field in Detail
- 01:53
- Viewed 126 times
-
Save and Print a Message
- 01:48
- Viewed 142 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 174 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 135 times
-
Process an incoming message
- 01:53
- Viewed 121 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 148 times
-
Organize into Folders
- 01:57
- Viewed 139 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 126 times
-
Create and add a signature to messages
- 01:26
- Viewed 136 times
-
Manage new message notifications
- 01:40
- Viewed 127 times
-
Change the default font of your emails
- 01:05
- Viewed 123 times
-
Manage Views
- 02:36
- Viewed 111 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 169 times
-
Explore the Interface
- 03:22
- Viewed 124 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 132 times
-
Manage Storage Space
- 02:08
- Viewed 239 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 232 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 256 times
-
Make a File Request
- 01:24
- Viewed 258 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 237 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 249 times
-
Modify Sharing Rules
- 00:53
- Viewed 243 times
-
Check Granted Shares
- 00:48
- Viewed 232 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 252 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 218 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 243 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 252 times
-
Search for Documents
- 01:31
- Viewed 229 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 311 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 245 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 242 times
-
Edit, Delete a Share
- 02:16
- Viewed 306 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 243 times
-
Power and Manage OneDrive
- 01:36
- Viewed 233 times
-
What is OneDrive ?
- 01:14
- Viewed 450 times
Objectifs :
This document aims to provide a comprehensive guide on managing emails effectively using Microsoft Outlook Online, focusing on organizing tasks and utilizing flags for better productivity.
Chapitres :
-
Introduction to Email Management
Managing emails efficiently is crucial for staying organized and keeping track of tasks. Microsoft Outlook Online offers several features that can help streamline this process, making it easier to handle your workload. -
Using Flags for Task Management
One of the key features in Outlook Online is the ability to add flags to emails that require action. This serves as a visible reminder of tasks that need to be completed. To add a flag, simply hover your mouse over the email and click on the small flag icon that appears in the top right corner. -
Setting Deadlines for Tasks
If you want to add urgency to your tasks, you can set a deadline. Right-click on the flag and select the appropriate deadline that fits your schedule. Remember, you are not locked into a specific deadline; it can be changed at any time as your priorities shift. -
Filtering Emails with Tasks
To easily find all emails that have been flagged for tasks, click on the Filter button and select 'Flag.' This will display all emails where you have added task flags, allowing for quick access to your actionable items. -
Accessing Your Task List
For a comprehensive view of all your tasks, navigate to the 'To Do' tab. Here, you will find a list of tasks that need to be completed. Once you accomplish a task, you can celebrate your success by marking it as complete. -
Marking Tasks as Complete
To mark a task as complete, you can either check the box in the 'To Do' tab or click on the flag in your emails. A satisfying check mark will appear, indicating that you have successfully tackled the task. The completed task will then be removed from your active task list. -
Removing Flags from Emails
Once a task is finished and the flag is no longer needed, you can easily remove it. Right-click on the flag icon and select 'Unflag' to clear it from your email. -
Conclusion
By utilizing these tips and tricks, you can become proficient at turning your emails into actionable tasks using Microsoft Outlook Online. Staying organized and managing your tasks effectively will enhance your productivity and help you work like a pro.
FAQ :
How do I add a flag to an email in Microsoft Outlook Online?
To add a flag to an email, hover your mouse over the email and click on the small flag that appears at the top right corner.
Can I change the deadline for a flagged task?
Yes, you can change the deadline for a flagged task at any time by right-clicking on the flag and selecting a new deadline from the menu.
How can I view all my flagged emails?
To view all your flagged emails, click on the Filter button and select 'Flag'. This will display all emails where you have added task flags.
What should I do once I complete a task?
Once you complete a task, you can mark it as complete in the To Do tab by checking the box or directly in your emails by clicking on the flag.
How do I remove a flag from an email?
To remove a flag from an email, right-click on the flag icon and select 'Unflag'.
Quelques cas d'usages :
Managing Project Tasks
In a project management role, you can use Microsoft Outlook Online to flag emails related to project tasks, set deadlines, and track progress in the To Do tab, ensuring that all team members are aware of their responsibilities.
Sales Follow-Up
Sales professionals can flag emails from potential clients to prioritize follow-ups. By using deadlines, they can manage their time effectively and ensure timely communication.
Email Organization for Administrative Tasks
Administrative assistants can utilize the flagging feature to organize emails that require action, such as scheduling meetings or responding to inquiries, making it easier to manage their workload.
Personal Task Management
Individuals can use Microsoft Outlook Online to manage personal tasks by flagging emails that require attention, setting deadlines, and tracking completion, helping to maintain organization in both personal and professional life.
Glossaire :
Microsoft Outlook Online
A web-based email service that allows users to send, receive, and manage emails, as well as organize tasks and calendars.
Flag
A visual marker that can be added to an email to indicate that it requires action or follow-up.
To Do tab
A section in Microsoft Outlook Online where users can view and manage their tasks.
Filter button
A feature that allows users to sort and view specific types of emails, such as those marked with flags.
Task
An action or piece of work that needs to be completed, often associated with an email in this context.
Deadline
A specific date or time by which a task must be completed.