Word - Track changes in email with multiple people Video
In this video, you will learn how to track changes in email with multiple people using Microsoft 365. The video demonstrates how to combine documents and see everyone's changes clearly marked in one place.
It also shows how to customize the formatting and view the changes from different reviewers.
This tutorial will help you effectively collaborate and manage changes in email communication.
- 4:36
- 2638 views
-
OneDrive - What is OneDrive ?
- 01:14
- Viewed 2181 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 4878 times
-
OneDrive - Edit, Delete a Share
- 02:16
- Viewed 1329 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 6747 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 14268 times
-
Teams Premium - Optimize Teams Premium settings in Administration
- 1:27
- Viewed 2939 times
-
Viva Engage - The role of an administrator
- 2:22
- Viewed 5140 times
-
Collapsible headings
- 3:03
- Viewed 7119 times
-
Navigation Pane Part 1 : Rearranging a document
- 2:32
- Viewed 4113 times
-
Copy & Paste
- 3:09
- Viewed 3726 times
-
Introduction to Word
- 0:59
- Viewed 3561 times
-
Change footnote font, size, and formatting
- 2:48
- Viewed 3426 times
-
More things you can do with pictures
- 4:53
- Viewed 3297 times
-
Insert icons
- 0:43
- Viewed 3221 times
-
Introduction to Tables of Contents
- 2:57
- Viewed 3192 times
-
Locate your documents
- 0:20
- Viewed 3178 times
-
Microsoft Search
- 0:34
- Viewed 3156 times
-
More options and custom labels
- 3:59
- Viewed 3110 times
-
Use dictate to type in Word
- 0:27
- Viewed 3047 times
-
Faster shape formatting and new and modern chart types
- 1:04
- Viewed 3041 times
-
Insights into what you're working on
- 0:36
- Viewed 3035 times
-
Take tables of contents (TOCs) to the next level
- 3:51
- Viewed 3009 times
-
Mail merge
- 3:51
- Viewed 2991 times
-
3D Models
- 0:42
- Viewed 2983 times
-
Add a logo or other picture
- 3:17
- Viewed 2961 times
-
Format a document
- 2:58
- Viewed 2960 times
-
Format and add a graphic
- 3:20
- Viewed 2956 times
-
Translate Content in Word
- 2:04
- Viewed 2948 times
-
Translate your Word documents into any language
- 0:33
- Viewed 2939 times
-
Insert items in a document
- 2:59
- Viewed 2935 times
-
Save, export and share
- 2:08
- Viewed 2895 times
-
Ink Equation
- 0:43
- Viewed 2872 times
-
Let Word read your documents out loud
- 0:36
- Viewed 2860 times
-
Track changes online
- 3:14
- Viewed 2842 times
-
Edit document with natural gestures
- 0:34
- Viewed 2835 times
-
Add headers, footers, margins, and rulers to a page
- 2:45
- Viewed 2788 times
-
A first look at Word 2016
- 3:16
- Viewed 2785 times
-
Print envelopes with mail merge
- 3:58
- Viewed 2785 times
-
Accessibility in Word
- 2:29
- Viewed 2775 times
-
Design considerations for orientation
- 2:00
- Viewed 2768 times
-
Insert and customize a footnote
- 3:04
- Viewed 2755 times
-
How things are organized
- 2:00
- Viewed 2749 times
-
Check Accessibility in Word
- 1:42
- Viewed 2726 times
-
Custom margin - Headers and footers
- 1:29
- Viewed 2697 times
-
Navigation Pane Part 2 : Search Options
- 1:35
- Viewed 2677 times
-
Add multiple TOCs to a document
- 4:59
- Viewed 2677 times
-
Use landscape and portrait orientation
- 3:28
- Viewed 2666 times
-
Advanced mail merge (Field code)
- 2:59
- Viewed 2656 times
-
A closer look at the ribbon
- 3:54
- Viewed 2650 times
-
Focus on priorities with the Immersive Reader
- 1:13
- Viewed 2641 times
-
Modify a TOC with field codes
- 2:59
- Viewed 2640 times
-
Create and print labels
- 3:05
- Viewed 2582 times
-
Chat with co-authors while editing
- 0:29
- Viewed 2548 times
-
Incorporate revisions with track changes
- 3:10
- Viewed 2537 times
-
Pin your important files
- 0:34
- Viewed 2507 times
-
Do things quickly with Tell Me
- 1:04
- Viewed 2494 times
-
Add custom entries to a TOC
- 3:00
- Viewed 2478 times
-
Get going fast
- 1:44
- Viewed 2467 times
-
Print letters with mail merge
- 4:02
- Viewed 2459 times
-
Use mail merge to create multiple labels
- 3:21
- Viewed 2444 times
-
Start working together in a document
- 2:03
- Viewed 2437 times
-
Add formatting to a TOC
- 3:48
- Viewed 2427 times
-
Track changes
- 2:34
- Viewed 2424 times
-
Advanced tables of contents
- 3:15
- Viewed 2412 times
-
Custom margin - Default margin
- 1:06
- Viewed 2383 times
-
Work together in real time
- 1:40
- Viewed 2376 times
-
Customize track changes
- 2:18
- Viewed 2371 times
-
Changing existing styles
- 1:08
- Viewed 2355 times
-
Styles
- 1:49
- Viewed 2330 times
-
Working with watermarks
- 2:48
- Viewed 2196 times
-
Improved version history
- 0:56
- Viewed 2175 times
-
Creating Styles
- 1:03
- Viewed 2154 times
-
Custom margin
- 1:59
- Viewed 2151 times
-
Introducing to Word
- 01:00
- Viewed 219 times
-
Introduction to PowerBI
- 00:60
- Viewed 225 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 220 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 223 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 237 times
-
Introduction to Planner
- 00:56
- Viewed 223 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 229 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 227 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 326 times
-
Introduction to Sway
- 01:53
- Viewed 281 times
-
Introducing to Word
- 01:00
- Viewed 219 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 206 times
-
Create a call group
- 01:15
- Viewed 311 times
-
Use call delegation
- 01:07
- Viewed 179 times
-
Assign a delegate for your calls
- 01:08
- Viewed 305 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 182 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 172 times
-
Manage advanced call notifications
- 01:29
- Viewed 187 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 259 times
-
Block unwanted calls
- 01:24
- Viewed 211 times
-
Disable all call forwarding
- 01:09
- Viewed 191 times
-
Manage a call group in Teams
- 02:01
- Viewed 206 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 184 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 180 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 201 times
-
Manage voicemail messages
- 01:55
- Viewed 281 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 311 times
-
Customize your voicemail greeting
- 02:17
- Viewed 180 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 189 times
-
Manage simultaneous calls
- 01:52
- Viewed 190 times
-
Support third-party apps during calls
- 01:53
- Viewed 230 times
-
Add participants quickly and securely
- 01:37
- Viewed 192 times
-
Configure call privacy and security settings
- 02:51
- Viewed 189 times
-
Manage calls on hold
- 01:20
- Viewed 182 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 180 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 187 times
-
Action Function
- 04:18
- Viewed 185 times
-
Search Function
- 03:42
- Viewed 235 times
-
Date and Time Function
- 02:53
- Viewed 226 times
-
Logical Function
- 03:14
- Viewed 349 times
-
Text Function
- 03:25
- Viewed 246 times
-
Basic Function
- 02:35
- Viewed 207 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 247 times
-
Introduction to Power Fx
- 01:09
- Viewed 236 times
-
The New Calendar
- 03:14
- Viewed 383 times
-
Sections
- 02:34
- Viewed 218 times
-
Customizing Views
- 03:25
- Viewed 210 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 420 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 250 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 186 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 229 times
Objectifs :
This video aims to teach users how to effectively manage and combine document revisions from multiple reviewers in Microsoft Word, even when collaboration is not possible online. It covers the process of using the Compare and Combine features to track changes and comments from different reviewers, ensuring clarity and organization in document editing.
Chapitres :
-
Introduction to Document Collaboration
In today's digital workspace, collaborating on documents with multiple reviewers can be challenging, especially when online collaboration tools are not available. This video provides a step-by-step guide on how to handle changes from two or more reviewers in Microsoft Word, ensuring that all input is clearly marked and easy to manage. -
Combining Documents in Word
To begin merging feedback from reviewers, follow these steps: 1. **Save the Documents**: First, save the original document and the revised documents from your reviewers to your computer. 2. **Access the Review Tab**: Open Microsoft Word, navigate to the 'Review' tab, and click on 'Compare' and then 'Combine'. 3. **Select Original Document**: Under 'Original document', click 'Browse', select your original document, and click 'Open'. 4. **Select Revised Document**: Under 'Revised document', click 'Browse' and open the document from the first reviewer. Ensure the reviewer's name is displayed. 5. **Adjust Comparison Settings**: By default, Word compares all changes. You can uncheck items you do not wish to compare. You can also choose to show changes in the original or revised document or create a new document for the merged changes. 6. **Finalize the Merge**: Click 'OK' to combine the documents. Word will present the changes as markup, similar to using Track Changes. -
Incorporating Multiple Reviewers
To include changes from additional reviewers, repeat the following steps: 1. **Save the Combined Document**: Save the document that now includes the first reviewer's changes. 2. **Repeat the Comparison Process**: Click 'Compare' and 'Combine' again, selecting the original document that now contains the first reviewer's changes. 3. **Select the Next Reviewer**: Under 'Revised document', choose the document from the second reviewer and click 'OK'. 4. **Review Changes**: The changes and comments from both reviewers will now be combined in one document, with each reviewer's changes displayed in different colors. Hovering over a change will show who made it and when. -
Managing Comments and Overlapping Changes
Once all changes are combined, ensure that Track Changes is turned on. Review the comments and changes, deciding how to address each one. If overlapping changes make the document difficult to read, consider the following options: - **Show Source Documents**: Click 'Compare' and 'Show Source Documents' to view the original and revised documents side by side. - **Sync Scrolling**: Scroll through the main document, and all windows will scroll in sync for easier comparison. - **Adjust Markup Display**: If the markup is distracting, select 'No Markup' to hide it temporarily. You can revert to 'All Markup' at any time. -
Finalizing and Saving Versions
After reviewing and making necessary changes, keep Track Changes on. To save different versions of the document: 1. **Click 'File' and 'Save As'**: Save the document with a new name, such as 'draft two'. 2. **Allow Reviewers to Add Changes**: Reviewers can open the document, add their changes, and reply to your comments. 3. **Combine Final Revisions**: Once all revisions are received, follow the same process to combine them with your latest draft. -
Conclusion
Effective document collaboration, whether through email or online, is made easier with the review tools in Microsoft Word. By following the steps outlined in this video, users can manage multiple reviewers' feedback efficiently, ensuring a clear and organized document editing process.
FAQ :
How do I merge changes from multiple reviewers in Word?
To merge changes from multiple reviewers in Word, save the original document and the revised documents from each reviewer. Use the 'Compare and Combine' feature in the Review tab, selecting the original document first and then the revised document. Repeat this process for each reviewer to combine all changes into one document.
What should I do if a reviewer doesn't use Track Changes?
If a reviewer doesn't use Track Changes, you can still merge their changes by using the 'Compare and Combine' feature. This allows you to see their edits and comments as markup in the original document, even if they weren't tracked.
Can I customize how changes are displayed in Word?
Yes, you can customize how changes are displayed in Word. You can choose to show changes in the original document, the revised document, or create a new document. Additionally, you can select different markup options to make it easier to read.
What is the purpose of the 'No Markup' view?
The 'No Markup' view in Word allows you to see the document without any markup or changes displayed. This can help make the document easier to read, especially when there are many edits. You can switch back to 'All Markup' to see the changes again.
How can I save different versions of a document in Word?
To save different versions of a document in Word, use the 'Save As' feature under the File menu. You can rename the document to indicate the version, such as 'draft two', allowing you to keep track of revisions separately.
Quelques cas d'usages :
Collaborative Document Review
In a team setting, multiple reviewers can provide feedback on a document using the Compare and Combine feature in Word. This allows the original author to see all changes and comments in one document, streamlining the review process and ensuring that all input is considered.
Editing Academic Papers
When working on academic papers, authors can send drafts to peers for review. By using Track Changes and the Compare feature, authors can easily incorporate feedback from multiple reviewers, ensuring that all suggestions are addressed before final submission.
Client Proposal Revisions
In a business context, when preparing client proposals, team members can review and suggest changes. Using the Compare and Combine feature, the proposal can be refined based on client feedback, ensuring that all revisions are captured and presented clearly.
Legal Document Review
In legal settings, attorneys often collaborate on documents. By utilizing Track Changes and the Compare feature, they can merge edits from various parties, ensuring that all legal language is accurate and that all changes are documented for review.
Publishing Manuscripts
Authors submitting manuscripts to publishers can receive feedback from editors and reviewers. By combining all revisions using Word's features, authors can ensure that their final manuscript reflects all necessary changes and meets publication standards.
Glossaire :
Track Changes
A feature in Microsoft Word that allows users to make edits and comments in a document while keeping a record of all changes made. This enables easy review and collaboration.
Compare and Combine
A function in Microsoft Word that allows users to compare two documents and merge their changes into one document, highlighting the differences and edits made by each reviewer.
Markup
The visual representation of changes made in a document, including edits, comments, and formatting changes, typically displayed in different colors for each reviewer.
Revised Document
The version of a document that has been edited or changed by a reviewer, which is compared against the original document.
Original Document
The initial version of a document before any changes or edits have been made by reviewers.
Review Tab
A section in Microsoft Word's ribbon interface that contains tools for reviewing and editing documents, including Track Changes and Compare features.