Outlook Online - Creating and using email templates Video
In this video, you will learn about creating and using email templates in Microsoft 365. The video covers how to save time by avoiding rewriting the same content repeatedly.
You can access the templates by clicking on New Mail, then the Apps button, and selecting My Templates.
Pre-built templates are available on the right side of the window.
To create a new template, click on the template button and give it a title and content.
You can add as many templates as you want.
Modifying or deleting templates is easy by hovering over them.
This tutorial will help you streamline your email communication and save time.
- 1:02
- 1692 views
-
Excel - Create a PivotTable and analyze your data
- 1:35
- Viewed 3568 times
-
Power BI - Recovering your Data from different sources
- 3:26
- Viewed 3579 times
-
Power BI - Creating your Datasets
- 2:26
- Viewed 3236 times
-
Power BI - Introduction to Power BI Building Blocks
- 3:07
- Viewed 3547 times
-
Power BI - Introduction to Power BI Desktop
- 2:52
- Viewed 3576 times
-
Power BI - General Introduction
- 2:54
- Viewed 4581 times
-
Outlook - Manage attachments
- 1:51
- Viewed 2621 times
-
Excel - Use slicers, timelines and PivotCharts to analyze your pivotetable data
- 3:38
- Viewed 2336 times
-
Answering a scheduling poll
- 1:14
- Viewed 6691 times
-
How to recall or replace a sent email in Outlook Web
- 0:53
- Viewed 3972 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 3863 times
-
Accessing applications from a group
- 1:59
- Viewed 3317 times
-
Customize Action Buttons in Outlook Online
- 2:17
- Viewed 3278 times
-
Creating a group
- 2:38
- Viewed 3221 times
-
How to filter and sort your emails
- 3:03
- Viewed 2846 times
-
Having a conversation within a group
- 3:21
- Viewed 2569 times
-
Introduction to Outlook Online
- 3:10
- Viewed 2274 times
-
How to search in the Outlook Web App
- 0:56
- Viewed 2226 times
-
Attachments and sending options
- 1:45
- Viewed 2137 times
-
Reply, reply to all or transfer
- 1:46
- Viewed 2124 times
-
Out-of-office messages and automatic replies
- 1:54
- Viewed 1967 times
-
Create and embed a signature
- 1:25
- Viewed 1941 times
-
Turning emails into actionable tasks
- 1:35
- Viewed 1861 times
-
Creating quick accesses and favorites
- 1:32
- Viewed 1857 times
-
Customize your Outlook online
- 1:56
- Viewed 1841 times
-
Adding contacts with Outlook Online
- 1:29
- Viewed 1817 times
-
Managing your contacts
- 1:25
- Viewed 1809 times
-
Getting familiar with the calendar features
- 2:06
- Viewed 1778 times
-
Mastering contact lists and groups
- 2:02
- Viewed 1774 times
-
Managing your tasks with To Do add-in
- 2:04
- Viewed 1770 times
-
Responding to a meeting invitation
- 1:48
- Viewed 1733 times
-
Select multiple emails in Outlook Web App
- 1:52
- Viewed 1728 times
-
Organizing and navigating with categories
- 1:37
- Viewed 1684 times
-
Creating Tasks in Outlook Online
- 2:04
- Viewed 1659 times
-
Setting up a meeting with Outlook Online
- 1:47
- Viewed 1622 times
-
Creating and managing folders
- 1:29
- Viewed 1591 times
-
Setting up and managing calendar shares
- 1:39
- Viewed 1585 times
-
Automating email processing with rules
- 2:35
- Viewed 1573 times
-
Sharing your calendar in Outlook Online
- 1:37
- Viewed 1535 times
-
Action Function
- 04:18
- Viewed 21 times
-
Search Function
- 03:42
- Viewed 32 times
-
Date and Time Function
- 02:53
- Viewed 22 times
-
Logical Function
- 03:14
- Viewed 41 times
-
Text Function
- 03:25
- Viewed 29 times
-
Basic Function
- 02:35
- Viewed 20 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 32 times
-
Introduction to Power Fx
- 01:09
- Viewed 24 times
-
The New Calendar
- 03:14
- Viewed 47 times
-
Sections
- 02:34
- Viewed 23 times
-
Customizing Views
- 03:25
- Viewed 21 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 46 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 32 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 31 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 45 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 155 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 121 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 55 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 135 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 61 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 65 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 175 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 49 times
-
Share Power Automate Flows
- 02:20
- Viewed 51 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 56 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 56 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 58 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 78 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 52 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 128 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 157 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 107 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 101 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 77 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 54 times
-
Discover the “Build Space”
- 02:26
- Viewed 45 times
-
The Power Automate Mobile App
- 01:39
- Viewed 45 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 60 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 58 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 50 times
-
Access Power Automate for the Web
- 01:25
- Viewed 64 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 64 times
-
Add a third-party application
- 02:40
- Viewed 88 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 78 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 77 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 71 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 55 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 96 times
-
Share a document securely with Outlook
- 02:21
- Viewed 64 times
-
Block a sender
- 01:54
- Viewed 89 times
-
Identify a fraudulent email
- 02:06
- Viewed 63 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 57 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 77 times
-
Protect an email by encrypting
- 01:10
- Viewed 58 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 53 times
-
Recover deleted items
- 01:09
- Viewed 148 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 80 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 53 times
-
Use a Shared Mailbox
- 01:18
- Viewed 86 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 62 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 83 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 55 times
-
Calendar Delegation Setup
- 01:21
- Viewed 81 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 145 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 123 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 88 times
-
Create a Meeting Poll
- 02:48
- Viewed 80 times
-
Display Three Time Zones
- 01:52
- Viewed 55 times
-
View Other Calendars
- 00:50
- Viewed 78 times
-
Open a Shared Calendar
- 01:29
- Viewed 82 times
-
Share Your Calendar
- 01:54
- Viewed 82 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 67 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 62 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 62 times
-
Translate Emails in Outlook
- 01:32
- Viewed 72 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 59 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 81 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 58 times
-
Improve Email Accessibility
- 02:02
- Viewed 68 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 73 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 73 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 51 times
-
Delay Email Delivery
- 01:10
- Viewed 73 times
-
Use Conversation View
- 01:47
- Viewed 59 times
-
Clean Up Your Inbox
- 01:18
- Viewed 82 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 308 times
-
Use Categories
- 02:51
- Viewed 56 times
-
Easily Sort Your Mails
- 01:38
- Viewed 63 times
-
Automate Routine Actions
- 02:19
- Viewed 65 times
-
Create an Email Template
- 01:40
- Viewed 85 times
-
Create a task from a message
- 02:00
- Viewed 113 times
-
Share a task list
- 03:10
- Viewed 121 times
-
Create a task or reminder
- 01:50
- Viewed 124 times
-
Task Module Overview
- 01:56
- Viewed 147 times
-
Manage Teams online meeting options
- 01:56
- Viewed 122 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 208 times
-
Create a reminder for yourself
- 01:59
- Viewed 126 times
-
Respond to a meeting
- 01:00
- Viewed 128 times
-
Create an appointment or meeting
- 01:44
- Viewed 133 times
-
Create different types of events
- 01:46
- Viewed 136 times
-
Edit and customize views
- 01:55
- Viewed 141 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 140 times
-
Search options
- 01:23
- Viewed 115 times
-
Sort and filter emails
- 02:51
- Viewed 129 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 192 times
-
The Bcc Field in Detail
- 01:53
- Viewed 124 times
-
Save and Print a Message
- 01:48
- Viewed 139 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 170 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 129 times
-
Process an incoming message
- 01:53
- Viewed 116 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 145 times
-
Organize into Folders
- 01:57
- Viewed 135 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 123 times
-
Create and add a signature to messages
- 01:26
- Viewed 135 times
-
Manage new message notifications
- 01:40
- Viewed 116 times
-
Change the default font of your emails
- 01:05
- Viewed 120 times
-
Manage Views
- 02:36
- Viewed 109 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 164 times
-
Explore the Interface
- 03:22
- Viewed 122 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 129 times
-
Manage Storage Space
- 02:08
- Viewed 236 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 228 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 253 times
-
Make a File Request
- 01:24
- Viewed 254 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 234 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 244 times
-
Modify Sharing Rules
- 00:53
- Viewed 241 times
-
Check Granted Shares
- 00:48
- Viewed 229 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 248 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 215 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 241 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 250 times
-
Search for Documents
- 01:31
- Viewed 226 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 305 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 243 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 238 times
-
Edit, Delete a Share
- 02:16
- Viewed 295 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 238 times
-
Power and Manage OneDrive
- 01:36
- Viewed 229 times
-
What is OneDrive ?
- 01:14
- Viewed 435 times
Objectifs :
Learn how to efficiently use email templates in Outlook Online to save time and streamline communication.
Chapitres :
-
Introduction to Outlook Online Email Templates
In today's fast-paced work environment, efficiency is key. If you often find yourself sending the same email repeatedly, Outlook Online offers a solution through its email templates feature. This allows you to save time by avoiding the need to rewrite the same content over and over again. -
Creating a New Email Template
To start using email templates in Outlook Online, follow these steps: 1. Click on 'New Mail' to open a new email window. 2. Click inside the text area of the message body. 3. Locate and click on the 'Apps' button. 4. In the pane that opens, select 'My Templates'. On the right side of the window, you will find pre-built templates that you can use. Simply click on a template to automatically add it to the body of your message. -
Adding and Saving Templates
You can create and save as many different templates as you want. To create a new template: 1. Click on the 'Template' button. 2. Outlook will prompt you to give your template a title and write its content. 3. Once you have written and titled your template, click on 'Save'. This allows you to easily access and reuse your templates in future emails. -
Modifying and Deleting Templates
If you later want to modify your template, simply hover your mouse over the template in the 'My Templates' section and click on the edit option. This allows you to make any necessary changes to your template. To delete a template, hover your mouse over it and click on the bin icon. This will remove the template from your list. -
Conclusion
Utilizing email templates in Outlook Online can significantly enhance your productivity by streamlining repetitive communication tasks. By following the steps outlined above, you can create, modify, and manage your email templates effectively, ensuring that you save time and maintain consistency in your messaging.
FAQ :
What are email templates in Outlook?
Email templates in Outlook are pre-designed emails that you can create and save for future use. They help you save time by allowing you to send similar messages without rewriting the content each time.
How do I create a new email template in Outlook?
To create a new email template in Outlook, click on 'New Mail', then click on the 'Apps' button, and select 'My Templates'. Click on the 'Template' button, provide a title and content for your template, and then click 'Save'.
Can I edit or delete my email templates?
Yes, you can edit or delete your email templates. To edit, hover over the template and click the edit option. To delete, hover over the template and click on the bin icon.
Where can I find my saved email templates?
You can find your saved email templates by clicking on the 'Apps' button in a new email and selecting 'My Templates' from the pane that opens on the right side of the window.
Are there any limitations to using email templates in Outlook?
While there are no strict limitations, users should be aware that templates may need to be updated periodically to reflect changes in information or branding. Additionally, templates are specific to the Outlook account they are created in.
Quelques cas d'usages :
Customer Support Responses
Customer support teams can use email templates to respond to frequently asked questions or common issues. This improves response time and ensures consistency in communication.
Marketing Campaigns
Marketing professionals can create templates for promotional emails, newsletters, or event invitations. This allows for quick customization and distribution to large audiences.
Internal Communication
Teams can develop templates for internal announcements, meeting requests, or project updates. This streamlines communication and keeps everyone informed efficiently.
Job Application Follow-ups
Job seekers can create templates for follow-up emails after interviews or networking events. This helps maintain professional relationships and demonstrates initiative.
Sales Outreach
Sales teams can utilize email templates for outreach to potential clients. This ensures that key information is consistently communicated and saves time in the sales process.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used as an email application, but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.
Email Template
A pre-formatted email that can be reused to save time when sending similar messages. Templates can include text, images, and formatting.
Apps Button
A feature in Outlook that allows users to access various applications and tools integrated within the email platform.
My Templates
A section in Outlook where users can create, save, and manage their email templates for easy access and reuse.
Hover
To place the cursor over an item on a computer screen without clicking, often used to reveal additional options or information.
Bin
An icon or button used to delete items, such as templates, in software applications.