Lists - Manage the display of a list Video
In this video, you will learn how to manage the display of a list in Microsoft 365. The video covers the process of changing the default view of a list, creating custom list views, and organizing and displaying items in a specific order.
You will also learn how to filter and sort data, as well as add a more attractive style to your list.
This tutorial will help you optimize the use of your lists and enhance your productivity.
- 1:27
- 2746 views
-
Lists - Working together on your lists in TEAMS
- 1:09
- Viewed 2675 times
-
Lists - Share a list
- 1:26
- Viewed 2781 times
-
Lists - Automate a list with Power Automate
- 1:04
- Viewed 2960 times
-
Lists - Use alerts
- 1:29
- Viewed 2877 times
-
Lists - Create a list from an Excel file
- 1:42
- Viewed 2599 times
-
Lists - Change items in the list
- 0:59
- Viewed 2787 times
-
Lists - Add items to a list
- 1:24
- Viewed 2637 times
-
Lists - A quick tour of Microsoft Lists interface
- 2:18
- Viewed 2574 times
-
Introducing Lists
- 0:41
- Viewed 3102 times
-
Automate a list with Power Automate
- 1:04
- Viewed 2960 times
-
Use alerts
- 1:29
- Viewed 2877 times
-
Turn your Excel tables into real lists!
- 1:12
- Viewed 2790 times
-
Change items in the list
- 0:59
- Viewed 2787 times
-
Share a list
- 1:26
- Viewed 2781 times
-
Creating a list from a template
- 0:59
- Viewed 2683 times
-
Create an app from a list
- 1:03
- Viewed 2683 times
-
Working together on your lists in TEAMS
- 1:09
- Viewed 2675 times
-
Creating a list from scratch
- 0:47
- Viewed 2647 times
-
Add items to a list
- 1:24
- Viewed 2637 times
-
Create a list from an Excel file
- 1:42
- Viewed 2599 times
-
What is Microsoft Lists
- 1:37
- Viewed 2591 times
-
A quick tour of Microsoft Lists interface
- 2:18
- Viewed 2574 times
-
Add a column to a list
- 1:35
- Viewed 2560 times
-
Sort and filter a list
- 1:39
- Viewed 2395 times
-
Action Function
- 04:18
- Viewed 24 times
-
Search Function
- 03:42
- Viewed 36 times
-
Date and Time Function
- 02:53
- Viewed 28 times
-
Logical Function
- 03:14
- Viewed 50 times
-
Text Function
- 03:25
- Viewed 33 times
-
Basic Function
- 02:35
- Viewed 25 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 37 times
-
Introduction to Power Fx
- 01:09
- Viewed 31 times
-
The New Calendar
- 03:14
- Viewed 55 times
-
Sections
- 02:34
- Viewed 29 times
-
Customizing Views
- 03:25
- Viewed 27 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 53 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 37 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 35 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 48 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 171 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 130 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 60 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 143 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 68 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 70 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 183 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 54 times
-
Share Power Automate Flows
- 02:20
- Viewed 56 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 63 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 58 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 62 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 80 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 54 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 137 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 179 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 115 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 110 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 87 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 61 times
-
Discover the “Build Space”
- 02:26
- Viewed 53 times
-
The Power Automate Mobile App
- 01:39
- Viewed 51 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 67 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 66 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 53 times
-
Access Power Automate for the Web
- 01:25
- Viewed 74 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 71 times
-
Add a third-party application
- 02:40
- Viewed 92 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 84 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 85 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 73 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 59 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 101 times
-
Share a document securely with Outlook
- 02:21
- Viewed 69 times
-
Block a sender
- 01:54
- Viewed 96 times
-
Identify a fraudulent email
- 02:06
- Viewed 66 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 60 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 79 times
-
Protect an email by encrypting
- 01:10
- Viewed 64 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 56 times
-
Recover deleted items
- 01:09
- Viewed 156 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 84 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 57 times
-
Use a Shared Mailbox
- 01:18
- Viewed 92 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 68 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 88 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 59 times
-
Calendar Delegation Setup
- 01:21
- Viewed 86 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 147 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 136 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 92 times
-
Create a Meeting Poll
- 02:48
- Viewed 90 times
-
Display Three Time Zones
- 01:52
- Viewed 61 times
-
View Other Calendars
- 00:50
- Viewed 81 times
-
Open a Shared Calendar
- 01:29
- Viewed 85 times
-
Share Your Calendar
- 01:54
- Viewed 86 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 72 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 66 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 67 times
-
Translate Emails in Outlook
- 01:32
- Viewed 77 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 63 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 87 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 62 times
-
Improve Email Accessibility
- 02:02
- Viewed 71 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 75 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 76 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 54 times
-
Delay Email Delivery
- 01:10
- Viewed 78 times
-
Use Conversation View
- 01:47
- Viewed 63 times
-
Clean Up Your Inbox
- 01:18
- Viewed 84 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 317 times
-
Use Categories
- 02:51
- Viewed 60 times
-
Easily Sort Your Mails
- 01:38
- Viewed 68 times
-
Automate Routine Actions
- 02:19
- Viewed 69 times
-
Create an Email Template
- 01:40
- Viewed 92 times
-
Create a task from a message
- 02:00
- Viewed 118 times
-
Share a task list
- 03:10
- Viewed 125 times
-
Create a task or reminder
- 01:50
- Viewed 128 times
-
Task Module Overview
- 01:56
- Viewed 156 times
-
Manage Teams online meeting options
- 01:56
- Viewed 127 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 217 times
-
Create a reminder for yourself
- 01:59
- Viewed 132 times
-
Respond to a meeting
- 01:00
- Viewed 133 times
-
Create an appointment or meeting
- 01:44
- Viewed 137 times
-
Create different types of events
- 01:46
- Viewed 140 times
-
Edit and customize views
- 01:55
- Viewed 145 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 150 times
-
Search options
- 01:23
- Viewed 122 times
-
Sort and filter emails
- 02:51
- Viewed 136 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 198 times
-
The Bcc Field in Detail
- 01:53
- Viewed 127 times
-
Save and Print a Message
- 01:48
- Viewed 144 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 176 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 136 times
-
Process an incoming message
- 01:53
- Viewed 123 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 153 times
-
Organize into Folders
- 01:57
- Viewed 140 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 127 times
-
Create and add a signature to messages
- 01:26
- Viewed 137 times
-
Manage new message notifications
- 01:40
- Viewed 130 times
-
Change the default font of your emails
- 01:05
- Viewed 126 times
-
Manage Views
- 02:36
- Viewed 113 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 172 times
-
Explore the Interface
- 03:22
- Viewed 126 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 135 times
-
Manage Storage Space
- 02:08
- Viewed 243 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 234 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 261 times
-
Make a File Request
- 01:24
- Viewed 264 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 240 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 251 times
-
Modify Sharing Rules
- 00:53
- Viewed 246 times
-
Check Granted Shares
- 00:48
- Viewed 235 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 253 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 222 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 247 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 256 times
-
Search for Documents
- 01:31
- Viewed 230 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 314 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 247 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 244 times
-
Edit, Delete a Share
- 02:16
- Viewed 316 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 246 times
-
Power and Manage OneDrive
- 01:36
- Viewed 237 times
-
What is OneDrive ?
- 01:14
- Viewed 459 times
Objectifs :
This video aims to teach users how to optimize the display of lists in a user-friendly manner, focusing on creating custom views that enhance data organization and presentation.
Chapitres :
-
Introduction to List Display Optimization
In this section, we will explore the importance of display settings in managing lists effectively. A well-organized list can significantly improve user experience and data accessibility. -
Changing the Default View
To modify the default view of a list, locate the toolbar at the top right of your screen. Click on 'All Items' to access different viewing options. You can choose between a compact list or a gallery view, depending on your preference. -
Creating Custom List Views
Custom list views allow you to organize and display items based on their importance. This feature enables you to filter and sort data differently or apply a more visually appealing style. For example, if you have a list of employees and want to hide certain column headers such as gender, matricule, and date of birth, follow these steps: -
Step-by-Step Guide to Custom Display
1. Click on 'Create New View'. 2. Assign a name to your new view. 3. Choose the type of view: List, Calendar, or Gallery. 4. Decide if this view will be accessible to all users or just yourself. 5. Click on 'Edit Current View'. 6. Uncheck the boxes for the column headers you wish to hide (matricule, date of birth, and gender). 7. Adjust the order of the columns as needed. -
Conclusion
By following these steps, you can create a customized display that enhances the usability of your lists. This not only makes the information more accessible but also allows for a more tailored experience for users.
FAQ :
How can I change the view of my list?
To change the view of your list, click on 'All Items' at the top right of your toolbar. You can then select either a compact list or gallery view.
What are custom list views?
Custom list views are personalized displays that allow you to organize and present items in a way that suits your needs, including filtering and sorting options.
Can I hide certain column headers in my list?
Yes, you can hide specific column headers by creating a custom display. When editing the current view, uncheck the boxes for the columns you wish to hide.
What is the difference between a compact list and a gallery view?
A compact list displays items in a condensed format, showing less detail per item, while a gallery view presents items in a visually appealing grid layout, ideal for images.
How do I create a new custom view?
To create a new custom view, click on 'Create New View', give it a name, choose the type of view (list, calendar, or gallery), and specify its accessibility for other users.
Quelques cas d'usages :
Employee Directory Management
In an HR department, custom list views can be used to create an employee directory that displays only relevant information, such as names and roles, while hiding sensitive data like gender and date of birth.
Project Task Tracking
Project managers can utilize custom list views to track tasks by priority, filtering out completed tasks and sorting by deadlines to enhance team productivity.
Event Planning
Event coordinators can create a gallery view of event items, such as decorations and catering options, allowing for a more visual selection process when planning an event.
Inventory Management
Retail managers can implement custom list views to monitor stock levels, filtering out items that are out of stock and sorting by product category to streamline inventory checks.
Sales Lead Tracking
Sales teams can create a compact list view to manage leads, focusing on key information like contact details and status, which helps in prioritizing follow-ups and improving sales efficiency.
Glossaire :
Display
The way information is visually presented in a list format, which can be customized to enhance usability and aesthetics.
List View
A method of displaying items in a list format, which can be adjusted to show different levels of detail or organization.
Compact List
A more condensed version of a list view that shows less information per item, allowing for more items to be displayed at once.
Gallery View
A visual representation of items in a grid format, often used for images or items that benefit from a more visual layout.
Custom List Views
Tailored views created by users to display items in a specific order or style, based on their preferences or needs.
Column Headers
The titles at the top of each column in a list that indicate the type of information contained in that column.
Filtering
The process of narrowing down displayed items based on specific criteria to find relevant information more easily.
Sorting
Arranging items in a specific order, such as alphabetically or by date, to improve organization and accessibility.