Lists - Use alerts Video
In this video, you will learn about using alerts in Microsoft 365. The video covers how to set up and manage alerts to stay informed about important updates and changes in your documents and files.
This feature helps you stay organized and ensures that you don't miss any critical information.
By using alerts effectively, you can improve your productivity and efficiency in Microsoft 365.
- 1:29
- 2824 views
-
Lists - Create a list from an Excel file
- 1:42
- Viewed 2550 times
-
Lists - Change items in the list
- 0:59
- Viewed 2732 times
-
Lists - Automate a list with Power Automate
- 1:04
- Viewed 2882 times
-
Lists - Manage the display of a list
- 1:27
- Viewed 2707 times
-
Lists - Create an app from a list
- 1:03
- Viewed 2633 times
-
Lists - Add items to a list
- 1:24
- Viewed 2585 times
-
Lists - Working together on your lists in TEAMS
- 1:09
- Viewed 2645 times
-
Lists - Sort and filter a list
- 1:39
- Viewed 2342 times
-
Introducing Lists
- 0:41
- Viewed 3061 times
-
Automate a list with Power Automate
- 1:04
- Viewed 2882 times
-
Turn your Excel tables into real lists!
- 1:12
- Viewed 2749 times
-
Share a list
- 1:26
- Viewed 2736 times
-
Change items in the list
- 0:59
- Viewed 2732 times
-
Manage the display of a list
- 1:27
- Viewed 2707 times
-
Working together on your lists in TEAMS
- 1:09
- Viewed 2645 times
-
Creating a list from a template
- 0:59
- Viewed 2634 times
-
Create an app from a list
- 1:03
- Viewed 2633 times
-
Creating a list from scratch
- 0:47
- Viewed 2606 times
-
Add items to a list
- 1:24
- Viewed 2585 times
-
Create a list from an Excel file
- 1:42
- Viewed 2550 times
-
What is Microsoft Lists
- 1:37
- Viewed 2529 times
-
A quick tour of Microsoft Lists interface
- 2:18
- Viewed 2527 times
-
Add a column to a list
- 1:35
- Viewed 2509 times
-
Sort and filter a list
- 1:39
- Viewed 2342 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 22 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 20 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 24 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 91 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 84 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 38 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 90 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 47 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 46 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 110 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 39 times
-
Share Power Automate Flows
- 02:20
- Viewed 39 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 39 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 50 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 42 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 63 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 42 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 86 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 86 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 88 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 80 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 58 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 34 times
-
Discover the “Build Space”
- 02:26
- Viewed 38 times
-
The Power Automate Mobile App
- 01:39
- Viewed 38 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 44 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 37 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 42 times
-
Access Power Automate for the Web
- 01:25
- Viewed 44 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 46 times
-
Add a third-party application
- 02:40
- Viewed 70 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 57 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 61 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 56 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 46 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 62 times
-
Share a document securely with Outlook
- 02:21
- Viewed 55 times
-
Block a sender
- 01:54
- Viewed 70 times
-
Identify a fraudulent email
- 02:06
- Viewed 48 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 49 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 44 times
-
Protect an email by encrypting
- 01:10
- Viewed 45 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 39 times
-
Recover deleted items
- 01:09
- Viewed 113 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 58 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 42 times
-
Use a Shared Mailbox
- 01:18
- Viewed 64 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 50 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 62 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 45 times
-
Calendar Delegation Setup
- 01:21
- Viewed 64 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 109 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 83 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 65 times
-
Create a Meeting Poll
- 02:48
- Viewed 55 times
-
Display Three Time Zones
- 01:52
- Viewed 46 times
-
View Other Calendars
- 00:50
- Viewed 45 times
-
Open a Shared Calendar
- 01:29
- Viewed 60 times
-
Share Your Calendar
- 01:54
- Viewed 64 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 48 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 46 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 50 times
-
Translate Emails in Outlook
- 01:32
- Viewed 46 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 48 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 65 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 45 times
-
Improve Email Accessibility
- 02:02
- Viewed 48 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 51 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 54 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 41 times
-
Delay Email Delivery
- 01:10
- Viewed 56 times
-
Use Conversation View
- 01:47
- Viewed 48 times
-
Clean Up Your Inbox
- 01:18
- Viewed 68 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 229 times
-
Use Categories
- 02:51
- Viewed 47 times
-
Easily Sort Your Mails
- 01:38
- Viewed 50 times
-
Automate Routine Actions
- 02:19
- Viewed 51 times
-
Create an Email Template
- 01:40
- Viewed 61 times
-
Create a task from a message
- 02:00
- Viewed 99 times
-
Share a task list
- 03:10
- Viewed 103 times
-
Create a task or reminder
- 01:50
- Viewed 102 times
-
Task Module Overview
- 01:56
- Viewed 115 times
-
Manage Teams online meeting options
- 01:56
- Viewed 96 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 132 times
-
Create a reminder for yourself
- 01:59
- Viewed 105 times
-
Respond to a meeting
- 01:00
- Viewed 109 times
-
Create an appointment or meeting
- 01:44
- Viewed 111 times
-
Create different types of events
- 01:46
- Viewed 102 times
-
Edit and customize views
- 01:55
- Viewed 126 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 117 times
-
Search options
- 01:23
- Viewed 95 times
-
Sort and filter emails
- 02:51
- Viewed 105 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 154 times
-
The Bcc Field in Detail
- 01:53
- Viewed 102 times
-
Save and Print a Message
- 01:48
- Viewed 112 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 133 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 111 times
-
Process an incoming message
- 01:53
- Viewed 95 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 110 times
-
Organize into Folders
- 01:57
- Viewed 115 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 104 times
-
Create and add a signature to messages
- 01:26
- Viewed 112 times
-
Manage new message notifications
- 01:40
- Viewed 96 times
-
Change the default font of your emails
- 01:05
- Viewed 106 times
-
Manage Views
- 02:36
- Viewed 89 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 142 times
-
Explore the Interface
- 03:22
- Viewed 96 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 100 times
-
Manage Storage Space
- 02:08
- Viewed 219 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 209 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 224 times
-
Make a File Request
- 01:24
- Viewed 229 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 219 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 229 times
-
Modify Sharing Rules
- 00:53
- Viewed 229 times
-
Check Granted Shares
- 00:48
- Viewed 210 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 229 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 199 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 226 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 225 times
-
Search for Documents
- 01:31
- Viewed 199 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 243 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 220 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 217 times
-
Edit, Delete a Share
- 02:16
- Viewed 215 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 220 times
-
Power and Manage OneDrive
- 01:36
- Viewed 213 times
-
What is OneDrive ?
- 01:14
- Viewed 320 times
Objectifs :
This document aims to provide a comprehensive guide on setting up automatic alerts for tracking changes in a shared list, ensuring users can stay informed about updates efficiently.
Chapitres :
-
Introduction to Automatic Alerts
In collaborative environments, keeping track of changes to shared lists can be challenging. Setting up automatic alerts allows users to receive notifications about updates, ensuring they are always informed about modifications made to the list. -
Setting Up Alerts
To set up automatic alerts, follow these steps: 1. **Access the Alert Setup**: Click on the alert icon in the toolbar. 2. **Create a New Alert**: In the new window that appears, you can begin setting up your alert. 3. **Name Your Alert**: Choose a descriptive name for the alert type you wish to generate. 4. **Specify Recipients**: Your name will be pre-filled in the recipient list. You can choose to keep it, delete it, or add other users' names or email addresses. -
Defining Alert Delivery
Next, you will define how you want to receive alerts: - **Delivery Method**: Email is the only option available for alert delivery. - **Type of Changes**: Specify the types of changes you want to be alerted about. - **Scope of Alerts**: Decide whether the alert applies to all items on the list or only to those you have created or modified. -
Setting Alert Frequency
Finally, you will set the frequency of the alerts: - **Immediate Alerts**: Receive notifications as soon as any changes occur. - **Daily Summary**: Get a summary of changes in a daily email, where you can set the time for sending. - **Weekly Summary**: Opt for a weekly summary email, specifying the day and time you wish to receive it. -
Conclusion
By following these steps, you can effectively set up automatic alerts for your shared lists. This feature enhances collaboration by ensuring that all users are promptly informed about any changes, thereby improving communication and workflow.
FAQ :
How do I set up automatic alerts for a shared list?
To set up automatic alerts, click on the alert icon in the toolbar, select 'Alert me', and follow the prompts to configure the alert type, recipients, delivery method, and frequency.
What options do I have for alert delivery?
Currently, the only option for alert delivery is via email.
Can I customize who receives the alerts?
Yes, you can add or remove users' names or email addresses in the alert setup process.
What types of changes can I receive alerts for?
You can specify whether you want alerts for all items on the list or only for those you have created or modified.
How often will I receive alerts?
You can choose to receive alerts immediately upon changes, summarized in a daily email, or summarized in a weekly email.
Quelques cas d'usages :
Project Management
In a project management setting, team members can set up automatic alerts for changes to project timelines or task assignments, ensuring everyone is updated in real-time.
Collaborative Document Editing
When multiple users are editing a shared document, setting alerts can help track changes made by others, allowing for better collaboration and version control.
Inventory Management
In inventory management, alerts can notify staff of changes in stock levels, helping to maintain accurate inventory records and avoid stockouts.
Customer Relationship Management (CRM)
Sales teams can set alerts for changes in customer data or lead status, ensuring timely follow-ups and improved customer engagement.
Event Planning
Event planners can use alerts to stay informed about changes in event details, such as venue or schedule adjustments, ensuring all team members are aligned.
Glossaire :
automatic alerts
Notifications that are automatically generated to inform users about changes or updates in a shared list.
toolbar
A graphical interface element that contains buttons and options for user commands in software applications.
alert type
The specific category of notifications that a user can choose to receive, based on their preferences.
email delivery
The method by which alerts are sent to users, in this case, exclusively through email.
frequency of alerts
The interval at which notifications are sent to users, which can be immediate, daily, or weekly.
summary email
An email that consolidates multiple alerts into a single message, sent at specified intervals.