SharePoint (Modern Sites) - SharePoint permission levels Video

Learn about SharePoint permission levels in this informative video. Discover the three different levels: visitors, members, and site owners. Find out how each level affects access and control on a SharePoint site. Get a deeper understanding of managing permissions in SharePoint.

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Objectifs :

Understand how permissions work on a SharePoint site, including the different levels of access and the implications of adding members to groups versus sharing the site directly.

Chapitres :

  1. Introduction to SharePoint Permissions
    In this section, we will explore the permissions structure of a SharePoint site, particularly for an IT team. Understanding these permissions is crucial for managing access and collaboration effectively.
  2. Access Levels in SharePoint
    SharePoint offers three distinct levels of permissions: - **Visitors**: These users have read-only access and cannot make any changes to the site. - **Members**: Typically your colleagues, members have limited control over the site, allowing them to contribute content but not manage permissions. - **Owners**: This group has full control over the site, including the ability to manage permissions and settings.
  3. Adding Members: Group vs. Site Sharing
    When adding members to your SharePoint site, it's important to distinguish between adding them to a group and sharing the site directly. - **Adding to a Group**: When you add members to a group, they gain access to multiple Microsoft 365 services, including Teams, Planner, OneNote, and the shared inbox, in addition to the SharePoint site. - **Sharing the Site Only**: If you only want to share the site without granting access to the other group features, you should choose to share the site directly.
  4. Practical Example of Sharing Permissions
    Let's consider a practical example. If you want to share the site with a colleague named Frank: 1. Go to the site permissions settings. 2. Select 'Share Site' and give Frank edit permissions. 3. After sharing, check the members list to confirm Frank's access level. If Frank is only listed as a member without being part of the IT team site members, he will only have limited visibility of the site.
  5. Managing Member Permissions
    To manage Frank's permissions: - If you need to remove him, simply click on the arrow next to his name and select 'Delete'. - To add him to the group instead, select 'Add Members to Group' and assign him member permissions. After this, Frank will have full access to the IT team site and all associated Microsoft 365 group features.
  6. Conclusion
    Understanding the nuances of SharePoint permissions is essential for effective team collaboration. By carefully managing who has access to what, you can ensure that your IT team operates smoothly and securely.

FAQ :

What are the different permission levels in SharePoint?

In SharePoint, there are three main permission levels: Visitors (read-only access), Members (limited control), and Site Owners (full control).

How do I add members to a SharePoint site?

To add members to a SharePoint site, go to the site permissions settings, choose whether to add them to a group or share the site directly, and assign the appropriate permission level.

What happens when I add someone to a Microsoft 365 group?

When you add someone to a Microsoft 365 group, they gain access to all associated services, including Microsoft Teams, Planner, OneNote, and the SharePoint site.

Can I remove a member from a SharePoint site?

Yes, you can remove a member from a SharePoint site by accessing the site permissions settings, selecting the member, and choosing the option to delete or remove them.

What is the difference between adding members to a group and sharing the site only?

Adding members to a group grants them access to all associated Microsoft 365 services, while sharing the site only allows them to access the SharePoint site without additional services.

Quelques cas d'usages :

Team Collaboration on Projects

Using SharePoint, IT teams can collaborate on projects by sharing documents, tracking tasks in Planner, and communicating through Microsoft Teams, enhancing productivity and organization.

Document Management

SharePoint can be used to manage documents within an organization, allowing team members to edit, share, and control access to important files, ensuring that everyone has the latest information.

Training and Onboarding

New employees can be onboarded using a SharePoint site that contains training materials, resources, and a shared inbox for questions, streamlining the onboarding process.

Event Planning

Teams can use SharePoint to plan events by creating a shared calendar, assigning tasks in Planner, and collaborating on event details through Microsoft Teams, ensuring all aspects are covered.

Knowledge Sharing

Organizations can create a SharePoint site dedicated to knowledge sharing, where employees can contribute articles, share best practices, and access resources, fostering a culture of continuous learning.

Glossaire :

SharePoint

A web-based collaboration platform developed by Microsoft that integrates with Microsoft Office. It is used for storing, organizing, sharing, and accessing information from any device.

Permissions

Settings that determine what actions users can perform on a SharePoint site, such as viewing, editing, or managing content.

Visitors

Users who have read-only access to a SharePoint site, meaning they can view content but cannot make any changes.

Members

Users who have limited control over a SharePoint site, allowing them to edit content but not manage site settings or permissions.

Site Owners

Users who have full control over a SharePoint site, including the ability to manage permissions, settings, and content.

Microsoft Teams

A collaboration platform that integrates with SharePoint, allowing teams to communicate and collaborate in real-time.

Planner

A task management tool that is part of the Microsoft 365 suite, used for planning and tracking tasks within teams.

OneNote

A digital note-taking application that is part of the Microsoft 365 suite, allowing users to create, organize, and share notes.

Shared Inbox

A common email inbox that multiple users can access and manage, often used for team communication.

365 Group

A feature in Microsoft 365 that allows users to collaborate across various Microsoft services, including SharePoint, Teams, and Outlook.

résultat(s)
00:00:00
You just created a SharePoint
00:00:01
site for your IT team and would
00:00:03
like to know how the permissions
00:00:05
work on a SharePoint site.
00:00:07
Start by going to the top right
00:00:10
of your screen on the gear icon.
00:00:12
And site permissions.
00:00:15
You have three different levels.
00:00:17
We have the visitors which have
00:00:19
no control over the slide and
00:00:22
are in read only permissions.
00:00:24
The members usually your colleagues
00:00:26
and have limited control and the
00:00:29
site owners who have full control.
00:00:31
The thing is be careful when you want
00:00:34
to add members to make the difference
00:00:38
between add members to group or share
00:00:41
site only if you have a team site.
00:00:45
Adding members to a group.
00:00:47
Means that the people you add will be
00:00:51
added to the Microsoft Teams, Planner,
00:00:54
OneNote Shared Inbox and SharePoint site.
00:00:57
But you might only want to share the site,
00:01:01
then click on their site.
00:01:03
Only the other aspect of the group
00:01:06
of the 365 group will not be shared.
00:01:10
Let's make an example.
00:01:12
I'm going to share the site
00:01:15
only to my colleague.
00:01:17
Fog, I'm going to give him an edit.
00:01:22
Ermission.
00:01:23
And add him.
00:01:25
Now if I open the Members,
00:01:28
*** I can see that, Frank.
00:01:31
Has a member permission.
00:01:32
He is not part of the IIT team site members,
00:01:36
which means he can only see the site.
00:01:41
Delete Frank. Simply click
00:01:42
on the arrow and remove.
00:01:46
Now if I want to add members to group.
00:01:51
I will add members, let's go for Frank again.
00:01:57
Let's give him a member permission.
00:02:04
If we go back to the site Ermissions,
00:02:06
Frank is now part of the IT team
00:02:09
site member and therefore has an
00:02:11
access to the whole 365 group.

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résultat(s)
00:00:00
Acabou de criar um SharePoint
00:00:01
site para a sua equipa de TI e seria
00:00:03
gosto de saber como são as permissões
00:00:05
trabalhar num site do SharePoint.
00:00:07
Comece por ir para o canto superior direito
00:00:10
do seu ecrã no ícone de engrenagem.
00:00:12
E permissões de site.
00:00:15
Têm três níveis diferentes.
00:00:17
Temos os visitantes que têm
00:00:19
sem controlo sobre o diapositivo e
00:00:22
estão em permissões apenas de leitura.
00:00:24
Os membros geralmente os seus colegas
00:00:26
e têm controlo limitado e
00:00:29
proprietários de sites que têm controlo total.
00:00:31
A coisa é ter cuidado quando quiser
00:00:34
adicionar membros para fazer a diferença
00:00:38
entre adicionar membros ao grupo ou partilhar
00:00:41
site apenas se tiver um site de equipa.
00:00:45
Adicionar membros a um grupo.
00:00:47
Significa que as pessoas que adicionar serão
00:00:51
adicionado ao Microsoft Teams, Planner,
00:00:54
Caixa de entrada partilhada do OneNote e site do SharePoint.
00:00:57
Mas talvez queiram apenas partilhar o site,
00:01:01
em seguida, clique no site deles.
00:01:03
Apenas a outra vertente do grupo
00:01:06
do grupo 365 não será partilhado.
00:01:10
Vamos dar um exemplo.
00:01:12
Vou partilhar o site
00:01:15
apenas ao meu colega.
00:01:17
Fog, vou dar-lhe uma edição.
00:01:22
Permissão.
00:01:23
E adicione-o.
00:01:25
Agora, se eu abrir os deputados,
00:01:28
*** Consigo ver isso, Frank.
00:01:31
Tem permissão de membro.
00:01:32
Não faz parte dos membros do sítio da equipa do IIT,
00:01:36
o que significa que só pode ver o site.
00:01:41
Eliminar o Frank. Basta clicar
00:01:42
na seta e retire.
00:01:46
Agora, se eu quiser adicionar membros ao grupo.
00:01:51
Vou acrescentar membros, vamos voltar a falar do Frank.
00:01:57
Vamos dar-lhe a permissão de um membro.
00:02:04
Se voltarmos ao site Ermissions,
00:02:06
Frank faz agora parte da equipa de TI
00:02:09
membro do site e, portanto, tem um
00:02:11
acesso a todo o grupo 365.

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résultat(s)
00:00:00
Hai appena creato uno SharePoint
00:00:01
sito per il tuo team IT e lo farebbe
00:00:03
vorrei sapere come funzionano le autorizzazioni
00:00:05
lavorare su un sito di SharePoint.
00:00:07
Inizia andando in alto a destra
00:00:10
dello schermo sull'icona a forma di ingranaggio.
00:00:12
E le autorizzazioni del sito.
00:00:15
Sono disponibili tre livelli diversi.
00:00:17
Abbiamo i visitatori che hanno
00:00:19
nessun controllo sulla diapositiva e
00:00:22
sono in autorizzazioni di sola lettura.
00:00:24
I membri di solito sono i tuoi colleghi
00:00:26
e hanno un controllo limitato e
00:00:29
proprietari di siti che hanno il pieno controllo.
00:00:31
Il fatto è stare attenti quando vuoi
00:00:34
aggiungere membri per fare la differenza
00:00:38
tra aggiungere membri al gruppo o condividere
00:00:41
sito solo se si dispone di un sito del team.
00:00:45
Aggiungere membri a un gruppo.
00:00:47
Significa che le persone che aggiungi saranno
00:00:51
aggiunto a Microsoft Teams, Planner,
00:00:54
Posta in arrivo condivisa di OneNote e sito SharePoint.
00:00:57
Ma potresti voler condividere solo il sito,
00:01:01
quindi fai clic sul loro sito.
00:01:03
Solo l'altro aspetto del gruppo
00:01:06
del gruppo 365 non saranno condivisi.
00:01:10
Facciamo un esempio.
00:01:12
Ho intenzione di condividere il sito
00:01:15
solo al mio collega.
00:01:17
Fog, gli darò una modifica.
00:01:22
Permissione.
00:01:23
E aggiungilo.
00:01:25
Ora, se apro i Membri,
00:01:28
*** Lo vedo, Frank.
00:01:31
Dispone di un permesso di iscrizione.
00:01:32
Non fa parte dei membri del sito del team IIT,
00:01:36
il che significa che può vedere solo il sito.
00:01:41
Elimina Frank. Basta fare clic
00:01:42
sulla freccia e rimuovi.
00:01:46
Ora se voglio aggiungere membri al gruppo.
00:01:51
Aggiungerò membri, torniamo a scegliere Frank.
00:01:57
Diamogli il permesso di socio.
00:02:04
Se torniamo al sito Ermissions,
00:02:06
Frank ora fa parte del team IT
00:02:09
membro del sito e quindi ha un
00:02:11
accesso a tutto il gruppo 365.

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résultat(s)
00:00:00
Вы только что создали SharePoint
00:00:01
сайт для вашей ИТ-команды, и вы бы
00:00:03
хотел бы узнать, как обстоят дела с разрешениями
00:00:05
работаю на сайте SharePoint.
00:00:07
Начните с перехода в верхний правый угол
00:00:10
вашего экрана на значке шестеренки.
00:00:12
И разрешения сайта.
00:00:15
У вас есть три разных уровня.
00:00:17
У нас есть посетители, у которых есть
00:00:19
нет контроля над слайдом и
00:00:22
доступны только для чтения.
00:00:24
Участники, как правило, ваши коллеги
00:00:26
и имеют ограниченный контроль и
00:00:29
владельцы сайтов, которые имеют полный контроль.
00:00:31
Дело в том, что будьте осторожны, когда хотите
00:00:34
добавлять участников, чтобы изменить мир к лучшему
00:00:38
между добавлением участников в группу или совместным доступом
00:00:41
сайт только в том случае, если у вас есть сайт группы.
00:00:45
Добавление участников в группу.
00:00:47
Означает, что добавленные вами люди будут
00:00:51
добавлены в Microsoft Teams, Planner,
00:00:54
Общий почтовый ящик OneNote и сайт SharePoint.
00:00:57
Но, возможно, вы захотите только поделиться сайтом,
00:01:01
затем нажмите на их сайт.
00:01:03
Только другой аспект группы
00:01:06
из группы 365 не будет предоставлен общий доступ.
00:01:10
Давайте приведем пример.
00:01:12
Я поделюсь сайтом
00:01:15
только моему коллеге.
00:01:17
Туман, я собираюсь его отредактировать.
00:01:22
Разрешение.
00:01:23
И добавьте его.
00:01:25
Теперь, если я открою список участников,
00:01:28
*** Я это вижу, Фрэнк.
00:01:31
Имеет разрешение члена.
00:01:32
Он не входит в состав команды IIT на сайте,
00:01:36
Это означает, что он может видеть только сайт.
00:01:41
Удалите Фрэнка. Просто нажмите
00:01:42
на стрелку и удалите.
00:01:46
Теперь, если я хочу добавить участников в группу.
00:01:51
Я добавлю участников, давайте снова обратимся к Фрэнку.
00:01:57
Давайте дадим ему разрешение на членство.
00:02:04
Если мы вернемся на сайт Permissions,
00:02:06
Фрэнк теперь работает в ИТ-команде
00:02:09
член сайта и, следовательно, имеет
00:02:11
доступ ко всей группе 365.

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résultat(s)
00:00:00
Acabas de crear un SharePoint
00:00:01
sitio para su equipo de TI y lo haría
00:00:03
le gustaría saber cómo están los permisos
00:00:05
trabajar en un sitio de SharePoint.
00:00:07
Comience por ir a la parte superior derecha
00:00:10
de la pantalla en el icono con forma de engranaje.
00:00:12
Y los permisos del sitio.
00:00:15
Tienes tres niveles diferentes.
00:00:17
Tenemos los visitantes que tienen
00:00:19
no tiene control sobre el tobogán y
00:00:22
tienen permisos de solo lectura.
00:00:24
Los miembros suelen ser tus colegas
00:00:26
y tienen un control limitado y el
00:00:29
propietarios de sitios que tienen el control total.
00:00:31
La cosa es tener cuidado cuando quieras
00:00:34
agregar miembros para marcar la diferencia
00:00:38
entre agregar miembros al grupo o compartir
00:00:41
sitio solo si tienes un sitio de equipo.
00:00:45
Agregar miembros a un grupo.
00:00:47
Significa que las personas que agregues serán
00:00:51
agregado a Microsoft Teams, Planner,
00:00:54
Bandeja de entrada compartida de OneNote y sitio de SharePoint.
00:00:57
Pero es posible que solo desee compartir el sitio,
00:01:01
luego haga clic en su sitio.
00:01:03
Solo el otro aspecto del grupo
00:01:06
del grupo 365 no se compartirá.
00:01:10
Hagamos un ejemplo.
00:01:12
Voy a compartir el sitio
00:01:15
solo para mi colega.
00:01:17
Fog, voy a editarlo.
00:01:22
Permiso.
00:01:23
Y añádelo.
00:01:25
Ahora, si abro la sección Miembros,
00:01:28
*** Puedo verlo, Frank.
00:01:31
Tiene permiso de miembro.
00:01:32
No forma parte de los miembros del equipo del IIT,
00:01:36
lo que significa que solo puede ver el sitio.
00:01:41
Elimina a Frank. Simplemente haga clic
00:01:42
pulse la flecha y retírela.
00:01:46
Ahora, si quiero agregar miembros al grupo.
00:01:51
Añadiré miembros, volvamos a buscar a Frank.
00:01:57
Vamos a darle permiso como miembro.
00:02:04
Si volvemos al sitio Permissions,
00:02:06
Frank ahora forma parte del equipo de TI
00:02:09
miembro del sitio y, por lo tanto, tiene un
00:02:11
acceso a todo el grupo 365.

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