SharePoint (Classic Sites) - Restricting a document to read-only mode (Extract a document) Video

In this video, you will learn how to restrict a document to read-only mode by extracting it.
This feature is useful when you need to edit a document on your SharePoint site while ensuring that no one else can make changes, even if it is shared for co-editing.
To extract the file, select it and choose "check out." Once extracted, a red tick will appear next to the document's name, indicating that you have exclusive editing rights.
Your employees will see a gray icon next to the file, indicating that it has been extracted and who extracted it.
When your employees open the document, it will open in reading mode, preventing any changes.
They will receive a message informing them that the document has been extracted.
If you want to allow your employees to edit the document again, you can switch it to "check in" mode and add a comment to clarify the changes you have made.
These comments will be available in the document's version history.
If you don't want to keep the changes made or if you haven't made any changes and want to make the document available to other colleagues, you can cancel the checkout extraction.
This will ensure that none of the changes you may have made to the document will be added to the version history.
Restricting a document to read-only mode by extracting it provides you with control over who can make changes, ensuring the integrity of your document.

2:05
2669 views

Objectifs :

This document aims to provide a comprehensive guide on how to manage document editing in SharePoint, specifically focusing on the checkout and check-in process to ensure exclusive editing rights and version control.

Chapitres :

Introduction to Document Management in SharePoint
Managing documents effectively in SharePoint is crucial for collaboration and version control. This guide will walk you through the process of checking out a document to ensure that only you can make changes, even when the document is shared for co-editing.
Checking Out a Document
To begin editing a document exclusively, you need to check it out. Follow these steps: 1. Select the file you wish to edit. 2. Choose the 'Check Out' option. Once you have checked out the document, a red tick will appear next to the document's name, indicating that it has been extracted. This action prevents others from making changes while you are editing.
Understanding Document Status for Colleagues
When a document is checked out, it will appear grayed out to your colleagues. They can see who has extracted the document by hovering over the file name. If they attempt to open the document, it will open in reading mode, and they will receive a message indicating that the document is currently checked out.
Switching to Check-In Mode
After making your changes, if you want to allow your colleagues to edit the document again, you need to switch it to check-in mode. Here’s how: 1. Select the 'Check In' option. 2. Add a comment to clarify the nature of the changes you made. These comments will be recorded in the document's version history, providing context for future reference.
Cancelling the Checkout
If you decide not to keep the changes made to the document or if you haven't made any changes, you can cancel the checkout. This will revert the document back to its previous state and make it available for others to edit. To cancel the checkout: 1. Select the 'Cancel Checkout' option. Please note that any changes made during the checkout process will not be saved or added to the version history.
Conclusion
Understanding the checkout and check-in process in SharePoint is essential for effective document management. By following these steps, you can ensure that your edits are exclusive and that version control is maintained, allowing for a smoother collaborative experience.

FAQ :

What does it mean to check out a document in SharePoint?

Checking out a document in SharePoint means that you are taking exclusive control of that document, preventing others from making changes until you check it back in.

How can I edit a document while ensuring no one else can make changes?

You can edit a document exclusively by checking it out. This will prevent others from editing it until you check it back in.

What happens if someone tries to edit a checked-out document?

If someone tries to open a checked-out document, it will open in reading mode, and they will receive a message indicating that the document has been extracted by another user.

Can I cancel the checkout of a document?

Yes, you can cancel the checkout of a document, which will discard any changes you made and make the document available for others to edit.

What is the purpose of adding comments when checking in a document?

Adding comments when checking in a document helps clarify the changes made, and these comments will be recorded in the document's version history.

Quelques cas d'usages :

Managing Document Revisions in a Team

In a collaborative environment, a project manager can check out a project proposal document to make necessary revisions without interference from team members. Once the edits are complete, they check the document back in, adding comments to explain the changes, which helps maintain a clear version history.

Ensuring Document Integrity During Updates

A compliance officer can check out sensitive policy documents to ensure that no unauthorized changes are made while they update the content. This process ensures that the document remains secure and only the officer can make changes until they are ready to check it back in.

Facilitating Document Review Processes

An editor can check out a draft article for review, allowing them to make edits without others altering the document simultaneously. Once the review is complete, they check it back in, allowing the team to see the updated version and comments on the changes made.

Glossaire :

SharePoint

A web-based collaboration platform developed by Microsoft that allows users to store, organize, share, and access information from any device.

Check Out

A feature in SharePoint that allows a user to take exclusive control of a document, preventing others from making changes until it is checked back in.

Check In

The process of uploading a document back to SharePoint after editing, allowing others to access and edit the document.

Version History

A record of all changes made to a document, including previous versions, which can be reviewed or restored.

Reading Mode

A mode in which a document can be viewed but not edited, typically used for reviewing content.

Gray Appearance

Indicates that a document is currently checked out by another user, preventing editing by others.

Cancel Checkout

An option to discard any changes made to a document after checking it out, allowing it to be available for editing by others again.

00:00:08

on your SharePoint site

00:00:09

while making sure that no

00:00:10

one else can make a change,

00:00:12

even if it is shared for Co editing.

00:00:16

For this. You will need to extract this file.

00:00:20

You can then edit it online or

00:00:23

offline as many times as you like.

00:00:27

And you will be the only one who can do it.

00:00:30

Start the extraction by selecting

00:00:34

your file and choosing check out.

00:00:38

Once finished.

00:00:39

Red tick appears next to the

00:00:42

documents name to let you know

00:00:45

that you have extracted it.

00:00:48

On the side of your employees,

00:00:50

this tech will appear in Gray by

00:00:52

hovering over the name of the file.

00:00:55

They can see who extracted it.

00:00:57

If they open the document.

00:00:59

It opens in reading mode.

00:01:02

It is still try to change it.

00:01:06

A message informs them that a

00:01:09

document has been extracted.

00:01:11

Once your document has been

00:01:13

changed and if you want to allow

00:01:15

your employees to edit it again,

00:01:17

you will need to switch it to check in mode.

00:01:21

You can add a comment to clarify the

00:01:24

nature of the changes you have made.

00:01:27

These comments will be available in

00:01:29

the history of the documents versions.

00:01:37

If you do not want to keep the

00:01:40

changes made on the document,

00:01:42

or if you have not made any changes

00:01:44

and want to make this option

00:01:47

available to other colleagues again.

00:01:49

You can cancel the checkout extraction.

00:01:53

Note that you will lose absolutely

00:01:55

all the changes you may have done

00:01:58

to the document, nor will they

00:02:00

be added to the version history.

00:00:05

Möglicherweise müssen Sie ein Dokument bearbeiten

00:00:08

auf Ihrer SharePoint-Website

00:00:09

dabei sicherstellen, dass keine

00:00:10

eine andere kann eine Änderung vornehmen,

00:00:12

auch wenn es für co-Bearbeitung freigegeben ist.

00:00:16

Dafür. Sie müssen diese Datei extrahieren.

00:00:20

Sie können es dann online bearbeiten oder

00:00:23

offline so oft Sie möchten.

00:00:27

Und du wirst der Einzige sein, der es tun kann.

00:00:30

Starten Sie die Extraktion, indem Sie

00:00:34

Ihre Datei und die Auswahl auschecken.

00:00:38

Einmal fertig.

00:00:39

Rotes Häkchen erscheint neben dem

00:00:42

Dokumentname, um Sie zu informieren

00:00:45

dass Sie es extrahiert haben.

00:00:48

Auf der Seite Ihrer Mitarbeiter

00:00:50

Diese Technologie erscheint in Grau von

00:00:52

wenn Sie den Namen der Datei bewegen.

00:00:55

Sie können sehen, wer es extrahiert hat.

00:00:57

Wenn sie das Dokument öffnen.

00:00:59

Es wird im Lesemodus geöffnet.

00:01:02

Es ist immer noch versuchen, es zu ändern.

00:01:06

Eine Nachricht informiert sie, dass ein

00:01:09

Dokument extrahiert wurde.

00:01:11

Sobald Ihr Dokument

00:01:13

geändert und wenn Sie

00:01:15

Ihre Mitarbeiter, um es erneut zu bearbeiten,

00:01:17

Sie müssen es in den Eincheckmodus wechseln.

00:01:21

Sie können einen Kommentar hinzufügen, um die

00:01:24

Art der von Ihnen vorgenommenen Änderungen.

00:01:27

Diese Kommentare sind in

00:01:29

die Historie der Dokumentversionen.

00:01:37

Wenn Sie die

00:01:40

Änderungen am Dokument,

00:01:42

oder wenn Sie keine Änderungen vorgenommen haben

00:01:44

und möchten diese Option

00:01:47

anderen Kollegen wieder zur Verfügung.

00:01:49

Sie können die Auszugsextraktion abbrechen.

00:01:53

Beachten Sie, dass Sie absolut verlieren

00:01:55

alle Änderungen, die Sie möglicherweise vorgenommen haben

00:01:58

dem Dokument, noch werden sie

00:02:00

dem Versionsverlauf hinzugefügt werden.

00:00:05

Возможно, потребуется редактировать документ

00:00:08

на вашем сайте SharePoint

00:00:09

убедившись, что нет

00:00:10

еще один может внести изменения,

00:00:12

даже если он является общим для редактирования Co.

00:00:16

За это. Вам нужно будет извлечь этот файл.

00:00:20

Затем вы можете редактировать его в Интернете или

00:00:23

в автономном режиме столько раз, сколько вам нравится.

00:00:27

И вы будете единственным, кто может это сделать.

00:00:30

Начните добычу, выбрав

00:00:34

ваш файл и выбор проверить.

00:00:38

После того, как закончил.

00:00:39

Красный тик появляется рядом с

00:00:42

имя документов, чтобы сообщить вам

00:00:45

что вы извлекли его.

00:00:48

На стороне ваших сотрудников,

00:00:50

эта технология появится в серый по

00:00:52

зависания над именем файла.

00:00:55

Они могут видеть, кто его извлек.

00:00:57

Если они откроют документ.

00:00:59

Он открывается в режиме чтения.

00:01:02

Он по-прежнему пытаются изменить его.

00:01:06

Сообщение сообщает им, что

00:01:09

документ был извлечен.

00:01:11

После того, как ваш документ был

00:01:13

изменилось, и если вы хотите, чтобы

00:01:15

ваших сотрудников, чтобы отредактировать его снова,

00:01:17

вам нужно будет переключить его, чтобы проверить в режиме.

00:01:21

Вы можете добавить комментарий для уточнения

00:01:24

характер изменений, которые вы сделали.

00:01:27

Эти комментарии будут доступны в

00:01:29

история версий документов.

00:01:37

Если вы не хотите, чтобы сохранить

00:01:40

изменения, внесенные в документ,

00:01:42

или если вы не внесли никаких изменений

00:01:44

и хочу сделать этот вариант

00:01:47

доступны для других коллег снова.

00:01:49

Вы можете отменить оформление заказа.

00:01:53

Обратите внимание, что вы потеряете абсолютно

00:01:55

все изменения, которые вы, возможно, сделали

00:01:58

к документу, и они не будут

00:02:00

быть добавлены в историю версии.

00:00:05

Belgeyi düzenlemeniz gerekebilir

00:00:08

SharePoint sitenizde

00:00:09

hayır olduğundan emin olurken

00:00:10

başka biri değişiklik yapabilir,

00:00:12

Co düzenleme için paylaşılsa bile.

00:00:16

Bunun için. Bu dosyayı ayıklamanız gerekir.

00:00:20

Daha sonra çevrimiçi olarak düzenleyebilir veya

00:00:23

istediğiniz kadar çevrimdışı.

00:00:27

Ve bunu yapabilecek tek kişi sen olacaksın.

00:00:30

Öğesini seçerek ayıklamayı başlatın

00:00:34

dosyanızı seçin ve kullanıma almayı seçin.

00:00:38

Bir kere bitirdin mi.

00:00:39

Kırmızı onay işareti,

00:00:42

size bildirmek için belge adı

00:00:45

Onu ayıkladığını.

00:00:48

Çalışanlarınızın tarafında,

00:00:50

Bu teknoloji Gri renkte görünecektir:

00:00:52

dosyanın adının üzerine geliniyor.

00:00:55

Kimin çıkardığını görebilirler.

00:00:57

Belgeyi açarlarsa.

00:00:59

Okuma modunda açılır.

00:01:02

Hala değiştirmeye çalışıyor.

00:01:06

Bir mesaj onlara bir

00:01:09

belge ayıklandı.

00:01:11

Belgeniz

00:01:13

değiştirildi ve izin vermek istiyorsanız

00:01:15

çalışanlarınızın yeniden düzenlemesi,

00:01:17

check-in moduna geçmek için değiştirmeniz gerekecektir.

00:01:21

Netleştirmek için bir açıklama ekleyebilirsiniz.

00:01:24

yaptığınız değişikliklerin doğası.

00:01:27

Bu yorumlar

00:01:29

belge sürümlerinin geçmişi.

00:01:37

Eğer tutmak istemiyorsanız

00:01:40

belgede yapılan değişiklikler,

00:01:42

veya herhangi bir değişiklik yapmadıysanız

00:01:44

ve bu seçeneği yapmak istiyorum

00:01:47

diğer iş arkadaşları için tekrar kullanılabilir.

00:01:49

Ödeme ayıklamayı iptal edebilirsiniz.

00:01:53

Kesinlikle kaybedeceğinizi unutmayın

00:01:55

yapmış olabileceğiniz tüm değişiklikler

00:01:58

belgeye, onlar da

00:02:00

sürüm geçmişine eklenecek.

00:00:08

على موقع SharePoint

00:00:09

مع التأكد من أن لا

00:00:10

يمكن لأحد آخر إجراء تغيير،

00:00:12

حتى لو كان مشتركا لتحرير Co.

00:00:16

لهذا. ستحتاج إلى استخراج هذا الملف.

00:00:20

يمكنك بعد ذلك تحريره عبر الإنترنت أو

00:00:23

دون اتصال عدة مرات كما تريد.

00:00:27

وستكون الوحيد الذي يمكنه فعل ذلك

00:00:30

بدء عملية الاستخراج عن طريق تحديد

00:00:34

ملفك واختيار السحب.

00:00:38

بمجرد الانتهاء.

00:00:39

تظهر علامة حمراء بجوار

00:00:42

اسم المستندات لإعلامك

00:00:45

التي قمت باستخراجها.

00:00:48

إلى جانب موظفيك

00:00:50

ستظهر هذه التقنية في الرمادي بواسطة

00:00:52

تحوم فوق اسم الملف.

00:00:55

يمكنهم رؤية من استخرجها

00:00:57

إذا فتحوا المستند.

00:00:59

يفتح في وضع القراءة.

00:01:02

وهي لا تزال تحاول تغييره.

00:01:06

رسالة تخبرهم أن

00:01:09

تم استخراج المستند.

00:01:11

بمجرد أن يتم المستند

00:01:13

تغيير وإذا كنت تريد السماح

00:01:15

موظفيك لتحريره مرة أخرى،

00:01:17

ستحتاج إلى تبديله لتسجيل الوصول في الوضع.

00:01:21

يمكنك إضافة تعليق لتوضيح

00:01:24

طبيعة التغييرات التي قمت بها.

00:01:27

وستكون هذه التعليقات متاحة في

00:01:29

تاريخ إصدارات المستندات.

00:01:37

إذا كنت لا تريد الاحتفاظ

00:01:40

التغييرات التي أجريت على المستند،

00:01:42

أو إذا لم تقم بأي تغييرات

00:01:44

وتريد أن تجعل هذا الخيار

00:01:47

متاحة للزملاء الآخرين مرة أخرى.

00:01:49

يمكنك إلغاء عملية استخراج الدفع.

00:01:53

لاحظ أنك ستخسر تماما

00:01:55

كل التغييرات التي قد تكون قمت بها

00:01:58

إلى الوثيقة، ولن

00:02:00

يمكن إضافتها إلى محفوظات الإصدار.

00:00:08

nel sito di SharePoint

00:00:09

assicurandosi che no

00:00:10

un altro può fare un cambiamento,

00:00:12

anche se è condiviso per l'editing Co.

00:00:16

Per questo. Dovrai estrarre questo file.

00:00:20

È quindi possibile modificarlo online o

00:00:23

offline tutte le volte che vuoi.

00:00:27

E sarai l'unico che può farlo.

00:00:30

Avviare l'estrazione selezionando

00:00:34

il file e la scelta dell'estrazione.

00:00:38

Una volta finito.

00:00:39

Il segno di spunta rosso appare accanto al

00:00:42

nome dei documenti per informarti

00:00:45

che l'hai estratto.

00:00:48

Dalla parte dei tuoi dipendenti,

00:00:50

questa tecnologia apparirà in grigio da

00:00:52

passando il mouse sopra il nome del file.

00:00:55

Possono vedere chi l'ha estratto.

00:00:57

Se aprono il documento.

00:00:59

Si apre in modalità di lettura.

00:01:02

Sta ancora cercando di cambiarlo.

00:01:06

Un messaggio li informa che un

00:01:09

il documento è stato estratto.

00:01:11

Una volta che il documento è stato

00:01:13

modificato e se si desidera consentire

00:01:15

i tuoi dipendenti per modificarlo di nuovo,

00:01:17

dovrai passare alla modalità di check-in.

00:01:21

È possibile aggiungere un commento per chiarire il

00:01:24

natura delle modifiche apportate.

00:01:27

Questi commenti saranno disponibili in

00:01:29

la cronologia delle versioni dei documenti.

00:01:37

Se non si desidera mantenere il

00:01:40

modifiche apportate al documento,

00:01:42

o se non hai apportato modifiche

00:01:44

e vuoi fare questa opzione

00:01:47

a disposizione di altri colleghi di nuovo.

00:01:49

È possibile annullare l'estrazione del checkout.

00:01:53

Nota che perderai assolutamente

00:01:55

tutte le modifiche che potresti aver apportato

00:01:58

al documento, né lo faranno

00:02:00

essere aggiunto alla cronologia delle versioni.

00:00:08

サイト上

00:00:09

いいえ、それを確認しながら

00:00:10

他の人は変更を加えることができます。

00:00:12

共同編集のために共有されている場合でも。

00:00:16

こちらは。このファイルを抽出する必要があります。

00:00:20

その後、オンラインで編集するか、または

00:00:23

あなたが好きなだけ何度もオフラインにしてください。

00:00:27

そして、あなたはそれを行うことができる唯一の人になります。

00:00:30

抽出を開始するには、

00:00:34

ファイルを選択し、[チェックアウト] を選択します。

00:00:38

一度終了しました。

00:00:39

赤いダニが

00:00:42

お知らせするドキュメント名

00:00:45

あなたがそれを抽出したことを。

00:00:48

従業員の側では、

00:00:50

この技術は、次の方法でグレーに表示されます

00:00:52

ファイル名の上に移動します。

00:00:55

彼らはそれを抽出した人を見ることができます。

00:00:57

ドキュメントを開いた場合。

00:00:59

読み取りモードで開きます。

00:01:02

それはまだそれを変更しようとします。

00:01:06

メッセージは、メッセージがメッセージを表示します。

00:01:09

ドキュメントが抽出されました。

00:01:11

ドキュメントが完了したら

00:01:13

変更され、許可する場合

00:01:15

従業員が再度編集するには、

00:01:17

モードで確認するには、切り替える必要があります。

00:01:21

明確にするコメントを追加することができます。

00:01:24

あなたが行った変更の性質。

00:01:27

これらのコメントは、

00:01:29

ドキュメントバージョンの履歴。

00:01:37

保持したくない場合は、

00:01:40

ドキュメントに加えられた変更

00:01:42

または、変更を行っていない場合

00:01:44

このオプションを設定したい

00:01:47

他の同僚が再び利用できます。

00:01:49

チェックアウトの抽出はキャンセルできます。

00:01:53

あなたは絶対に失われることに注意してください

00:01:55

あなたが行った可能性のあるすべての変更

00:01:58

ドキュメントに対して、また、ドキュメントに対して

00:02:00

バージョン履歴に追加されます。

00:00:08

쉐어포인트 사이트에서

00:00:10

다른 하나는 변화를 만들 수 있습니다,

00:00:12

공동 편집을 위해 공유되는 경우에도 마찬가지입니다.

00:00:16

이를 위해. 이 파일을 추출해야 합니다.

00:00:20

그런 다음 온라인으로 편집하거나

00:00:23

원하는 만큼 오프라인 으로 사용하실 수 있습니다.

00:00:27

그리고 당신은 그것을 할 수있는 유일한 사람이 될 것입니다.

00:00:30

선택하여 추출 시작

00:00:34

파일 과 체크 아웃을 선택합니다.

00:00:38

일단 완료되었습니다.

00:00:39

빨간색 틱 옆에 표시됩니다.

00:00:42

알려주는 문서 이름

00:00:45

당신이 그것을 추출한 것을.

00:00:48

직원의 측면에,

00:00:50

이 기술은 회색에 표시됩니다.

00:00:52

파일 이름 위로 마우스를 가져가고 있습니다.

00:00:55

그들은 누가 그것을 추출했는지 볼 수 있습니다.

00:00:57

문서를 열면 됩니다.

00:00:59

그것은 읽기 모드에서 열립니다.

00:01:02

그것은 여전히 그것을 변경하려고합니다.

00:01:06

메시지는 그들에게

00:01:09

문서가 추출되었습니다.

00:01:11

문서가 완료되면

00:01:13

변경 및 허용하려는 경우

00:01:15

직원들이 다시 편집할 수 있습니다.

00:01:17

당신은 모드를 확인하기 위해 그것을 전환해야합니다.

00:01:21

주석을 추가하여

00:01:24

변경 사항의 특성입니다.

00:01:27

이러한 의견은

00:01:29

문서 버전의 기록입니다.

00:01:37

유지하지 않으려면

00:01:40

문서에 대한 변경 사항,

00:01:42

또는 변경하지 않은 경우

00:01:44

이 옵션을 만들고 싶습니다.

00:01:47

다른 동료가 다시 사용할 수 있습니다.

00:01:49

체크아웃 추출을 취소할 수 있습니다.

00:01:53

절대적으로 잃게 됩니다 참고

00:01:55

수행할 수 있는 모든 변경 사항

00:01:58

문서에, 그들은 하지 않습니다.

00:02:00

버전 기록에 추가합니다.

00:00:08

在 SharePoint 網站上

00:00:09

同時確保否

00:00:10

其他人可以做出改變，

00:00:12

即使它被共享以進行 Co 編輯。

00:00:16

為此。您將需要解壓縮此檔。

00:00:20

然後，您可以在線編輯它，或者

00:00:23

離線次數，只要你喜歡。

00:00:27

而你將是唯一能做到這一點的人。

00:00:30

通過選擇開始提取

00:00:34

您的文件並選擇簽出。

00:00:38

一旦完成。

00:00:39

紅色勾號出現在

00:00:42

文件名稱，讓您知道

00:00:45

您已經提取了它。

00:00:48

在員工方面，

00:00:50

這項技術將出現在灰色由

00:00:52

將滑鼠懸停在檔名上。

00:00:55

他們可以看到是誰提取的。

00:00:57

如果他們打開文件。

00:00:59

它將以閱讀模式打開。

00:01:02

它仍然試圖改變它。

00:01:06

一條消息通知他們

00:01:09

文件已被提取。

00:01:11

一旦您的文檔完成

00:01:13

已更改，並且如果要允許

00:01:15

您的員工再次編輯它，

00:01:17

您需要將其切換到簽入模式。

00:01:21

您可以添加註釋以闡明

00:01:24

您所做的更改的性質。

00:01:27

這些評論將在

00:01:29

文件版本的歷史記錄。

00:01:37

如果您不想保留

00:01:40

對文件所做的更改，

00:01:42

或者，如果您尚未進行任何更改

00:01:44

並希望做出這個選擇

00:01:47

再次可供其他同事使用。

00:01:49

您可以取消結帳提取。

00:01:53

請注意，您將絕對失敗

00:01:55

您可能已完成的所有變更

00:01:58

到文檔，他們也不會

00:02:00

添加到版本歷史記錄中。

00:00:08

在 SharePoint 网站上

00:00:09

同时确保否

00:00:10

其他人可以做出改变，

00:00:12

即使它被共享以进行 Co 编辑。

00:00:16

为此。您将需要解压缩此文件。

00:00:20

然后，您可以在线编辑它，或者

00:00:23

离线次数，只要你喜欢。

00:00:27

而你将是唯一能做到这一点的人。

00:00:30

通过选择开始提取

00:00:34

您的文件并选择签出。

00:00:38

一旦完成。

00:00:39

红色勾号出现在

00:00:42

文档名称，让您知道

00:00:45

您已经提取了它。

00:00:48

在员工方面，

00:00:50

这项技术将出现在灰色由

00:00:52

将鼠标悬停在文件名上。

00:00:55

他们可以看到是谁提取的。

00:00:57

如果他们打开文档。

00:00:59

它将以阅读模式打开。

00:01:02

它仍然试图改变它。

00:01:06

一条消息通知他们

00:01:09

文档已被提取。

00:01:11

一旦您的文档完成

00:01:13

已更改，并且如果要允许

00:01:15

您的员工再次编辑它，

00:01:17

您需要将其切换到签入模式。

00:01:21

您可以添加注释以阐明

00:01:24

您所做的更改的性质。

00:01:27

这些评论将在

00:01:29

文档版本的历史记录。

00:01:37

如果您不想保留

00:01:40

对文档所做的更改，

00:01:42

或者，如果您尚未进行任何更改

00:01:44

并希望做出这个选择

00:01:47

再次可供其他同事使用。

00:01:49

您可以取消结账提取。

00:01:53

请注意，您将绝对失败

00:01:55

您可能已完成的所有更改

00:01:58

到文档，他们也不会

00:02:00

添加到版本历史记录中。

00:00:08

en el sitio de SharePoint

00:00:09

mientras se asegura de que no

00:00:10

uno más puede hacer un cambio,

00:00:12

incluso si se comparte para la coedición.

00:00:16

Para ello. Deberá extraer este archivo.

00:00:20

A continuación, puede editarlo en línea o

00:00:23

offline tantas veces como quieras.

00:00:27

Y tú serás el único que podrá hacerlo.

00:00:30

Inicie la extracción seleccionando

00:00:34

su archivo y elegir desproteger.

00:00:38

Una vez terminado.

00:00:39

La marca roja aparece junto a la

00:00:42

nombre de los documentos para informarle

00:00:45

que lo has extraído.

00:00:48

Del lado de sus empleados,

00:00:50

esta tecnología aparecerá en gris por

00:00:52

pasando el cursor sobre el nombre del archivo.

00:00:55

Pueden ver quién lo extrajo.

00:00:57

Si abren el documento.

00:00:59

Se abre en modo de lectura.

00:01:02

Todavía es tratar de cambiarlo.

00:01:06

Un mensaje les informa que un

00:01:09

se ha extraído el documento.

00:01:11

Una vez que su documento ha sido

00:01:13

cambiado y si desea permitir

00:01:15

sus empleados para editarlo de nuevo,

00:01:17

deberá cambiarlo al modo de registro.

00:01:21

Puede agregar un comentario para aclarar el

00:01:24

naturaleza de los cambios que ha realizado.

00:01:27

Estos comentarios estarán disponibles en

00:01:29

el historial de las versiones de los documentos.

00:01:37

Si no desea conservar el

00:01:40

cambios realizados en el documento,

00:01:42

o si no ha realizado ningún cambio

00:01:44

y quieres hacer esta opción

00:01:47

disponible para otros colegas de nuevo.

00:01:49

Puede cancelar la extracción de pago.

00:01:53

Tenga en cuenta que perderá absolutamente

00:01:55

todos los cambios que haya realizado

00:01:58

al documento, ni lo harán

00:02:00

se agregará al historial de versiones.

00:00:08

pe site-ul SharePoint

00:00:09

asigurându-vă în același timp că nu

00:00:10

unul altcineva poate face o schimbare,

00:00:12

chiar dacă este partajat pentru editarea Co.

00:00:16

Pentru aceasta. Va trebui să extrageți acest fișier.

00:00:20

Apoi îl puteți edita online sau

00:00:23

offline de câte ori doriți.

00:00:27

Și vei fi singurul care o poate face.

00:00:30

Începeți extragerea selectând

00:00:34

fișierul și alegerea check out.

00:00:38

Odată terminat.

00:00:39

Bifa roșie apare lângă

00:00:42

numele documentelor pentru a vă anunța

00:00:45

că l-ați extras.

00:00:48

De partea angajaților dvs.,

00:00:50

această tehnologie va apărea în Gri de

00:00:52

trecând cu mouse-ul peste numele fișierului.

00:00:55

Ei pot vedea cine a extras-o.

00:00:57

Dacă deschid documentul.

00:00:59

Se deschide în modul de citire.

00:01:02

Este încă încearcă să-l schimbe.

00:01:06

Un mesaj îi informează că o

00:01:09

documentul a fost extras.

00:01:11

După ce documentul a fost

00:01:13

schimbat și dacă doriți să permiteți

00:01:15

angajații dumneavoastră să-l editați din nou,

00:01:17

va trebui să-l comutați pentru a verifica modul.

00:01:21

Puteți adăuga un comentariu pentru a clarifica

00:01:24

natura modificărilor pe care le-ați făcut.

00:01:27

Aceste comentarii vor fi disponibile în

00:01:29

istoricul versiunilor documentelor.

00:01:37

Dacă nu doriți să păstrați

00:01:40

modificările aduse documentului;

00:01:42

sau dacă nu ați făcut nicio modificare

00:01:44

și doriți să faceți această opțiune

00:01:47

la dispoziția altor colegi din nou.

00:01:49

Puteți anula extragerea comenzii.

00:01:53

Rețineți că veți pierde absolut

00:01:55

toate modificările pe care le-ați făcut

00:01:58

la document, nici nu vor

00:02:00

să fie adăugate la istoricul versiunilor.

00:00:08

em seu site do SharePoint

00:00:09

ao mesmo tempo em que se certifica de que não

00:00:10

pode-se fazer uma mudança,

00:00:12

mesmo que seja compartilhado para edição de Co.

00:00:16

Por isso. Você precisará extrair este arquivo.

00:00:20

Em seguida, você pode editá-lo on-line ou

00:00:23

offline quantas vezes quiser.

00:00:27

E você será o único que pode fazê-lo.

00:00:30

Inicie a extração selecionando

00:00:34

seu arquivo e escolha confira.

00:00:38

Uma vez terminado.

00:00:39

Carrapato vermelho aparece ao lado do

00:00:42

nome de documentos para que você saiba

00:00:45

que você o extraiu.

00:00:48

Do lado de seus empregados,

00:00:50

esta tecnologia vai aparecer em Gray por

00:00:52

pairando sobre o nome do arquivo.

00:00:55

Eles podem ver quem o extraiu.

00:00:57

Se eles abrirem o documento.

00:00:59

Ele abre no modo de leitura.

00:01:02

Ainda é tentar mudá-lo.

00:01:06

Uma mensagem informa-lhes que um

00:01:09

documento foi extraído.

00:01:11

Uma vez que seu documento tenha sido

00:01:13

mudou e se você quiser permitir

00:01:15

seus funcionários para editá-lo novamente,

00:01:17

você precisará trocá-lo para verificar o modo de entrada.

00:01:21

Você pode adicionar um comentário para esclarecer o

00:01:24

natureza das mudanças que você fez.

00:01:27

Esses comentários estarão disponíveis em

00:01:29

a história das versões dos documentos.

00:01:37

Se você não quer manter o

00:01:40

alterações feitas no documento,

00:01:42

ou se você não fez nenhuma alteração

00:01:44

e quero fazer essa opção

00:01:47

disponível para outros colegas novamente.

00:01:49

Você pode cancelar a extração do checkout.

00:01:53

Note que você vai perder absolutamente

00:01:55

todas as mudanças que você pode ter feito

00:01:58

para o documento, nem eles

00:02:00

ser adicionado ao histórico da versão.

00:00:08

บนไซต์ SharePoint ของคุณ

00:00:09

ในขณะที่ทําให้แน่ใจว่าไม่

00:00:10

อีกคนหนึ่งสามารถทําการเปลี่ยนแปลงได้

00:00:12

แม้ว่าจะแชร์สําหรับการแก้ไข Co ก็ตาม

00:00:16

สําหรับสิ่งนี้ คุณจะต้องขยายแฟ้มนี้

00:00:20

จากนั้นคุณสามารถแก้ไขออนไลน์หรือ

00:00:23

ออฟไลน์ได้หลายครั้งตามที่คุณต้องการ

00:00:27

และคุณจะเป็นคนเดียวที่ทําได้

00:00:30

เริ่มต้นการแยกโดยการเลือก

00:00:34

ไฟล์ของคุณและเลือกเช็คเอาท์

00:00:38

เมื่อเสร็จแล้ว

00:00:39

เครื่องหมายขีดสีแดงจะปรากฏถัดจาก

00:00:42

ชื่อเอกสารที่จะแจ้งให้คุณทราบ

00:00:45

ที่ท่านได้ดึงมันออกมา

00:00:48

ด้านพนักงานของคุณ

00:00:50

เทคโนโลยีนี้จะปรากฏเป็นสีเทาโดย

00:00:52

โฮเวอร์เหนือชื่อของไฟล์

00:00:55

พวกเขาสามารถเห็นได้ว่าใครสกัดมันออกมา

00:00:57

ถ้าเอกสารเหล่านั้นเปิด

00:00:59

มันเปิดในโหมดการอ่าน

00:01:02

มันยังคงพยายามที่จะเปลี่ยนมัน

00:01:06

ข้อความแจ้งพวกเขาว่า

00:01:09

เอกสารถูกแยกออกแล้ว

00:01:11

เมื่อเอกสารของคุณได้รับ

00:01:13

เปลี่ยนแปลงและถ้าคุณต้องการอนุญาต

00:01:15

พนักงานของคุณเพื่อแก้ไขอีกครั้ง

00:01:17

คุณจะต้องสลับไปยังโหมดเช็คอิน

00:01:21

คุณสามารถเพิ่มข้อคิดเห็นเพื่อชี้แจง

00:01:24

ธรรมชาติของการเปลี่ยนแปลงที่คุณได้ทํา

00:01:27

ข้อคิดเห็นเหล่านี้จะพร้อมใช้งานใน

00:01:29

ประวัติความเป็นมาของเวอร์ชันเอกสาร

00:01:37

ถ้าคุณไม่ต้องการเก็บ

00:01:40

การเปลี่ยนแปลงที่ทําบนเอกสาร

00:01:42

หรือหากคุณยังไม่ได้ทําการเปลี่ยนแปลงใดๆ

00:01:44

และต้องการทําให้ตัวเลือกนี้

00:01:47

มีให้สําหรับเพื่อนร่วมงานคนอื่นอีกครั้ง

00:01:49

คุณสามารถยกเลิกการสกัดการชําระเงินได้

00:01:53

โปรดทราบว่าคุณจะสูญเสียอย่างแน่นอน

00:01:55

การเปลี่ยนแปลงทั้งหมดที่คุณอาจทํา

00:01:58

และพวกเขาจะไม่ทําเช่นนั้น

00:02:00

จะถูกเพิ่มลงในประวัติรุ่น

00:00:08

na Vašoj SharePoint lokaciji

00:00:09

dok se postaram da ne

00:00:10

jedan drugi može da napravi promenu,

00:00:12

čak i ako se deli za Co uređivanje.

00:00:16

Za ovo. Moraćete da izdvojite ovu datoteku.

00:00:20

Zatim ga možete uređivati na mreži ili

00:00:23

van mreže onoliko puta koliko želite.

00:00:27

I ti ćeš biti jedini koji to može da uradi.

00:00:30

Započnite izdvajanje izborom

00:00:34

vaš fajl i odabir odjavljivanja.

00:00:38

Kada zavrљimo.

00:00:39

Crveni krpelj se pojavljuje pored

00:00:42

ime dokumenata koje vas obavestim

00:00:45

da si ga izdvojio.

00:00:48

Na strani vaših zaposlenih,

00:00:50

this tech will appear in Gray by

00:00:52

lebdi iznad imena datoteke.

00:00:55

Mogu da vide ko ga je izvukao.

00:00:57

Ako otvore dokument.

00:00:59

Otvara se u režimu čitanja.

00:01:02

Još uvek pokušava da ga promeni.

00:01:06

Poruka ih obaveštava da je

00:01:09

dokument je izdvojen.

00:01:11

Jednom kada dokument bude

00:01:13

promenjeno i ako želite da dozvolite

00:01:15

vaše zaposlene da ga ponovo uređuju,

00:01:17

moraćete da ga promenite da biste proverili režim.

00:01:21

Možete dodati komentar da biste pojasnili

00:01:24

priroda promena koje ste napravili.

00:01:27

Ovi komentari će biti dostupni u

00:01:29

istorija verzija dokumenata.

00:01:37

Ako ne želite da zadržite

00:01:40

izvršene promene na dokumentu,

00:01:42

ili ako niste napravili nikakve promene

00:01:44

i želite da napravite ovu opciju

00:01:47

ponovo dostupno drugim kolegama.

00:01:49

Možete da otkažete izdvajanje od odjavljivanja.

00:01:53

Imajte na nauda da ćete izgubiti apsolutno

00:01:55

sve promene koje ste možda uradili

00:01:58

dokumentu, niti će

00:02:00

da bude dodata u istoriju verzija.

00:00:08

no seu site do SharePoint

00:00:09

ao mesmo tempo que se certifica de que não

00:00:10

um outro pode fazer uma mudança,

00:00:12

mesmo que seja partilhado para coedição.

00:00:16

Para isso. Terá de extrair este ficheiro.

00:00:20

Em seguida, você pode editá-lo on-line ou

00:00:23

offline quantas vezes quiser.

00:00:27

E você será o único que pode fazê-lo.

00:00:30

Inicie a extração selecionando

00:00:34

seu arquivo e escolher check-out.

00:00:38

Uma vez terminado.

00:00:39

O tick vermelho aparece ao lado da seringa

00:00:42

nome dos documentos para informá-lo

00:00:45

que o extraiu.

00:00:48

Do lado dos seus colaboradores,

00:00:50

esta tecnologia aparecerá em Gray por

00:00:52

passando o mouse sobre o nome do arquivo.

00:00:55

Eles podem ver quem o extraiu.

00:00:57

Se abrirem o documento.

00:00:59

Abre no modo de leitura.

00:01:02

Ainda é tentar mudá-lo.

00:01:06

Uma mensagem informa-os de que um

00:01:09

documento foi extraído.

00:01:11

Uma vez que o seu documento tenha sido

00:01:13

alterado e se você quiser permitir

00:01:15

seus funcionários para editá-lo novamente,

00:01:17

você precisará mudá-lo para o modo de check-in.

00:01:21

Pode adicionar um comentário para clarificar o

00:01:24

natureza das alterações efetuadas.

00:01:27

Estes comentários estarão disponíveis em

00:01:29

o histórico das versões dos documentos.

00:01:37

Se não quiser manter a seringa

00:01:40

alterações introduzidas no documento,

00:01:42

ou se não tiver efetuado quaisquer alterações

00:01:44

e quer fazer esta opção

00:01:47

disponível para outros colegas novamente.

00:01:49

Você pode cancelar a extração de checkout.

00:01:53

Note que você vai perder absolutamente

00:01:55

todas as alterações que possa ter feito

00:01:58

ao documento, nem o farão

00:02:00

ser adicionado ao histórico de versões.

Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

RELATED COURSES This video is part of the following courses

2858 Views

Microsoft 365 Video Training – Security in Microsoft 365

In this course, learn how to work securely every day with Microsoft 365 apps.

ALL COURSES