Outlook - General security practices in Outlook Video
In this video, you will learn about general security practices in Outlook.
The video covers important topics such as how to protect an email by encryption, how to prevent the transfer of an email, how to recognize a fraudulent email, how to block a sender, and how to share a document securely with Outlook.
This knowledge will help you improve the security of your data and ensure safe communication in your Microsoft 365 environment.
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Outlook - How do I prevent the transfer of an email?
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Create a scheduling poll
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Saving a message
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Use the scheduling poll dashboard
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Tell me what you want to do
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How do I block a sender?
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Delay or schedule e-mail sending
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Join a group
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Discovering the Outlook 2016 interface
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Accessing applications from a group
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Organizing your messages using rules
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How do I share a document securely with Outlook?
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Attach a message, a contact, a file, or a task
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Presentation of the task module
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Automatically mark deleted emails as read
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Recall or replace an e-mail you sent
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Sending automatic replies
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Creating a group
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Create a task and create a recurring task
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Introducing Outlook
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Process a received message
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Recover deleted items
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Translate your emails into Outlook
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Request a read receipt or confirmation of delivery
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Let Outlook read your emails out loud
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Insert elements into the mails (table, graphic, images)
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Manage Your Working Time in MyAnalytics
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How to launch a New Teams Meeting in Outlook
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Presentation and discovery of contacts
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Create an e-mail message
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Respond to a meeting
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Creating a draft
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Calendar delegation
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Schedule sending emails in Outlook
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Using conversation mode
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Organizing in folders
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Export contacts from Outlook
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Discover the new simplified ribbon
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Import contacts into Outlook
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Schedule a meeting
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Create a contact & add and use contacts
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Dictate email messages in Outlook
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Temporarily turn off notifications
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Manage recurring appointments
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Sharing the calendar
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Getting Started with Outlook Mobile App
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Manage displays
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Publish the calendar
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Creating an e-mail template
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Quickly sort emails
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The Bcc field in detail
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Fill in your work schedules in Outlook
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Display 3 time zones
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Using categories
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Ribbon preview
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Sorting & searching your mails
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Introducing Office 365 Groups
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Prevent recipients from forwarding emails
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Clutter
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Set or remove reminders
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Junk email
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Cleaning your inbox
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Assigning a task
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Identify meeting members
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Printing messages
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Conduct surveys
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Prevent forwarding of a meeting
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Using the Scheduling Assistant
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How do I recognize a fraudulent email?
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Custom your personal reminders and notifications
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Open a shared calendar
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Make your Outlook signature accessible
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Show other people's calendar
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Edit and customize views
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Create and add a signature to messages
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Remove a member from a group
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Having a conversation within a group
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Create an appointment
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Manage attachments
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How to protect an email by encryption?
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Manage new message notifications
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Improving email accessibility
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The Bcc Field in Detail
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Edit or delete an appointment, meeting or event
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Grant delegate access in Microsoft 365 administration
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Request a Read Receipt or Delivery Confirmation
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Create a reminder for yourself
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Insert Elements in Emails (Tables, Charts, Images)
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Send an Email and Create a Draft in Outlook
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Use the Meeting Dashboard
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Send a survey or questionnaire by email
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Block a sender
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Create different types of events
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Create an appointment or meeting
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Presentation and introduction to the calendar
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Send Emails on Behalf of Someone Else
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Explore the Interface
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Process an incoming message
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Share a task list
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Sort and filter emails
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Save and Print a Message
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Create a task or reminder
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Add Accessible Tables and Lists
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Attach files efficiently in Outlook
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Create a task from a message
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Add a third-party application
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Respond to a Meeting Poll
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Recall or replace an e-mail message
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Manage Teams online meeting options
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Edit and customize views
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Organize into Folders
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Manage Views
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Open a Shared Calendar
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Send Automatic Out-of-Office Replies
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Improve Email Accessibility
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Search options
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Create a collaborative email with Microsoft Loop and Outlook
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Make Your Outlook Signature Accessible
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Share a document securely with Outlook
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Use a Shared Mailbox
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Prevent transfer for a meeting
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Calendar Delegation Setup
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Automate Routine Actions
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Prepare for Time Out of Office (Viva Insights)
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Improve the Accessibility of Images in Emails
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Mailbox Delegation Setup
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Create and Manage Appointments in Delegated Calendars
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Share Your Calendar
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Identify a fraudulent email
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Prevent the forwarding of an email
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View Other Calendars
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Use Categories
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Translate Emails in Outlook
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Clean Up Your Inbox
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Use Conversation View
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Delay Email Delivery
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Streamline Note-Taking with OneNote and Outlook
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Protect an email by encrypting
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Use the Immersive Reader Feature
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Respond to invitations as a delegate
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Provide an overview of best security practices in Outlook
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Display Three Time Zones
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Easily Sort Your Mails
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Respect Your Colleagues' Off Hours (Viva Insights)
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Dictate Your Email to Outlook
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Introduction to Microsoft Outlook
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Protect a document shared by password
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How do I prevent the transfer of an email?
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Recovering deleted items (Recycle bin and Second-stage recycle bin)
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How do I block a sender?
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How do I share a document securely with Outlook?
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Create and manage team channel
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Do I share with OneDrive, SharePoint, or TEAMS?
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Granting access to the SharePoint site to someone outside the company
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Manage permissions
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Restrict a folder/document to certain members of your team
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Restrict a document to reading only
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Restoring an earlier version of your document
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How do I recognize a fraudulent email?
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Sharing a folder or document with someone outside the company
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Targeting content using a specific audience
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Creating a personalized permission level
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Checking the granted shares
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Understanding the different types and roles of team sites in SharePoint
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Restricting a document to read-only mode (Extract a document)
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How to protect an email by encryption?
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Creating a permission group
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Ensure data security during a Teams meeting
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Manage permissions
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Understand and Secure Information Sharing in Instant Messaging
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Manage Privacy in Private Channels
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Restrict a Document to Certain Team Members
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Secure Teams Upon Creation
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Secure a Shared Document with a Password
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Restrict a Document to Read-Only
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Check Granted Shares
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Recover deleted items
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Modify Sharing Rules
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Protect My Document with a Password and Expiration Date
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Best Security Practices on OneDrive
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Restore Your OneDrive Space
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Avoid Abusive Document Sharing
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Block a sender
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Recall or replace an e-mail message
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Share a document securely with Outlook
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Prevent transfer for a meeting
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Identify a fraudulent email
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Prevent the forwarding of an email
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Guide to Using the Microsoft Authenticator App
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Protect an email by encrypting
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Provide an overview of best security practices in Outlook
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Concept of Multi-Factor Authentication
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Turn on Multi-Factor Authentication in the Admin Section
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Introduction to PowerBI
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Introduction to Microsoft Outlook
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Introduction to Microsoft Insights
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Introduction to Microsoft Viva
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Introduction to Planner
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Introducing to SharePoint Premium
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Use call delegation
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Assign a delegate for your calls
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Ring multiple devices simultaneously
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Use the "Do Not Disturb" function for calls
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Manage advanced call notifications
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Configure audio settings for better sound quality
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Block unwanted calls
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Disable all call forwarding
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Manage a call group in Teams
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Update voicemail forwarding settings
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Configure call forwarding to internal numbers
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Set call forwarding to external numbers
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Manage voicemail messages
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Access voicemail via mobile and PC
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Customize your voicemail greeting
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Transfer calls with or without an announcement
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Manage simultaneous calls
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Support third-party apps during calls
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage calls on hold
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Live transcription and generate summaries via AI
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Use the interface to make and receive calls
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Concept of Multi-Factor Authentication
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Objectifs :
This video aims to educate viewers on the risks associated with email communication, particularly regarding phishing attacks, and to provide best practices for safeguarding sensitive information.
Chapitres :
-
Understanding Email Threats
Email is a primary source of malicious attacks on businesses. One of the most favored methods employed by hackers is phishing. It is crucial to be cautious of any messages that request confidential information, such as passwords, or prompt you to click on links to reset your credentials. -
Best Practices to Avoid Data Leakage
To prevent falling victim to phishing attacks and to protect sensitive data, consider the following best practices: - **Encrypt Confidential Emails**: If your email contains sensitive information or documents, do not hesitate to encrypt your message. This encryption will ensure that the content cannot be read if intercepted by unauthorized individuals. - **Use Secure Document Sharing**: When sharing attachments, opt for documents stored on platforms like SharePoint or OneDrive. These services allow you to manage access permissions effectively, ensuring that only authorized users can view the documents. - **Regularly Review Security Practices**: It is essential to regularly review and update your security practices to maintain safety. Make it a habit to check your email security settings and permissions frequently.
FAQ :
What is phishing and how can I avoid it?
Phishing is a cyber attack where attackers impersonate legitimate organizations to steal sensitive information. To avoid it, be cautious of unsolicited emails asking for confidential information or prompting you to click on links. Always verify the sender's email address and look for signs of suspicious activity.
Why should I encrypt my emails?
Encrypting your emails protects confidential information from being read by unauthorized individuals if the email is intercepted. It adds an extra layer of security, especially when sharing sensitive documents.
What are SharePoint and OneDrive used for?
SharePoint is used for collaboration and document management within organizations, while OneDrive is a cloud storage service that allows users to store and share files online. Both tools help manage access permissions and enhance data security.
How can I manage access permissions for shared documents?
You can manage access permissions by using platforms like SharePoint or OneDrive. These services allow you to specify who can view or edit your documents, ensuring that only authorized individuals have access.
What are some good practices to avoid data leakage?
To avoid data leakage, regularly review and update access permissions, encrypt sensitive emails, and be cautious when sharing confidential information. Additionally, stay informed about the latest phishing tactics to better protect yourself.
Quelques cas d'usages :
Secure Email Communication
In a corporate environment, employees can use email encryption to protect sensitive information when communicating with clients or partners. This practice ensures that confidential data remains secure, even if intercepted.
Document Sharing in Teams
Teams can utilize SharePoint to share project documents securely. By managing access permissions, team leaders can control who can view or edit documents, reducing the risk of unauthorized access and data breaches.
Training Employees on Phishing Awareness
Organizations can conduct training sessions to educate employees about phishing attacks. By teaching staff how to recognize suspicious emails and the importance of verifying senders, companies can reduce the likelihood of falling victim to such attacks.
Regular Security Audits
Businesses can implement regular security audits to review access permissions and encryption practices. This proactive approach helps identify potential vulnerabilities and ensures that sensitive information is adequately protected.
Using OneDrive for Remote Work
Remote workers can use OneDrive to store and share files securely. By leveraging OneDrive's access permissions, employees can collaborate on projects while ensuring that sensitive information is only accessible to authorized team members.
Glossaire :
Phishing
A type of cyber attack where attackers impersonate legitimate organizations to trick individuals into providing sensitive information, such as passwords or credit card numbers.
Encryption
The process of converting information or data into a code to prevent unauthorized access. It ensures that even if data is intercepted, it cannot be read without the proper decryption key.
SharePoint
A web-based collaboration platform developed by Microsoft that allows users to store, organize, share, and access information from any device.
OneDrive
A cloud storage service from Microsoft that allows users to store files and data online, enabling access from any device and facilitating file sharing.
Access Permissions
Settings that determine who can view or edit a document or file. Proper management of access permissions is crucial for maintaining data security.