Outlook - General security practices in Outlook Video
In this video, you will learn about general security practices in Outlook.
The video covers important topics such as how to protect an email by encryption, how to prevent the transfer of an email, how to recognize a fraudulent email, how to block a sender, and how to share a document securely with Outlook.
This knowledge will help you improve the security of your data and ensure safe communication in your Microsoft 365 environment.
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Discovering the Outlook 2016 interface
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Accessing applications from a group
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Presentation of the task module
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Automatically mark deleted emails as read
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Attach a message, a contact, a file, or a task
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Introducing Outlook
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Sending automatic replies
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Create a task and create a recurring task
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Creating a group
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Let Outlook read your emails out loud
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Process a received message
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Translate your emails into Outlook
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Insert elements into the mails (table, graphic, images)
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Recover deleted items
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Respond to a meeting
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Presentation and discovery of contacts
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How to launch a New Teams Meeting in Outlook
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Create an e-mail message
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Creating a draft
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Calendar delegation
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Organizing in folders
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Export contacts from Outlook
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Import contacts into Outlook
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Create a contact & add and use contacts
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Schedule a meeting
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Sharing the calendar
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Temporarily turn off notifications
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Manage displays
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Publish the calendar
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Quickly sort emails
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Fill in your work schedules in Outlook
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Creating an e-mail template
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Using categories
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The Bcc field in detail
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Sorting & searching your mails
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Ribbon preview
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Clutter
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Junk email
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Using the Scheduling Assistant
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Create an appointment
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Block a sender
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Manage Views
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Search options
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Automate Routine Actions
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Calendar Delegation Setup
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Clean Up Your Inbox
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Share a document securely with Outlook
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Easily Sort Your Mails
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Dictate Your Email to Outlook
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Respect Your Colleagues' Off Hours (Viva Insights)
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Introduction to Microsoft Outlook
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Protect a document shared by password
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How do I prevent the transfer of an email?
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How do I share a document securely with Outlook?
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Do I share with OneDrive, SharePoint, or TEAMS?
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Manage permissions
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Restrict a folder/document to certain members of your team
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Granting access to the SharePoint site to someone outside the company
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Restrict a document to reading only
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How do I recognize a fraudulent email?
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Restoring an earlier version of your document
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Targeting content using a specific audience
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Sharing a folder or document with someone outside the company
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Creating a personalized permission level
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Checking the granted shares
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Understanding the different types and roles of team sites in SharePoint
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Restricting a document to read-only mode (Extract a document)
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How to protect an email by encryption?
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Creating a permission group
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Manage permissions
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Manage Privacy in Private Channels
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Restrict a Document to Certain Team Members
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Secure Teams Upon Creation
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Secure a Shared Document with a Password
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Restrict a Document to Read-Only
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Check Granted Shares
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Modify Sharing Rules
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Best Security Practices on OneDrive
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Restore Your OneDrive Space
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Avoid Abusive Document Sharing
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Block a sender
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Recall or replace an e-mail message
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Prevent the forwarding of an email
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Prevent transfer for a meeting
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Protect an email by encrypting
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Identify a fraudulent email
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Provide an overview of best security practices in Outlook
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Guide to Using the Microsoft Authenticator App
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Manage advanced call notifications
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Configure audio settings for better sound quality
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Block unwanted calls
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Disable all call forwarding
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Update voicemail forwarding settings
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Configure call forwarding to internal numbers
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Set call forwarding to external numbers
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Manage simultaneous calls
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage calls on hold
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Live transcription and generate summaries via AI
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Guide to Using the Microsoft Authenticator App
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Objectifs :
This video aims to educate viewers on the risks associated with email communication, particularly regarding phishing attacks, and to provide best practices for safeguarding sensitive information.
Chapitres :
-
Understanding Email Threats
Email is a primary source of malicious attacks on businesses. One of the most favored methods employed by hackers is phishing. It is crucial to be cautious of any messages that request confidential information, such as passwords, or prompt you to click on links to reset your credentials. -
Best Practices to Avoid Data Leakage
To prevent falling victim to phishing attacks and to protect sensitive data, consider the following best practices: - **Encrypt Confidential Emails**: If your email contains sensitive information or documents, do not hesitate to encrypt your message. This encryption will ensure that the content cannot be read if intercepted by unauthorized individuals. - **Use Secure Document Sharing**: When sharing attachments, opt for documents stored on platforms like SharePoint or OneDrive. These services allow you to manage access permissions effectively, ensuring that only authorized users can view the documents. - **Regularly Review Security Practices**: It is essential to regularly review and update your security practices to maintain safety. Make it a habit to check your email security settings and permissions frequently.
FAQ :
What is phishing and how can I avoid it?
Phishing is a cyber attack where attackers impersonate legitimate organizations to steal sensitive information. To avoid it, be cautious of unsolicited emails asking for confidential information or prompting you to click on links. Always verify the sender's email address and look for signs of suspicious activity.
Why should I encrypt my emails?
Encrypting your emails protects confidential information from being read by unauthorized individuals if the email is intercepted. It adds an extra layer of security, especially when sharing sensitive documents.
What are SharePoint and OneDrive used for?
SharePoint is used for collaboration and document management within organizations, while OneDrive is a cloud storage service that allows users to store and share files online. Both tools help manage access permissions and enhance data security.
How can I manage access permissions for shared documents?
You can manage access permissions by using platforms like SharePoint or OneDrive. These services allow you to specify who can view or edit your documents, ensuring that only authorized individuals have access.
What are some good practices to avoid data leakage?
To avoid data leakage, regularly review and update access permissions, encrypt sensitive emails, and be cautious when sharing confidential information. Additionally, stay informed about the latest phishing tactics to better protect yourself.
Quelques cas d'usages :
Secure Email Communication
In a corporate environment, employees can use email encryption to protect sensitive information when communicating with clients or partners. This practice ensures that confidential data remains secure, even if intercepted.
Document Sharing in Teams
Teams can utilize SharePoint to share project documents securely. By managing access permissions, team leaders can control who can view or edit documents, reducing the risk of unauthorized access and data breaches.
Training Employees on Phishing Awareness
Organizations can conduct training sessions to educate employees about phishing attacks. By teaching staff how to recognize suspicious emails and the importance of verifying senders, companies can reduce the likelihood of falling victim to such attacks.
Regular Security Audits
Businesses can implement regular security audits to review access permissions and encryption practices. This proactive approach helps identify potential vulnerabilities and ensures that sensitive information is adequately protected.
Using OneDrive for Remote Work
Remote workers can use OneDrive to store and share files securely. By leveraging OneDrive's access permissions, employees can collaborate on projects while ensuring that sensitive information is only accessible to authorized team members.
Glossaire :
Phishing
A type of cyber attack where attackers impersonate legitimate organizations to trick individuals into providing sensitive information, such as passwords or credit card numbers.
Encryption
The process of converting information or data into a code to prevent unauthorized access. It ensures that even if data is intercepted, it cannot be read without the proper decryption key.
SharePoint
A web-based collaboration platform developed by Microsoft that allows users to store, organize, share, and access information from any device.
OneDrive
A cloud storage service from Microsoft that allows users to store files and data online, enabling access from any device and facilitating file sharing.
Access Permissions
Settings that determine who can view or edit a document or file. Proper management of access permissions is crucial for maintaining data security.