Teams - Do I share with OneDrive, SharePoint, or TEAMS? Video
In this video, you will learn about the different sharing options available in Microsoft 365:
OneDrive, SharePoint, and Teams.
The video covers the key points of each tool and explains when to use them based on your specific needs.
OneDrive is best for one-off and short-term sharing with a small number of people.
Teams is ideal for collaborating on documents, exchanging information in real-time, and organizing meetings.
SharePoint is recommended for structuring and securing large volumes of documents, with the ability to manage access rights accurately.
By understanding your goals and the type of sharing you require, choosing the most suitable tool will become clearer.
This knowledge will help you optimize your sharing experience and achieve better results with Microsoft 365.
- 2:24
- 3344 views
-
SharePoint (Classic Sites) - Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 2878 times
-
SharePoint (Classic Sites) - Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 3221 times
-
SharePoint (Classic Sites) - Checking the granted shares
- 2:27
- Viewed 2881 times
-
SharePoint (Classic Sites) - Targeting content using a specific audience
- 3:35
- Viewed 2936 times
-
SharePoint (Classic Sites) - Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2836 times
-
SharePoint (Classic Sites) - Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2923 times
-
SharePoint (Classic Sites) - Creating a personalized permission level
- 2:46
- Viewed 2923 times
-
SharePoint (Classic Sites) - Creating a permission group
- 3:53
- Viewed 2742 times
-
Protect a document shared by password
- 1:41
- Viewed 9592 times
-
Create and manage team channel
- 1:51
- Viewed 3402 times
-
Viva Connections in Microsoft Teams
- 0:58
- Viewed 3381 times
-
Restrict a folder/document to certain members of your team
- 1:49
- Viewed 3235 times
-
How to search a file in all channels
- 0:29
- Viewed 3232 times
-
Restrict a document to reading only
- 1:03
- Viewed 3218 times
-
How to set quiet hours
- 0:32
- Viewed 2977 times
-
Viva Connections for your colleague
- 0:30
- Viewed 2768 times
-
Use template to prepare your Agile SCRUM meeting
- 2:50
- Viewed 2692 times
-
Define your status message
- 2:13
- Viewed 2558 times
-
Join a meeting as a participant
- 2:13
- Viewed 1911 times
-
Edit and enhance messages
- 1:57
- Viewed 1852 times
-
Pin a channel to your favorites
- 1:04
- Viewed 1851 times
-
Create a team using a template
- 1:03
- Viewed 1819 times
-
Plan a meeting based on a conversation
- 1:28
- Viewed 1739 times
-
Synchronize only one channel
- 0:56
- Viewed 1692 times
-
Customize notifications
- 2:05
- Viewed 1633 times
-
Interact in conversations
- 1:30
- Viewed 1625 times
-
Find content and people
- 0:59
- Viewed 1606 times
-
Schedule private or team meetings
- 2:17
- Viewed 1598 times
-
Start an instant meeting
- 1:33
- Viewed 1571 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1542 times
-
Presentation of different tools in a meeting
- 1:47
- Viewed 1538 times
-
Add channels and tabs
- 1:40
- Viewed 1534 times
-
Automatically record a meeting
- 1:12
- Viewed 1506 times
-
View events
- 2:21
- Viewed 1491 times
-
Create a team and add members
- 1:37
- Viewed 1456 times
-
Manage accessibility settings
- 1:33
- Viewed 1444 times
-
Responding or Reacting to a Message
- 1:01
- Viewed 1437 times
-
Creating and Joining a Meeting
- 1:22
- Viewed 1435 times
-
Create, manage and set up a breakout room
- 2:15
- Viewed 1421 times
-
Creating or Joining a Team
- 1:11
- Viewed 1415 times
-
Edit photo in Teams
- 0:42
- Viewed 1411 times
-
Create private and shared channels
- 1:52
- Viewed 1391 times
-
Use Microsoft Whiteboard in meetings
- 1:40
- Viewed 1286 times
-
Overview of conversations
- 1:02
- Viewed 1273 times
-
Manage a meeting
- 2:08
- Viewed 1273 times
-
Finding and Installing Teams for Mobile
- 0:57
- Viewed 1252 times
-
How to add Klaxoon to a current Teams meeting?
- 0:36
- Viewed 1251 times
-
How to integrate Klaxoon directly into a Teams meeting?
- 1:22
- Viewed 1241 times
-
Respect your right to disconnect with Insights
- 2:26
- Viewed 1236 times
-
Change application settings
- 2:53
- Viewed 1235 times
-
How to start a Teams meeting from Klaxoon?
- 1:15
- Viewed 1230 times
-
Private and small group chats
- 2:03
- Viewed 1217 times
-
Manage your teams
- 2:38
- Viewed 1214 times
-
Chancing Your Status
- 0:40
- Viewed 1208 times
-
Introduction to Teams
- 1:25
- Viewed 1206 times
-
Set up breakout rooms before the meeting
- 1:35
- Viewed 1206 times
-
Share content in meetings
- 2:44
- Viewed 1197 times
-
Take notes in meetings
- 0:35
- Viewed 1189 times
-
Presentation of the desktop application
- 2:16
- Viewed 1187 times
-
Interface Overview
- 1:10
- Viewed 1182 times
-
Invite external guests
- 1:19
- Viewed 1179 times
-
Manage privacy settings
- 1:00
- Viewed 1165 times
-
Enabling Subtitles During a Meeting
- 1:28
- Viewed 1162 times
-
Schedule Message Delivery
- 0:58
- Viewed 1158 times
-
Use a background image during a video call
- 1:19
- Viewed 1152 times
-
Apply a Specific Policy to a User
- 1:22
- Viewed 1148 times
-
Starting a Conversation
- 0:53
- Viewed 1135 times
-
Set up and customize your teams
- 2:02
- Viewed 1131 times
-
File Management
- 1:04
- Viewed 1121 times
-
Isolate a conversation window
- 0:50
- Viewed 1119 times
-
Generate a presence report
- 1:23
- Viewed 1119 times
-
Understand the differences between Connectors, Applications and Tabs
- 1:40
- Viewed 1118 times
-
Interact in a conversation
- 2:03
- Viewed 1116 times
-
Generate automatic translations and transcriptions in a meeting
- 1:58
- Viewed 1106 times
-
Finding Help?
- 0:56
- Viewed 1105 times
-
Retrieve items saved in a breakout room
- 0:40
- Viewed 1104 times
-
Get feedback from your coworkers with Forms questionnaires
- 2:08
- Viewed 1103 times
-
Disabling Conversation Notifications
- 0:27
- Viewed 1095 times
-
Manage team files
- 1:28
- Viewed 1092 times
-
Use and co-edit files
- 2:06
- Viewed 1086 times
-
Create Approval Templates
- 2:06
- Viewed 1086 times
-
Posting in a Channel
- 2:15
- Viewed 1080 times
-
Collaborate within a conversation with Microsoft Loop
- 01:34
- Viewed 1078 times
-
Managing Teams and Channels
- 2:15
- Viewed 1072 times
-
Send an Email to a Team
- 0:38
- Viewed 1068 times
-
Sharing Content in a Meeting
- 0:41
- Viewed 1066 times
-
Enabling Mobile Notifications
- 1:28
- Viewed 1064 times
-
Make a New Approval Request
- 1:26
- Viewed 1061 times
-
Searching for Items or People
- 0:30
- Viewed 1060 times
-
Register as a Participant in a Teams Webinar
- 1:05
- Viewed 1053 times
-
Store files in conversations
- 1:38
- Viewed 1052 times
-
Understand and Secure Information Sharing in Instant Messaging
- 2:38
- Viewed 1049 times
-
Creating a Channel
- 2:05
- Viewed 1035 times
-
Following your activities and your team's activities
- 1:26
- Viewed 1034 times
-
Create and Send Signatures with Dedicated Services
- 1:46
- Viewed 983 times
-
Use Connectors to Receive Notifications
- 0:48
- Viewed 906 times
-
Use Templates for Document Creation
- 1:03
- Viewed 890 times
-
Use Commands and Keyboard Shortcuts
- 1:29
- Viewed 888 times
-
Integrate Klaxoon in a Teams Channel
- 0:40
- Viewed 885 times
-
Use Viva Insights in Conversations
- 0:53
- Viewed 884 times
-
Manage Document Approval
- 0:56
- Viewed 883 times
-
Enable Klaxoon as an App in Teams
- 1:44
- Viewed 874 times
-
Participate in a Town Hall
- 0:53
- Viewed 867 times
-
Start and Manage Your Event with Multiple People
- 1:20
- Viewed 866 times
-
Analyze Team Dynamics
- 1:19
- Viewed 864 times
-
Moderate the Chat During a Town Hall
- 1:26
- Viewed 862 times
-
When and Why to Use Town Hall
- 1:38
- Viewed 859 times
-
Test Your Event with the Green Room
- 1:52
- Viewed 850 times
-
Differentiate Between Meeting Types
- 1:38
- Viewed 845 times
-
Manage Privacy in Private Channels
- 2:34
- Viewed 842 times
-
Plan and Launch a Town Hall
- 2:15
- Viewed 834 times
-
Restrict a Document to Certain Team Members
- 1:50
- Viewed 833 times
-
Centralize Important Events in a Single Channel Calendar
- 0:42
- Viewed 832 times
-
Manage Storage Spaces on Teams
- 2:05
- Viewed 830 times
-
Manage Conversation Options
- 1:35
- Viewed 824 times
-
Add and Explore Workflows
- 1:35
- Viewed 822 times
-
Communicate Behind the Scenes
- 0:56
- Viewed 820 times
-
End the Event and Gather Statistics
- 1:10
- Viewed 818 times
-
Prepare Your Webinar with Microsoft Teams
- 3:13
- Viewed 817 times
-
Set Up Monitoring in a Channel with an RSS Feed
- 0:48
- Viewed 811 times
-
Secure Teams Upon Creation
- 2:57
- Viewed 811 times
-
Start and Manage Your Event Alone
- 1:56
- Viewed 809 times
-
Add Interactivity to Your Teams Webinar
- 2:02
- Viewed 805 times
-
Filter Your Document Display
- 1:10
- Viewed 801 times
-
Secure a Shared Document with a Password
- 1:28
- Viewed 798 times
-
Ensure Your Webinar Options Before Launching
- 1:09
- Viewed 798 times
-
Restrict a Document to Read-Only
- 0:58
- Viewed 794 times
-
Customize the Display of the Function Panel
- 0:45
- Viewed 777 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 399 times
-
Create an appointment or meeting
- 01:44
- Viewed 306 times
-
The New Calendar
- 03:14
- Viewed 301 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 299 times
-
Respond to a meeting
- 01:00
- Viewed 277 times
-
Manage Teams online meeting options
- 01:56
- Viewed 273 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 226 times
-
Create a call group
- 01:15
- Viewed 226 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 223 times
-
Assign a delegate for your calls
- 01:08
- Viewed 223 times
-
Manage voicemail messages
- 01:55
- Viewed 209 times
-
Sections
- 02:34
- Viewed 188 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 185 times
-
Customizing Views
- 03:25
- Viewed 180 times
-
Support third-party apps during calls
- 01:53
- Viewed 180 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 161 times
-
Disable all call forwarding
- 01:09
- Viewed 158 times
-
Manage advanced call notifications
- 01:29
- Viewed 154 times
-
Block unwanted calls
- 01:24
- Viewed 152 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 150 times
-
Manage calls on hold
- 01:20
- Viewed 150 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 148 times
-
Manage simultaneous calls
- 01:52
- Viewed 147 times
-
Manage a call group in Teams
- 02:01
- Viewed 145 times
-
Use call delegation
- 01:07
- Viewed 145 times
-
Add participants quickly and securely
- 01:37
- Viewed 143 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 143 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 141 times
-
Configure call privacy and security settings
- 02:51
- Viewed 141 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 139 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 138 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 137 times
-
Customize your voicemail greeting
- 02:17
- Viewed 136 times
-
Protect a document shared by password
- 1:41
- Viewed 9592 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 8753 times
-
Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 4900 times
-
How do I block a sender?
- 1:01
- Viewed 3826 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3551 times
-
Create and manage team channel
- 1:51
- Viewed 3402 times
-
Manage permissions
- 1:10
- Viewed 3259 times
-
Restrict a folder/document to certain members of your team
- 1:49
- Viewed 3235 times
-
Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 3221 times
-
Restrict a document to reading only
- 1:03
- Viewed 3218 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3056 times
-
Restoring an earlier version of your document
- 1:50
- Viewed 3048 times
-
Targeting content using a specific audience
- 3:35
- Viewed 2936 times
-
Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2923 times
-
Creating a personalized permission level
- 2:46
- Viewed 2923 times
-
Checking the granted shares
- 2:27
- Viewed 2881 times
-
Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 2878 times
-
Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2836 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2787 times
-
Creating a permission group
- 3:53
- Viewed 2742 times
-
Ensure data security during a Teams meeting
- 1:48
- Viewed 2654 times
-
General security practices in Outlook
- 1:03
- Viewed 2628 times
-
Manage permissions
- 1:03
- Viewed 1645 times
-
Understand and Secure Information Sharing in Instant Messaging
- 2:38
- Viewed 1049 times
-
Manage Privacy in Private Channels
- 2:34
- Viewed 842 times
-
Restrict a Document to Certain Team Members
- 1:50
- Viewed 833 times
-
Secure Teams Upon Creation
- 2:57
- Viewed 811 times
-
Secure a Shared Document with a Password
- 1:28
- Viewed 798 times
-
Restrict a Document to Read-Only
- 0:58
- Viewed 794 times
-
Check Granted Shares
- 00:48
- Viewed 450 times
-
Modify Sharing Rules
- 00:53
- Viewed 388 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 385 times
-
Recover deleted items
- 01:09
- Viewed 381 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 372 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 358 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 341 times
-
Block a sender
- 01:54
- Viewed 299 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 258 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 223 times
-
Share a document securely with Outlook
- 02:21
- Viewed 222 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 221 times
-
Protect an email by encrypting
- 01:10
- Viewed 220 times
-
Identify a fraudulent email
- 02:06
- Viewed 218 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 201 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 197 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 189 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 156 times
-
Introduction to PowerBI
- 00:60
- Viewed 182 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 173 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 177 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 182 times
-
Introduction to Planner
- 00:56
- Viewed 188 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 176 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 183 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 250 times
-
Introduction to Sway
- 01:53
- Viewed 159 times
-
Introducing to Word
- 01:00
- Viewed 179 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 162 times
-
Create a call group
- 01:15
- Viewed 226 times
-
Use call delegation
- 01:07
- Viewed 145 times
-
Assign a delegate for your calls
- 01:08
- Viewed 223 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 148 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 138 times
-
Manage advanced call notifications
- 01:29
- Viewed 154 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 185 times
-
Block unwanted calls
- 01:24
- Viewed 152 times
-
Disable all call forwarding
- 01:09
- Viewed 158 times
-
Manage a call group in Teams
- 02:01
- Viewed 145 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 143 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 139 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 161 times
-
Manage voicemail messages
- 01:55
- Viewed 209 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 226 times
-
Customize your voicemail greeting
- 02:17
- Viewed 136 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 137 times
-
Manage simultaneous calls
- 01:52
- Viewed 147 times
-
Support third-party apps during calls
- 01:53
- Viewed 180 times
-
Add participants quickly and securely
- 01:37
- Viewed 143 times
-
Configure call privacy and security settings
- 02:51
- Viewed 141 times
-
Manage calls on hold
- 01:20
- Viewed 150 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 141 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 150 times
-
Action Function
- 04:18
- Viewed 150 times
-
Search Function
- 03:42
- Viewed 203 times
-
Date and Time Function
- 02:53
- Viewed 184 times
-
Logical Function
- 03:14
- Viewed 277 times
-
Text Function
- 03:25
- Viewed 212 times
-
Basic Function
- 02:35
- Viewed 177 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 201 times
-
Introduction to Power Fx
- 01:09
- Viewed 179 times
-
The New Calendar
- 03:14
- Viewed 301 times
-
Sections
- 02:34
- Viewed 188 times
-
Customizing Views
- 03:25
- Viewed 180 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 299 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 197 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 156 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 189 times
Objectifs :
This document aims to clarify the appropriate use of collaboration and co-editing tools within the Office 365 suite, specifically OneDrive, SharePoint, and Teams, based on the context of document sharing and collaboration needs.
Chapitres :
-
Introduction to Office 365 Collaboration Tools
The Office 365 suite provides a range of collaboration and co-editing tools designed to enhance productivity and teamwork. However, choosing the right tool—whether OneDrive, SharePoint, or Teams—depends on your specific needs and working context. -
Choosing the Right Tool
To determine which tool to use, consider the following questions: - **Duration and Number of Collaborators**: How long do you need to share documents, and with how many people? - **Project Collaboration Needs**: Do you need to work on multiple projects while exchanging information and communicating? - **Document Organization and Security**: Do you require structured libraries for sorting and securing documents? -
When to Use OneDrive
OneDrive is ideal for personal document storage and sharing. It is best suited for: - **One-off and Short-term Sharing**: Use OneDrive for sharing documents with a small number of people for brief periods. This tool allows for easy sharing of personal files without the need for extensive collaboration. -
When to Use Teams
Teams is the preferred choice for collaborative work on multiple projects. It is beneficial for: - **Real-time Collaboration**: Teams allows users to co-edit documents and communicate effectively within individual teams. - **Meeting Coordination**: You can organize meetings and make documents accessible to all team members, facilitating seamless information exchange. -
When to Use SharePoint
SharePoint is designed for managing large volumes of documents and is suitable for: - **Structured Document Libraries**: It allows for organized storage of documents, making it easier to manage access rights and ensure security. - **Access Rights Management**: SharePoint provides precise control over who can access different storage spaces or subsites, making it ideal for larger teams or organizations. -
Conclusion
Choosing the right sharing tool within the Office 365 suite may seem complex at first. However, by accurately determining your goals and understanding the type and frequency of your document sharing needs, the decision becomes clearer. In summary: - Use **OneDrive** for one-off sharing with a small group. - Use **Teams** for co-editing and real-time collaboration. - Use **SharePoint** for structured document management and precise access control.
FAQ :
What is the best tool for sharing documents in Office 365?
The best tool depends on your specific needs. Use OneDrive for personal document sharing, Teams for collaborative projects, and SharePoint for structured document management and access control.
When should I use OneDrive instead of SharePoint?
Use OneDrive for one-off sharing and short-term collaboration with a small number of people. SharePoint is better for managing large volumes of documents and structured access.
Can I collaborate on documents in Teams?
Yes, Teams allows for real-time collaboration on documents, making it an excellent choice for team projects and communication.
How do I manage access rights in SharePoint?
SharePoint provides tools to manage access rights accurately, allowing you to set permissions for different users and groups within various storage spaces or subsites.
What are the advantages of using SharePoint for document management?
SharePoint offers structured libraries for organizing documents, precise access rights management, and the ability to handle large volumes of documents efficiently.
Quelques cas d'usages :
Short-term Document Sharing
Use OneDrive to share a presentation with a colleague for a quick review. This is ideal for one-off sharing with a small group, ensuring easy access and collaboration.
Project Collaboration
Utilize Teams for a project where multiple team members need to co-edit documents and communicate in real-time. This enhances productivity and ensures everyone is on the same page.
Organizing Company Documents
Implement SharePoint to manage and organize company policies and procedures. This allows for structured libraries and precise access rights, ensuring that employees can find and access the documents they need.
Real-time Team Meetings
Leverage Teams to conduct virtual meetings where documents are shared and edited live. This facilitates immediate feedback and collaboration among team members.
Access Control for Sensitive Information
Use SharePoint to manage access rights for sensitive documents, ensuring that only authorized personnel can view or edit critical information, thus enhancing security.
Glossaire :
Office 365
A cloud-based suite of productivity applications and services developed by Microsoft, which includes tools for collaboration, communication, and document management.
OneDrive
Microsoft's online storage service that allows users to store files and share them with others. It is best suited for personal document storage and short-term sharing.
SharePoint
A web-based platform that integrates with Office 365, designed for document management and storage. It allows for structured libraries and precise access rights management for larger groups.
Teams
A collaboration platform within Office 365 that facilitates real-time communication and document co-editing among team members, making it ideal for project-based work.
Co-editing
The process of multiple users working on the same document simultaneously, allowing for real-time updates and collaboration.
Access rights
Permissions that determine who can view, edit, or manage documents and folders within a storage system like SharePoint.