Outlook - Prevent the forwarding of an email Video

Learn how to prevent the forwarding of an email in Outlook. Prior to sending your email, navigate to options and select 'do not forward' to safeguard the content. Recipients using Outlook need no additional action, while other email clients will receive a link to view the message. Gain the knowledge to ensure secure email communication!

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Objectifs :

Learn how to safeguard email content by restricting forwarding capabilities in Outlook, ensuring secure communication.

Chapitres :

  1. Introduction to Email Security
    In today's digital communication landscape, safeguarding sensitive information is crucial. This guide will walk you through the steps to prevent email forwarding in Outlook, ensuring that your content remains confidential and is not shared with unauthorized individuals.
  2. Steps to Restrict Email Forwarding
    To restrict the ability to forward your email, follow these steps before sending your message: 1. **Navigate to Options**: Open your email draft and locate the 'Options' menu. 2. **Select 'Do Not Forward'**: Choose the 'Do Not Forward' option, which is found above the 'Encrypt' setting. 3. **Confirmation Notification**: A notification will appear confirming that forwarding, printing, or copying the email's content has been disabled. 4. **Send Your Email**: You can now send the email securely.
  3. Recipient Experience in Outlook
    For recipients using Outlook, no additional action is required upon receipt of your email. They will see a padlock icon and a notification indicating that the message cannot be forwarded. If they attempt to forward the email, no action will occur, ensuring the content remains secure.
  4. Handling Other Email Clients
    If the recipient uses a different email client, they will receive a link to view the message. For example, Gmail users will have the option to verify their identity by signing in with their Google account to access the content securely.
  5. Conclusion
    By following these steps, you are now equipped with the knowledge to prevent email forwarding in Outlook. This feature enhances the security of your communications, ensuring that sensitive information is protected from unauthorized sharing.

FAQ :

How can I prevent my email from being forwarded?

To prevent your email from being forwarded, navigate to the options menu in Outlook before sending your email and select 'Do Not Forward'. This will disable forwarding, printing, and copying of the email's content.

What happens if the recipient tries to forward my email?

If the recipient attempts to forward your email, no action will occur, and they will be unable to share the content with others. A padlock icon will indicate that the message cannot be forwarded.

Can recipients using other email clients view my message?

Yes, if the recipient uses an email client other than Outlook, they will receive a link to view the message securely.

Do recipients need to take any action upon receiving a secured email?

No additional action is needed from recipients using Outlook upon receipt of a secured email. They will see a notification indicating the message cannot be forwarded.

What is the role of identity verification in email security?

Identity verification allows users to confirm their identity, often through signing in with Google, to access secured email content, ensuring that only authorized individuals can view the message.

Quelques cas d'usages :

Secure Communication in Corporate Settings

In a corporate environment, employees can use the 'Do Not Forward' feature in Outlook to share sensitive information, such as financial reports or confidential project details, without the risk of unauthorized sharing. This enhances data security and compliance with privacy regulations.

Protecting Client Information

Consultants and service providers can send emails containing client information securely by disabling forwarding. This ensures that sensitive client data remains confidential and is only accessible to the intended recipient.

Sharing Legal Documents

Lawyers can utilize the 'Do Not Forward' option when sending legal documents to clients or colleagues. This prevents the documents from being shared without permission, maintaining the integrity of sensitive legal information.

Internal Company Announcements

HR departments can send internal announcements or policy changes using the 'Do Not Forward' feature to ensure that the information is only viewed by the intended employees, preventing leaks of sensitive company information.

Educational Institutions Sharing Sensitive Data

Educational institutions can send emails containing student records or examination results securely by using the 'Do Not Forward' feature, ensuring that this sensitive information is not shared outside the intended recipients.

Glossaire :

Email Forwarding

The process of sending an email received in one account to another email address. In this context, it refers to the ability to share the content of an email with others.

Outlook

A personal information manager from Microsoft, primarily used as an email application. It includes features for managing emails, calendars, tasks, and contacts.

Encryption

The process of converting information or data into a code to prevent unauthorized access. In email, it ensures that only the intended recipient can read the content.

Padlock Icon

A visual symbol indicating that a message is secure and cannot be forwarded, printed, or copied. It signifies that the email has restricted permissions.

Identity Verification

A process that requires users to confirm their identity, often through a login or authentication method, to access certain features or information.

résultat(s)
00:00:07
You might need to restrict its ability to be forwarded.
00:00:10
Here's how
00:00:12
prior to sending your email,
00:00:14
navigate to options and select do not forward, which is located above encrypt.
00:00:20
A notification will confirm that forwarding,
00:00:23
printing or copying the email's content has been disabled.
00:00:27
You can then send the email securely
00:00:31
for recipients using outlook. No additional action is needed upon receipt,
00:00:35
a padlock icon and notification will indicate the message cannot be forwarded
00:00:40
attempting to forward will result in no action.
00:00:44
If the recipient uses another email client,
00:00:47
they will receive a link to view the message
00:00:50
Gmail.
00:00:51
Users will have the option to verify their identity by signing in with Google.
00:00:56
You are now equipped with the knowledge to prevent email forwarding and outlook.

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résultat(s)
00:00:03
Para salvaguardar o conteúdo de um e-mail e garantir que não seja partilhado com outras pessoas.
00:00:07
Poderá ter de restringir a sua capacidade de ser encaminhado.
00:00:10
Veja como
00:00:12
antes de enviar o seu e-mail,
00:00:14
navegue até opções e seleccione não encaminhar, que está localizado acima de encriptar.
00:00:20
Uma notificação confirmará que o encaminhamento,
00:00:23
a impressão ou cópia do conteúdo do e-mail foi desativada.
00:00:27
Em seguida, pode enviar o e-mail de forma segura
00:00:31
para destinatários que utilizam o outlook. Não é necessária qualquer acção adicional após a recepção,
00:00:35
um ícone de cadeado e uma notificação indicarão que a mensagem não pode ser encaminhada
00:00:40
a tentativa de avançar não resultará em qualquer acção.
00:00:44
Se o destinatário utilizar outro cliente de correio electrónico,
00:00:47
receberão um link para ver a mensagem
00:00:50
Gmail.
00:00:51
Os utilizadores terão a opção de verificar a sua identidade iniciando sessão com o Google.
00:00:56
Agora está equipado com o conhecimento para prevenir o encaminhamento de correio electrónico e outlook.

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résultat(s)
00:00:03
Per salvaguardare il contenuto di un'e-mail e garantire che non sia condiviso con altri.
00:00:07
Potrebbe essere necessario limitarne la capacità di inoltro.
00:00:10
Ecco come
00:00:12
prima di inviare la tua email,
00:00:14
vai alle opzioni e seleziona Non inoltrare, che si trova sopra la crittografia.
00:00:20
Una notifica confermerà tale inoltro,
00:00:23
la stampa o la copia del contenuto dell'email sono state disattivate.
00:00:27
È quindi possibile inviare l'e-mail in modo sicuro
00:00:31
per i destinatari che utilizzano Outlook. Non è necessaria alcuna azione aggiuntiva al momento del ricevimento,
00:00:35
un'icona a forma di lucchetto e una notifica indicheranno che il messaggio non può essere inoltrato
00:00:40
il tentativo di inoltro non comporterà alcuna azione.
00:00:44
Se il destinatario utilizza un altro client di posta elettronica,
00:00:47
riceveranno un link per visualizzare il messaggio
00:00:50
Gmail.
00:00:51
Gli utenti avranno la possibilità di verificare la propria identità accedendo con Google.
00:00:56
Ora sei dotato delle conoscenze per impedire l'inoltro della posta elettronica e Outlook.

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résultat(s)
00:00:03
Для защиты содержимого электронного письма и обеспечения того, чтобы оно не передавалось другим лицам.
00:00:07
Возможно, вам придется ограничить возможность его пересылки.
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Вот как
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перед отправкой электронного письма
00:00:14
перейдите к параметрам и выберите опцию «Не пересылать», которая находится над надписью «Зашифровать».
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Уведомление подтвердит эту пересылку,
00:00:23
печать или копирование содержимого письма отключены.
00:00:27
После этого вы сможете безопасно отправить электронное письмо
00:00:31
для получателей, использующих Outlook. Никаких дополнительных действий при получении не требуется,
00:00:35
значок замка и уведомление покажут, что сообщение не может быть переслано
00:00:40
попытка переслать сообщение не приведет к действиям.
00:00:44
Если получатель использует другой почтовый клиент,
00:00:47
он получит ссылку для просмотра сообщения
00:00:50
Gmail.
00:00:51
Пользователи смогут подтвердить свою личность, войдя в систему Google.
00:00:56
Теперь вы обладаете знаниями, позволяющими предотвратить пересылку электронной почты и использование Outlook.

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résultat(s)
00:00:03
Para proteger el contenido de un correo electrónico y garantizar que no se comparta con otras personas.
00:00:07
Es posible que tengas que restringir su capacidad de reenvío.
00:00:10
Aquí te explicamos cómo
00:00:12
antes de enviar tu correo electrónico,
00:00:14
navegue hasta las opciones y seleccione no reenviar, que se encuentra encima de cifrar.
00:00:20
Una notificación confirmará que el reenvío,
00:00:23
se ha desactivado la impresión o la copia del contenido del correo electrónico.
00:00:27
A continuación, puede enviar el correo electrónico de forma segura
00:00:31
para los destinatarios que utilizan Outlook. No es necesario realizar ninguna acción adicional al recibirla,
00:00:35
el icono de un candado y una notificación indicarán que el mensaje no se puede reenviar
00:00:40
si se intenta reenviar, no se realizará ninguna acción.
00:00:44
Si el destinatario usa otro cliente de correo electrónico,
00:00:47
recibirán un enlace para ver el mensaje
00:00:50
Gmail.
00:00:51
Los usuarios tendrán la opción de verificar su identidad iniciando sesión con Google.
00:00:56
Ahora tiene los conocimientos necesarios para evitar el reenvío de correo electrónico y Outlook.

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