Teams - Understand and Secure Information Sharing in Instant Messaging Video
Protect your communications with best practices for understanding and securing information sharing in instant chats. Discover how Teams, SharePoint and OneDrive integrate to store and share files securely.
- 2:38
- 1073 views
-
OneDrive - What is OneDrive ?
- 01:14
- Viewed 2161 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 4823 times
-
OneDrive - Edit, Delete a Share
- 02:16
- Viewed 1318 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 6726 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 14226 times
-
Teams Premium - Optimize Teams Premium settings in Administration
- 1:27
- Viewed 2926 times
-
Viva Engage - The role of an administrator
- 2:22
- Viewed 5113 times
-
Protect a document shared by password
- 1:41
- Viewed 9744 times
-
Viva Connections in Microsoft Teams
- 0:58
- Viewed 3460 times
-
Create and manage team channel
- 1:51
- Viewed 3458 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3388 times
-
Restrict a folder/document to certain members of your team
- 1:49
- Viewed 3285 times
-
How to search a file in all channels
- 0:29
- Viewed 3275 times
-
Restrict a document to reading only
- 1:03
- Viewed 3261 times
-
How to set quiet hours
- 0:32
- Viewed 3061 times
-
Viva Connections for your colleague
- 0:30
- Viewed 2825 times
-
Use template to prepare your Agile SCRUM meeting
- 2:50
- Viewed 2727 times
-
Define your status message
- 2:13
- Viewed 2721 times
-
Join a meeting as a participant
- 2:13
- Viewed 1951 times
-
Pin a channel to your favorites
- 1:04
- Viewed 1904 times
-
Create a team using a template
- 1:03
- Viewed 1877 times
-
Edit and enhance messages
- 1:57
- Viewed 1875 times
-
Plan a meeting based on a conversation
- 1:28
- Viewed 1761 times
-
Synchronize only one channel
- 0:56
- Viewed 1716 times
-
Customize notifications
- 2:05
- Viewed 1660 times
-
Interact in conversations
- 1:30
- Viewed 1659 times
-
Schedule private or team meetings
- 2:17
- Viewed 1653 times
-
Find content and people
- 0:59
- Viewed 1636 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1632 times
-
Start an instant meeting
- 1:33
- Viewed 1602 times
-
Presentation of different tools in a meeting
- 1:47
- Viewed 1575 times
-
Responding or Reacting to a Message
- 1:01
- Viewed 1558 times
-
Add channels and tabs
- 1:40
- Viewed 1555 times
-
Automatically record a meeting
- 1:12
- Viewed 1530 times
-
Create a team and add members
- 1:37
- Viewed 1522 times
-
View events
- 2:21
- Viewed 1504 times
-
Creating or Joining a Team
- 1:11
- Viewed 1499 times
-
Edit photo in Teams
- 0:42
- Viewed 1465 times
-
Manage accessibility settings
- 1:33
- Viewed 1462 times
-
Creating and Joining a Meeting
- 1:22
- Viewed 1455 times
-
Create, manage and set up a breakout room
- 2:15
- Viewed 1440 times
-
Create private and shared channels
- 1:52
- Viewed 1406 times
-
Manage a meeting
- 2:08
- Viewed 1324 times
-
Use Microsoft Whiteboard in meetings
- 1:40
- Viewed 1307 times
-
Overview of conversations
- 1:02
- Viewed 1289 times
-
How to add Klaxoon to a current Teams meeting?
- 0:36
- Viewed 1275 times
-
Finding and Installing Teams for Mobile
- 0:57
- Viewed 1275 times
-
Respect your right to disconnect with Insights
- 2:26
- Viewed 1268 times
-
How to integrate Klaxoon directly into a Teams meeting?
- 1:22
- Viewed 1262 times
-
Manage your teams
- 2:38
- Viewed 1257 times
-
Introduction to Teams
- 1:25
- Viewed 1256 times
-
How to start a Teams meeting from Klaxoon?
- 1:15
- Viewed 1255 times
-
Private and small group chats
- 2:03
- Viewed 1254 times
-
Change application settings
- 2:53
- Viewed 1254 times
-
Set up and customize your teams
- 2:02
- Viewed 1244 times
-
Set up breakout rooms before the meeting
- 1:35
- Viewed 1235 times
-
Chancing Your Status
- 0:40
- Viewed 1226 times
-
Share content in meetings
- 2:44
- Viewed 1218 times
-
Presentation of the desktop application
- 2:16
- Viewed 1217 times
-
Schedule Message Delivery
- 0:58
- Viewed 1214 times
-
Apply a Specific Policy to a User
- 1:22
- Viewed 1204 times
-
Send an Email to a Team
- 0:38
- Viewed 1202 times
-
Take notes in meetings
- 0:35
- Viewed 1201 times
-
Interface Overview
- 1:10
- Viewed 1199 times
-
Invite external guests
- 1:19
- Viewed 1189 times
-
Manage privacy settings
- 1:00
- Viewed 1186 times
-
Enabling Subtitles During a Meeting
- 1:28
- Viewed 1182 times
-
Use a background image during a video call
- 1:19
- Viewed 1171 times
-
Starting a Conversation
- 0:53
- Viewed 1150 times
-
Interact in a conversation
- 2:03
- Viewed 1143 times
-
Understand the differences between Connectors, Applications and Tabs
- 1:40
- Viewed 1141 times
-
Generate a presence report
- 1:23
- Viewed 1139 times
-
File Management
- 1:04
- Viewed 1139 times
-
Isolate a conversation window
- 0:50
- Viewed 1138 times
-
Generate automatic translations and transcriptions in a meeting
- 1:58
- Viewed 1125 times
-
Get feedback from your coworkers with Forms questionnaires
- 2:08
- Viewed 1124 times
-
Use and co-edit files
- 2:06
- Viewed 1122 times
-
Finding Help?
- 0:56
- Viewed 1121 times
-
Retrieve items saved in a breakout room
- 0:40
- Viewed 1117 times
-
Disabling Conversation Notifications
- 0:27
- Viewed 1111 times
-
Manage team files
- 1:28
- Viewed 1110 times
-
Create Approval Templates
- 2:06
- Viewed 1104 times
-
Posting in a Channel
- 2:15
- Viewed 1101 times
-
Following your activities and your team's activities
- 1:26
- Viewed 1100 times
-
Collaborate within a conversation with Microsoft Loop
- 01:34
- Viewed 1099 times
-
Managing Teams and Channels
- 2:15
- Viewed 1085 times
-
Make a New Approval Request
- 1:26
- Viewed 1081 times
-
Sharing Content in a Meeting
- 0:41
- Viewed 1079 times
-
Enabling Mobile Notifications
- 1:28
- Viewed 1078 times
-
Store files in conversations
- 1:38
- Viewed 1077 times
-
Register as a Participant in a Teams Webinar
- 1:05
- Viewed 1075 times
-
Searching for Items or People
- 0:30
- Viewed 1074 times
-
Creating a Channel
- 2:05
- Viewed 1054 times
-
Create and Send Signatures with Dedicated Services
- 1:46
- Viewed 1003 times
-
Analyze Team Dynamics
- 1:19
- Viewed 952 times
-
Start and Manage Your Event with Multiple People
- 1:20
- Viewed 925 times
-
Use Connectors to Receive Notifications
- 0:48
- Viewed 922 times
-
Use Viva Insights in Conversations
- 0:53
- Viewed 920 times
-
Use Templates for Document Creation
- 1:03
- Viewed 910 times
-
Manage Document Approval
- 0:56
- Viewed 905 times
-
Integrate Klaxoon in a Teams Channel
- 0:40
- Viewed 904 times
-
Use Commands and Keyboard Shortcuts
- 1:29
- Viewed 903 times
-
Enable Klaxoon as an App in Teams
- 1:44
- Viewed 893 times
-
Participate in a Town Hall
- 0:53
- Viewed 891 times
-
Moderate the Chat During a Town Hall
- 1:26
- Viewed 888 times
-
When and Why to Use Town Hall
- 1:38
- Viewed 880 times
-
Test Your Event with the Green Room
- 1:52
- Viewed 880 times
-
Manage Storage Spaces on Teams
- 2:05
- Viewed 872 times
-
Differentiate Between Meeting Types
- 1:38
- Viewed 869 times
-
Manage Privacy in Private Channels
- 2:34
- Viewed 862 times
-
Plan and Launch a Town Hall
- 2:15
- Viewed 856 times
-
Restrict a Document to Certain Team Members
- 1:50
- Viewed 852 times
-
Centralize Important Events in a Single Channel Calendar
- 0:42
- Viewed 851 times
-
Manage Conversation Options
- 1:35
- Viewed 844 times
-
Add and Explore Workflows
- 1:35
- Viewed 844 times
-
Communicate Behind the Scenes
- 0:56
- Viewed 840 times
-
Start and Manage Your Event Alone
- 1:56
- Viewed 838 times
-
End the Event and Gather Statistics
- 1:10
- Viewed 838 times
-
Set Up Monitoring in a Channel with an RSS Feed
- 0:48
- Viewed 835 times
-
Prepare Your Webinar with Microsoft Teams
- 3:13
- Viewed 835 times
-
Secure Teams Upon Creation
- 2:57
- Viewed 833 times
-
Add Interactivity to Your Teams Webinar
- 2:02
- Viewed 825 times
-
Filter Your Document Display
- 1:10
- Viewed 824 times
-
Secure a Shared Document with a Password
- 1:28
- Viewed 823 times
-
Ensure Your Webinar Options Before Launching
- 1:09
- Viewed 818 times
-
Restrict a Document to Read-Only
- 0:58
- Viewed 816 times
-
Customize the Display of the Function Panel
- 0:45
- Viewed 794 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 426 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 412 times
-
The New Calendar
- 03:14
- Viewed 376 times
-
Create an appointment or meeting
- 01:44
- Viewed 331 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 306 times
-
Manage Teams online meeting options
- 01:56
- Viewed 302 times
-
Create a call group
- 01:15
- Viewed 302 times
-
Assign a delegate for your calls
- 01:08
- Viewed 301 times
-
Respond to a meeting
- 01:00
- Viewed 300 times
-
Manage voicemail messages
- 01:55
- Viewed 276 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 258 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 254 times
-
Support third-party apps during calls
- 01:53
- Viewed 229 times
-
Sections
- 02:34
- Viewed 216 times
-
Customizing Views
- 03:25
- Viewed 209 times
-
Block unwanted calls
- 01:24
- Viewed 209 times
-
Manage a call group in Teams
- 02:01
- Viewed 202 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 200 times
-
Add participants quickly and securely
- 01:37
- Viewed 191 times
-
Disable all call forwarding
- 01:09
- Viewed 190 times
-
Configure call privacy and security settings
- 02:51
- Viewed 186 times
-
Manage advanced call notifications
- 01:29
- Viewed 186 times
-
Manage simultaneous calls
- 01:52
- Viewed 185 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 185 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 184 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 182 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 182 times
-
Manage calls on hold
- 01:20
- Viewed 179 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 179 times
-
Use call delegation
- 01:07
- Viewed 178 times
-
Customize your voicemail greeting
- 02:17
- Viewed 177 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 175 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 171 times
-
Protect a document shared by password
- 1:41
- Viewed 9744 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 9232 times
-
Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 5070 times
-
How do I block a sender?
- 1:01
- Viewed 3978 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3692 times
-
Create and manage team channel
- 1:51
- Viewed 3458 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3388 times
-
Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 3340 times
-
Manage permissions
- 1:10
- Viewed 3288 times
-
Restrict a folder/document to certain members of your team
- 1:49
- Viewed 3285 times
-
Restrict a document to reading only
- 1:03
- Viewed 3261 times
-
Restoring an earlier version of your document
- 1:50
- Viewed 3150 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3086 times
-
Sharing a folder or document with someone outside the company
- 3:44
- Viewed 3001 times
-
Targeting content using a specific audience
- 3:35
- Viewed 2982 times
-
Creating a personalized permission level
- 2:46
- Viewed 2965 times
-
Checking the granted shares
- 2:27
- Viewed 2946 times
-
Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 2931 times
-
Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2882 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2826 times
-
Creating a permission group
- 3:53
- Viewed 2782 times
-
Ensure data security during a Teams meeting
- 1:48
- Viewed 2706 times
-
General security practices in Outlook
- 1:03
- Viewed 2693 times
-
Manage permissions
- 1:03
- Viewed 1674 times
-
Manage Privacy in Private Channels
- 2:34
- Viewed 862 times
-
Restrict a Document to Certain Team Members
- 1:50
- Viewed 852 times
-
Secure Teams Upon Creation
- 2:57
- Viewed 833 times
-
Secure a Shared Document with a Password
- 1:28
- Viewed 823 times
-
Restrict a Document to Read-Only
- 0:58
- Viewed 816 times
-
Check Granted Shares
- 00:48
- Viewed 516 times
-
Recover deleted items
- 01:09
- Viewed 492 times
-
Modify Sharing Rules
- 00:53
- Viewed 413 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 410 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 394 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 384 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 362 times
-
Block a sender
- 01:54
- Viewed 337 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 302 times
-
Share a document securely with Outlook
- 02:21
- Viewed 269 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 266 times
-
Identify a fraudulent email
- 02:06
- Viewed 260 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 258 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 244 times
-
Protect an email by encrypting
- 01:10
- Viewed 240 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 228 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 227 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 186 times
-
Introduction to PowerBI
- 00:60
- Viewed 222 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 215 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 222 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 234 times
-
Introduction to Planner
- 00:56
- Viewed 221 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 226 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 224 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 323 times
-
Introduction to Sway
- 01:53
- Viewed 263 times
-
Introducing to Word
- 01:00
- Viewed 218 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 203 times
-
Create a call group
- 01:15
- Viewed 302 times
-
Use call delegation
- 01:07
- Viewed 178 times
-
Assign a delegate for your calls
- 01:08
- Viewed 301 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 182 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 171 times
-
Manage advanced call notifications
- 01:29
- Viewed 186 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 254 times
-
Block unwanted calls
- 01:24
- Viewed 209 times
-
Disable all call forwarding
- 01:09
- Viewed 190 times
-
Manage a call group in Teams
- 02:01
- Viewed 202 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 182 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 179 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 200 times
-
Manage voicemail messages
- 01:55
- Viewed 276 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 306 times
-
Customize your voicemail greeting
- 02:17
- Viewed 177 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 185 times
-
Manage simultaneous calls
- 01:52
- Viewed 185 times
-
Support third-party apps during calls
- 01:53
- Viewed 229 times
-
Add participants quickly and securely
- 01:37
- Viewed 191 times
-
Configure call privacy and security settings
- 02:51
- Viewed 186 times
-
Manage calls on hold
- 01:20
- Viewed 179 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 175 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 184 times
-
Action Function
- 04:18
- Viewed 181 times
-
Search Function
- 03:42
- Viewed 234 times
-
Date and Time Function
- 02:53
- Viewed 225 times
-
Logical Function
- 03:14
- Viewed 345 times
-
Text Function
- 03:25
- Viewed 242 times
-
Basic Function
- 02:35
- Viewed 206 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 243 times
-
Introduction to Power Fx
- 01:09
- Viewed 233 times
-
The New Calendar
- 03:14
- Viewed 376 times
-
Sections
- 02:34
- Viewed 216 times
-
Customizing Views
- 03:25
- Viewed 209 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 412 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 244 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 186 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 227 times
Objectifs :
This document aims to provide a comprehensive overview of how to manage file sharing and access within Microsoft Teams and OneDrive, emphasizing the importance of collaboration and document management.
Chapitres :
-
Introduction to File Sharing in Microsoft Teams
Microsoft Teams serves as a collaborative tool that integrates seamlessly with SharePoint and OneDrive. This integration allows users to create links to SharePoint sites, which are particularly useful for storing documents shared during discussions. Understanding how to manage files shared in Teams is crucial for effective collaboration. -
Automatic File Storage in OneDrive
When you share a file during an instant messaging conversation with colleagues, that file is automatically saved to your OneDrive. A dedicated folder is created in your personal storage space for each file shared in a conversation. This ensures that all files shared, regardless of the colleague involved, are easily accessible. -
Access Management for Shared Files
To check who has access to a shared file, you can open the document's access management panel. This panel displays a list of individuals who have access to the document. You can share the document further by creating a sharing link or granting direct access, similar to any other document stored in your OneDrive. -
Sharing Files in Conversations
When you share a file in a Teams conversation, the colleagues or group you share it with will have editing rights. It is important to note that sharing a document in this manner grants your colleagues unlimited access to it over time. As long as the document remains in your OneDrive and its access rights are unchanged, they can modify the document and share it with others. -
Best Practices for Document Sharing
When sharing documents, be mindful of the information you are granting access to and ensure that you share the right documents with the appropriate individuals. If you finish discussing a document, do not hesitate to remove access or delete it from your OneDrive. This practice helps maintain control over document access and frees up storage space. -
Finding Shared Documents
You can find a list of all documents shared in an instant messaging conversation with a colleague in the 'Files' tab of that conversation. However, it is important to note that file access management must be done through OneDrive. -
Conclusion
Effective file sharing and management in Microsoft Teams and OneDrive are essential for collaboration. By understanding how to manage access and share documents responsibly, users can enhance their teamwork while ensuring the security of their information.
FAQ :
What is the purpose of SharePoint?
SharePoint is designed to facilitate collaboration and document management within organizations, allowing users to store, share, and access information efficiently.
How does OneDrive work with SharePoint?
OneDrive integrates with SharePoint to provide users with personal cloud storage where they can save and share documents created or managed in SharePoint.
What happens to files shared in instant messaging conversations?
Files shared in instant messaging conversations are automatically saved to a designated folder in your OneDrive, allowing easy access and management.
How can I manage access to a shared document?
You can manage access to a shared document through the Access Management Panel, where you can view who has access and modify permissions as needed.
What should I do if I no longer want to share a document?
If you no longer want to share a document, you can remove access for users or delete the document from your OneDrive storage.
Can I find a list of documents shared in conversations?
Yes, you can find a list of all documents shared in instant messaging conversations in the file tab of that conversation.
Quelques cas d'usages :
Collaborative Project Management
Teams can use SharePoint and OneDrive to manage project documents collaboratively. By sharing files in instant messaging, team members can edit and provide feedback in real-time, enhancing productivity and communication.
Document Review Process
When sharing documents for review, users can grant editing rights to colleagues through instant messaging. This allows for seamless collaboration and quick revisions, ensuring that feedback is incorporated efficiently.
Access Control in Document Sharing
In scenarios where sensitive information is shared, users can utilize the Access Management Panel to control who has access to documents, ensuring that only authorized personnel can view or edit the files.
Space Management in OneDrive
By regularly reviewing shared documents and removing access or deleting files that are no longer needed, users can effectively manage their OneDrive storage space, preventing unnecessary clutter.
Training and Onboarding
During training sessions, documents can be shared via instant messaging to new employees. This allows for immediate access to resources and facilitates a smoother onboarding process.
Glossaire :
SharePoint
A web-based collaboration platform that integrates with Microsoft Office, allowing users to store, organize, share, and access information from any device.
OneDrive
A cloud storage service from Microsoft that allows users to store files and data online securely and access them from any device.
Instant Messaging
A real-time communication method that allows users to send and receive messages instantly over the internet.
Access Management Panel
A feature that allows users to view and manage who has access to a specific document or file.
Editing Rights
Permissions granted to users that allow them to modify a document or file.
Storage Space
The amount of digital space allocated for storing files and documents in a cloud service like OneDrive.
Document Sharing
The process of allowing others to access and collaborate on a document or file.