SharePoint (Classic Sites) - Restoring an earlier version of your document Video
In this video, you will learn about restoring an earlier version of your document in Microsoft 365. The video covers how to access the version history of your document, view previous versions, delete specific versions, and restore a previous version.
This will help you retrieve information, verify changes made to the document, and manage the versions effectively.
- 1:50
- 2870 views
-
SharePoint (Classic Sites) - Creating a personalized permission level
- 2:46
- Viewed 2739 times
-
SharePoint (Classic Sites) - Restoring an earlier version of your document
- 1:50
- Viewed 2870 times
-
SharePoint (Classic Sites) - Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 4272 times
-
SharePoint (Classic Sites) - Targeting content using a specific audience
- 3:35
- Viewed 2727 times
-
SharePoint (Classic Sites) - Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2672 times
-
SharePoint (Classic Sites) - Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2640 times
-
SharePoint (Classic Sites) - Checking the granted shares
- 2:27
- Viewed 2668 times
-
SharePoint (Classic Sites) - Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 2952 times
-
Protect a document shared by password
- 1:41
- Viewed 8998 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 6529 times
-
Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 4272 times
-
How do I block a sender?
- 1:01
- Viewed 3241 times
-
Create and manage team channel
- 1:51
- Viewed 3207 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3174 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3132 times
-
Restrict a document to reading only
- 1:03
- Viewed 3016 times
-
Manage permissions
- 1:10
- Viewed 3016 times
-
Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 2952 times
-
Restrict a folder/document to certain members of your team
- 1:49
- Viewed 2943 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 2743 times
-
Creating a personalized permission level
- 2:46
- Viewed 2739 times
-
Targeting content using a specific audience
- 3:35
- Viewed 2727 times
-
Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 2685 times
-
Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2672 times
-
Checking the granted shares
- 2:27
- Viewed 2668 times
-
Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2640 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2589 times
-
Creating a permission group
- 3:53
- Viewed 2556 times
-
General security practices in Outlook
- 1:03
- Viewed 2383 times
-
Ensure data security during a Teams meeting
- 1:48
- Viewed 2312 times
-
Manage permissions
- 1:03
- Viewed 1463 times
-
Understand and Secure Information Sharing in Instant Messaging
- 2:38
- Viewed 938 times
-
Manage Privacy in Private Channels
- 2:34
- Viewed 705 times
-
Restrict a Document to Certain Team Members
- 1:50
- Viewed 704 times
-
Secure a Shared Document with a Password
- 1:28
- Viewed 690 times
-
Secure Teams Upon Creation
- 2:57
- Viewed 671 times
-
Restrict a Document to Read-Only
- 0:58
- Viewed 659 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 253 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 243 times
-
Modify Sharing Rules
- 00:53
- Viewed 243 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 237 times
-
Check Granted Shares
- 00:48
- Viewed 232 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 219 times
-
Recover deleted items
- 01:09
- Viewed 151 times
-
Block a sender
- 01:54
- Viewed 92 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 82 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 78 times
-
Share a document securely with Outlook
- 02:21
- Viewed 68 times
-
Identify a fraudulent email
- 02:06
- Viewed 65 times
-
Protect an email by encrypting
- 01:10
- Viewed 61 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 59 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 55 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 45 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 36 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 33 times
-
Action Function
- 04:18
- Viewed 22 times
-
Search Function
- 03:42
- Viewed 34 times
-
Date and Time Function
- 02:53
- Viewed 24 times
-
Logical Function
- 03:14
- Viewed 46 times
-
Text Function
- 03:25
- Viewed 32 times
-
Basic Function
- 02:35
- Viewed 21 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 35 times
-
Introduction to Power Fx
- 01:09
- Viewed 27 times
-
The New Calendar
- 03:14
- Viewed 51 times
-
Sections
- 02:34
- Viewed 27 times
-
Customizing Views
- 03:25
- Viewed 23 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 50 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 36 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 33 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 45 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 169 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 124 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 57 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 140 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 67 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 69 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 180 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 51 times
-
Share Power Automate Flows
- 02:20
- Viewed 55 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 60 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 57 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 60 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 80 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 54 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 132 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 169 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 112 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 107 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 83 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 58 times
-
Discover the “Build Space”
- 02:26
- Viewed 49 times
-
The Power Automate Mobile App
- 01:39
- Viewed 48 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 64 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 62 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 51 times
-
Access Power Automate for the Web
- 01:25
- Viewed 68 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 66 times
-
Add a third-party application
- 02:40
- Viewed 92 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 82 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 82 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 72 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 59 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 99 times
-
Share a document securely with Outlook
- 02:21
- Viewed 68 times
-
Block a sender
- 01:54
- Viewed 92 times
-
Identify a fraudulent email
- 02:06
- Viewed 65 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 59 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 78 times
-
Protect an email by encrypting
- 01:10
- Viewed 61 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 55 times
-
Recover deleted items
- 01:09
- Viewed 151 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 82 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 54 times
-
Use a Shared Mailbox
- 01:18
- Viewed 90 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 67 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 87 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 55 times
-
Calendar Delegation Setup
- 01:21
- Viewed 83 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 147 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 132 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 92 times
-
Create a Meeting Poll
- 02:48
- Viewed 86 times
-
Display Three Time Zones
- 01:52
- Viewed 58 times
-
View Other Calendars
- 00:50
- Viewed 81 times
-
Open a Shared Calendar
- 01:29
- Viewed 84 times
-
Share Your Calendar
- 01:54
- Viewed 84 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 69 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 64 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 63 times
-
Translate Emails in Outlook
- 01:32
- Viewed 75 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 61 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 84 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 60 times
-
Improve Email Accessibility
- 02:02
- Viewed 69 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 75 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 76 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 54 times
-
Delay Email Delivery
- 01:10
- Viewed 77 times
-
Use Conversation View
- 01:47
- Viewed 62 times
-
Clean Up Your Inbox
- 01:18
- Viewed 84 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 314 times
-
Use Categories
- 02:51
- Viewed 57 times
-
Easily Sort Your Mails
- 01:38
- Viewed 68 times
-
Automate Routine Actions
- 02:19
- Viewed 66 times
-
Create an Email Template
- 01:40
- Viewed 89 times
-
Create a task from a message
- 02:00
- Viewed 117 times
-
Share a task list
- 03:10
- Viewed 124 times
-
Create a task or reminder
- 01:50
- Viewed 128 times
-
Task Module Overview
- 01:56
- Viewed 152 times
-
Manage Teams online meeting options
- 01:56
- Viewed 127 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 212 times
-
Create a reminder for yourself
- 01:59
- Viewed 132 times
-
Respond to a meeting
- 01:00
- Viewed 132 times
-
Create an appointment or meeting
- 01:44
- Viewed 136 times
-
Create different types of events
- 01:46
- Viewed 138 times
-
Edit and customize views
- 01:55
- Viewed 143 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 144 times
-
Search options
- 01:23
- Viewed 120 times
-
Sort and filter emails
- 02:51
- Viewed 133 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 196 times
-
The Bcc Field in Detail
- 01:53
- Viewed 127 times
-
Save and Print a Message
- 01:48
- Viewed 143 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 174 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 136 times
-
Process an incoming message
- 01:53
- Viewed 122 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 148 times
-
Organize into Folders
- 01:57
- Viewed 139 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 127 times
-
Create and add a signature to messages
- 01:26
- Viewed 136 times
-
Manage new message notifications
- 01:40
- Viewed 128 times
-
Change the default font of your emails
- 01:05
- Viewed 123 times
-
Manage Views
- 02:36
- Viewed 112 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 170 times
-
Explore the Interface
- 03:22
- Viewed 125 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 133 times
-
Manage Storage Space
- 02:08
- Viewed 240 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 233 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 257 times
-
Make a File Request
- 01:24
- Viewed 258 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 237 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 249 times
-
Modify Sharing Rules
- 00:53
- Viewed 243 times
-
Check Granted Shares
- 00:48
- Viewed 232 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 253 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 219 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 243 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 253 times
-
Search for Documents
- 01:31
- Viewed 230 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 311 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 245 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 242 times
-
Edit, Delete a Share
- 02:16
- Viewed 307 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 243 times
-
Power and Manage OneDrive
- 01:36
- Viewed 234 times
-
What is OneDrive ?
- 01:14
- Viewed 450 times
Objectifs :
This video aims to educate users on how to access and manage version history in document management systems, specifically focusing on retrieving previous versions, understanding modifications, and managing document versions effectively.
Chapitres :
-
Introduction to Version History
In collaborative environments, it's common to accidentally modify or lose important information in documents. This section introduces the concept of version history, which allows users to access earlier versions of their files, ensuring that critical data can be retrieved and changes can be tracked. -
Accessing Version History
To access the version history of a document, navigate to the document's settings. Here, you can find all versions along with their modification dates and the names of the individuals who made those changes. This feature is crucial for tracking document evolution and understanding contributions from different team members. -
Viewing and Managing Versions
When you click on a specific version, it opens in your desktop application, allowing you to review its contents. This is particularly useful for verifying information or recovering lost data. Additionally, users have the option to delete specific versions, which will then be moved to the site's recycle bin. -
Restoring Previous Versions
If you need to revert to an earlier version of a document, you can restore it. However, be aware that any changes made after that version will be removed. You can always go back to a previous version if necessary, ensuring that you maintain control over your document's history. -
Deleting Versions
For those looking to streamline their document management, there is an option to delete all previous versions, keeping only the current one. This action will also send the deleted versions to your SharePoint site's recycle bin, allowing for potential recovery if needed. -
Conclusion
Understanding how to manage version history is essential for effective document management. By utilizing these features, users can safeguard their information, track changes, and maintain a clear record of document modifications, ultimately enhancing collaboration and productivity.
FAQ :
How can I access the version history of a document?
To access the version history of a document, go to the document's settings or options menu and select 'Version History.' This will display all previous versions along with their modification dates and the names of the users who made changes.
What happens if I delete a version of a document?
If you delete a version of a document, it will be moved to the Recycle Bin of your site. You can restore it later if needed, but any subsequent changes made after that version will be removed.
Can I restore a previous version of a document?
Yes, you can restore a previous version of a document. Simply go to the version history, select the version you want to restore, and follow the prompts. Keep in mind that restoring a version will remove any changes made after that version.
What should I do if I lose important information in a document?
If you lose important information, check the version history of the document to see if an earlier version contains the information you need. You can restore that version if necessary.
Quelques cas d'usages :
Document Recovery in Project Management
In project management, team members often collaborate on documents. If a team member accidentally deletes important information, they can use the version history feature to recover the lost data, ensuring that the project stays on track.
Maintaining Compliance in Legal Documents
In legal settings, maintaining accurate records is crucial. Lawyers can utilize version history to track changes made to legal documents, ensuring compliance and accountability. If a mistake is made, they can easily revert to a previous version.
Content Management in Marketing Teams
Marketing teams frequently update promotional materials. By using version history, they can review past versions of their content, allowing them to analyze changes and revert to effective strategies if newer versions do not perform as expected.
Glossaire :
Version History
A feature that allows users to view and access previous versions of a document, including modification dates and the names of individuals who made changes.
Check In/Check Out
A process used in document management systems where a user 'checks out' a document to make changes and 'checks it in' to save those changes. This helps prevent conflicts when multiple users are editing the same document.
Recycle Bin
A storage area where deleted items are temporarily kept, allowing users to recover them if needed. In SharePoint, deleted versions of documents are moved here.
Administrator
A person responsible for managing and configuring settings within a system or application, including permissions related to document access and version history.