Lists - Instant alerts tailored to your activities Video

Unlock the power of Microsoft Lists with tailored alerts for your activities! This video dives into creating customized rules to notify you about item changes, new additions, and due date reminders. Discover how to automate updates seamlessly and keep your data synchronized. Don't miss out on optimizing your collaboration with these effective tools!

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about changes made to an existing list.

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From the Automate menu in the rules section,

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I choose to create a rule.

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I can define various types of actions depending on whether an item is modified,

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added,

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deleted,

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or when a date field reaches its deadline.

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Let's take the example of an item modification.

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I configure it so that when a value in the salary column is modified,

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I want to be notified.

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It is worth noting that the

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possible combinations and configurations are numerous.

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I confirm my rule here.

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I can also create a rule to systematically notify me by email

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whenever a new item is added to the list.

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The same applies to item deletions.

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If my list includes a date type column,

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I can define a due date reminder to be sent

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one day before the date recorded in that column.

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Finally,

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I want to create a dynamic rule that automatically updates one piece of information

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whenever another field changes.

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In this case,

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I'm setting it up so that as soon as the status column is changed to manager,

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the system will instantly overwrite the contract column,

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switching it from a temporary agreement to a permanent one

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without any additional manual steps on our part.

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This way,

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the contract type always stays in sync with the employee's current status.

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To deactivate or delete an active rule,

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I go to automate

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manage rules,

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where I have an overview

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that allows me to manage these rules.

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There are also additional settings related to notifications and alerts

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accessible via the three dot menu under alert me.

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These are covered in another dedicated tutorial.

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You now have all the know-how to let Microsoft List handle the heavy lifting.

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Put your new rules into action and let the updates come to you automatically.

Mandarine AI: WHAT YOU SHOULD KNOW

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