Office 365 - Making a document readable for a blind person Video
In this video, you will learn about making a document readable for a blind person using Microsoft 365. The video covers the parameters to consider for creating content that works well with screen readers.
It explains how to assign alternative text to images, mark decorative objects, and assign descriptions to hyperlinks.
The video also emphasizes the importance of setting the reading order in PowerPoint.
This tutorial will help you ensure that visually impaired or blind individuals can access and understand your Office 365 documents.
- 2:36
- 2628 views
-
Excel - Accessibility in Excel
- 1:12
- Viewed 2909 times
-
Office 365 - Making a document readable for a blind person
- 2:36
- Viewed 2628 times
-
Office 365 - What is accessibility?
- 1:41
- Viewed 2538 times
-
Outlook - Improve the accessibility of your images in emails
- 0:46
- Viewed 2647 times
-
Outlook - Improving email accessibility
- 1:33
- Viewed 2716 times
-
Office 365 - Interview Philippe Trotin
- 2:25
- Viewed 2418 times
-
Outlook - Make your Outlook signature accessible
- 0:44
- Viewed 3082 times
-
Word - Check Accessibility in Word
- 1:42
- Viewed 2861 times
-
Add a subtitle and translate your presentation in real time
- 0:46
- Viewed 3672 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3634 times
-
Translate your Excel spreadsheets
- 1:16
- Viewed 3112 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 3082 times
-
Translate Content in Word
- 2:04
- Viewed 3040 times
-
Check Accessibility in Excel
- 1:51
- Viewed 3021 times
-
Translate content into PowerPoint
- 1:09
- Viewed 3013 times
-
Check Accessibility in PowerPoint
- 1:40
- Viewed 2967 times
-
Accessibility in Excel
- 1:12
- Viewed 2909 times
-
Check Accessibility in Word
- 1:42
- Viewed 2861 times
-
Accessibility in PowerPoint
- 2:47
- Viewed 2837 times
-
Use accessible templates in Office 365
- 1:30
- Viewed 2836 times
-
Accessibility in Word
- 2:29
- Viewed 2836 times
-
Improving email accessibility
- 1:33
- Viewed 2716 times
-
Focus on priorities with the Immersive Reader
- 1:13
- Viewed 2708 times
-
Use the Translator tool on mobile
- 3:03
- Viewed 2697 times
-
How do I get help with accessibility?
- 0:41
- Viewed 2659 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2647 times
-
Instant translation of conversations in the Translator tool
- 1:45
- Viewed 2629 times
-
Grammar Tools
- 1:05
- Viewed 2625 times
-
Add accessible tables and lists
- 0:49
- Viewed 2617 times
-
Use the Translator tool on PC
- 2:38
- Viewed 2564 times
-
What is accessibility?
- 1:41
- Viewed 2538 times
-
Instant mobile conversation translation
- 1:58
- Viewed 2455 times
-
Interview Philippe Trotin
- 2:25
- Viewed 2418 times
-
Picture in Picture
- 1:06
- Viewed 2405 times
-
Accessibility
- 1:30
- Viewed 2237 times
-
Dark Theme
- 1:02
- Viewed 2167 times
-
Enabling Subtitles During a Meeting
- 1:28
- Viewed 1392 times
-
Finding Help?
- 0:56
- Viewed 1151 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 326 times
-
Improve Email Accessibility
- 02:02
- Viewed 306 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 304 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 287 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 267 times
-
Introduction to PowerBI
- 00:60
- Viewed 270 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 254 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 247 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 282 times
-
Introduction to Planner
- 00:56
- Viewed 260 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 339 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 267 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 393 times
-
Introduction to Sway
- 01:53
- Viewed 343 times
-
Introducing to Word
- 01:00
- Viewed 246 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 234 times
-
Create a call group
- 01:15
- Viewed 421 times
-
Use call delegation
- 01:07
- Viewed 200 times
-
Assign a delegate for your calls
- 01:08
- Viewed 386 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 205 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 207 times
-
Manage advanced call notifications
- 01:29
- Viewed 215 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 343 times
-
Block unwanted calls
- 01:24
- Viewed 249 times
-
Disable all call forwarding
- 01:09
- Viewed 231 times
-
Manage a call group in Teams
- 02:01
- Viewed 251 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 202 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 206 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 225 times
-
Manage voicemail messages
- 01:55
- Viewed 348 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 383 times
-
Customize your voicemail greeting
- 02:17
- Viewed 202 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 265 times
-
Manage simultaneous calls
- 01:52
- Viewed 230 times
-
Support third-party apps during calls
- 01:53
- Viewed 293 times
-
Add participants quickly and securely
- 01:37
- Viewed 215 times
-
Configure call privacy and security settings
- 02:51
- Viewed 212 times
-
Manage calls on hold
- 01:20
- Viewed 216 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 222 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 209 times
-
Action Function
- 04:18
- Viewed 211 times
-
Search Function
- 03:42
- Viewed 259 times
-
Date and Time Function
- 02:53
- Viewed 272 times
-
Logical Function
- 03:14
- Viewed 424 times
-
Text Function
- 03:25
- Viewed 270 times
-
Basic Function
- 02:35
- Viewed 226 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 270 times
-
Introduction to Power Fx
- 01:09
- Viewed 268 times
-
The New Calendar
- 03:14
- Viewed 464 times
-
Sections
- 02:34
- Viewed 240 times
-
Customizing Views
- 03:25
- Viewed 234 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 530 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 289 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 202 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 272 times
Objectifs :
Understand how to make Office 365 documents accessible for visually impaired users by utilizing screen readers effectively.
Chapitres :
-
Introduction to Accessibility in Office 365
Creating accessible documents in Office 365 is essential for ensuring that visually impaired or blind individuals can effectively use these resources. This guide focuses on how to optimize documents for screen readers, such as Narrator, which allows users to read the contents of Office 365 documents. -
Importance of Alternative Text
Documents often contain various elements like text, images, and graphics. For screen readers to interpret these elements correctly, it is crucial to assign alternative text (alt text) to images and graphics. This alt text provides a description of the visual content for users who cannot see it. -
How to Add Alternative Text
To add alt text to an image in Office 365, follow these steps: - Select the image you want to describe. - Click on 'Alt Text' in the Format tab or right-click the image and select 'Edit Alt Text'. - Type a descriptive text that conveys the image's content. This feature is available for all visual items, including charts and shapes in Excel, Word, and PowerPoint. -
Marking Decorative Elements
If an image or graphic is purely decorative and does not convey important information, you can mark it as decorative. This informs screen reader users that the element does not contain significant content, allowing them to focus on the informative parts of the document. -
Handling Hyperlinks
When your document includes hyperlinks, screen readers will read the URL letter by letter, which can be confusing. To enhance understanding, it is important to assign a descriptive text to the hyperlink. For example, instead of just providing the URL, you can use a description like 'Link to meeting notes page' to clarify the link's destination. -
Setting Reading Order in PowerPoint
In PowerPoint, ensuring the correct reading order of content is vital for screen reader navigation. You can check the accessibility of your presentation to verify that the content is read in the intended sequence. This helps users follow along without confusion. -
Next Steps
To further enhance your understanding of making Office 365 documents accessible, the following videos will provide detailed instructions on managing accessibility features in each Office 365 application.
FAQ :
What is the purpose of Alt Text in Office 365 documents?
Alt Text provides a description of images and graphics for visually impaired users, allowing screen readers to convey the content and context of these visual elements.
How can I ensure my document is accessible for screen reader users?
To make your document accessible, use Alt Text for images, provide descriptive hyperlinks, and check the reading order of your content. Utilize the 'Check Accessibility' feature in Office 365 to identify and fix any issues.
What should I do if my document contains decorative images?
For decorative images that do not convey important information, you should mark them as decorative in the Alt Text settings. This informs screen reader users that these images do not provide relevant content.
Why is reading order important in PowerPoint presentations?
Reading order is crucial because it determines how a screen reader navigates through the slides. Ensuring the correct reading order helps visually impaired users understand the flow of information.
What happens if I don't provide descriptions for hyperlinks?
If you do not provide descriptions for hyperlinks, screen readers will read the URL letter by letter, which can be confusing for users. Descriptive text helps users understand the destination of the link.
Quelques cas d'usages :
Creating Accessible Reports
When preparing reports in Word, use Alt Text for all images and charts to ensure that visually impaired colleagues can understand the content. This enhances collaboration and inclusivity in the workplace.
Designing Inclusive Presentations
In PowerPoint, ensure that the reading order is set correctly and that all visual elements have appropriate Alt Text. This allows all audience members, including those using screen readers, to follow along effectively during presentations.
Developing Accessible Marketing Materials
When creating marketing materials that include images and links, always provide Alt Text and descriptive hyperlink text. This ensures that visually impaired users can access the same information as sighted users, promoting equal access to content.
Enhancing Online Learning Resources
For online courses using Office 365 tools, ensure that all documents and presentations are accessible by including Alt Text for images and checking the accessibility features. This supports diverse learning needs and improves the overall learning experience.
Glossaire :
Office 365
A cloud-based suite of productivity applications developed by Microsoft, including Word, Excel, PowerPoint, and more.
Screen Reader
A software application that converts digital text into synthesized speech, allowing visually impaired users to access content on their devices.
Alt Text
Alternative text that describes an image or graphic item, which is read by screen readers to provide context to visually impaired users.
Decorative Objects
Visual elements that are used for aesthetic purposes and do not convey important information; marked as decorative in accessibility settings.
Hyperlink
A clickable link that directs users to another location, which can be a webpage or document; should have descriptive text for better accessibility.
Reading Order
The sequence in which content is read by a screen reader; important for ensuring logical navigation through documents and presentations.
Check Accessibility
A feature in Office applications that allows users to verify and improve the accessibility of their documents and presentations.
Cette formation pourrait intéresser votre entreprise ?
Mandarine Academy vous offre la possibilité d'obtenir des catalogues complets et actualisés, réalisés par nos formateurs experts dans différents domaines pour votre entreprise