Outlook - Make Your Outlook Signature Accessible Video

Discover how to make your Outlook email signatures accessible to all, including screen reader users. Learn to add alternative text to visual elements like logos, ensuring content comprehension for visually impaired users. Follow our step-by-step guide to enhance the accessibility of your email signatures in Outlook!

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Objectifs :

This tutorial aims to teach users how to create accessible email signatures in Outlook, ensuring that they are readable by all, including those using screen readers.

Chapitres :

  1. Introduction to Accessible Email Signatures
    In this tutorial, we will demonstrate the steps to make your email signatures accessible in Outlook. This is crucial for ensuring that all recipients, including those who rely on screen readers, can read and understand your email content.
  2. Accessing Outlook Settings
    To begin, users need to access the settings in Outlook. Follow these steps: - Click the gear icon located at the top right corner of the Outlook window. - In the left-hand menu, remain on the 'Account' section.
  3. Editing Signatures
    Next, you will edit your email signatures: - In the center of the screen, click on 'Signatures'. - On the right side, under the 'Create and Edit Signature' section, you will see a list of your existing signature templates. - Select the signature you want to make accessible from the drop-down menu.
  4. Adding Alternative Text to Images
    To ensure that images in your signature are accessible, you need to add alternative text: - Right-click on the image within your signature to open a context menu. - Select 'Add Alternative Text'. - A dialog box will appear where you can input the image description. For example, for a company logo, you could type 'Logo of [Company Name]'. - Click 'OK' to confirm and apply the changes.
  5. Importance of Descriptive Text
    Screen readers utilize the alternative text to describe images to visually impaired users. By adding descriptive text to visual elements like logos, you ensure that these users can understand the content of your email. This practice enhances the accessibility of your communications.
  6. Conclusion
    In conclusion, you now know how to make your email signatures accessible in Outlook. By following these steps, you contribute to a more inclusive communication environment, allowing all users to engage with your content effectively.

FAQ :

How do I make my email signatures accessible in Outlook?

To make your email signatures accessible in Outlook, click the gear icon in the top right corner to access settings. Navigate to the account section, then click on 'Signatures'. Select the signature you want to edit, right-click on any images, and choose 'Add Alternative Text' to input a description.

What is the purpose of alternative text in email signatures?

Alternative text serves to describe images for visually impaired users who use screen readers. It ensures that these users can understand the content of your email by providing context for visual elements.

Can I add multiple images to my email signature?

Yes, you can add multiple images to your email signature in Outlook. Just ensure that each image has appropriate alternative text for accessibility.

What should I include in the alternative text for a company logo?

For a company logo, you should include a brief description such as 'Logo of [Company Name]'. This helps visually impaired users understand the branding represented by the logo.

Why is it important to make email signatures accessible?

Making email signatures accessible is important to ensure that all recipients, including those with visual impairments, can understand the content of your emails. It promotes inclusivity and effective communication.

Quelques cas d'usages :

Corporate Communication

In a corporate setting, ensuring that email signatures are accessible allows all employees, including those with disabilities, to receive and understand important communications. This fosters an inclusive workplace culture.

Customer Support

Customer support teams can enhance their email communications by making signatures accessible. This ensures that visually impaired customers can easily identify the support representative and understand the information provided.

Marketing Campaigns

When sending marketing emails, accessible signatures can help ensure that all potential customers, regardless of their abilities, can engage with the content. This can improve brand perception and customer loyalty.

Professional Networking

Professionals networking via email can benefit from accessible signatures, as it allows them to connect with a wider audience, including those who may rely on screen readers to access their messages.

Educational Institutions

In educational settings, making email signatures accessible ensures that communications from faculty and staff are inclusive, allowing all students, including those with disabilities, to receive important information.

Glossaire :

Email Signature

A block of text automatically appended at the end of an email message, often containing the sender's name, contact information, and other relevant details.

Accessible

Refers to the design of products, devices, services, or environments for people with disabilities. In this context, it means making email signatures usable for individuals who rely on assistive technologies.

Screen Reader

A software application that converts digital text into synthesized speech, allowing visually impaired users to access content on a computer or mobile device.

Alternative Text (Alt Text)

A textual description of an image that is read by screen readers. It provides context to visually impaired users about the content of the image.

Outlook

A personal information manager from Microsoft, primarily used as an email application but also includes calendar, task manager, contact manager, note-taking, and web browsing.

résultat(s)
00:00:08
in outlook ensuring they are readable by all including screen readers.
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Users
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click the gear icon at the top right corner of the outlook window
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to access settings
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in the left hand menu remain on the account section
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in the center of the screen. Click on signatures
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on the right under the create and edit signature section.
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You'll see a list of your existing signature templates.
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Select the one you want to make accessible from the drop down menu,
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right? Click on the image to open a context menu,
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then select add alternative text,
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a dialog box will appear where you can input the image description.
00:00:46
For example, for a company logo, you could type logo of and the company name
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click OK, to confirm and apply the changes,
00:00:55
screen readers use these texts to describe images to visually impaired users,
00:01:00
adding descriptive text to visual elements like logos ensures that
00:01:04
these users can understand the content of your email.
00:01:07
And there we are you now know how
00:01:09
to make your email signatures accessible in outlook.

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résultat(s)
00:00:04
Neste tutorial irá demonstrar como tornar as suas assinaturas de e-mail acessíveis.
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no outlook, garantindo que sejam legíveis por todos, incluindo leitores de ecrã.
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Utilizadores
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clique no ícone de engrenagem no canto superior direito da janela do Outlook
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para aceder às definições
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no menu à esquerda permanecer na secção da conta
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no centro do ecrã. Clique em Assinaturas
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à direita, abaixo da seção criar e editar assinatura.
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Irá ver uma lista dos seus modelos de assinatura existentes.
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Seleccione o que pretende tornar acessível a partir do menu suspenso,
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certo? Clique na imagem para abrir um menu de contexto,
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em seguida, seleccione adicionar texto alternativo,
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aparecerá uma caixa de diálogo onde poderá introduzir a descrição da imagem.
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Por exemplo, para o logótipo de uma empresa, pode digitar o logótipo e o nome da empresa
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clique em OK, para confirmar e aplicar as alterações,
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os leitores de ecrã utilizam estes textos para descrever imagens a utilizadores com deficiência visual,
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adicionar texto descritivo a elementos visuais como logotipos garante que
00:01:04
estes utilizadores podem compreender o conteúdo do seu e-mail.
00:01:07
E aí estamos, agora sabe como
00:01:09
para tornar as suas assinaturas de correio electrónico acessíveis no outlook.

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résultat(s)
00:00:04
In questo tutorial dimostreremo come rendere accessibili le tue firme di posta elettronica
00:00:08
in Outlook assicurando che siano leggibili da tutti, compresi gli screen reader.
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Utenti
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fai clic sull'icona a forma di ingranaggio nell'angolo in alto a destra della finestra di Outlook
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per accedere alle impostazioni
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nel menu a sinistra rimani nella sezione dell'account
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al centro dello schermo. Clicca sulle firme
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a destra nella sezione Crea e modifica la firma.
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Vedrai un elenco dei tuoi modelli di firma esistenti.
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Seleziona quello che desideri rendere accessibile dal menu a discesa,
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giusto? Clicca sull'immagine per aprire un menu contestuale,
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quindi seleziona aggiungi testo alternativo,
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verrà visualizzata una finestra di dialogo in cui è possibile inserire la descrizione dell'immagine.
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Ad esempio, per il logo di un'azienda, è possibile digitare il logo di e il nome dell'azienda
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fate clic su OK, per confermare e applicare le modifiche,
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gli screen reader utilizzano questi testi per descrivere le immagini agli utenti ipovedenti,
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l'aggiunta di testo descrittivo a elementi visivi come i loghi garantisce che
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questi utenti possono comprendere il contenuto della tua email.
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Ed eccoci qua, ora sai come
00:01:09
per rendere le tue firme di posta elettronica accessibili in Outlook.

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résultat(s)
00:00:04
В этом уроке мы покажем, как сделать ваши подписи электронной почты доступными
00:00:08
в Outlook, обеспечивающий их чтение всеми, включая программы чтения с экрана.
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Пользователи
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нажмите значок шестеренки в правом верхнем углу окна Outlook
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для доступа к настройкам
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в левом меню перейдите в раздел учетной записи
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в центре экрана. Нажмите на подписи
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справа под разделом создания и редактирования подписи.
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Вы увидите список существующих шаблонов подписей.
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Выберите из выпадающего меню тот, который хотите сделать доступным,
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верно? Нажмите на изображение, чтобы открыть контекстное меню,
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затем выберите добавить альтернативный текст,
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появится диалоговое окно, в котором вы можете ввести описание изображения.
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Например, для логотипа компании вы можете ввести логотип и название компании
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нажмите «ОК», чтобы подтвердить и применить изменения,
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программы чтения с экрана используют эти тексты для описания изображений слабовидящим пользователям,
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добавление описательного текста к визуальным элементам, таким как логотипы, гарантирует следующее
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эти пользователи могут понять содержание вашего электронного письма.
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И теперь вы знаете, как это сделать
00:01:09
чтобы ваши подписи электронной почты были доступны в Outlook.

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résultat(s)
00:00:04
En este tutorial, demostrará cómo hacer que sus firmas de correo electrónico sean accesibles
00:00:08
en Outlook, asegurándose de que sean legibles para todos, incluidos los lectores de pantalla.
00:00:12
Usuarios
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haga clic en el icono con forma de engranaje situado en la esquina superior derecha de la ventana de Outlook
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para acceder a la configuración
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en el menú de la izquierda, permanece en la sección de la cuenta
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en el centro de la pantalla. Haga clic en las firmas
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a la derecha, debajo de la sección de creación y edición de firmas.
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Verás una lista de tus plantillas de firma existentes.
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Selecciona la que quieras hacer accesible en el menú desplegable,
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¿verdad? Haga clic en la imagen para abrir un menú contextual,
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a continuación, seleccione añadir texto alternativo,
00:00:42
aparecerá un cuadro de diálogo en el que podrá introducir la descripción de la imagen.
00:00:46
Por ejemplo, para el logotipo de una empresa, puede escribir el logotipo de y el nombre de la empresa
00:00:52
haga clic en Aceptar para confirmar y aplicar los cambios,
00:00:55
los lectores de pantalla utilizan estos textos para describir imágenes a usuarios con discapacidad visual,
00:01:00
agregar texto descriptivo a elementos visuales como logotipos garantiza que
00:01:04
estos usuarios pueden entender el contenido de tu correo electrónico.
00:01:07
Y ahí estamos, ahora sabes cómo
00:01:09
para que tus firmas de correo electrónico sean accesibles en Outlook.

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