Outlook - Improve Email Accessibility Video

Discover how to make your emails accessible to everyone, including individuals using screen readers. Learn how to adjust the message format when composing emails in Outlook for better accessibility. Ensure html format is selected, use simple fonts with good contrast, and avoid relying solely on color. Make your messages inclusive and engaging for all recipients!

  • 02:02
  • 256 views

Objectifs :

This tutorial aims to demonstrate how to make emails accessible to everyone, particularly individuals using screen readers. It covers the importance of using HTML format, adjusting email settings in Outlook, and applying best practices for email accessibility.

Chapitres :

  1. Introduction to Email Accessibility
    In this tutorial, we will demonstrate how to make your emails accessible to everyone, including individuals using screen readers. Many people rely on screen readers to read emails, making it crucial to ensure that your messages are accessible.
  2. Using HTML Format for Accessibility
    Using the HTML format allows for links, formatted text, and alternative text for images, which improves readability and accessibility. To change the current email format in Outlook, follow these steps:
  3. Changing Email Format in Outlook
    Array
  4. Adjusting Email Settings
    To adjust your email settings, click on the settings icon in the top right corner of the Outlook window. In the left-hand menu, choose 'Email', then go to 'Compose and Reply'. In the message format section, you will find various options to customize your email formatting preferences.
  5. Customizing Email Formatting Preferences
    Array
  6. Finalizing Email Formatting
    While still in the 'Compose and Reply' section, you can adjust text formatting for all outgoing emails. Use the font dropdown to select a default font, adjust the size, and apply styles like bold or italic using the toolbar. To change the font color, click the 'A' icon and pick the desired shade. After making any adjustments, click 'Save' to apply your changes.
  7. Conclusion
    You now know how to configure your emails to be accessible and inclusive for all your recipients, ensuring that everyone can engage with your messages.

FAQ :

Why is it important to make emails accessible?

Making emails accessible ensures that all recipients, including those with disabilities, can read and understand the content, promoting inclusivity and effective communication.

What is the difference between HTML format and plain text mode?

HTML format allows for rich text features like links, images, and styled text, while plain text mode is a simple format without any formatting, making it universally compatible but less engaging.

How can I change the email format in Outlook?

To change the email format in Outlook, click the three dots on the right side of the ribbon, select your desired format from the dropdown menu, and ensure HTML format is selected for accessibility.

What font size is recommended for accessible emails?

It is recommended to use fonts larger than 12 points to enhance readability for all users, especially those with visual impairments.

How can I ensure good color contrast in my emails?

To ensure good color contrast, choose colors that are distinctly different in brightness and hue, making sure that text is easily readable against the background.

Quelques cas d'usages :

Corporate Communication

In a corporate setting, ensuring emails are accessible can improve communication with employees who have disabilities, fostering an inclusive workplace culture.

Customer Support

Customer support teams can use accessible email practices to ensure that all customers, including those with disabilities, receive clear and understandable responses, enhancing customer satisfaction.

Marketing Campaigns

When sending marketing emails, using accessible formats can broaden the reach of campaigns, ensuring that visually impaired customers can engage with promotional content.

Educational Institutions

Schools and universities can apply accessible email practices to communicate effectively with students and parents, ensuring that all stakeholders have equal access to important information.

Non-Profit Organizations

Non-profits can enhance their outreach efforts by ensuring that their emails are accessible, allowing them to connect with a wider audience, including individuals with disabilities.

Glossaire :

Accessible Emails

Emails designed to be easily read and understood by all users, including those with disabilities who may use assistive technologies like screen readers.

Screen Readers

Software applications that enable visually impaired users to read the content on a computer screen by converting text into speech or braille.

HTML Format

A markup language used for creating web pages and emails that allows for enhanced formatting options, including links, images, and styled text.

Plain Text Mode

A simple email format that contains no formatting, images, or links, making it compatible with all email clients but less visually appealing.

Sanserif Fonts

Fonts that do not have small projecting features at the ends of strokes, making them easier to read on screens. Examples include Arial and Helvetica.

Color Contrast

The difference in luminance or color that makes an object distinguishable from other objects and the background, important for readability.

Color Blindness

A visual impairment that affects the ability to distinguish certain colors, making it essential to use color combinations that are easily distinguishable.

résultat(s)
00:00:06
we'll demonstrate how to make your emails accessible to everyone,
00:00:09
including individuals using screen readers.
00:00:12
Many people use screen readers to read emails.
00:00:15
So it's important to ensure your messages are accessible.
00:00:18
Using the html format allows for links,
00:00:21
formatted text and alternative text for
00:00:23
images improving readability and accessibility.
00:00:27
You can easily adjust the message format when composing emails in outlook
00:00:31
to change the current email format.
00:00:33
Click the three dots on the right side of the ribbon from the drop down,
00:00:36
you can switch to plain text mode, plain text is useful when simplicity,
00:00:41
security and compatibility are key.
00:00:43
However, if accessibility is your goal,
00:00:46
especially for those using screen readers,
00:00:49
make sure html format is selected instead
00:00:52
click on the settings icon in the top right corner of the outlook window
00:00:56
in the left hand menu, choose email, then go to compose and reply
00:01:02
in the message format section.
00:01:03
You'll find various options to customize your email formatting preferences,
00:01:08
make sure html is selected in the compose messages in drop down menu
00:01:13
to enhance accessibility. Further use simple San
00:01:16
sera fonts larger than 12 points and choose colors with good contrast
00:01:20
for emphasis. Combine elements like bold size and color.
00:01:25
Avoid relying solely on color as this may
00:01:27
not be helpful for those with color blindness.
00:01:30
While still in the compose and reply section,
00:01:33
you'll find the option to adjust text formatting for all outgoing emails.
00:01:37
Use the font drop down to select a default font, adjust the size,
00:01:41
then apply styles like bold
00:01:43
or italic using the toolbar
00:01:45
to change font color, click the A icon and pick the desired shade
00:01:49
after making any adjustments, click, save to apply your changes.
00:01:53
And here we are,
00:01:54
you now know how to configure your emails to be accessible and
00:01:57
inclusive for all your recipients ensuring
00:02:00
everyone can engage with your messages.

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résultat(s)
00:00:04
Neste tutorial,
00:00:06
vamos demonstrar como tornar os seus e-mails acessíveis a todos,
00:00:09
incluindo indivíduos que utilizam leitores de ecrã.
00:00:12
Muitas pessoas usam leitores de ecrã para ler e-mails.
00:00:15
Por isso, é importante garantir que as suas mensagens estão acessíveis.
00:00:18
A utilização do formato html permite ligações,
00:00:21
texto formatado e texto alternativo para
00:00:23
imagens que melhoram a legibilidade e acessibilidade.
00:00:27
Pode ajustar facilmente o formato da mensagem ao compor e-mails no outlook
00:00:31
para alterar o formato de correio electrónico actual.
00:00:33
Clique nos três pontos no lado direito da faixa de opções a partir do menu suspenso,
00:00:36
pode alternar para o modo de texto simples, o texto simples é útil quando a simplicidade
00:00:41
a segurança e a compatibilidade são fundamentais.
00:00:43
No entanto, se a acessibilidade é o seu objetivo,
00:00:46
especialmente para aqueles que utilizam leitores de ecrã,
00:00:49
verifique se o formato html está seleccionado
00:00:52
clique no ícone de configurações no canto superior direito da janela do outlook
00:00:56
no menu à esquerda, escolha e-mail, depois vá para compor e responder
00:01:02
na secção formato da mensagem.
00:01:03
Encontrará várias opções para personalizar as suas preferências de formatação de correio electrónico,
00:01:08
certificar-se de que html está seleccionado no menu suspenso para escrever mensagens
00:01:13
para melhorar a acessibilidade. Utilização adicional de San simples
00:01:16
fontes sera maiores que 12 pontos e escolha cores com bom contraste
00:01:20
para dar ênfase. Combine elementos como tamanho arrojado e cor.
00:01:25
Evite depender apenas da cor, pois isso pode
00:01:27
não é útil para quem tem daltonismo.
00:01:30
Ainda na secção de composição e resposta,
00:01:33
encontrará a opção de ajustar a formatação do texto para todos os e-mails enviados.
00:01:37
Use o menu suspenso da fonte para selecionar uma fonte padrão, ajustar o tamanho,
00:01:41
depois aplique estilos como negrito
00:01:43
ou itálico usando a barra de ferramentas
00:01:45
para alterar a cor da fonte, clique no ícone A e escolha a tonalidade desejada
00:01:49
depois de fazer quaisquer ajustes, clique em, salvar para aplicar as alterações.
00:01:53
E aqui estamos nós,
00:01:54
já sabe como configurar os seus e-mails para serem acessíveis e
00:01:57
inclusivo para todos os seus destinatários garantindo
00:02:00
todos podem interagir com as suas mensagens.

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résultat(s)
00:00:04
In questo tutorial,
00:00:06
dimostreremo come rendere le tue email accessibili a tutti,
00:00:09
comprese le persone che utilizzano lettori di schermo.
00:00:12
Molte persone utilizzano lettori di schermo per leggere le e-mail.
00:00:15
Quindi è importante assicurarsi che i messaggi siano accessibili.
00:00:18
L'uso del formato html consente la creazione di collegamenti,
00:00:21
testo formattato e testo alternativo per
00:00:23
immagini che migliorano la leggibilità e l'accessibilità.
00:00:27
È possibile regolare facilmente il formato del messaggio durante la composizione delle e-mail in Outlook
00:00:31
per modificare il formato e-mail corrente.
00:00:33
Fai clic sui tre punti sul lato destro della barra multifunzione dal menu a discesa,
00:00:36
puoi passare alla modalità testo normale, il testo normale è utile quando la semplicità,
00:00:41
la sicurezza e la compatibilità sono fondamentali.
00:00:43
Tuttavia, se l'accessibilità è il tuo obiettivo,
00:00:46
soprattutto per chi utilizza lettori di schermo,
00:00:49
assicurati invece che il formato html sia selezionato
00:00:52
fai clic sull'icona delle impostazioni nell'angolo in alto a destra della finestra di Outlook
00:00:56
nel menu a sinistra, scegli email, poi vai su Componi e rispondi
00:01:02
nella sezione relativa al formato del messaggio.
00:01:03
Troverai varie opzioni per personalizzare le tue preferenze di formattazione delle email,
00:01:08
assicurati che html sia selezionato nel menu a discesa Componi messaggi
00:01:13
per migliorare l'accessibilità. Utilizza ulteriormente Simple San
00:01:16
sera font più grandi di 12 punti e scegliete colori con un buon contrasto
00:01:20
per enfatizzare. Combina elementi come dimensioni e colori in grassetto.
00:01:25
Evita di fare affidamento esclusivamente sul colore, in quanto ciò potrebbe
00:01:27
non è utile per chi soffre di daltonismo.
00:01:30
Mentre sei ancora nella sezione scrivi e rispondi,
00:01:33
troverai l'opzione per regolare la formattazione del testo per tutte le email in uscita.
00:01:37
Usa il menu a discesa dei caratteri per selezionare un carattere predefinito, regola le dimensioni,
00:01:41
quindi applica stili come il grassetto
00:01:43
o corsivo usando la barra degli strumenti
00:01:45
per cambiare il colore del carattere, fate clic sull'icona A e scegliete la tonalità desiderata
00:01:49
dopo aver apportato le modifiche, fai clic su Salva per applicare le modifiche.
00:01:53
Ed eccoci qui,
00:01:54
ora sai come configurare le tue email in modo che siano accessibili e
00:01:57
incluso per tutti i tuoi destinatari, garantendo
00:02:00
tutti possono interagire con i tuoi messaggi.

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résultat(s)
00:00:04
В этом уроке
00:00:06
мы покажем, как сделать ваши электронные письма доступными для всех,
00:00:09
включая людей, использующих программы чтения с экрана.
00:00:12
Многие люди используют программы чтения с экрана для чтения электронных писем.
00:00:15
Поэтому важно обеспечить доступность ваших сообщений.
00:00:18
Использование формата html позволяет использовать ссылки,
00:00:21
отформатированный текст и альтернативный текст для
00:00:23
изображения, улучшающие читаемость и доступность.
00:00:27
Вы можете легко настроить формат сообщения при составлении писем в Outlook
00:00:31
чтобы изменить текущий формат электронной почты.
00:00:33
Нажмите на три точки в правой части ленты в раскрывающемся списке,
00:00:36
вы можете переключиться в режим обычного текста, простой текст полезен в условиях простоты,
00:00:41
безопасность и совместимость являются ключевыми факторами.
00:00:43
Однако, если ваша цель — доступность,
00:00:46
особенно для тех, кто использует программы чтения с экрана,
00:00:49
убедитесь, что вместо этого выбран формат html
00:00:52
нажмите на значок настроек в правом верхнем углу окна Outlook
00:00:56
в меню слева выберите адрес электронной почты, затем перейдите к написанию и ответу
00:01:02
в разделе «Формат сообщения».
00:01:03
Вы найдете различные варианты настройки форматирования электронной почты,
00:01:08
убедитесь, что в раскрывающемся меню «Создание сообщений» выбран html
00:01:13
для повышения доступности. В дальнейшем используйте простой San
00:01:16
используйте шрифты размером более 12 пунктов и выбирайте цвета с хорошей контрастностью
00:01:20
для акцента. Комбинируйте такие элементы, как смелый размер и цвет.
00:01:25
Не полагайтесь только на цвет, так как это может быть
00:01:27
не поможет людям с дальтонизмом.
00:01:30
Еще находясь в разделе «Сочинение и ответ»,
00:01:33
вы найдете возможность настроить форматирование текста для всех исходящих писем.
00:01:37
Используйте раскрывающийся список шрифтов, чтобы выбрать шрифт по умолчанию, настроить размер,
00:01:41
затем примените стили, такие как полужирный
00:01:43
или курсив, используя панель инструментов
00:01:45
чтобы изменить цвет шрифта, нажмите значок A и выберите нужный оттенок
00:01:49
после внесения изменений нажмите кнопку «Сохранить», чтобы применить изменения.
00:01:53
И вот мы здесь,
00:01:54
теперь вы знаете, как сделать ваши электронные письма доступными и
00:01:57
включая обеспечение всех ваших получателей
00:02:00
каждый может участвовать в ваших сообщениях.

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résultat(s)
00:00:04
En este tutorial,
00:00:06
demostraremos cómo hacer que tus correos electrónicos sean accesibles para todos,
00:00:09
incluidas las personas que utilizan lectores de pantalla.
00:00:12
Muchas personas usan lectores de pantalla para leer correos electrónicos.
00:00:15
Por eso es importante asegurarse de que sus mensajes sean accesibles.
00:00:18
El uso del formato html permite la creación de enlaces,
00:00:21
texto formateado y texto alternativo para
00:00:23
imágenes que mejoran la legibilidad y la accesibilidad.
00:00:27
Puede ajustar fácilmente el formato del mensaje al redactar correos electrónicos en Outlook
00:00:31
para cambiar el formato de correo electrónico actual.
00:00:33
En el menú desplegable, haz clic en los tres puntos del lado derecho de la cinta,
00:00:36
puedes cambiar al modo de texto sin formato, el texto plano es útil si es sencillo,
00:00:41
la seguridad y la compatibilidad son fundamentales.
00:00:43
Sin embargo, si su objetivo es la accesibilidad,
00:00:46
especialmente para quienes usan lectores de pantalla,
00:00:49
asegúrese de que el formato html esté seleccionado en su lugar
00:00:52
haga clic en el icono de configuración en la esquina superior derecha de la ventana de Outlook
00:00:56
en el menú de la izquierda, elige correo electrónico, luego ve a redactar y responder
00:01:02
en la sección de formato de mensajes.
00:01:03
Encontrarás varias opciones para personalizar tus preferencias de formato de correo electrónico,
00:01:08
asegúrate de que esté seleccionado html en el menú desplegable para redactar mensajes
00:01:13
para mejorar la accesibilidad. Utilice aún más un San simple
00:01:16
Crea fuentes de más de 12 puntos y elige colores con buen contraste
00:01:20
para dar énfasis. Combina elementos como el tamaño y el color llamativos.
00:01:25
Evite confiar únicamente en el color, ya que esto puede
00:01:27
no será útil para las personas con daltonismo.
00:01:30
Mientras aún estás en la sección de redacción y respuesta,
00:01:33
encontrarás la opción de ajustar el formato del texto para todos los correos electrónicos salientes.
00:01:37
Usa el menú desplegable de fuentes para seleccionar una fuente predeterminada, ajustar el tamaño,
00:01:41
luego aplica estilos como negrita
00:01:43
o en cursiva usando la barra de herramientas
00:01:45
para cambiar el color de la fuente, haga clic en el icono A y elija el tono deseado
00:01:49
después de realizar cualquier ajuste, haga clic en Guardar para aplicar los cambios.
00:01:53
Y aquí estamos,
00:01:54
ahora sabe cómo configurar sus correos electrónicos para que sean accesibles y
00:01:57
inclusivo para todos sus destinatarios, garantizando
00:02:00
todos pueden interactuar con tus mensajes.

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