Word - How things are organized Video
In this video, you will learn about how things are organized in Microsoft 365. The video covers the search tools in Microsoft 365 and demonstrates how to find documents, emails, notes, and more.
This will help you save time and be more efficient in your searches within the Microsoft 365 suite.
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Introduction to Word
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Microsoft Search
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Accessibility in Word
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A closer look at the ribbon
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Check Accessibility in Word
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Navigation Pane Part 2 : Search Options
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Modify a TOC with field codes
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Advanced mail merge (Field code)
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Add multiple TOCs to a document
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Focus on priorities with the Immersive Reader
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Custom margin - Headers and footers
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Create and print labels
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Incorporate revisions with track changes
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Chat with co-authors while editing
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Pin your important files
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Print letters with mail merge
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Do things quickly with Tell Me
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Get going fast
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Start working together in a document
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Add custom entries to a TOC
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Add formatting to a TOC
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Use mail merge to create multiple labels
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Customize track changes
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Advanced tables of contents
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Work together in real time
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Changing existing styles
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Track changes
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Styles
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Custom margin - Default margin
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Working with watermarks
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Creating Styles
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Custom margin
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Improved version history
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Guide to Using the Microsoft Authenticator App
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Turn on Multi-Factor Authentication in the Admin Section
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Concept of Multi-Factor Authentication
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Retrieve Data from a Web Page and Include it in Excel
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Understand the Specifics and Requirements of Desktop Flows
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Excel: Link Excel Scripts and Power Automate Flows
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SharePoint: Automate File Movement to an Archive Library
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Share Power Automate Flows
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Manipulate Dynamic Content with Power FX
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Leverage Variables with Power FX in Power Automate
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Understand the Concept of Variables and Loops in Power Automate
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Add Conditional “Switch” Actions in Power Automate
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Add Conditional “IF” Actions in Power Automate
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Create an Approval Flow with Power Automate
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Create a Scheduled Flow with Power Automate
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Create an Instant Flow with Power Automate
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Create an Automated Flow with Power Automate
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Create a Simple Flow with AI Copilot
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Create a Flow Based on a Template with Power Automate
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Discover the “Build Space”
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The Power Automate Mobile App
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Familiarize Yourself with the Different Types of Flows
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Understand the Steps to Create a Power Automate Flow
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Discover the Power Automate Home Interface
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Access Power Automate for the Web
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Understand the Benefits of Power Automate
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Add a third-party application
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Send a survey or questionnaire by email
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Collaborate directly during an event with Microsoft Loop and Outlook
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Create a collaborative email with Microsoft Loop and Outlook
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Streamline Note-Taking with OneNote and Outlook
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Create your reservation page for appointment booking (Bookings)
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Share a document securely with Outlook
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Block a sender
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Prevent the forwarding of an email
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Provide an overview of best security practices in Outlook
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Recover deleted items
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Respond to invitations as a delegate
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Use a Shared Mailbox
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Create and Manage Appointments in Delegated Calendars
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Send Emails on Behalf of Someone Else
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Mailbox Delegation Setup
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Calendar Delegation Setup
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Grant delegate access in Microsoft 365 administration
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Use the Meeting Dashboard
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Respond to a Meeting Poll
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Create a Meeting Poll
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Display Three Time Zones
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View Other Calendars
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Open a Shared Calendar
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Share Your Calendar
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Use the Scheduling Assistant
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Use the Immersive Reader Feature
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Dictate Your Email to Outlook
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Translate Emails in Outlook
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Make Your Outlook Signature Accessible
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Add Accessible Tables and Lists
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Improve the Accessibility of Images in Emails
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Improve Email Accessibility
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Send Automatic Out-of-Office Replies
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Prepare for Time Out of Office (Viva Insights)
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Respect Your Colleagues' Off Hours (Viva Insights)
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Delay Email Delivery
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Use Conversation View
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Clean Up Your Inbox
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Organize Your Messages with Rules
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Use Categories
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Easily Sort Your Mails
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Automate Routine Actions
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Create a task or reminder
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Task Module Overview
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Respond to a meeting
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Create an appointment or meeting
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Edit and customize views
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Presentation and introduction to the calendar
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Search options
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Sort and filter emails
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Request a Read Receipt or Delivery Confirmation
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The Bcc Field in Detail
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Save and Print a Message
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Insert Elements in Emails (Tables, Charts, Images)
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Attach files efficiently in Outlook
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Process an incoming message
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Send an Email and Create a Draft in Outlook
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Organize into Folders
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Set Your Work Hours in Outlook
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Create and add a signature to messages
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Manage new message notifications
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Manage Views
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Add and manage multiple accounts on Outlook
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Manage Storage Space
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Synchronize Your Teams and SharePoint Files on Your Computer
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Use Documents in a Synchronized Library Folder
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Make a File Request
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Restore Your OneDrive Space
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Find All Shares from the Same Person
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Modify Sharing Rules
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Check Granted Shares
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Protect My Document with a Password and Expiration Date
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Avoid Abusive Document Sharing
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Best Security Practices on OneDrive
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Use Recycle Bins to Restore Documents
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Search for Documents
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Use Document History or Restore a Document to a Previous Version
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Discover the Meaning of OneDrive Icons
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Sync OneDrive with a Computer
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Edit, Delete a Share
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Share and Collaborate OneDrive
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Power and Manage OneDrive
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What is OneDrive ?
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Objectifs :
This document aims to provide a comprehensive guide on how to collaborate on a document using Word 2016 or Word Online, detailing the steps for sharing, editing, and managing live collaboration settings.
Chapitres :
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Introduction to Document Collaboration
Collaborating on a document allows multiple users to contribute and edit content simultaneously. This guide will walk you through the process of saving, sharing, and managing collaboration settings in Word 2016 and Word Online. -
Saving and Sharing the Document
To begin collaborating, first save your document to a hard drive. Once saved, share it with individuals who have permission to edit. This can be done by sending them a link to the document. -
Opening and Editing in Word
You can open and edit the document in either Word 2016 or Word Online. There is no special author mode or command required to share authorship. If you are using Word 2016 and others do not yet have access to your changes, enable automatic sharing. -
Live Collaboration Features
When recipients follow the link you provide, the document will open in their version of Word or in their web browser using Word Online. If they are also using Word Online or Word 2016 with automatic sharing enabled, you will see their changes in real-time. Color-coded flags indicate where others are working within the document. -
Managing Live Collaboration Settings
To modify live collaboration options, navigate to 'File' > 'Options' > 'General'. Under live collaboration options, select your preferred settings. By choosing 'Always share', others will always see your changes. If you select 'Ask me', you will be prompted to share your changes automatically when collaborating for the first time. -
Important Considerations
If you select 'Never', you will not collaborate live on this or any other documents. Only your changes will be visible until you save the document online. However, you will be notified when someone else opens the document. These settings apply to Word in general, not just the document you are currently working on. -
Conclusion
Understanding how to effectively collaborate in Word 2016 and Word Online enhances productivity and teamwork. By following the steps outlined in this guide, you can ensure a smooth collaborative experience, allowing for real-time editing and feedback.
FAQ :
How do I collaborate on a document in Word 2016?
To collaborate on a document in Word 2016, save the document to your hard drive, share it with others, and ensure that auto sharing is enabled. When others access the document, you can see their changes live.
What is the difference between Word 2016 and Word Online?
Word 2016 is a desktop application that requires installation, while Word Online is a web-based application that allows for document editing and collaboration directly in a web browser.
What are colored flags in Word?
Colored flags are indicators that show where other users are currently working in a document, helping you to track changes and contributions in real-time.
Can I turn off live collaboration in Word?
Yes, you can change the live collaboration options by going to File > Options > General and adjusting the settings according to your preferences.
What happens if I don't enable auto sharing?
If you do not enable auto sharing, you will not see the changes made by others in real-time, and only your changes will be visible until you save the document online.
Quelques cas d'usages :
Team Project Collaboration
In a team project, members can use Word 2016 or Word Online to collaboratively edit a project report. By enabling live collaboration, team members can see each other's changes in real-time, improving communication and efficiency.
Remote Work Coordination
For remote teams, using Word Online allows team members to work on documents from different locations. They can share documents easily and make edits that are visible to all, facilitating seamless collaboration despite geographical barriers.
Academic Group Work
Students working on a group assignment can utilize Word's collaboration features to draft and edit their paper together. The use of colored flags helps them identify who is working on which section, enhancing their teamwork.
Client Proposal Development
In a business setting, a team can collaborate on a client proposal using Word 2016. By sharing the document and enabling auto sharing, they can ensure that all team members' inputs are captured and visible, leading to a more comprehensive proposal.
Document Review Process
During the document review process, reviewers can use Word Online to provide feedback directly on the document. Live collaboration allows authors to see comments and changes in real-time, streamlining the revision process.
Glossaire :
Document Collaboration
The process of multiple users working together on a single document, allowing for real-time editing and feedback.
Word 2016
A version of Microsoft Word, part of the Microsoft Office suite, released in 2015, which includes features for document creation and editing.
Word Online
A web-based version of Microsoft Word that allows users to create, edit, and collaborate on documents online without needing to install software.
Live Collaboration
A feature that allows multiple users to edit a document simultaneously, with changes visible in real-time.
Auto Sharing
A setting in Word that allows users to automatically share their changes with others when collaborating on a document.
Colored Flags
Visual indicators in Word that show where different users are making edits in a document.
File Options
Settings within Word that allow users to customize their document editing and collaboration experience.