SharePoint (Modern Sites) - SharePoint permission levels Video
Learn about SharePoint permission levels in this informative video. Discover the three different levels: visitors, members, and site owners. Find out how each level affects access and control on a SharePoint site. Get a deeper understanding of managing permissions in SharePoint.
- 2:16
- 799 views
-
SharePoint (Modern Sites) - Create a document library
- 1:56
- Viewed 1047 times
-
SharePoint (Modern Sites) - Prevent comments on modern pages
- 1:15
- Viewed 1246 times
-
SharePoint (Modern Sites) - Disable the OneDrive sync button
- 0:49
- Viewed 949 times
-
SharePoint (Modern Sites) - Choose expiration and permissions options for links opened to anyone
- 1:08
- Viewed 937 times
-
SharePoint (Modern Sites) - Customise my SharePoint site navigation
- 2:20
- Viewed 901 times
-
SharePoint (Modern Sites) - Modify membership to the sites of my organization
- 1:38
- Viewed 883 times
-
SharePoint (Modern Sites) - Delete a SharePoint site
- 1:12
- Viewed 927 times
-
SharePoint (Modern Sites) - Configure the global Theme and logo
- 2:26
- Viewed 1252 times
-
Activate the features of Teams Premium
- 3:48
- Viewed 13716 times
-
Conduct outstanding webinars with Teams Premium
- 2:37
- Viewed 5827 times
-
Create a subsite
- 1:47
- Viewed 3251 times
-
Create a site collection
- 3:16
- Viewed 3133 times
-
Viva Connections for your colleague
- 0:30
- Viewed 2750 times
-
The admin role
- 1:59
- Viewed 2724 times
-
Optimize meeting management with meeting templates
- 1:31
- Viewed 2683 times
-
Optimize Teams Premium settings in Administration
- 1:27
- Viewed 2607 times
-
Create a communication site
- 0:50
- Viewed 2532 times
-
What are virtual appointments in Teams Premium?
- 2:39
- Viewed 2471 times
-
Create a new page on a site
- 3:13
- Viewed 2466 times
-
Boost meetings with the advanced features of Teams Premium
- 1:18
- Viewed 2404 times
-
Delete and restaure a site or subsite
- 1:21
- Viewed 2373 times
-
Set your navigation on your site
- 3:16
- Viewed 2322 times
-
The manager role
- 2:41
- Viewed 2280 times
-
Deploy your Viva Connections
- 2:22
- Viewed 2219 times
-
Modify and set the authorisations for a list or a library
- 2:46
- Viewed 2171 times
-
Add an app
- 2:40
- Viewed 2163 times
-
Set up your navigation
- 0:53
- Viewed 2122 times
-
Define a parent site
- 1:04
- Viewed 1629 times
-
Access the admin center
- 0:52
- Viewed 1283 times
-
Configure the global Theme and logo
- 2:26
- Viewed 1252 times
-
Prevent comments on modern pages
- 1:15
- Viewed 1246 times
-
Create a SharePoint site
- 1:57
- Viewed 1162 times
-
Set the proper time zone
- 0:44
- Viewed 1138 times
-
Apply a Specific Policy to a User
- 1:22
- Viewed 1132 times
-
Create a permission group
- 2:11
- Viewed 1103 times
-
Disable site creation
- 0:52
- Viewed 1092 times
-
Define site storage limits
- 1:42
- Viewed 988 times
-
Disable the OneDrive sync button
- 0:49
- Viewed 949 times
-
Managing permissions on a SharePoint page
- 1:27
- Viewed 949 times
-
Choose expiration and permissions options for links opened to anyone
- 1:08
- Viewed 937 times
-
Delete a SharePoint site
- 1:12
- Viewed 927 times
-
Disable subsite creation
- 0:53
- Viewed 911 times
-
Modify membership to the sites of my organization
- 1:38
- Viewed 883 times
-
Managing permissions in a SharePoint folder
- 1:10
- Viewed 862 times
-
Managing permissions on a SharePoint file
- 1:12
- Viewed 827 times
-
Managing permissions of a document library
- 2:01
- Viewed 819 times
-
Managing permissions on a SharePoint List
- 1:42
- Viewed 814 times
-
Recover deleted items
- 01:09
- Viewed 361 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 342 times
-
Add a third-party application
- 02:40
- Viewed 237 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 207 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 179 times
-
Introduction to PowerBI
- 00:60
- Viewed 168 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 159 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 158 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 163 times
-
Introduction to Planner
- 00:56
- Viewed 172 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 159 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 166 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 225 times
-
Introduction to Sway
- 01:53
- Viewed 143 times
-
Introducing to Word
- 01:00
- Viewed 166 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 148 times
-
Create a call group
- 01:15
- Viewed 201 times
-
Use call delegation
- 01:07
- Viewed 130 times
-
Assign a delegate for your calls
- 01:08
- Viewed 200 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 138 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 128 times
-
Manage advanced call notifications
- 01:29
- Viewed 143 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 173 times
-
Block unwanted calls
- 01:24
- Viewed 140 times
-
Disable all call forwarding
- 01:09
- Viewed 144 times
-
Manage a call group in Teams
- 02:01
- Viewed 133 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 131 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 124 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 149 times
-
Manage voicemail messages
- 01:55
- Viewed 188 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 205 times
-
Customize your voicemail greeting
- 02:17
- Viewed 126 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 121 times
-
Manage simultaneous calls
- 01:52
- Viewed 133 times
-
Support third-party apps during calls
- 01:53
- Viewed 161 times
-
Add participants quickly and securely
- 01:37
- Viewed 132 times
-
Configure call privacy and security settings
- 02:51
- Viewed 131 times
-
Manage calls on hold
- 01:20
- Viewed 139 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 128 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 133 times
-
Action Function
- 04:18
- Viewed 139 times
-
Search Function
- 03:42
- Viewed 189 times
-
Date and Time Function
- 02:53
- Viewed 172 times
-
Logical Function
- 03:14
- Viewed 257 times
-
Text Function
- 03:25
- Viewed 201 times
-
Basic Function
- 02:35
- Viewed 160 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 189 times
-
Introduction to Power Fx
- 01:09
- Viewed 162 times
-
The New Calendar
- 03:14
- Viewed 283 times
-
Sections
- 02:34
- Viewed 172 times
-
Customizing Views
- 03:25
- Viewed 167 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 273 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 187 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 147 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 174 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 393 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 335 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 207 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 351 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 223 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 229 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 405 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 199 times
-
Share Power Automate Flows
- 02:20
- Viewed 194 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 198 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 185 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 198 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 232 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 168 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 361 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 584 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 338 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 328 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 306 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 274 times
-
Discover the “Build Space”
- 02:26
- Viewed 195 times
-
The Power Automate Mobile App
- 01:39
- Viewed 201 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 195 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 283 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 190 times
-
Access Power Automate for the Web
- 01:25
- Viewed 298 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 247 times
Objectifs :
Understand how permissions work on a SharePoint site, including the different levels of access and the implications of adding members to groups versus sharing the site directly.
Chapitres :
-
Introduction to SharePoint Permissions
In this section, we will explore the permissions structure of a SharePoint site, particularly for an IT team. Understanding these permissions is crucial for managing access and collaboration effectively. -
Access Levels in SharePoint
SharePoint offers three distinct levels of permissions: - **Visitors**: These users have read-only access and cannot make any changes to the site. - **Members**: Typically your colleagues, members have limited control over the site, allowing them to contribute content but not manage permissions. - **Owners**: This group has full control over the site, including the ability to manage permissions and settings. -
Adding Members: Group vs. Site Sharing
When adding members to your SharePoint site, it's important to distinguish between adding them to a group and sharing the site directly. - **Adding to a Group**: When you add members to a group, they gain access to multiple Microsoft 365 services, including Teams, Planner, OneNote, and the shared inbox, in addition to the SharePoint site. - **Sharing the Site Only**: If you only want to share the site without granting access to the other group features, you should choose to share the site directly. -
Practical Example of Sharing Permissions
Let's consider a practical example. If you want to share the site with a colleague named Frank: 1. Go to the site permissions settings. 2. Select 'Share Site' and give Frank edit permissions. 3. After sharing, check the members list to confirm Frank's access level. If Frank is only listed as a member without being part of the IT team site members, he will only have limited visibility of the site. -
Managing Member Permissions
To manage Frank's permissions: - If you need to remove him, simply click on the arrow next to his name and select 'Delete'. - To add him to the group instead, select 'Add Members to Group' and assign him member permissions. After this, Frank will have full access to the IT team site and all associated Microsoft 365 group features. -
Conclusion
Understanding the nuances of SharePoint permissions is essential for effective team collaboration. By carefully managing who has access to what, you can ensure that your IT team operates smoothly and securely.
FAQ :
What are the different permission levels in SharePoint?
In SharePoint, there are three main permission levels: Visitors (read-only access), Members (limited control), and Site Owners (full control).
How do I add members to a SharePoint site?
To add members to a SharePoint site, go to the site permissions settings, choose whether to add them to a group or share the site directly, and assign the appropriate permission level.
What happens when I add someone to a Microsoft 365 group?
When you add someone to a Microsoft 365 group, they gain access to all associated services, including Microsoft Teams, Planner, OneNote, and the SharePoint site.
Can I remove a member from a SharePoint site?
Yes, you can remove a member from a SharePoint site by accessing the site permissions settings, selecting the member, and choosing the option to delete or remove them.
What is the difference between adding members to a group and sharing the site only?
Adding members to a group grants them access to all associated Microsoft 365 services, while sharing the site only allows them to access the SharePoint site without additional services.
Quelques cas d'usages :
Team Collaboration on Projects
Using SharePoint, IT teams can collaborate on projects by sharing documents, tracking tasks in Planner, and communicating through Microsoft Teams, enhancing productivity and organization.
Document Management
SharePoint can be used to manage documents within an organization, allowing team members to edit, share, and control access to important files, ensuring that everyone has the latest information.
Training and Onboarding
New employees can be onboarded using a SharePoint site that contains training materials, resources, and a shared inbox for questions, streamlining the onboarding process.
Event Planning
Teams can use SharePoint to plan events by creating a shared calendar, assigning tasks in Planner, and collaborating on event details through Microsoft Teams, ensuring all aspects are covered.
Knowledge Sharing
Organizations can create a SharePoint site dedicated to knowledge sharing, where employees can contribute articles, share best practices, and access resources, fostering a culture of continuous learning.
Glossaire :
SharePoint
A web-based collaboration platform developed by Microsoft that integrates with Microsoft Office. It is used for storing, organizing, sharing, and accessing information from any device.
Permissions
Settings that determine what actions users can perform on a SharePoint site, such as viewing, editing, or managing content.
Visitors
Users who have read-only access to a SharePoint site, meaning they can view content but cannot make any changes.
Members
Users who have limited control over a SharePoint site, allowing them to edit content but not manage site settings or permissions.
Site Owners
Users who have full control over a SharePoint site, including the ability to manage permissions, settings, and content.
Microsoft Teams
A collaboration platform that integrates with SharePoint, allowing teams to communicate and collaborate in real-time.
Planner
A task management tool that is part of the Microsoft 365 suite, used for planning and tracking tasks within teams.
OneNote
A digital note-taking application that is part of the Microsoft 365 suite, allowing users to create, organize, and share notes.
Shared Inbox
A common email inbox that multiple users can access and manage, often used for team communication.
365 Group
A feature in Microsoft 365 that allows users to collaborate across various Microsoft services, including SharePoint, Teams, and Outlook.