SharePoint (Classic Sites) - Targeting content using a specific audience Video
In this video training on accessibility in your day-to-day life, you will learn about the design rules, best practices, and tools to improve the accessibility of your documents.
The video covers topics such as using accessible templates in Office 365, checking accessibility in Excel, Outlook, Word, and PowerPoint, and improving email accessibility.
By following these guidelines, you will be able to make your documents more readable for blind individuals, add accessible tables and lists, and make your Outlook signature accessible.
This training will help you improve the design of your documents in terms of accessibility and make your work environment more inclusive for all.
- 3:35
- 2726 views
-
SharePoint (Classic Sites) - Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2670 times
-
SharePoint (Classic Sites) - Targeting content using a specific audience
- 3:35
- Viewed 2726 times
-
SharePoint (Classic Sites) - Checking the granted shares
- 2:27
- Viewed 2666 times
-
SharePoint (Classic Sites) - Restoring an earlier version of your document
- 1:50
- Viewed 2870 times
-
Teams - Restrict a document to reading only
- 1:03
- Viewed 3015 times
-
Teams - Create and manage team channel
- 1:51
- Viewed 3206 times
-
SharePoint (Classic Sites) - Creating a permission group
- 3:53
- Viewed 2556 times
-
SharePoint (Classic Sites) - Creating a personalized permission level
- 2:46
- Viewed 2738 times
-
Protect a document shared by password
- 1:41
- Viewed 8997 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 6529 times
-
Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 4270 times
-
How do I block a sender?
- 1:01
- Viewed 3239 times
-
Create and manage team channel
- 1:51
- Viewed 3206 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3174 times
-
Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3131 times
-
Manage permissions
- 1:10
- Viewed 3016 times
-
Restrict a document to reading only
- 1:03
- Viewed 3015 times
-
Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 2951 times
-
Restrict a folder/document to certain members of your team
- 1:49
- Viewed 2942 times
-
Restoring an earlier version of your document
- 1:50
- Viewed 2870 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 2743 times
-
Creating a personalized permission level
- 2:46
- Viewed 2738 times
-
Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 2684 times
-
Sharing a folder or document with someone outside the company
- 3:44
- Viewed 2670 times
-
Checking the granted shares
- 2:27
- Viewed 2666 times
-
Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2639 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2589 times
-
Creating a permission group
- 3:53
- Viewed 2556 times
-
General security practices in Outlook
- 1:03
- Viewed 2383 times
-
Ensure data security during a Teams meeting
- 1:48
- Viewed 2312 times
-
Manage permissions
- 1:03
- Viewed 1463 times
-
Understand and Secure Information Sharing in Instant Messaging
- 2:38
- Viewed 937 times
-
Manage Privacy in Private Channels
- 2:34
- Viewed 705 times
-
Restrict a Document to Certain Team Members
- 1:50
- Viewed 704 times
-
Secure a Shared Document with a Password
- 1:28
- Viewed 690 times
-
Secure Teams Upon Creation
- 2:57
- Viewed 671 times
-
Restrict a Document to Read-Only
- 0:58
- Viewed 658 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 252 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 243 times
-
Modify Sharing Rules
- 00:53
- Viewed 243 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 237 times
-
Check Granted Shares
- 00:48
- Viewed 232 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 218 times
-
Recover deleted items
- 01:09
- Viewed 150 times
-
Block a sender
- 01:54
- Viewed 92 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 82 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 78 times
-
Share a document securely with Outlook
- 02:21
- Viewed 67 times
-
Identify a fraudulent email
- 02:06
- Viewed 64 times
-
Protect an email by encrypting
- 01:10
- Viewed 61 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 59 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 54 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 45 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 36 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 33 times
-
Action Function
- 04:18
- Viewed 22 times
-
Search Function
- 03:42
- Viewed 34 times
-
Date and Time Function
- 02:53
- Viewed 24 times
-
Logical Function
- 03:14
- Viewed 46 times
-
Text Function
- 03:25
- Viewed 32 times
-
Basic Function
- 02:35
- Viewed 21 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 35 times
-
Introduction to Power Fx
- 01:09
- Viewed 27 times
-
The New Calendar
- 03:14
- Viewed 51 times
-
Sections
- 02:34
- Viewed 27 times
-
Customizing Views
- 03:25
- Viewed 23 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 50 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 36 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 33 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 45 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 169 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 124 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 57 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 140 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 66 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 69 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 180 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 51 times
-
Share Power Automate Flows
- 02:20
- Viewed 54 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 59 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 57 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 59 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 80 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 54 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 132 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 169 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 112 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 107 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 82 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 57 times
-
Discover the “Build Space”
- 02:26
- Viewed 49 times
-
The Power Automate Mobile App
- 01:39
- Viewed 48 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 64 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 61 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 51 times
-
Access Power Automate for the Web
- 01:25
- Viewed 68 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 66 times
-
Add a third-party application
- 02:40
- Viewed 91 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 82 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 81 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 72 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 59 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 99 times
-
Share a document securely with Outlook
- 02:21
- Viewed 67 times
-
Block a sender
- 01:54
- Viewed 92 times
-
Identify a fraudulent email
- 02:06
- Viewed 64 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 59 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 78 times
-
Protect an email by encrypting
- 01:10
- Viewed 61 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 54 times
-
Recover deleted items
- 01:09
- Viewed 150 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 82 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 54 times
-
Use a Shared Mailbox
- 01:18
- Viewed 89 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 67 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 86 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 55 times
-
Calendar Delegation Setup
- 01:21
- Viewed 83 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 147 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 131 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 91 times
-
Create a Meeting Poll
- 02:48
- Viewed 85 times
-
Display Three Time Zones
- 01:52
- Viewed 57 times
-
View Other Calendars
- 00:50
- Viewed 81 times
-
Open a Shared Calendar
- 01:29
- Viewed 84 times
-
Share Your Calendar
- 01:54
- Viewed 84 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 68 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 64 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 63 times
-
Translate Emails in Outlook
- 01:32
- Viewed 75 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 61 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 84 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 59 times
-
Improve Email Accessibility
- 02:02
- Viewed 69 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 75 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 75 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 53 times
-
Delay Email Delivery
- 01:10
- Viewed 76 times
-
Use Conversation View
- 01:47
- Viewed 61 times
-
Clean Up Your Inbox
- 01:18
- Viewed 83 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 313 times
-
Use Categories
- 02:51
- Viewed 57 times
-
Easily Sort Your Mails
- 01:38
- Viewed 67 times
-
Automate Routine Actions
- 02:19
- Viewed 66 times
-
Create an Email Template
- 01:40
- Viewed 89 times
-
Create a task from a message
- 02:00
- Viewed 117 times
-
Share a task list
- 03:10
- Viewed 124 times
-
Create a task or reminder
- 01:50
- Viewed 128 times
-
Task Module Overview
- 01:56
- Viewed 151 times
-
Manage Teams online meeting options
- 01:56
- Viewed 127 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 212 times
-
Create a reminder for yourself
- 01:59
- Viewed 132 times
-
Respond to a meeting
- 01:00
- Viewed 131 times
-
Create an appointment or meeting
- 01:44
- Viewed 136 times
-
Create different types of events
- 01:46
- Viewed 138 times
-
Edit and customize views
- 01:55
- Viewed 143 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 143 times
-
Search options
- 01:23
- Viewed 119 times
-
Sort and filter emails
- 02:51
- Viewed 133 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 196 times
-
The Bcc Field in Detail
- 01:53
- Viewed 127 times
-
Save and Print a Message
- 01:48
- Viewed 142 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 174 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 135 times
-
Process an incoming message
- 01:53
- Viewed 122 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 148 times
-
Organize into Folders
- 01:57
- Viewed 139 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 126 times
-
Create and add a signature to messages
- 01:26
- Viewed 136 times
-
Manage new message notifications
- 01:40
- Viewed 127 times
-
Change the default font of your emails
- 01:05
- Viewed 123 times
-
Manage Views
- 02:36
- Viewed 111 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 169 times
-
Explore the Interface
- 03:22
- Viewed 125 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 132 times
-
Manage Storage Space
- 02:08
- Viewed 240 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 232 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 257 times
-
Make a File Request
- 01:24
- Viewed 258 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 237 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 249 times
-
Modify Sharing Rules
- 00:53
- Viewed 243 times
-
Check Granted Shares
- 00:48
- Viewed 232 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 252 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 218 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 243 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 252 times
-
Search for Documents
- 01:31
- Viewed 230 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 311 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 245 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 242 times
-
Edit, Delete a Share
- 02:16
- Viewed 307 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 243 times
-
Power and Manage OneDrive
- 01:36
- Viewed 233 times
-
What is OneDrive ?
- 01:14
- Viewed 450 times
Objectifs :
This video aims to guide users on how to enable audience targeting in SharePoint document libraries, allowing specific content to be visible only to designated groups or audiences.
Chapitres :
-
Introduction to Audience Targeting
Audience targeting in SharePoint allows for the customization of content visibility based on user groups. This feature is particularly useful for organizations that need to restrict access to sensitive documents or information to specific departments or teams. -
Identifying Audiences
Audiences can be identified through various means, including: - SharePoint groups - Distribution lists - Security groups - A rule system to create a global audience For instance, you can configure a document library so that only members of the legal department can view certain documents. -
Step 1: Enabling Audience Targeting
To enable audience targeting for a document library, follow these steps: 1. Open the relevant document library. 2. Click on 'Settings' located at the top right corner. 3. Select 'Library Settings'. 4. Under the 'General Settings' column, find 'Audience targeting settings'. 5. Check the box to enable audience targeting (this box is unchecked by default). 6. Click 'OK' to validate your changes. -
Step 2: Defining Audience for Individual Items
Once audience targeting is enabled, you can specify which audience can view individual items in the library. Here’s how: 1. Navigate back to the contents of your library. 2. Identify the document you want to restrict access to. 3. Click on the three dots next to the document and select 'Properties' via the 'More' button. 4. In the document properties, click on 'Edit Item'. 5. In the 'Targeted Audience' section, click 'Modify'. 6. Choose an audience from your global audiences, security distribution groups, or SharePoint groups. -
Example: Restricting Access to Suppliers
For example, if you want a document to be visible only to your suppliers, you would: - Select the SharePoint group created for suppliers. - Search for the group and select it. - Confirm the selection and click 'Save'. This ensures that only members of the 'providers' permission group can access the document. -
Conclusion
By following these steps, you can effectively manage document visibility in SharePoint, ensuring that sensitive information is only accessible to the appropriate audiences. This enhances security and streamlines access to necessary documents for specific teams.
FAQ :
What is audience targeting in SharePoint?
Audience targeting in SharePoint is a feature that allows you to restrict the visibility of content in lists or libraries to specific groups of users, ensuring that only the intended audience can access certain documents.
How do I enable audience targeting for a SharePoint library?
To enable audience targeting for a SharePoint library, go to the library settings, find the 'Audience targeting settings' under general settings, check the 'Enable audience targeting' box, and click OK.
Can I target documents to specific SharePoint groups?
Yes, you can target documents to specific SharePoint groups by modifying the document properties and selecting the desired audience from your global audiences or SharePoint groups.
What types of groups can be used for audience targeting?
You can use SharePoint groups, security groups, or distribution lists for audience targeting in SharePoint.
What happens if I do not enable audience targeting?
If audience targeting is not enabled, all users with access to the library will be able to see all documents, regardless of any specific audience settings you may want to apply.
Quelques cas d'usages :
Restricting Access to Sensitive Documents
In a legal department, audience targeting can be used to ensure that only members of the legal team can access sensitive legal documents, preventing unauthorized access from other departments.
Managing Supplier Documentation
A company can use audience targeting to share specific documents with suppliers by creating a SharePoint group for suppliers, ensuring that only they can view or edit the relevant documents.
Internal Communication for Project Teams
Project teams can utilize audience targeting to share project-related documents only with team members, enhancing collaboration while keeping information secure from other employees.
Training Material Distribution
An organization can target training materials to specific employee groups, ensuring that only those who need the training can access the materials, thus improving training efficiency.
Compliance Document Management
Companies can apply audience targeting to compliance documents, making them accessible only to compliance officers, thereby ensuring that sensitive compliance information is not exposed to unauthorized personnel.
Glossaire :
Audience Targeting
A feature that allows content in a SharePoint library or list to be displayed only to specific groups of users, enhancing content visibility management.
SharePoint Groups
Collections of users in SharePoint that can be assigned permissions to access specific content or features within a SharePoint site.
Distribution Lists
Email lists that allow messages to be sent to multiple recipients at once, often used for communication within organizations.
Security Groups
Groups that are used to manage user permissions and access rights to resources in a network or system.
Global Audience
A set of users defined by specific criteria that can be targeted for content visibility in SharePoint.
Library Settings
Configuration options available for a document library in SharePoint, allowing users to manage permissions, audience targeting, and other features.
Permission Group
A group of users that have been assigned specific permissions to access or modify content within a SharePoint site.
Edit Item
A function that allows users to modify the properties and settings of a specific item or document within a SharePoint library.