Office 365 - Making a document readable for a blind person Video
In this video, you will learn about making a document readable for a blind person using Microsoft 365. The video covers the parameters to consider for creating content that works well with screen readers.
It explains how to assign alternative text to images, mark decorative objects, and assign descriptions to hyperlinks.
The video also emphasizes the importance of setting the reading order in PowerPoint.
This tutorial will help you ensure that visually impaired or blind individuals can access and understand your Office 365 documents.
- 2:36
- 2306 views
-
Excel - Accessibility in Excel
- 1:12
- Viewed 2638 times
-
Office 365 - Making a document readable for a blind person
- 2:36
- Viewed 2306 times
-
Office 365 - What is accessibility?
- 1:41
- Viewed 2258 times
-
Outlook - Improve the accessibility of your images in emails
- 0:46
- Viewed 2378 times
-
Outlook - Improving email accessibility
- 1:33
- Viewed 2404 times
-
Office 365 - Interview Philippe Trotin
- 2:25
- Viewed 2158 times
-
Outlook - Make your Outlook signature accessible
- 0:44
- Viewed 2718 times
-
Word - Check Accessibility in Word
- 1:42
- Viewed 2439 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3208 times
-
Add a subtitle and translate your presentation in real time
- 0:46
- Viewed 3166 times
-
Translate content into PowerPoint
- 1:09
- Viewed 2738 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 2718 times
-
Translate your Excel spreadsheets
- 1:16
- Viewed 2709 times
-
Translate Content in Word
- 2:04
- Viewed 2676 times
-
Check Accessibility in PowerPoint
- 1:40
- Viewed 2670 times
-
Accessibility in Excel
- 1:12
- Viewed 2638 times
-
Check Accessibility in Excel
- 1:51
- Viewed 2615 times
-
Use accessible templates in Office 365
- 1:30
- Viewed 2563 times
-
Accessibility in PowerPoint
- 2:47
- Viewed 2561 times
-
Accessibility in Word
- 2:29
- Viewed 2457 times
-
Check Accessibility in Word
- 1:42
- Viewed 2439 times
-
Improving email accessibility
- 1:33
- Viewed 2404 times
-
Grammar Tools
- 1:05
- Viewed 2383 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2378 times
-
Instant translation of conversations in the Translator tool
- 1:45
- Viewed 2377 times
-
Add accessible tables and lists
- 0:49
- Viewed 2370 times
-
Use the Translator tool on mobile
- 3:03
- Viewed 2366 times
-
Focus on priorities with the Immersive Reader
- 1:13
- Viewed 2365 times
-
How do I get help with accessibility?
- 0:41
- Viewed 2349 times
-
Use the Translator tool on PC
- 2:38
- Viewed 2317 times
-
What is accessibility?
- 1:41
- Viewed 2258 times
-
Instant mobile conversation translation
- 1:58
- Viewed 2194 times
-
Picture in Picture
- 1:06
- Viewed 2160 times
-
Interview Philippe Trotin
- 2:25
- Viewed 2158 times
-
Accessibility
- 1:30
- Viewed 1972 times
-
Dark Theme
- 1:02
- Viewed 1960 times
-
Enabling Subtitles During a Meeting
- 1:28
- Viewed 1024 times
-
Finding Help?
- 0:56
- Viewed 983 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 84 times
-
Improve Email Accessibility
- 02:02
- Viewed 69 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 64 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 61 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 59 times
-
Action Function
- 04:18
- Viewed 22 times
-
Search Function
- 03:42
- Viewed 34 times
-
Date and Time Function
- 02:53
- Viewed 24 times
-
Logical Function
- 03:14
- Viewed 46 times
-
Text Function
- 03:25
- Viewed 32 times
-
Basic Function
- 02:35
- Viewed 21 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 35 times
-
Introduction to Power Fx
- 01:09
- Viewed 27 times
-
The New Calendar
- 03:14
- Viewed 51 times
-
Sections
- 02:34
- Viewed 27 times
-
Customizing Views
- 03:25
- Viewed 23 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 50 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 36 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 33 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 45 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 169 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 124 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 57 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 140 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 66 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 69 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 180 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 51 times
-
Share Power Automate Flows
- 02:20
- Viewed 54 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 59 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 57 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 59 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 80 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 54 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 132 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 169 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 112 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 107 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 82 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 57 times
-
Discover the “Build Space”
- 02:26
- Viewed 49 times
-
The Power Automate Mobile App
- 01:39
- Viewed 48 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 64 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 61 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 51 times
-
Access Power Automate for the Web
- 01:25
- Viewed 68 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 66 times
-
Add a third-party application
- 02:40
- Viewed 91 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 82 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 81 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 72 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 59 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 99 times
-
Share a document securely with Outlook
- 02:21
- Viewed 67 times
-
Block a sender
- 01:54
- Viewed 92 times
-
Identify a fraudulent email
- 02:06
- Viewed 64 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 59 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 78 times
-
Protect an email by encrypting
- 01:10
- Viewed 61 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 54 times
-
Recover deleted items
- 01:09
- Viewed 151 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 82 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 54 times
-
Use a Shared Mailbox
- 01:18
- Viewed 89 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 67 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 86 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 55 times
-
Calendar Delegation Setup
- 01:21
- Viewed 83 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 147 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 131 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 91 times
-
Create a Meeting Poll
- 02:48
- Viewed 85 times
-
Display Three Time Zones
- 01:52
- Viewed 57 times
-
View Other Calendars
- 00:50
- Viewed 81 times
-
Open a Shared Calendar
- 01:29
- Viewed 84 times
-
Share Your Calendar
- 01:54
- Viewed 84 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 68 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 64 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 63 times
-
Translate Emails in Outlook
- 01:32
- Viewed 75 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 61 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 84 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 59 times
-
Improve Email Accessibility
- 02:02
- Viewed 69 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 75 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 75 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 53 times
-
Delay Email Delivery
- 01:10
- Viewed 76 times
-
Use Conversation View
- 01:47
- Viewed 61 times
-
Clean Up Your Inbox
- 01:18
- Viewed 83 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 313 times
-
Use Categories
- 02:51
- Viewed 57 times
-
Easily Sort Your Mails
- 01:38
- Viewed 67 times
-
Automate Routine Actions
- 02:19
- Viewed 66 times
-
Create an Email Template
- 01:40
- Viewed 89 times
-
Create a task from a message
- 02:00
- Viewed 117 times
-
Share a task list
- 03:10
- Viewed 124 times
-
Create a task or reminder
- 01:50
- Viewed 128 times
-
Task Module Overview
- 01:56
- Viewed 151 times
-
Manage Teams online meeting options
- 01:56
- Viewed 127 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 212 times
-
Create a reminder for yourself
- 01:59
- Viewed 132 times
-
Respond to a meeting
- 01:00
- Viewed 131 times
-
Create an appointment or meeting
- 01:44
- Viewed 136 times
-
Create different types of events
- 01:46
- Viewed 138 times
-
Edit and customize views
- 01:55
- Viewed 143 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 143 times
-
Search options
- 01:23
- Viewed 119 times
-
Sort and filter emails
- 02:51
- Viewed 133 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 196 times
-
The Bcc Field in Detail
- 01:53
- Viewed 127 times
-
Save and Print a Message
- 01:48
- Viewed 142 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 174 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 135 times
-
Process an incoming message
- 01:53
- Viewed 122 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 148 times
-
Organize into Folders
- 01:57
- Viewed 139 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 126 times
-
Create and add a signature to messages
- 01:26
- Viewed 136 times
-
Manage new message notifications
- 01:40
- Viewed 127 times
-
Change the default font of your emails
- 01:05
- Viewed 123 times
-
Manage Views
- 02:36
- Viewed 111 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 169 times
-
Explore the Interface
- 03:22
- Viewed 125 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 132 times
-
Manage Storage Space
- 02:08
- Viewed 240 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 232 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 257 times
-
Make a File Request
- 01:24
- Viewed 258 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 237 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 249 times
-
Modify Sharing Rules
- 00:53
- Viewed 243 times
-
Check Granted Shares
- 00:48
- Viewed 232 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 252 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 218 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 243 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 252 times
-
Search for Documents
- 01:31
- Viewed 230 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 311 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 245 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 242 times
-
Edit, Delete a Share
- 02:16
- Viewed 307 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 243 times
-
Power and Manage OneDrive
- 01:36
- Viewed 233 times
-
What is OneDrive ?
- 01:14
- Viewed 450 times
Objectifs :
Understand how to make Office 365 documents accessible for visually impaired users by utilizing screen readers effectively.
Chapitres :
-
Introduction to Accessibility in Office 365
Creating accessible documents in Office 365 is essential for ensuring that visually impaired or blind individuals can effectively use these resources. This guide focuses on how to optimize documents for screen readers, such as Narrator, which allows users to read the contents of Office 365 documents. -
Importance of Alternative Text
Documents often contain various elements like text, images, and graphics. For screen readers to interpret these elements correctly, it is crucial to assign alternative text (alt text) to images and graphics. This alt text provides a description of the visual content for users who cannot see it. -
How to Add Alternative Text
To add alt text to an image in Office 365, follow these steps: - Select the image you want to describe. - Click on 'Alt Text' in the Format tab or right-click the image and select 'Edit Alt Text'. - Type a descriptive text that conveys the image's content. This feature is available for all visual items, including charts and shapes in Excel, Word, and PowerPoint. -
Marking Decorative Elements
If an image or graphic is purely decorative and does not convey important information, you can mark it as decorative. This informs screen reader users that the element does not contain significant content, allowing them to focus on the informative parts of the document. -
Handling Hyperlinks
When your document includes hyperlinks, screen readers will read the URL letter by letter, which can be confusing. To enhance understanding, it is important to assign a descriptive text to the hyperlink. For example, instead of just providing the URL, you can use a description like 'Link to meeting notes page' to clarify the link's destination. -
Setting Reading Order in PowerPoint
In PowerPoint, ensuring the correct reading order of content is vital for screen reader navigation. You can check the accessibility of your presentation to verify that the content is read in the intended sequence. This helps users follow along without confusion. -
Next Steps
To further enhance your understanding of making Office 365 documents accessible, the following videos will provide detailed instructions on managing accessibility features in each Office 365 application.
FAQ :
What is the purpose of Alt Text in Office 365 documents?
Alt Text provides a description of images and graphics for visually impaired users, allowing screen readers to convey the content and context of these visual elements.
How can I ensure my document is accessible for screen reader users?
To make your document accessible, use Alt Text for images, provide descriptive hyperlinks, and check the reading order of your content. Utilize the 'Check Accessibility' feature in Office 365 to identify and fix any issues.
What should I do if my document contains decorative images?
For decorative images that do not convey important information, you should mark them as decorative in the Alt Text settings. This informs screen reader users that these images do not provide relevant content.
Why is reading order important in PowerPoint presentations?
Reading order is crucial because it determines how a screen reader navigates through the slides. Ensuring the correct reading order helps visually impaired users understand the flow of information.
What happens if I don't provide descriptions for hyperlinks?
If you do not provide descriptions for hyperlinks, screen readers will read the URL letter by letter, which can be confusing for users. Descriptive text helps users understand the destination of the link.
Quelques cas d'usages :
Creating Accessible Reports
When preparing reports in Word, use Alt Text for all images and charts to ensure that visually impaired colleagues can understand the content. This enhances collaboration and inclusivity in the workplace.
Designing Inclusive Presentations
In PowerPoint, ensure that the reading order is set correctly and that all visual elements have appropriate Alt Text. This allows all audience members, including those using screen readers, to follow along effectively during presentations.
Developing Accessible Marketing Materials
When creating marketing materials that include images and links, always provide Alt Text and descriptive hyperlink text. This ensures that visually impaired users can access the same information as sighted users, promoting equal access to content.
Enhancing Online Learning Resources
For online courses using Office 365 tools, ensure that all documents and presentations are accessible by including Alt Text for images and checking the accessibility features. This supports diverse learning needs and improves the overall learning experience.
Glossaire :
Office 365
A cloud-based suite of productivity applications developed by Microsoft, including Word, Excel, PowerPoint, and more.
Screen Reader
A software application that converts digital text into synthesized speech, allowing visually impaired users to access content on their devices.
Alt Text
Alternative text that describes an image or graphic item, which is read by screen readers to provide context to visually impaired users.
Decorative Objects
Visual elements that are used for aesthetic purposes and do not convey important information; marked as decorative in accessibility settings.
Hyperlink
A clickable link that directs users to another location, which can be a webpage or document; should have descriptive text for better accessibility.
Reading Order
The sequence in which content is read by a screen reader; important for ensuring logical navigation through documents and presentations.
Check Accessibility
A feature in Office applications that allows users to verify and improve the accessibility of their documents and presentations.