SharePoint (Modern Sites) - Share a document to someone outside of my SharePoint site Video
Learn how to share a document to someone outside of your SharePoint site. Discover different options for sharing, ensuring that you don't have to add the person to the complete Sales SharePoint site. Share your KPI presentation effortlessly and securely.
- 3:57
- 710 views
-
SharePoint (Modern Sites) - Share a document to someone outside of my SharePoint site
- 3:57
- Viewed 710 times
-
SharePoint (Modern Sites) - Use the filter pane in a library
- 2:00
- Viewed 724 times
-
SharePoint (Modern Sites) - Use version history
- 1:57
- Viewed 711 times
-
SharePoint (Modern Sites) - Create a folder or a file in a library
- 1:46
- Viewed 937 times
-
SharePoint (Modern Sites) - Work together on the same document
- 1:48
- Viewed 746 times
-
SharePoint (Modern Sites) - Open and work on a document
- 2:42
- Viewed 700 times
-
SharePoint (Modern Sites) - Rename and find a document
- 2:00
- Viewed 686 times
-
SharePoint (Modern Sites) - Create a SharePoint site
- 2:58
- Viewed 965 times
-
Action Function
- 04:18
- Viewed 22 times
-
Search Function
- 03:42
- Viewed 34 times
-
Date and Time Function
- 02:53
- Viewed 24 times
-
Logical Function
- 03:14
- Viewed 46 times
-
Text Function
- 03:25
- Viewed 32 times
-
Basic Function
- 02:35
- Viewed 21 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 35 times
-
Introduction to Power Fx
- 01:09
- Viewed 27 times
-
The New Calendar
- 03:14
- Viewed 51 times
-
Sections
- 02:34
- Viewed 27 times
-
Customizing Views
- 03:25
- Viewed 23 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 50 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 36 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 33 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 45 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 169 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 124 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 57 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 139 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 66 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 69 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 180 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 51 times
-
Share Power Automate Flows
- 02:20
- Viewed 54 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 59 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 57 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 59 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 80 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 54 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 132 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 169 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 112 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 107 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 82 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 57 times
-
Discover the “Build Space”
- 02:26
- Viewed 49 times
-
The Power Automate Mobile App
- 01:39
- Viewed 48 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 64 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 61 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 51 times
-
Access Power Automate for the Web
- 01:25
- Viewed 68 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 66 times
-
Add a third-party application
- 02:40
- Viewed 91 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 82 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 81 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 72 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 59 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 98 times
-
Share a document securely with Outlook
- 02:21
- Viewed 67 times
-
Block a sender
- 01:54
- Viewed 92 times
-
Identify a fraudulent email
- 02:06
- Viewed 64 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 59 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 78 times
-
Protect an email by encrypting
- 01:10
- Viewed 61 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 54 times
-
Recover deleted items
- 01:09
- Viewed 150 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 82 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 54 times
-
Use a Shared Mailbox
- 01:18
- Viewed 89 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 67 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 86 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 55 times
-
Calendar Delegation Setup
- 01:21
- Viewed 83 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 147 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 131 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 91 times
-
Create a Meeting Poll
- 02:48
- Viewed 85 times
-
Display Three Time Zones
- 01:52
- Viewed 57 times
-
View Other Calendars
- 00:50
- Viewed 81 times
-
Open a Shared Calendar
- 01:29
- Viewed 84 times
-
Share Your Calendar
- 01:54
- Viewed 84 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 68 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 64 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 63 times
-
Translate Emails in Outlook
- 01:32
- Viewed 75 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 61 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 84 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 59 times
-
Improve Email Accessibility
- 02:02
- Viewed 69 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 75 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 75 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 53 times
-
Delay Email Delivery
- 01:10
- Viewed 76 times
-
Use Conversation View
- 01:47
- Viewed 61 times
-
Clean Up Your Inbox
- 01:18
- Viewed 83 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 313 times
-
Use Categories
- 02:51
- Viewed 57 times
-
Easily Sort Your Mails
- 01:38
- Viewed 67 times
-
Automate Routine Actions
- 02:19
- Viewed 66 times
-
Create an Email Template
- 01:40
- Viewed 89 times
-
Create a task from a message
- 02:00
- Viewed 117 times
-
Share a task list
- 03:10
- Viewed 123 times
-
Create a task or reminder
- 01:50
- Viewed 127 times
-
Task Module Overview
- 01:56
- Viewed 151 times
-
Manage Teams online meeting options
- 01:56
- Viewed 126 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 212 times
-
Create a reminder for yourself
- 01:59
- Viewed 132 times
-
Respond to a meeting
- 01:00
- Viewed 131 times
-
Create an appointment or meeting
- 01:44
- Viewed 136 times
-
Create different types of events
- 01:46
- Viewed 138 times
-
Edit and customize views
- 01:55
- Viewed 143 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 143 times
-
Search options
- 01:23
- Viewed 119 times
-
Sort and filter emails
- 02:51
- Viewed 133 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 196 times
-
The Bcc Field in Detail
- 01:53
- Viewed 127 times
-
Save and Print a Message
- 01:48
- Viewed 142 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 174 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 135 times
-
Process an incoming message
- 01:53
- Viewed 122 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 148 times
-
Organize into Folders
- 01:57
- Viewed 139 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 126 times
-
Create and add a signature to messages
- 01:26
- Viewed 136 times
-
Manage new message notifications
- 01:40
- Viewed 127 times
-
Change the default font of your emails
- 01:05
- Viewed 123 times
-
Manage Views
- 02:36
- Viewed 111 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 169 times
-
Explore the Interface
- 03:22
- Viewed 124 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 132 times
-
Manage Storage Space
- 02:08
- Viewed 240 times
-
Synchronize Your Teams and SharePoint Files on Your Computer
- 01:29
- Viewed 232 times
-
Use Documents in a Synchronized Library Folder
- 01:32
- Viewed 257 times
-
Make a File Request
- 01:24
- Viewed 258 times
-
Restore Your OneDrive Space
- 01:42
- Viewed 237 times
-
Find All Shares from the Same Person
- 01:08
- Viewed 249 times
-
Modify Sharing Rules
- 00:53
- Viewed 243 times
-
Check Granted Shares
- 00:48
- Viewed 232 times
-
Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 252 times
-
Avoid Abusive Document Sharing
- 00:57
- Viewed 218 times
-
Best Security Practices on OneDrive
- 01:27
- Viewed 243 times
-
Use Recycle Bins to Restore Documents
- 01:49
- Viewed 252 times
-
Search for Documents
- 01:31
- Viewed 230 times
-
Use Document History or Restore a Document to a Previous Version
- 02:11
- Viewed 311 times
-
Discover the Meaning of OneDrive Icons
- 02:16
- Viewed 245 times
-
Sync OneDrive with a Computer
- 02:38
- Viewed 242 times
-
Edit, Delete a Share
- 02:16
- Viewed 307 times
-
Share and Collaborate OneDrive
- 02:45
- Viewed 243 times
-
Power and Manage OneDrive
- 01:36
- Viewed 233 times
-
What is OneDrive ?
- 01:14
- Viewed 450 times
Objectifs :
This document aims to provide a comprehensive guide on how to share a PowerPoint presentation from SharePoint with someone outside of the SharePoint site, focusing on security settings and best practices.
Chapitres :
-
Introduction
In this guide, we will explore the process of sharing a KPI PowerPoint presentation with an assistant who does not have access to the SharePoint site. This approach allows for efficient sharing of specific documents without granting unnecessary access to the entire site. -
Sharing Options Overview
When sharing a document from SharePoint, several options are available. It is important to choose the right method to ensure that the recipient has the appropriate level of access without compromising security. -
Step-by-Step Sharing Process
To share the KPI PowerPoint presentation, follow these steps: 1. Click on the 'Share' button located on the document interface. 2. Start creating a link to the document. 3. Enter the recipient's name (e.g., Deezer). 4. Choose the access level: - Can edit - Can view (and not download) 5. Optionally, write a message to accompany the email invitation. 6. Click 'Invite' to send the email invitation. -
Alternative Sharing Methods
If you are in a Teams meeting with the recipient, you can copy the link and paste it directly into the Teams conversation or an existing email. Additionally, you can use the three ellipses to select the 'Share in Outlook' option, which will open a new email window with the link already included. -
Understanding Link Settings
It is crucial to review the link settings by clicking on the gear icon. The default setting allows sharing with specific people. Other options include: - Anyone in your organization can open the link. - Open to anyone, including those outside your organization (least secure). For best practices, it is recommended to use the 'People you choose' option to maintain document security. -
Managing Access After Sharing
After sharing the document, it is advisable to revisit the link settings after a few days or weeks. To manage access: 1. Click on the three ellipses next to the KPI presentation. 2. Select 'Manage Access' to view who has access and their permissions. 3. If feedback has been received, consider removing the link to maintain security. -
Conclusion
By following these steps, you can effectively share documents from SharePoint with individuals outside your organization while ensuring that security measures are in place. This method allows for targeted sharing without compromising the integrity of your SharePoint site.
FAQ :
How can I share a PowerPoint presentation with someone outside my SharePoint site?
You can share a PowerPoint presentation by clicking the share button, creating a link, and choosing the appropriate permissions. You can send an email invitation or copy the link to share it in a Teams conversation or another email.
What are the different link settings available when sharing a document?
When sharing a document, you can choose to share it with specific people, anyone within your organization, or anyone with the link. The most secure option is to share with specific people.
What should I do after sharing a document?
After sharing a document, it's advisable to periodically check the access settings by using the 'Manage Access' feature to ensure that only the intended recipients have access.
Can I revoke access to a shared document?
Yes, you can revoke access to a shared document by going to 'Manage Access' and removing the link or permissions granted to specific users.
What is the least secure type of link for sharing documents?
The least secure type of link is one that allows anyone, both inside and outside your organization, to access the document. This option is generally not recommended.
Quelques cas d'usages :
Sharing KPI Reports with External Stakeholders
A sales manager needs to share a KPI report with an external consultant. By using the share feature in SharePoint, the manager can create a secure link that allows the consultant to view the report without granting access to the entire SharePoint site.
Collaborating on Presentations in Teams
During a team meeting in Microsoft Teams, a project lead can quickly share a PowerPoint presentation by copying the link and pasting it into the chat, allowing all participants to access the document instantly.
Managing Document Access for Team Projects
A project manager shares a document with team members and later uses the 'Manage Access' feature to review who has access and to remove links that are no longer needed, ensuring document security.
Creating a Shared Resource for Internal Training
An HR manager creates a shared PowerPoint presentation for internal training sessions. By sharing it with specific employees, they ensure that only relevant staff can access the training materials.
Feedback Collection on Shared Documents
After sharing a document for feedback, a team leader can monitor access and gather input from team members, then remove access once the feedback process is complete to maintain document confidentiality.
Glossaire :
KPI
Key Performance Indicator, a measurable value that demonstrates how effectively a company is achieving key business objectives.
SharePoint
A web-based collaboration platform that integrates with Microsoft Office, allowing users to store, organize, share, and access information from any device.
PowerPoint
A presentation program developed by Microsoft, used to create slideshows composed of text, images, and other multimedia.
Link Settings
Options that determine how a shared link can be accessed, including who can view or edit the document.
Manage Access
A feature that allows users to view and modify who has access to a shared document and what permissions they have.
Teams
Microsoft Teams, a collaboration platform that combines workplace chat, video meetings, file storage, and application integration.
Ellipses
Three dots (•••) used in user interfaces to indicate more options or settings are available.