Outlook - Share Your Calendar Video

Learn how to share your calendar in Outlook with ease! Follow simple steps to grant different access levels, manage sharing requests, and collaborate seamlessly. Elevate your collaborative skills and become a pro at leveraging Outlook for efficient calendar sharing.

  • 01:54
  • 217 views

Objectifs :

This tutorial aims to guide users on how to share their calendar in Outlook, detailing the steps to set permissions and manage existing shares effectively.

Chapitres :

  1. Introduction to Calendar Sharing in Outlook
    In this tutorial, we will demonstrate how to share your calendar in Outlook. Sharing your calendar allows others to view your availability and schedule, which can enhance collaboration and communication.
  2. Accessing the Calendar View
    To get started, ensure you are in the calendar view. You can access this by clicking the second button in the navigation pane located at the top left of the Outlook window.
  3. Initiating the Sharing Process
    Once in the calendar view, locate and click the 'Share' button in the toolbar at the top of the window. This will open the sharing and permissions dialog box.
  4. Entering Contact Information
    In the sharing and permissions dialog box, enter the email address or contact name of the person you would like to share your calendar with. After entering the contact's name or email, a drop-down menu will appear with five access level options.
  5. Understanding Access Levels
    The following access levels are available for sharing your calendar: - **Can view when I’m busy**: The contact can see your availability but not the details of your events. - **Can view titles and locations**: The user can see the titles and locations of your events but not the full details. - **Can view all details**: The person has full access to all event information, including descriptions and participants. - **Can edit**: The user can view and modify your events, including adding or deleting items. - **Delegate**: The user has full control over your calendar, including responding to invitations and editing events on your behalf.
  6. Cancelling a Sharing Request
    If you decide to cancel the sharing request, click the trash icon located to the right of the drop-down menu.
  7. Sending the Sharing Invitation
    Once you have selected the appropriate access level, click the 'Share' button to send the invitation via email. A confirmation will appear, and the invitation will also be saved in your sent items folder.
  8. Managing Accepted Shares
    When your contact accepts the sharing invitation, their name will appear in the left pane, allowing you to view their calendar. In the sharing and permissions window, you can also see a list of people with whom you have already shared your calendar.
  9. Adjusting Access Levels
    For each contact, you can adjust the granted access level by clicking the drop-down menu or cancel the share by clicking the trash icon.
  10. Conclusion
    You now know how to share your calendar and manage existing shares in Outlook. This functionality is essential for effective collaboration and scheduling with colleagues and contacts.

FAQ :

How do I share my calendar in Outlook?

To share your calendar in Outlook, switch to the calendar view, click the share button in the toolbar, enter the email address of the person you want to share with, select the access level, and click the share button to send the invitation.

What are the different access levels I can grant when sharing my calendar?

The access levels you can grant include: 'Can view when I'm busy', 'Can view titles and locations', 'Can view all details', 'Can edit', and 'Delegate'. Each level provides different permissions regarding what the recipient can see or do with your calendar.

Can I change the access level after sharing my calendar?

Yes, you can change the access level for each contact by going to the sharing and permissions window, selecting the drop-down menu next to their name, and choosing a new access level.

What happens when my contact accepts the sharing invitation?

When your contact accepts the sharing invitation, their name will appear in the left pane of your calendar view, allowing you to view their calendar alongside yours.

How can I cancel a sharing request in Outlook?

To cancel a sharing request, go to the sharing and permissions window, find the contact you want to remove, and click the trash icon next to their name.

Quelques cas d'usages :

Team Collaboration

In a corporate environment, sharing calendars can enhance team collaboration by allowing team members to see each other's availability, making it easier to schedule meetings without conflicts.

Project Management

Project managers can share their calendars with team members to keep everyone informed about deadlines, meetings, and important events, ensuring that all team members are aligned on project timelines.

Personal Scheduling

Individuals can share their calendars with family members to coordinate schedules for events, appointments, and family activities, reducing scheduling conflicts.

Administrative Support

Administrative assistants can be granted delegate access to their manager's calendar, allowing them to manage appointments, respond to invitations, and ensure the calendar is up to date.

Remote Work Coordination

In a remote work setting, sharing calendars can help team members stay connected and aware of each other's schedules, facilitating better communication and collaboration across different time zones.

Glossaire :

Outlook

A personal information manager from Microsoft, primarily used as an email application but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.

Calendar View

A display mode in Outlook that allows users to see their scheduled events and appointments in a calendar format.

Share Button

A feature in Outlook that allows users to share their calendar with others by sending an invitation.

Access Level

The permissions granted to a user when sharing a calendar, determining what they can see or do with the shared calendar.

Can View When I'm Busy

An access level that allows the recipient to see when the calendar owner is available but not the details of the events.

Can View Titles and Locations

An access level that allows the recipient to see the titles and locations of events but not the full details.

Can View All Details

An access level that grants the recipient full access to all event information, including descriptions and participants.

Can Edit

An access level that allows the recipient to modify the calendar, including adding or deleting events.

Delegate

An access level that gives the recipient full control over the calendar, including responding to invitations and editing events on behalf of the calendar owner.

Sharing and Permissions Dialog Box

A window in Outlook where users can manage sharing settings and permissions for their calendar.

résultat(s)
00:00:09
to get started. Make sure you're in the calendar view
00:00:12
to access it. Click the second button in the navigation pane at the top left.
00:00:16
Once there locate and click the share button in the toolbar at the top of the window
00:00:21
in the sharing and permissions dialog box,
00:00:23
enter the email address or contact name of
00:00:26
the person you'd like to share your calendar with
00:00:29
after entering the contact's name or email,
00:00:32
a drop down menu will appear with five access level options
00:00:35
can view when I'm busy.
00:00:37
The contact can see your availability but not the details of your events
00:00:41
can view titles and locations.
00:00:44
The user can see the titles and locations of your events but not the full details.
00:00:49
Can view all details.
00:00:50
The person has full access to all event information,
00:00:53
including descriptions and participants
00:00:56
can edit the contact,
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can view and modify your events including adding or deleting items.
00:01:02
Delegate the user has full control over your calendar including
00:01:06
responding to invitations and editing events on your behalf.
00:01:10
If you want to cancel the sharing request,
00:01:11
click the trash icon located to the right of the drop down menu.
00:01:15
Once you've selected the appropriate access level,
00:01:18
click the share button to send the invitation via email.
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A confirmation will appear and the invitation will
00:01:24
also be saved in your sent items folder.
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When your contact accepts the sharing invitation,
00:01:30
their name will appear in the left pane allowing you to view their calendar
00:01:34
in the sharing and permissions window.
00:01:36
You can also see a list of people with whom you've already shared your calendar.
00:01:40
For each contact.
00:01:42
You can adjust the granted access level by clicking the drop down menu
00:01:46
or cancel the share by clicking the trash icon
00:01:49
and there you have it,
00:01:51
you now know how to share your calendar and manage existing shares in outlook.

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résultat(s)
00:00:04
Neste tutorial, vamos demonstrar como partilhar o seu calendário no outlook
00:00:09
para começar. Verifique se está na visualização do calendário
00:00:12
para aceder ao mesmo. Clique no segundo botão no painel de navegação no canto superior esquerdo.
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Uma vez lá, localize e clique no botão de partilha na barra de ferramentas na parte superior da janela
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na caixa de diálogo partilha e permissões,
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introduza o endereço de correio electrónico ou o nome de contacto de
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a pessoa com quem gostaria de partilhar o seu calendário
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depois de introduzir o nome ou e-mail do contacto,
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um menu suspenso aparecerá com cinco opções de nível de acesso
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posso ver quando estou ocupado.
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O contacto pode ver a sua disponibilidade mas não os detalhes dos seus eventos
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pode ver títulos e localizações.
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O utilizador pode ver os títulos e locais dos seus eventos mas não os detalhes completos.
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Pode ver todos os detalhes.
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A pessoa tem acesso total a toda a informação do evento,
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incluindo descrições e participantes
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pode editar o contacto,
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pode visualizar e modificar os seus eventos, incluindo a adição ou eliminação de itens.
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Delegar o utilizador tem controlo total sobre o seu calendário, incluindo
00:01:06
responder a convites e editar eventos em seu nome.
00:01:10
Se quiser cancelar o pedido de partilha,
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clique no ícone da lixeira localizado à direita do menu suspenso.
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Depois de selecionar o nível de acesso adequado,
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clique no botão de partilha para enviar o convite por e-mail.
00:01:21
Aparecerá uma confirmação e o convite
00:01:24
também ser guardado na pasta de itens enviados.
00:01:27
Quando o seu contacto aceitar o convite de partilha,
00:01:30
o seu nome aparecerá no painel esquerdo, permitindo-lhe ver o calendário
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na janela de partilha e permissões.
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Também pode ver uma lista de pessoas com quem já partilhou o seu calendário.
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Para cada contacto.
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Pode ajustar o nível de acesso concedido clicando no menu suspenso
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ou cancelar a partilha clicando no ícone do lixo
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e aí está,
00:01:51
agora sabe como partilhar o seu calendário e gerir as partilhas existentes no outlook.

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résultat(s)
00:00:04
In questo tutorial, dimostreremo come condividere il tuo calendario in Outlook
00:00:09
per iniziare. Assicurati di essere nella visualizzazione del calendario
00:00:12
per accedervi. Fai clic sul secondo pulsante nel pannello di navigazione in alto a sinistra.
00:00:16
Una volta lì, individua e fai clic sul pulsante di condivisione nella barra degli strumenti nella parte superiore della finestra
00:00:21
nella finestra di dialogo di condivisione e autorizzazioni,
00:00:23
inserisci l'indirizzo email o il nome del contatto di
00:00:26
la persona con cui desideri condividere il tuo calendario
00:00:29
dopo aver inserito il nome o l'email del contatto,
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verrà visualizzato un menu a discesa con cinque opzioni di livello di accesso
00:00:35
posso visualizzare quando sono occupato.
00:00:37
Il contatto può vedere la tua disponibilità ma non i dettagli dei tuoi eventi
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può visualizzare titoli e luoghi.
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L'utente può vedere i titoli e i luoghi dei tuoi eventi ma non i dettagli completi.
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Può visualizzare tutti i dettagli.
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La persona ha pieno accesso a tutte le informazioni sull'evento,
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comprese le descrizioni e i partecipanti
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può modificare il contatto,
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può visualizzare e modificare i tuoi eventi, inclusa l'aggiunta o l'eliminazione di elementi.
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Delegato: l'utente ha il pieno controllo del calendario, tra cui
00:01:06
rispondere agli inviti e modificare gli eventi per tuo conto.
00:01:10
Se desideri annullare la richiesta di condivisione,
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fai clic sull'icona del cestino situata a destra del menu a discesa.
00:01:15
Dopo aver selezionato il livello di accesso appropriato,
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fai clic sul pulsante di condivisione per inviare l'invito via email.
00:01:21
Apparirà una conferma e l'invito
00:01:24
verranno salvati anche nella cartella degli articoli inviati.
00:01:27
Quando il tuo contatto accetta l'invito alla condivisione,
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il loro nome apparirà nel riquadro a sinistra per consentirti di visualizzare il loro calendario
00:01:34
nella finestra di condivisione e autorizzazioni.
00:01:36
Puoi anche visualizzare un elenco di persone con cui hai già condiviso il tuo calendario.
00:01:40
Per ogni contatto.
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È possibile modificare il livello di accesso concesso facendo clic sul menu a discesa
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oppure annulla la condivisione facendo clic sull'icona del cestino
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e il gioco è fatto,
00:01:51
ora sai come condividere il tuo calendario e gestire le azioni esistenti in Outlook.

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résultat(s)
00:00:04
В этом уроке мы покажем, как поделиться календарем в Outlook
00:00:09
для начала. Убедитесь, что вы находитесь в режиме просмотра календаря
00:00:12
чтобы получить к нему доступ. Нажмите вторую кнопку на панели навигации в левом верхнем углу.
00:00:16
После этого найдите и нажмите кнопку «Поделиться» на панели инструментов в верхней части окна
00:00:21
в диалоговом окне совместного доступа и разрешений,
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введите адрес электронной почты или контактное имя
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человек, с которым вы хотите поделиться своим календарем
00:00:29
после ввода имени или адреса электронной почты контакта,
00:00:32
появится выпадающее меню с пятью вариантами уровня доступа
00:00:35
могу просматривать, когда я занят.
00:00:37
Контактное лицо может видеть ваши свободные места, но не может узнать подробности ваших мероприятий
00:00:41
может просматривать названия и места проведения.
00:00:44
Пользователь может видеть названия и места проведения ваших мероприятий, но не все подробности.
00:00:49
Может просматривать все подробности.
00:00:50
Человек имеет полный доступ ко всей информации о мероприятии,
00:00:53
включая описания и участников
00:00:56
может редактировать контакт,
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может просматривать и изменять ваши события, включая добавление или удаление элементов.
00:01:02
Делегируйте: пользователь имеет полный контроль над вашим календарем, в том числе
00:01:06
отвечать на приглашения и редактировать события от вашего имени.
00:01:10
Если вы хотите отменить запрос на обмен информацией,
00:01:11
нажмите на значок корзины, расположенный справа от выпадающего меню.
00:01:15
Как только вы выберете подходящий уровень доступа,
00:01:18
нажмите кнопку «Поделиться», чтобы отправить приглашение по электронной почте.
00:01:21
Появится подтверждение и приглашение
00:01:24
также будет сохранено в папке «Отправленные товары».
00:01:27
Когда ваш контакт примет приглашение поделиться информацией,
00:01:30
Его имя появится на левой панели, что позволит вам просмотреть его календарь
00:01:34
в окне совместного доступа и разрешений.
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Вы также можете увидеть список людей, с которыми вы уже поделились своим календарем.
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Для каждого контакта.
00:01:42
Вы можете настроить предоставленный уровень доступа, нажав на выпадающее меню
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или отмените публикацию, нажав на значок корзины
00:01:49
и вот оно,
00:01:51
теперь вы знаете, как делиться своим календарем и управлять существующими акциями в Outlook.

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résultat(s)
00:00:04
En este tutorial, demostraremos cómo compartir tu calendario en Outlook
00:00:09
para empezar. Asegúrate de estar en la vista de calendario
00:00:12
para acceder a él. Haga clic en el segundo botón del panel de navegación en la parte superior izquierda.
00:00:16
Una vez allí, busca y haz clic en el botón de compartir de la barra de herramientas de la parte superior de la ventana
00:00:21
en el cuadro de diálogo de uso compartido y permisos,
00:00:23
introduzca la dirección de correo electrónico o el nombre de contacto de
00:00:26
la persona con la que quieres compartir tu calendario
00:00:29
después de introducir el nombre o el correo electrónico del contacto,
00:00:32
aparecerá un menú desplegable con cinco opciones de nivel de acceso
00:00:35
puedo ver cuando estoy ocupado.
00:00:37
El contacto puede ver tu disponibilidad, pero no los detalles de tus eventos
00:00:41
puede ver los títulos y las ubicaciones.
00:00:44
El usuario puede ver los títulos y las ubicaciones de tus eventos, pero no todos los detalles.
00:00:49
Puede ver todos los detalles.
00:00:50
La persona tiene acceso total a toda la información del evento,
00:00:53
incluidas las descripciones y los participantes
00:00:56
puede editar el contacto,
00:00:58
puede ver y modificar sus eventos, incluida la adición o eliminación de elementos.
00:01:02
Delega: el usuario tiene el control total sobre tu calendario, incluso
00:01:06
responder a las invitaciones y editar eventos en tu nombre.
00:01:10
Si quieres cancelar la solicitud de compartir,
00:01:11
haz clic en el icono de la papelera situado a la derecha del menú desplegable.
00:01:15
Una vez que hayas seleccionado el nivel de acceso adecuado,
00:01:18
haz clic en el botón de compartir para enviar la invitación por correo electrónico.
00:01:21
Aparecerá una confirmación y la invitación
00:01:24
también se guardará en la carpeta de elementos enviados.
00:01:27
Cuando tu contacto acepte la invitación para compartir,
00:01:30
su nombre aparecerá en el panel izquierdo, lo que te permitirá ver su calendario
00:01:34
en la ventana de uso compartido y permisos.
00:01:36
También puedes ver una lista de personas con las que ya has compartido tu calendario.
00:01:40
Para cada contacto.
00:01:42
Puede ajustar el nivel de acceso otorgado haciendo clic en el menú desplegable
00:01:46
o cancela la compartición haciendo clic en el icono de la papelera
00:01:49
y ahí lo tienes,
00:01:51
ahora sabe cómo compartir su calendario y administrar los recursos compartidos existentes en Outlook.

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