Outlook - Share Your Calendar Video
Learn how to share your calendar in Outlook with ease! Follow simple steps to grant different access levels, manage sharing requests, and collaborate seamlessly. Elevate your collaborative skills and become a pro at leveraging Outlook for efficient calendar sharing.
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Creating a draft
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Calendar delegation
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Using conversation mode
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Organizing in folders
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Export contacts from Outlook
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Discover the new simplified ribbon
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Sharing the calendar
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Manage displays
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Publish the calendar
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Creating an e-mail template
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Quickly sort emails
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Fill in your work schedules in Outlook
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Display 3 time zones
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Using categories
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Ribbon preview
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Sorting & searching your mails
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Introducing Office 365 Groups
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Clutter
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Junk email
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Assigning a task
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Identify meeting members
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Printing messages
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Using the Scheduling Assistant
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Having a conversation within a group
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Create an appointment
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Outlook Mobile for Daily Use
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Search options
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Join a group
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Accessing applications from a group
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Creating a group
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How to launch a New Teams Meeting in Outlook
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Work together on the same document
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Granting access to the SharePoint site to someone outside the company
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Introducing Office 365 Groups
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Restoring an earlier version of your document
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Sharing a folder or document with someone outside the company
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Targeting content using a specific audience
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Creating a personalized permission level
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Checking the granted shares
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Understanding the different types and roles of team sites in SharePoint
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Remove a member from a group
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Having a conversation within a group
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Restricting a document to read-only mode (Extract a document)
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Import, create, edit and share documents
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Creating a permission group
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Create a meeting in the group calendar
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Use and create a template
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Access to your recent documents
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Back up and saving notes
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How to approve a request
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How to request an approval
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Creating or editing office documents in Engage
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Use Adobe sign
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Engaging and animating a group
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Create a team using a template
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Edit and enhance messages
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Share the link to collaborate or duplicate
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Interact in conversations
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Reply to and react to a Teams conversation in an e-mail
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Create a team and add members
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Creating or Joining a Team
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Creating and Joining a Meeting
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Manage a meeting
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Overview of conversations
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How to add Klaxoon to a current Teams meeting?
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How to integrate Klaxoon directly into a Teams meeting?
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How to start a Teams meeting from Klaxoon?
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Private and small group chats
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Create a SharePoint news and send it via mail
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Take notes in meetings
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Interact in a conversation
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File Management
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Create a SharePoint site
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Create Approval Templates
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Create a folder or a file in a library
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Posting in a Channel
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Create a document library
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Managing Teams and Channels
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Make a New Approval Request
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Store files in conversations
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Creating a Channel
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Create and publish a SharePoint page
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Create and Send Signatures with Dedicated Services
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Create a SharePoint Lists
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Generate a usage report for my SharePoint site
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Customise my SharePoint site navigation
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Work together on the same document
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Use Templates for Document Creation
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Manage Document Approval
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Integrate Klaxoon in a Teams Channel
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Enable Klaxoon as an App in Teams
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Customise my site Homepage
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Use version history
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Manage Storage Spaces on Teams
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Synchronise a SharePoint document library
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Open and work on a document
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Rename and find a document
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Add and Explore Workflows
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Set Up Monitoring in a Channel with an RSS Feed
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Find All Shares from the Same Person
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Make a File Request
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The Bcc Field in Detail
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Share and Collaborate OneDrive
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Add and manage multiple accounts on Outlook
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Create your reservation page for appointment booking (Bookings)
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Use the Meeting Dashboard
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Send a survey or questionnaire by email
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Create an appointment or meeting
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Send Emails on Behalf of Someone Else
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Create a Meeting Poll
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Share a task list
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Create a task from a message
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Respond to a Meeting Poll
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Respond to a meeting
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Open a Shared Calendar
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- Viewed 292 times
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Use the Scheduling Assistant
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- Viewed 281 times
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Collaborate directly during an event with Microsoft Loop and Outlook
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Create a collaborative email with Microsoft Loop and Outlook
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Share a document securely with Outlook
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Use a Shared Mailbox
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Prevent transfer for a meeting
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Calendar Delegation Setup
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Mailbox Delegation Setup
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Create and Manage Appointments in Delegated Calendars
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View Other Calendars
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Respond to invitations as a delegate
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Introduction to PowerBI
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Introduction to Microsoft Outlook
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Introduction to Microsoft Insights
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Introduction to Microsoft Viva
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Introduction to Planner
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Introduction to Microsoft Visio
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Introduction to Microsoft Forms
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Introducing to Microsoft Designer
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Introduction to Sway
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Introducing to Word
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Introducing to SharePoint Premium
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Create a call group
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Use call delegation
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Assign a delegate for your calls
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Ring multiple devices simultaneously
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Use the "Do Not Disturb" function for calls
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Manage advanced call notifications
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Configure audio settings for better sound quality
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Block unwanted calls
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Disable all call forwarding
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Manage a call group in Teams
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Update voicemail forwarding settings
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Configure call forwarding to internal numbers
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Set call forwarding to external numbers
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Manage voicemail messages
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Access voicemail via mobile and PC
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Customize your voicemail greeting
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Add participants quickly and securely
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Live transcription and generate summaries via AI
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Use the interface to make and receive calls
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Action Function
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Search Function
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Date and Time Function
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Objectifs :
This tutorial aims to guide users on how to share their calendar in Outlook, detailing the steps to set permissions and manage existing shares effectively.
Chapitres :
-
Introduction to Calendar Sharing in Outlook
In this tutorial, we will demonstrate how to share your calendar in Outlook. Sharing your calendar allows others to view your availability and schedule, which can enhance collaboration and communication. -
Accessing the Calendar View
To get started, ensure you are in the calendar view. You can access this by clicking the second button in the navigation pane located at the top left of the Outlook window. -
Initiating the Sharing Process
Once in the calendar view, locate and click the 'Share' button in the toolbar at the top of the window. This will open the sharing and permissions dialog box. -
Entering Contact Information
In the sharing and permissions dialog box, enter the email address or contact name of the person you would like to share your calendar with. After entering the contact's name or email, a drop-down menu will appear with five access level options. -
Understanding Access Levels
The following access levels are available for sharing your calendar: - **Can view when I’m busy**: The contact can see your availability but not the details of your events. - **Can view titles and locations**: The user can see the titles and locations of your events but not the full details. - **Can view all details**: The person has full access to all event information, including descriptions and participants. - **Can edit**: The user can view and modify your events, including adding or deleting items. - **Delegate**: The user has full control over your calendar, including responding to invitations and editing events on your behalf. -
Cancelling a Sharing Request
If you decide to cancel the sharing request, click the trash icon located to the right of the drop-down menu. -
Sending the Sharing Invitation
Once you have selected the appropriate access level, click the 'Share' button to send the invitation via email. A confirmation will appear, and the invitation will also be saved in your sent items folder. -
Managing Accepted Shares
When your contact accepts the sharing invitation, their name will appear in the left pane, allowing you to view their calendar. In the sharing and permissions window, you can also see a list of people with whom you have already shared your calendar. -
Adjusting Access Levels
For each contact, you can adjust the granted access level by clicking the drop-down menu or cancel the share by clicking the trash icon. -
Conclusion
You now know how to share your calendar and manage existing shares in Outlook. This functionality is essential for effective collaboration and scheduling with colleagues and contacts.
FAQ :
How do I share my calendar in Outlook?
To share your calendar in Outlook, switch to the calendar view, click the share button in the toolbar, enter the email address of the person you want to share with, select the access level, and click the share button to send the invitation.
What are the different access levels I can grant when sharing my calendar?
The access levels you can grant include: 'Can view when I'm busy', 'Can view titles and locations', 'Can view all details', 'Can edit', and 'Delegate'. Each level provides different permissions regarding what the recipient can see or do with your calendar.
Can I change the access level after sharing my calendar?
Yes, you can change the access level for each contact by going to the sharing and permissions window, selecting the drop-down menu next to their name, and choosing a new access level.
What happens when my contact accepts the sharing invitation?
When your contact accepts the sharing invitation, their name will appear in the left pane of your calendar view, allowing you to view their calendar alongside yours.
How can I cancel a sharing request in Outlook?
To cancel a sharing request, go to the sharing and permissions window, find the contact you want to remove, and click the trash icon next to their name.
Quelques cas d'usages :
Team Collaboration
In a corporate environment, sharing calendars can enhance team collaboration by allowing team members to see each other's availability, making it easier to schedule meetings without conflicts.
Project Management
Project managers can share their calendars with team members to keep everyone informed about deadlines, meetings, and important events, ensuring that all team members are aligned on project timelines.
Personal Scheduling
Individuals can share their calendars with family members to coordinate schedules for events, appointments, and family activities, reducing scheduling conflicts.
Administrative Support
Administrative assistants can be granted delegate access to their manager's calendar, allowing them to manage appointments, respond to invitations, and ensure the calendar is up to date.
Remote Work Coordination
In a remote work setting, sharing calendars can help team members stay connected and aware of each other's schedules, facilitating better communication and collaboration across different time zones.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used as an email application but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.
Calendar View
A display mode in Outlook that allows users to see their scheduled events and appointments in a calendar format.
Share Button
A feature in Outlook that allows users to share their calendar with others by sending an invitation.
Access Level
The permissions granted to a user when sharing a calendar, determining what they can see or do with the shared calendar.
Can View When I'm Busy
An access level that allows the recipient to see when the calendar owner is available but not the details of the events.
Can View Titles and Locations
An access level that allows the recipient to see the titles and locations of events but not the full details.
Can View All Details
An access level that grants the recipient full access to all event information, including descriptions and participants.
Can Edit
An access level that allows the recipient to modify the calendar, including adding or deleting events.
Delegate
An access level that gives the recipient full control over the calendar, including responding to invitations and editing events on behalf of the calendar owner.
Sharing and Permissions Dialog Box
A window in Outlook where users can manage sharing settings and permissions for their calendar.