OneDrive - Share and Collaborate OneDrive Video

Unlock the power of OneDrive for seamless sharing and collaboration! Learn how to manage document access effectively, choose secure sharing options, and set customizable permissions. Whether you're sharing with colleagues or clients, this video breaks down everything you need for efficient document management. Don't miss out!

  • 02:45
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Objectifs :

Understand the storage and sharing functionalities of OneDrive, including how to manage document access and permissions effectively.

Chapitres :

  1. Introduction to OneDrive
    OneDrive serves as a cloud storage solution designed for the storage and management of personal documents. This platform ensures that all documents uploaded are classified as private by default, meaning only the owner has access.
  2. Document Privacy and Sharing
    While OneDrive does not automatically share documents, it provides options for users to create and manage access to their documents. To initiate sharing, users can click on the three dots next to the document line and select the share button.
  3. Sharing Options
    When sharing a document, users can choose from four different access options: 1. **Anyone**: This option is the least secure and may be disabled by administration. It allows unrestricted sharing and further distribution of the document. Users can set limits, such as an expiration date or password protection. 2. **People in your organization**: This restricts access to individuals within the same organization. 3. **People with existing access**: Only those who already have access to the document can view it. If shared by a colleague, others without access will not be able to view it. 4. **People you choose**: Access is granted only to specified individuals, regardless of existing permissions. If the link is forwarded, only those with prior access can use it.
  4. Confirming Sharing Settings
    After selecting the desired sharing option, users must click the apply button to confirm their choices. The sharing window then provides two main options: - **Copy link**: This allows users to share a link on any digital platform for others to access the document. - **Select names of collaborators**: Users can choose internal or external collaborators to share the document with.
  5. Setting Permissions
    Users can specify permissions for collaborators by clicking the button next to the recipient entry area. This allows the owner to determine whether the document is editable or view-only. After setting permissions, clicking the send button will notify selected collaborators via email, granting them direct access to the document.
  6. Managing Sharing Rights
    As the document owner, users have the ability to modify or remove sharing rights at any time. This aspect of document management will be explored in further detail in another video of the course.
  7. Conclusion
    Understanding how to effectively manage document sharing and permissions in OneDrive is crucial for maintaining privacy and control over personal documents. By utilizing the various sharing options and settings, users can ensure their documents are shared securely and appropriately.

FAQ :

What is OneDrive?

OneDrive is a cloud storage service provided by Microsoft that allows users to store, share, and access files online securely.

How do I share a document on OneDrive?

To share a document on OneDrive, click on the three dots next to the document, select the share button, choose your sharing options, and then click apply to confirm.

What are the different sharing options available in OneDrive?

OneDrive offers several sharing options: 'Anyone' (least secure), 'People in your organization', 'People with existing access', and 'People you choose'.

Can I set an expiration date for shared documents?

Yes, when sharing a document, you can set an expiration date to limit how long others can access it.

What does 'view-only' permission mean?

'View-only' permission allows users to see the document but not make any changes to it.

How can I modify or remove sharing rights for a document?

As the owner of the document, you can modify or remove sharing rights by accessing the sharing settings and adjusting the permissions as needed.

Quelques cas d'usages :

Collaborative Project Management

Teams can use OneDrive to share project documents, allowing team members to collaborate in real-time while controlling access levels to ensure sensitive information is protected.

Secure Document Sharing with Clients

Businesses can share important documents with clients using OneDrive's password protection and expiration date features, ensuring that only authorized individuals have access.

Internal Training Resources

Organizations can store training materials in OneDrive and share them with employees, restricting access to only those within the organization to maintain confidentiality.

Event Planning

Event planners can use OneDrive to share schedules, budgets, and other documents with collaborators, allowing for easy updates and communication while managing permissions effectively.

Glossaire :

OneDrive

A cloud storage service from Microsoft that allows users to store files and data online securely.

Private Documents

Documents that are accessible only to the owner and are not shared automatically with others.

Sharing Features

Options available in OneDrive that allow users to share documents with others, including setting permissions and access levels.

Access Levels

Different permissions that can be granted to users when sharing documents, such as view-only or edit permissions.

Expiration Date

A setting that allows the document owner to specify a date after which access to the document will no longer be available.

Password Protection

A security feature that requires users to enter a password to access a shared document.

Collaborators

Individuals who are granted access to view or edit a document in OneDrive.

Link Sharing

The process of creating a shareable link that allows others to access a document without needing to be directly invited.

résultat(s)
00:00:06
All the documents you add to onedrive will be automatically classified as private.
00:00:11
This means that only you, as the owner of the onedrive space,
00:00:15
have access to your documents.
00:00:17
Although sharing is not automatic on onedrive,
00:00:19
it is possible to create and grant access to your document resources.
00:00:24
To do this, click on the three dots present on the documents line.
00:00:27
You can then click on the share button.
00:00:29
The sharing window opens and gives you access to various
00:00:33
sharing features as well as customizable access to your document.
00:00:39
The first thing to check before sharing your document
00:00:42
is to verify whom you want to share it with
00:00:44
here. Four different options are available.
00:00:48
Note that your organisation may disable some options.
00:00:52
The first option.
00:00:53
Anyone is the least secure and the most
00:00:56
likely to be disabled by your administration.
00:00:59
This option allows unrestricted sharing of the
00:01:02
document and even permits further sharing.
00:01:05
However, you can set certain limits by configuring settings here, for example,
00:01:09
by setting an expiration date for viewing the document
00:01:14
or requiring a password for access.
00:01:16
The second option
00:01:18
people in your organisation restricts sharing
00:01:21
to people within your organisation.
00:01:23
The third option
00:01:24
people with existing access allows access to the document
00:01:28
only to those who already have access to it.
00:01:31
If one of your colleagues shares this document,
00:01:34
it cannot be viewed by others who do not have access to it.
00:01:38
Finally, the option
00:01:40
people you choose allows access only to the individuals you specify,
00:01:44
even if others already have access to the item.
00:01:48
In this case, if the link is forwarded,
00:01:50
only people who already have access to the item will be able to use the link.
00:01:55
Once you have made your choice,
00:01:57
simply click the apply button to confirm your selection
00:02:00
and enable the various access levels to the document.
00:02:03
Back on the sharing window, you have two choices.
00:02:07
The option to copy link and paste it on any digital platform,
00:02:11
allowing users to click the link to view the document
00:02:14
or the option to select the names of collaborators,
00:02:17
whether they are internal or external collaborators.
00:02:20
Finally,
00:02:21
you can choose the permissions by clicking the button
00:02:23
to the right of the recipient entry area,
00:02:25
allowing you to specify whether editing is allowed or if the document is view only
00:02:31
click the send button for the selected collaborators to
00:02:34
receive an email with direct access to the document.
00:02:37
As the owner, you can choose to modify or remove sharing rights.
00:02:42
This topic will be covered in another video of the course.

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résultat(s)
00:00:02
onedrive S. Objetivo principal é o armazenamento e utilização de documentos pessoais.
00:00:06
Todos os documentos que adicionar ao onedrive serão automaticamente classificados como privados.
00:00:11
Isto significa que só você, como proprietário do espaço onedrive,
00:00:15
ter acesso aos seus documentos.
00:00:17
Embora a partilha não seja automática no onedrive,
00:00:19
é possível criar e conceder acesso aos recursos do seu documento.
00:00:24
Para isso, clique nos três pontos presentes na linha de documentos.
00:00:27
Em seguida, pode clicar no botão de partilha.
00:00:29
A janela de partilha abre e dá-lhe acesso a vários
00:00:33
funcionalidades de partilha, bem como acesso personalizável ao seu documento.
00:00:39
A primeira coisa a verificar antes de partilhar o seu documento
00:00:42
é verificar com quem pretende partilhá-lo
00:00:44
aqui. Estão disponíveis quatro opções diferentes.
00:00:48
Note que a sua organização pode desativar algumas opções.
00:00:52
A primeira opção.
00:00:53
Qualquer pessoa é a menos segura e a mais
00:00:56
susceptível de ser desactivado pela sua administração.
00:00:59
Esta opção permite a partilha irrestrita do
00:01:02
documento e permite ainda uma maior partilha.
00:01:05
No entanto, pode definir certos limites definindo as definições aqui, por exemplo,
00:01:09
definindo uma data de validade para visualizar o documento
00:01:14
ou exigir uma palavra-passe para acesso.
00:01:16
A segunda opção
00:01:18
as pessoas na sua organização restringem a partilha
00:01:21
às pessoas dentro da sua organização.
00:01:23
A terceira opção
00:01:24
pessoas com acesso existente permite o acesso ao documento
00:01:28
apenas àqueles que já têm acesso a ela.
00:01:31
Se um dos seus colegas partilhar este documento,
00:01:34
não pode ser visto por outros que não têm acesso a ele.
00:01:38
Por último, a opção
00:01:40
as pessoas que escolher permitem o acesso apenas aos indivíduos que especificar,
00:01:44
mesmo que outros já tenham acesso ao item.
00:01:48
Neste caso, se o link for encaminhado,
00:01:50
apenas as pessoas que já têm acesso ao item poderão usar o link.
00:01:55
Depois de ter feito a sua escolha,
00:01:57
basta clicar no botão de candidatura para confirmar a sua seleção
00:02:00
e possibilitar os vários níveis de acesso ao documento.
00:02:03
De volta à janela de partilha, tem duas opções.
00:02:07
A opção de copiar link e colá-lo em qualquer plataforma digital,
00:02:11
permitir aos utilizadores clicar na hiperligação para ver o documento
00:02:14
ou a opção de selecionar os nomes dos colaboradores,
00:02:17
sejam colaboradores internos ou externos.
00:02:20
Por último,
00:02:21
pode escolher as permissões clicando no botão
00:02:23
à direita da zona de entrada do destinatário,
00:02:25
permitindo-lhe especificar se a edição é permitida ou se o documento é apenas para visualização
00:02:31
clique no botão enviar para os colaboradores seleccionados
00:02:34
receber um e-mail com acesso direto ao documento.
00:02:37
Como proprietário, pode optar por modificar ou remover os direitos de partilha.
00:02:42
Este tema será abordado num outro vídeo da unidade curricular.

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résultat(s)
00:00:02
onedrive S. L'obiettivo principale è l'archiviazione e l'utilizzo di documenti personali.
00:00:06
Tutti i documenti che aggiungi a onedrive verranno automaticamente classificati come privati.
00:00:11
Ciò significa che solo tu, in quanto proprietario dello spazio di OneDrive,
00:00:15
hai accesso ai tuoi documenti.
00:00:17
Sebbene la condivisione non sia automatica su OneDrive,
00:00:19
è possibile creare e concedere l'accesso alle risorse documentali.
00:00:24
Per fare ciò, fai clic sui tre punti presenti nella riga dei documenti.
00:00:27
Puoi quindi fare clic sul pulsante di condivisione.
00:00:29
La finestra di condivisione si apre e consente di accedere a vari
00:00:33
funzionalità di condivisione e accesso personalizzabile al documento.
00:00:39
La prima cosa da controllare prima di condividere il documento
00:00:42
è verificare con chi vuoi condividerlo
00:00:44
qui. Sono disponibili quattro diverse opzioni.
00:00:48
Tieni presente che la tua organizzazione potrebbe disabilitare alcune opzioni.
00:00:52
La prima opzione.
00:00:53
Chiunque è il meno sicuro e il più
00:00:56
potrebbe essere disabilitato dalla tua amministrazione.
00:00:59
Questa opzione consente la condivisione illimitata di
00:01:02
documenta e consente anche un'ulteriore condivisione.
00:01:05
Tuttavia, puoi impostare determinati limiti configurando le impostazioni qui, ad esempio
00:01:09
impostando una data di scadenza per la visualizzazione del documento
00:01:14
o richiedendo una password per l'accesso.
00:01:16
La seconda opzione
00:01:18
le persone della tua organizzazione limitano la condivisione
00:01:21
alle persone all'interno della tua organizzazione.
00:01:23
La terza opzione
00:01:24
le persone con accesso esistente consentono l'accesso al documento
00:01:28
solo a coloro che vi hanno già accesso.
00:01:31
Se uno dei tuoi colleghi condivide questo documento,
00:01:34
non può essere visualizzato da altri che non vi hanno accesso.
00:01:38
Infine, l'opzione
00:01:40
le persone scelte consentono l'accesso solo alle persone specificate,
00:01:44
anche se altri hanno già accesso all'elemento.
00:01:48
In questo caso, se il link viene inoltrato,
00:01:50
solo le persone che hanno già accesso all'elemento potranno utilizzare il link.
00:01:55
Una volta effettuata la scelta,
00:01:57
è sufficiente fare clic sul pulsante Applica per confermare la selezione
00:02:00
e abilita i vari livelli di accesso al documento.
00:02:03
Tornando alla finestra di condivisione, hai due scelte.
00:02:07
L'opzione per copiare il link e incollarlo su qualsiasi piattaforma digitale,
00:02:11
consentire agli utenti di fare clic sul collegamento per visualizzare il documento
00:02:14
o l'opzione per selezionare i nomi dei collaboratori,
00:02:17
siano essi collaboratori interni o esterni.
00:02:20
Infine,
00:02:21
puoi scegliere le autorizzazioni facendo clic sul pulsante
00:02:23
a destra dell'area di immissione del destinatario,
00:02:25
che consente di specificare se la modifica è consentita o se il documento è di sola visualizzazione
00:02:31
fai clic sul pulsante di invio per far sì che i collaboratori selezionati inviino
00:02:34
ricevere un'email con accesso diretto al documento.
00:02:37
In qualità di proprietario, puoi scegliere di modificare o rimuovere i diritti di condivisione.
00:02:42
Questo argomento verrà trattato in un altro video del corso.

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résultat(s)
00:00:02
Onedrive S. Основная задача — хранение и использование личных документов.
00:00:06
Все документы, которые вы добавляете в onedrive, будут автоматически классифицированы как личные.
00:00:11
Это означает, что только вы, как владелец пространства onedrive,
00:00:15
имеете доступ к вашим документам.
00:00:17
Хотя обмен данными на Onedrive не осуществляется автоматически,
00:00:19
можно создавать ресурсы для документов и предоставлять к ним доступ.
00:00:24
Для этого нажмите на три точки в строке документов.
00:00:27
Затем вы можете нажать кнопку «Поделиться».
00:00:29
Откроется окно совместного использования, в котором вы получите доступ к различным
00:00:33
функции совместного использования, а также настраиваемый доступ к документу.
00:00:39
Первое, что нужно проверить перед тем, как поделиться своим документом
00:00:42
это подтвердить, с кем вы хотите поделиться им
00:00:44
здесь. Доступны четыре разных варианта.
00:00:48
Обратите внимание, что в вашей организации могут быть отключены некоторые опции.
00:00:52
Первый вариант.
00:00:53
Кто угодно наименее безопасен и наиболее безопасен
00:00:56
вероятно, будет отключен вашей администрацией.
00:00:59
Эта опция позволяет неограниченно делиться
00:01:02
документ и даже позволяет делиться им в дальнейшем.
00:01:05
Однако вы можете установить определенные ограничения, настроив здесь параметры, например:
00:01:09
установив дату истечения срока просмотра документа
00:01:14
или потребовав пароль для доступа.
00:01:16
Второй вариант
00:01:18
сотрудники вашей организации ограничивают совместное использование
00:01:21
для сотрудников вашей организации.
00:01:23
Третий вариант
00:01:24
доступ к документу разрешает людям с существующим доступом
00:01:28
только тем, у кого уже есть к нему доступ.
00:01:31
Если кто-то из ваших коллег поделится этим документом,
00:01:34
другие пользователи, не имеющие к нему доступа, не могут просматривать его.
00:01:38
Наконец, опция
00:01:40
выбранным вами людям разрешен доступ только к указанным вами лицам,
00:01:44
даже если другие уже имеют доступ к объекту.
00:01:48
В этом случае, если ссылка будет переадресована,
00:01:50
только те, у кого уже есть доступ к элементу, смогут использовать ссылку.
00:01:55
Как только вы сделаете свой выбор,
00:01:57
просто нажмите кнопку «Применить», чтобы подтвердить свой выбор
00:02:00
и включите различные уровни доступа к документу.
00:02:03
Вернувшись в окно совместного доступа, у вас есть два варианта.
00:02:07
Возможность скопировать ссылку и вставить ее на любую цифровую платформу,
00:02:11
позволяющая пользователям нажимать на ссылку для просмотра документа
00:02:14
или возможность выбора имен соавторов,
00:02:17
независимо от того, являются ли они внутренними или внешними сотрудниками.
00:02:20
Наконец,
00:02:21
вы можете выбрать разрешения, нажав кнопку
00:02:23
справа от области ввода получателей,
00:02:25
позволяющий указать, разрешено ли редактирование или документ доступен только для просмотра
00:02:31
нажмите кнопку отправки выбранным соавторам на
00:02:34
получите электронное письмо с прямым доступом к документу.
00:02:37
Как владелец вы можете изменить или удалить права на совместное использование.
00:02:42
Эта тема будет рассмотрена в другом видео курса.

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résultat(s)
00:00:02
onedrive S. El objetivo principal es el almacenamiento y uso de documentos personales.
00:00:06
Todos los documentos que añadas a onedrive se clasificarán automáticamente como privados.
00:00:11
Esto significa que solo tú, como propietario del espacio de onedrive,
00:00:15
tienes acceso a tus documentos.
00:00:17
Aunque compartir no es automático en Onedrive,
00:00:19
es posible crear y conceder acceso a sus recursos documentales.
00:00:24
Para ello, haga clic en los tres puntos presentes en la línea de documentos.
00:00:27
A continuación, puede hacer clic en el botón de compartir.
00:00:29
Se abre la ventana para compartir y le da acceso a varios
00:00:33
funciones para compartir, así como un acceso personalizable a su documento.
00:00:39
Lo primero que debes comprobar antes de compartir tu documento
00:00:42
es verificar con quién quieres compartirlo
00:00:44
aquí. Hay cuatro opciones diferentes disponibles.
00:00:48
Tenga en cuenta que su organización puede deshabilitar algunas opciones.
00:00:52
La primera opción.
00:00:53
Cualquiera es el menos seguro y el más
00:00:56
es probable que su administración lo desactive.
00:00:59
Esta opción permite compartir sin restricciones el
00:01:02
documento e incluso permite seguir compartiéndolo.
00:01:05
Sin embargo, puede establecer ciertos límites configurando los ajustes aquí, por ejemplo,
00:01:09
estableciendo una fecha de caducidad para ver el documento
00:01:14
o solicitando una contraseña para acceder.
00:01:16
La segunda opción
00:01:18
las personas de su organización restringen el uso compartido
00:01:21
a las personas de tu organización.
00:01:23
La tercera opción
00:01:24
las personas con acceso existente permiten el acceso al documento
00:01:28
solo para aquellos que ya tienen acceso a él.
00:01:31
Si uno de sus colegas comparte este documento,
00:01:34
no puede ser visto por otras personas que no tengan acceso a él.
00:01:38
Por último, la opción
00:01:40
las personas que elijas permiten el acceso solo a las personas que especifiques,
00:01:44
incluso si otras personas ya tienen acceso al elemento.
00:01:48
En este caso, si se reenvía el enlace,
00:01:50
solo las personas que ya tengan acceso al elemento podrán usar el enlace.
00:01:55
Una vez que haya hecho su elección,
00:01:57
simplemente haga clic en el botón de solicitud para confirmar su selección
00:02:00
y habilite los distintos niveles de acceso al documento.
00:02:03
De vuelta a la ventana para compartir, tienes dos opciones.
00:02:07
La opción de copiar el enlace y pegarlo en cualquier plataforma digital,
00:02:11
permitiendo a los usuarios hacer clic en el enlace para ver el documento
00:02:14
o la opción de seleccionar los nombres de los colaboradores,
00:02:17
si son colaboradores internos o externos.
00:02:20
Por último,
00:02:21
puede elegir los permisos haciendo clic en el botón
00:02:23
a la derecha del área de entrada del destinatario,
00:02:25
permitiéndole especificar si se permite la edición o si el documento es de solo lectura
00:02:31
haga clic en el botón de enviar para que los colaboradores seleccionados
00:02:34
recibir un correo electrónico con acceso directo al documento.
00:02:37
Como propietario, puede optar por modificar o eliminar los derechos de uso compartido.
00:02:42
Este tema se abordará en otro vídeo del curso.

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