Excel - Sort, filter, summarize and calculate your PivoteTable data Video
In this video, you will learn how to sort, filter, summarize, and calculate your PivotTable data.
The video covers various ways to analyze PivotTable data, including sorting it to quickly identify trends, filtering it to focus on specific criteria, and using slicers to efficiently filter the data.
Additionally, the video demonstrates how to summarize the data using different functions and display it in various formats, such as percentages.
This knowledge will help you effectively analyze and understand your PivotTable data, enabling you to make informed decisions.
- 3:49
- 3813 views
-
Excel - Create a PivotTable and analyze your data
- 1:35
- Viewed 3818 times
-
Excel - Use slicers, timelines and PivotCharts to analyze your pivotetable data
- 3:38
- Viewed 2567 times
-
Excel - Freeze panes in detail
- 3:30
- Viewed 3847 times
-
Excel - Create a PivotTable report manually
- 4:59
- Viewed 4127 times
-
Excel - Use slicers to filter data
- 1:25
- Viewed 3453 times
-
Excel - Functions and formulas
- 3:24
- Viewed 4064 times
-
Excel - IF with AND and OR
- 3:35
- Viewed 3767 times
-
Excel - Edit a macro
- 3:29
- Viewed 3276 times
-
AVERAGEIFS and IFERROR
- 4:45
- Viewed 4970 times
-
Ink Equation
- 0:41
- Viewed 4855 times
-
Convert a picture into Data with Excel
- 0:25
- Viewed 4693 times
-
3D Maps
- 1:41
- Viewed 4578 times
-
Three ways to add numbers in Excel Online
- 3:15
- Viewed 4335 times
-
Create a combo chart
- 1:47
- Viewed 4263 times
-
COUNTIFS and SUMIFS
- 5:30
- Viewed 4261 times
-
Start with "Ideas" in Excel
- 0:38
- Viewed 4246 times
-
More complex formulas
- 4:17
- Viewed 4183 times
-
Manage conditional formatting
- 4:30
- Viewed 4164 times
-
Create a PivotTable report manually
- 4:59
- Viewed 4127 times
-
The nuts and bolts of VLOOKUP
- 3:05
- Viewed 4109 times
-
Start using Excel
- 4:22
- Viewed 4093 times
-
Functions and formulas
- 3:24
- Viewed 4064 times
-
Manage drop-down lists
- 6:12
- Viewed 4063 times
-
New Chart types
- 1:52
- Viewed 4050 times
-
The SUMIF function
- 5:27
- Viewed 4026 times
-
A closer look at the ribbon
- 3:55
- Viewed 4022 times
-
Use formulas to apply conditional formatting
- 4:20
- Viewed 4008 times
-
AVERAGEIF function
- 3:04
- Viewed 3987 times
-
VLOOKUP: How and when to use it
- 2:38
- Viewed 3977 times
-
The SUM function
- 4:37
- Viewed 3960 times
-
Using functions
- 5:12
- Viewed 3948 times
-
Advanced formulas and references
- 4:06
- Viewed 3940 times
-
How to simultaneously edit and calculate formulas across multiple worksheets
- 3:07
- Viewed 3940 times
-
Look up values on a different worksheet
- 2:39
- Viewed 3925 times
-
Password protect workbooks and worksheets in detail
- 6:00
- Viewed 3896 times
-
Take conditional formatting to the next level
- 3:37
- Viewed 3878 times
-
Copy a VLOOKUP formula
- 3:27
- Viewed 3859 times
-
Freeze panes in detail
- 3:30
- Viewed 3847 times
-
How to link cells and calculate formulas across multiple worksheets
- 2:10
- Viewed 3845 times
-
Password protect workbooks and worksheets
- 2:27
- Viewed 3838 times
-
How to simultaneously view multiple worksheets
- 3:25
- Viewed 3838 times
-
AutoFill
- 2:55
- Viewed 3824 times
-
A first look at Excel 2016
- 3:22
- Viewed 3824 times
-
Customize charts
- 4:28
- Viewed 3820 times
-
Subtract time
- 3:58
- Viewed 3819 times
-
Create a PivotTable and analyze your data
- 1:35
- Viewed 3818 times
-
Add numbers
- 2:54
- Viewed 3816 times
-
Top tips for working in Excel Online
- 3:35
- Viewed 3815 times
-
Print headings, gridlines, formulas, and more
- 4:29
- Viewed 3811 times
-
How things are organized
- 1:58
- Viewed 3810 times
-
How to track and monitor values with the Watch Window
- 2:42
- Viewed 3810 times
-
Print a worksheet on a specific number of pages
- 4:34
- Viewed 3794 times
-
Work with macros
- 4:40
- Viewed 3786 times
-
Advanced filter details
- 4:13
- Viewed 3775 times
-
More print options
- 5:59
- Viewed 3772 times
-
IF with AND and OR
- 3:35
- Viewed 3767 times
-
Insert columns and rows
- 4:16
- Viewed 3766 times
-
AutoFilter details
- 3:27
- Viewed 3758 times
-
Introduction to Excel
- 0:59
- Viewed 3756 times
-
Create pie, bar, and line charts
- 3:13
- Viewed 3736 times
-
Conditionally format dates
- 2:38
- Viewed 3727 times
-
Insert headers and footers
- 2:02
- Viewed 3726 times
-
Chat with your co-editors in real-time
- 0:28
- Viewed 3724 times
-
Sort details
- 4:46
- Viewed 3720 times
-
Drop-down list settings
- 4:14
- Viewed 3718 times
-
Assign a button to a macro
- 2:49
- Viewed 3717 times
-
Combine data from multiple worksheets
- 2:50
- Viewed 3716 times
-
Input and error messages
- 2:52
- Viewed 3693 times
-
Print worksheets and workbooks
- 1:07
- Viewed 3678 times
-
Header and footer details
- 3:41
- Viewed 3674 times
-
Basic math
- 2:28
- Viewed 3638 times
-
Operator order
- 2:04
- Viewed 3631 times
-
Copying formulas
- 3:00
- Viewed 3626 times
-
Save your macro
- 2:59
- Viewed 3620 times
-
Advanced IF functions
- 3:22
- Viewed 3576 times
-
Save and print an Excel workbook
- 1:53
- Viewed 3571 times
-
Improved version history
- 0:51
- Viewed 3563 times
-
TEXTJOIN
- 0:47
- Viewed 3556 times
-
Copy a chart
- 2:59
- Viewed 3550 times
-
How to create a table
- 2:11
- Viewed 3510 times
-
Save, publish, and share
- 2:22
- Viewed 3508 times
-
Cell references
- 1:34
- Viewed 3507 times
-
Weighted average
- 2:06
- Viewed 3500 times
-
Use conditional formatting
- 2:02
- Viewed 3500 times
-
IFS
- 1:05
- Viewed 3499 times
-
Add formulas and references
- 2:52
- Viewed 3471 times
-
One click Forecasting
- 1:01
- Viewed 3465 times
-
Conditionally format text
- 2:12
- Viewed 3464 times
-
Use slicers to filter data
- 1:25
- Viewed 3453 times
-
Get going fast
- 1:38
- Viewed 3450 times
-
Copy and remove conditional formatting
- 1:11
- Viewed 3411 times
-
How to use 3-D reference or tridimensional formulas
- 3:01
- Viewed 3402 times
-
AutoFill and Flash Fill
- 1:36
- Viewed 3399 times
-
Map Chart in Excel
- 0:31
- Viewed 3377 times
-
Nested IF functions
- 3:30
- Viewed 3370 times
-
Freeze or lock panes
- 1:06
- Viewed 3360 times
-
Average a group of numbers
- 2:01
- Viewed 3345 times
-
CONCAT
- 0:51
- Viewed 3342 times
-
Flash Fill
- 2:59
- Viewed 3330 times
-
Drop-down lists
- 0:55
- Viewed 3318 times
-
Create a chart
- 0:52
- Viewed 3300 times
-
Edit a macro
- 3:29
- Viewed 3276 times
-
SWITCH
- 1:03
- Viewed 3260 times
-
Sort and filter data
- 1:38
- Viewed 3237 times
-
Share documents
- 1:13
- Viewed 3150 times
-
MAXIFS & MINIFS
- 1:06
- Viewed 3125 times
-
Microsoft Search
- 0:34
- Viewed 3094 times
-
Work simultaneously with others on a workbook
- 0:43
- Viewed 3055 times
-
Page numbers in depth
- 3:06
- Viewed 2987 times
-
Funnel Chart
- 0:33
- Viewed 2924 times
-
Translate your Excel spreadsheets
- 1:16
- Viewed 2881 times
-
Check Accessibility in Excel
- 1:51
- Viewed 2848 times
-
Accessibility in Excel
- 1:12
- Viewed 2806 times
-
XLOOKUP (Advanced metrics)
- 9:30
- Viewed 2612 times
-
Use slicers, timelines and PivotCharts to analyze your pivotetable data
- 3:38
- Viewed 2567 times
-
Create dynamic drop down lists
- 3:26
- Viewed 2431 times
-
Do things quickly with Tell Me
- 1:07
- Viewed 2396 times
-
Insert an image in a cell with image function
- 3:01
- Viewed 2391 times
-
XLOOKUP (Basic metrics)
- 4:19
- Viewed 2293 times
-
Text before & after Function
- 4:57
- Viewed 2203 times
-
Creating a forecast sheet with Excel
- 0:43
- Viewed 2035 times
-
Change chart type
- 1:29
- Viewed 1906 times
-
Creating a Report
- 2:54
- Viewed 9136 times
-
Create a PivotTable report manually
- 4:59
- Viewed 4127 times
-
Recovering your Data from different sources
- 3:26
- Viewed 3935 times
-
Create a PivotTable and analyze your data
- 1:35
- Viewed 3818 times
-
How to track and monitor values with the Watch Window
- 2:42
- Viewed 3810 times
-
Preparing, cleaning and transforming your Data
- 4:42
- Viewed 3599 times
-
Publishing your Report through the Power BI Service
- 2:59
- Viewed 3510 times
-
Analyze your network and communication habits
- 2:17
- Viewed 3508 times
-
Creating and configuring a Dashboard
- 2:50
- Viewed 3504 times
-
Creating your Datasets
- 2:26
- Viewed 3490 times
-
Introduction to the Query Editor
- 2:33
- Viewed 3440 times
-
Customising your Visuals
- 2:58
- Viewed 3371 times
-
Consulting and using a Dashboard
- 3:08
- Viewed 3325 times
-
Manipulating tiles in a Dashboard
- 3:26
- Viewed 3319 times
-
Improved version history
- 0:51
- Viewed 3021 times
-
Sharing and publishing your Dashboard
- 3:43
- Viewed 2926 times
-
Customising your Report
- 3:12
- Viewed 2907 times
-
XLOOKUP (Advanced metrics)
- 9:30
- Viewed 2612 times
-
Use slicers, timelines and PivotCharts to analyze your pivotetable data
- 3:38
- Viewed 2567 times
-
Check and share your form results
- 2:42
- Viewed 2355 times
-
XLOOKUP (Basic metrics)
- 4:19
- Viewed 2293 times
-
Optimize Meetings with Viva Insights
- 1:58
- Viewed 2136 times
-
Manage video settings
- 1:27
- Viewed 2048 times
-
Receiving a briefing email from Viva Insights
- 0:54
- Viewed 1471 times
-
Analyze Team Dynamics
- 1:19
- Viewed 845 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 529 times
-
Process an incoming message
- 01:53
- Viewed 279 times
-
Sort and filter emails
- 02:51
- Viewed 273 times
-
Organize into Folders
- 01:57
- Viewed 263 times
-
Manage Views
- 02:36
- Viewed 253 times
-
Clean Up Your Inbox
- 01:18
- Viewed 217 times
-
Use Categories
- 02:51
- Viewed 216 times
-
Easily Sort Your Mails
- 01:38
- Viewed 186 times
-
Introduction to PowerBI
- 00:60
- Viewed 167 times
-
Introduction to PowerBI
- 00:60
- Viewed 167 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 158 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 155 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 161 times
-
Introduction to Planner
- 00:56
- Viewed 169 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 158 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 164 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 224 times
-
Introduction to Sway
- 01:53
- Viewed 142 times
-
Introducing to Word
- 01:00
- Viewed 165 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 147 times
-
Create a call group
- 01:15
- Viewed 200 times
-
Use call delegation
- 01:07
- Viewed 128 times
-
Assign a delegate for your calls
- 01:08
- Viewed 200 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 136 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 126 times
-
Manage advanced call notifications
- 01:29
- Viewed 141 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 173 times
-
Block unwanted calls
- 01:24
- Viewed 140 times
-
Disable all call forwarding
- 01:09
- Viewed 141 times
-
Manage a call group in Teams
- 02:01
- Viewed 132 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 130 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 123 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 148 times
-
Manage voicemail messages
- 01:55
- Viewed 187 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 205 times
-
Customize your voicemail greeting
- 02:17
- Viewed 125 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 121 times
-
Manage simultaneous calls
- 01:52
- Viewed 131 times
-
Support third-party apps during calls
- 01:53
- Viewed 160 times
-
Add participants quickly and securely
- 01:37
- Viewed 132 times
-
Configure call privacy and security settings
- 02:51
- Viewed 130 times
-
Manage calls on hold
- 01:20
- Viewed 137 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 126 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 131 times
-
Action Function
- 04:18
- Viewed 138 times
-
Search Function
- 03:42
- Viewed 188 times
-
Date and Time Function
- 02:53
- Viewed 168 times
-
Logical Function
- 03:14
- Viewed 255 times
-
Text Function
- 03:25
- Viewed 199 times
-
Basic Function
- 02:35
- Viewed 158 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 188 times
-
Introduction to Power Fx
- 01:09
- Viewed 159 times
-
The New Calendar
- 03:14
- Viewed 282 times
-
Sections
- 02:34
- Viewed 171 times
-
Customizing Views
- 03:25
- Viewed 165 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 271 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 185 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 145 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 172 times
-
Retrieve Data from a Web Page and Include it in Excel
- 04:35
- Viewed 392 times
-
Create a Desktop Flow with Power Automate from a Template
- 03:12
- Viewed 334 times
-
Understand the Specifics and Requirements of Desktop Flows
- 02:44
- Viewed 206 times
-
Dropbox: Create a SAS Exchange Between SharePoint and Another Storage Service
- 03:34
- Viewed 348 times
-
Excel: List Files from a Channel in an Excel Workbook with Power Automate
- 04:51
- Viewed 222 times
-
Excel: Link Excel Scripts and Power Automate Flows
- 03:22
- Viewed 228 times
-
SharePoint: Link Microsoft Forms and Lists in a Power Automate Flow
- 04:43
- Viewed 404 times
-
SharePoint: Automate File Movement to an Archive Library
- 05:20
- Viewed 198 times
-
Share Power Automate Flows
- 02:20
- Viewed 193 times
-
Manipulate Dynamic Content with Power FX
- 03:59
- Viewed 196 times
-
Leverage Variables with Power FX in Power Automate
- 03:28
- Viewed 183 times
-
Understand the Concept of Variables and Loops in Power Automate
- 03:55
- Viewed 195 times
-
Add Conditional “Switch” Actions in Power Automate
- 03:58
- Viewed 232 times
-
Add Conditional “IF” Actions in Power Automate
- 03:06
- Viewed 168 times
-
Create an Approval Flow with Power Automate
- 03:10
- Viewed 360 times
-
Create a Scheduled Flow with Power Automate
- 01:29
- Viewed 584 times
-
Create an Instant Flow with Power Automate
- 02:18
- Viewed 338 times
-
Create an Automated Flow with Power Automate
- 03:28
- Viewed 328 times
-
Create a Simple Flow with AI Copilot
- 04:31
- Viewed 306 times
-
Create a Flow Based on a Template with Power Automate
- 03:20
- Viewed 274 times
-
Discover the “Build Space”
- 02:26
- Viewed 192 times
-
The Power Automate Mobile App
- 01:39
- Viewed 200 times
-
Familiarize Yourself with the Different Types of Flows
- 01:37
- Viewed 193 times
-
Understand the Steps to Create a Power Automate Flow
- 01:51
- Viewed 281 times
-
Discover the Power Automate Home Interface
- 02:51
- Viewed 187 times
-
Access Power Automate for the Web
- 01:25
- Viewed 297 times
-
Understand the Benefits of Power Automate
- 01:30
- Viewed 245 times
Objectifs :
This video aims to teach viewers how to analyze PivotTable data effectively by utilizing sorting, filtering, and summarizing techniques. It emphasizes the importance of these methods in identifying trends and insights within data, particularly in the arts and photography genre.
Chapitres :
-
Introduction to PivotTable Analysis
Analyzing PivotTable data can be done in various ways, with sorting being one of the most common methods. This technique allows users to quickly identify trends in their data, especially within specific genres such as arts and photography. -
Sorting Data
To sort your PivotTable data, point to the 'Sort' option and click 'Sort Largest to Smallest.' This action organizes the genres based on their total sales amounts, from the highest to the lowest. If you need to revert this action, you can click 'Undo' on the Quick Access Toolbar. -
Filtering Data
Filtering is another powerful feature that helps focus on specific data points. To filter your PivotTable, click the down arrow next to 'Row Labels.' From there, you can select 'Label Filters' and choose an option like 'Begins With.' For instance, typing the letter 'C' will display only the genres that start with that letter. To remove the filter, click the down arrow again, which will now appear as a funnel icon, indicating that a filter is applied. -
Using Slicers for Filtering
Slicers are an effective way to filter PivotTable data visually. For detailed instructions on using slicers, refer to the fourth video in this course. Slicers, timelines, and pivot charts can significantly enhance your data analysis capabilities. -
Selecting Specific Items
To view only specific items in your PivotTable, select the cells containing the desired items, which can be text or dates under row labels (note that numbers cannot be selected). Right-click on the selected genres, point to 'Filter,' and choose 'Keep Only Selected Items' to display only those genres. -
Displaying Top Genres
To show only the top three genres based on grand totals, point to 'Filter' and select 'Top 10.' Although it may seem counterintuitive to click 'Top 10' to see the top three, simply change the number from 10 to 3 and click 'OK' to display the top three genres. -
Summarizing Data
Until now, the values in the PivotTable have been displayed as the sum of the sales amount field. However, you can use other functions for summarization. Right-click the cell in the Grand Total column to access options like 'Min,' 'Max,' and 'Average.' Selecting 'Average' will summarize the values in the PivotTable as averages. -
Show Value As
In addition to summarizing sales figures, you can modify how values are displayed in the Grand Total column. Point to 'Show Value As' to explore options such as 'Percent of Row Total' and 'Percent of Column Total.' For example, selecting 'Percent of Grand Total' will reveal that the arts and photography genre represents a little over 10% of total sales, along with insights into how each store contributes to that figure. -
Conclusion
In this video, we explored various methods to analyze PivotTable data, including sorting, filtering, and summarizing. These techniques are essential for gaining insights into your data, particularly in specific genres like arts and photography. Up next, we will delve into using slicers, timelines, and pivot charts for further analysis.
FAQ :
What is a Pivot Table?
A Pivot Table is a powerful Excel feature that allows users to summarize and analyze large datasets by organizing data into a more manageable format.
How do I sort data in a Pivot Table?
To sort data in a Pivot Table, click on the 'Sort' option in the Quick Access Toolbar and choose to sort from largest to smallest or vice versa.
What are Slicers and how do I use them?
Slicers are visual tools that allow you to filter data in a Pivot Table easily. You can add a slicer by selecting the Pivot Table and choosing the 'Insert Slicer' option.
Can I filter data based on specific criteria?
Yes, you can filter data in a Pivot Table by clicking the down arrow next to Row labels, selecting 'Label filters', and entering your criteria.
What functions can I use in a Pivot Table?
You can use various functions in a Pivot Table, including SUM, AVERAGE, MIN, and MAX, to summarize your data in different ways.
How do I display only the top 3 items in a Pivot Table?
To display only the top 3 items, right-click on the relevant field, select 'Filter', then 'Top 10', and change the number to 3.
Quelques cas d'usages :
Sales Analysis for Retail
A retail manager can use Pivot Tables to analyze sales data by sorting and filtering to identify top-selling products and trends over time.
Performance Tracking in Marketing
A marketing analyst can utilize Pivot Tables to summarize campaign performance data, using slicers to filter results by different demographics or time periods.
Financial Reporting
An accountant can apply Pivot Tables to summarize financial data, using functions like AVERAGE and MIN to provide insights into expenses and revenues.
Inventory Management
A warehouse manager can leverage Pivot Tables to track inventory levels, using filters to focus on specific product categories and assess stock levels.
Project Management
A project manager can use Pivot Tables to analyze project timelines and resource allocation, applying filters to view specific phases or tasks.
Glossaire :
Pivot Table
A data processing tool used in Excel to summarize, analyze, explore, and present large amounts of data in a concise format.
Sorting
The process of arranging data in a specific order, such as ascending or descending, to identify trends or patterns.
Filtering
A method to display only the data that meets certain criteria, allowing users to focus on specific information.
Slicers
Visual filters in Excel that allow users to filter data in a Pivot Table easily and intuitively.
Timelines
A visual control in Excel that allows users to filter data based on dates in a Pivot Table.
Grand Total
The total sum of all values in a specific field within a Pivot Table.
Functions
Predefined formulas in Excel that perform calculations on data, such as SUM, AVERAGE, MIN, and MAX.
Percent of Grand Total
A calculation that shows how much a specific value contributes to the overall total, expressed as a percentage.