Outlook - Clean Up Your Inbox Video

Learn how to effectively manage your mailbox storage in Outlook. Monitor and control the space your emails and folders use to keep your account running smoothly. Clear out older emails while keeping recent ones, and free up space by deleting unnecessary items. Discover the detailed view of folder sizes and message counts to keep your inbox organized. Don't miss out on this essential tutorial for Outlook users!

  • 01:18
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Objectifs :

This tutorial aims to teach users how to effectively manage their storage in Outlook, enabling them to monitor and control the space used by emails and folders, thereby ensuring their account runs smoothly.

Chapitres :

  1. Introduction to Storage Management in Outlook
    In this tutorial, we will demonstrate how to manage storage in Outlook. Managing your storage is essential as it allows you to monitor and control how much space your emails and folders are using, helping to keep your account running smoothly.
  2. Accessing Storage Settings
    To begin managing your storage, click on the gear icon located in the upper right corner of the Outlook interface to open the settings menu. In the left-hand menu, under the 'Accounts' section, select 'Storage'.
  3. Overview of Storage Usage
    Once you access the storage settings, you will see an overview of your total storage capacity, which is displayed as 49.5 gigabytes in this example. Additionally, there will be a breakdown of how much space each folder is using, allowing you to identify which folders are consuming the most storage.
  4. Detailed View of Managed Storage
    The 'Managed Storage' section provides a detailed view of the size of each folder and the number of messages it contains. For any folder, you have the option to click 'Empty' to delete all items and free up space. A drop-down menu will appear with additional options, allowing you to delete everything or just remove items that are older than 36 or 12 months.
  5. Cleaning Up Older Emails
    This feature is particularly useful if you want to clear out older emails while keeping more recent ones. It is ideal for cleaning up folders such as 'Deleted Items', 'Drafts', or 'Sent Items', where older messages tend to accumulate over time without being needed.
  6. Conclusion
    By following these steps, you now know how to effectively manage your mailbox storage in Outlook. Regularly monitoring and cleaning up your storage can help maintain the efficiency of your email account.

FAQ :

How do I check my storage usage in Outlook?

To check your storage usage in Outlook, click on the gear icon to open settings, then select 'Storage' under the 'Accounts' section in the left-hand menu. You will see an overview of your total storage and a breakdown of how much space each folder is using.

What should I do if my Outlook storage is full?

If your Outlook storage is full, you can manage your storage by deleting older emails or emptying specific folders. You can choose to delete all items or only those older than a specified time frame, such as 36 or 12 months.

Can I recover deleted emails in Outlook?

Once you empty a folder in Outlook, the emails are permanently deleted and cannot be recovered. However, if you have a backup or if your organization uses a retention policy, you may be able to recover them.

What folders should I clean up to save space?

You should consider cleaning up folders like 'Deleted Items', 'Drafts', and 'Sent Items', as these often accumulate older messages that may no longer be needed.

Is there a way to automate email deletion in Outlook?

Outlook does not have a built-in feature for automating email deletion, but you can set up rules to manage incoming emails or use the 'Clean Up' tool to help manage your inbox more effectively.

Quelques cas d'usages :

Managing Email Storage for Professionals

In a corporate environment, employees can use Outlook's storage management features to regularly clean up their email folders, ensuring they do not exceed storage limits. This practice helps maintain efficient communication and prevents disruptions caused by full mailboxes.

Organizing Project Emails

Project managers can utilize folder management in Outlook to categorize emails related to specific projects. By regularly emptying or archiving older emails, they can keep their workspace organized and focused on current tasks.

Maintaining Compliance with Email Retention Policies

Organizations can implement email retention policies by training employees to manage their Outlook storage effectively. This includes deleting emails older than a certain period, which helps in compliance with legal and regulatory requirements.

Improving Productivity through Email Management

By regularly managing their mailbox storage, professionals can reduce clutter in their inboxes, leading to improved focus and productivity. This can be particularly beneficial in fast-paced work environments where timely communication is crucial.

Glossaire :

Outlook

A personal information manager from Microsoft, primarily used as an email application, but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.

Storage Management

The process of monitoring and controlling the amount of storage space used by emails and folders in an application like Outlook to ensure optimal performance.

Gigabyte (GB)

A unit of digital information storage equal to approximately 1 billion bytes. In the context of Outlook, it refers to the total storage capacity available for emails and folders.

Folder

A virtual container in Outlook used to organize emails. Common folders include Inbox, Sent Items, Drafts, and Deleted Items.

Empty

An action in Outlook that allows users to delete all items in a selected folder to free up storage space.

Email Retention

The practice of managing the lifecycle of emails, including how long they are kept before being deleted, which can help in maintaining storage efficiency.

résultat(s)
00:00:09
This allows you to monitor and control how much space your emails
00:00:12
and folders are using helping to keep your account running smoothly.
00:00:16
Click on the gear icon to open settings
00:00:19
in the left hand menu under the accounts section, select storage.
00:00:25
You'll see an overview of your total storage. 49.5 gigabytes showing here
00:00:31
along with a breakdown of how much space each folder is using.
00:00:35
The managed storages.
00:00:36
Section provides a detailed view of the size of each
00:00:39
folder and how many messages it contains for any folder you
00:00:43
can click empty to delete all the items and free
00:00:46
up space in the drop down menu will appear other options
00:00:50
you can delete everything or just remove items that are older than 36 or 12 months.
00:00:56
This is particularly useful if you want to clear
00:00:59
out older emails while keeping more recent ones.
00:01:02
It's ideal for cleaning up folders like deleted items,
00:01:06
drafts
00:01:07
or sent items
00:01:09
where older messages tend to build up over time without being needed.
00:01:14
And here we are,
00:01:15
you now know how to effectively manage your mailbox storage in outlook

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résultat(s)
00:00:04
Neste tutorial irá demonstrar como gerir o armazenamento no outlook.
00:00:09
Isto permite-lhe monitorizar e controlar quanto espaço os seus e-mails
00:00:12
e as pastas estão a usar ajudando a manter a sua conta a funcionar sem problemas.
00:00:16
Clique no ícone de engrenagem para abrir as configurações
00:00:19
no menu à esquerda, na secção Contas, seleccione armazenamento.
00:00:25
Você verá uma visão geral do seu armazenamento total. 49,5 gigabytes a mostrar aqui
00:00:31
juntamente com uma análise de quanto espaço cada pasta está a usar.
00:00:35
Os armazéns geridos.
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A secção fornece uma visão detalhada do tamanho de cada
00:00:39
pasta e quantas mensagens contém para qualquer pasta que você
00:00:43
pode clicar em vazio para apagar todos os itens e grátis
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espaço para cima no menu suspenso aparecerão outras opções
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pode eliminar tudo ou apenas remover itens com mais de 36 ou 12 meses.
00:00:56
Isto é particularmente útil se quiser esclarecer
00:00:59
enviar e-mails mais antigos, mantendo os mais recentes.
00:01:02
É ideal para limpar pastas como itens eliminados,
00:01:06
rascunhos
00:01:07
ou artigos enviados
00:01:09
onde as mensagens mais antigas tendem a acumular-se ao longo do tempo sem serem necessárias.
00:01:14
E aqui estamos nós,
00:01:15
sabe agora como gerir eficazmente o armazenamento da sua caixa de correio no outlook

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résultat(s)
00:00:04
In questo tutorial verrà dimostrato come gestire l'archiviazione in Outlook.
00:00:09
Questo ti permette di monitorare e controllare lo spazio delle tue email
00:00:12
e le cartelle utilizzate aiutano a mantenere il tuo account senza intoppi.
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Fai clic sull'icona a forma di ingranaggio per aprire le impostazioni
00:00:19
nel menu a sinistra nella sezione account, seleziona spazio di archiviazione.
00:00:25
Vedrai una panoramica dello spazio di archiviazione totale. 49,5 gigabyte sono mostrati qui
00:00:31
insieme a un'analisi della quantità di spazio utilizzata da ciascuna cartella.
00:00:35
Gli archivi gestiti.
00:00:36
La sezione fornisce una visualizzazione dettagliata delle dimensioni di ciascuno
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cartella e quanti messaggi contiene per ogni cartella
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puoi fare clic su vuoto per eliminare tutti gli elementi e gratuitamente
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aumentando lo spazio nel menu a tendina appariranno altre opzioni
00:00:50
puoi eliminare tutto o semplicemente rimuovere gli elementi più vecchi di 36 o 12 mesi.
00:00:56
Ciò è particolarmente utile se si desidera cancellare
00:00:59
elimina le email più vecchie mantenendo quelle più recenti.
00:01:02
È ideale per ripulire cartelle come gli elementi eliminati,
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bozze
00:01:07
o articoli inviati
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dove i messaggi più vecchi tendono ad accumularsi nel tempo senza essere necessari.
00:01:14
Ed eccoci qui,
00:01:15
ora sai come gestire efficacemente lo spazio di archiviazione della tua casella di posta in Outlook

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résultat(s)
00:00:04
В этом уроке мы покажем, как управлять хранилищем в Outlook.
00:00:09
Это позволяет отслеживать и контролировать, сколько места в ваших письмах
00:00:12
а использование папок помогает обеспечить бесперебойную работу вашей учетной записи.
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Нажмите на значок шестеренки, чтобы открыть настройки
00:00:19
в меню слева в разделе «Учетные записи» выберите «Хранилище».
00:00:25
Вы увидите обзор общего объема хранилища. Здесь показано 49,5 гигабайт
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а также сведения о том, сколько места занимает каждая папка.
00:00:35
Управляемые хранилища.
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В разделе приводится подробное описание размера каждого из них
00:00:39
папка и сколько сообщений в ней содержится в той или иной папке
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можно нажать кнопку «Пусто», чтобы удалить все элементы и бесплатно
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на верхнем месте в выпадающем меню появятся другие варианты
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вы можете удалить все или просто удалить элементы старше 36 или 12 месяцев.
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Это особенно полезно, если вы хотите очистить
00:00:59
удаляйте старые письма, сохраняя при этом более свежие.
00:01:02
Он идеально подходит для очистки папок, таких как удаленные элементы,
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черновиков
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или отправленные товары
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где старые сообщения со временем накапливаются без необходимости.
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И вот мы здесь,
00:01:15
теперь вы знаете, как эффективно управлять хранилищем почтовых ящиков в Outlook

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résultat(s)
00:00:04
En este tutorial se demostrará cómo administrar el almacenamiento en Outlook.
00:00:09
Esto le permite monitorear y controlar la cantidad de espacio en sus correos electrónicos
00:00:12
y las carpetas que utiliza ayudan a que su cuenta funcione sin problemas.
00:00:16
Haz clic en el icono con forma de engranaje para abrir la configuración
00:00:19
en el menú de la izquierda, en la sección de cuentas, selecciona almacenamiento.
00:00:25
Verás un resumen de tu almacenamiento total. Aquí se muestran 49,5 gigabytes
00:00:31
junto con un desglose del espacio que ocupa cada carpeta.
00:00:35
Los almacenamientos gestionados.
00:00:36
La sección proporciona una vista detallada del tamaño de cada uno
00:00:39
carpeta y cuántos mensajes contiene para cualquier carpeta que utilices
00:00:43
puede hacer clic en vacío para eliminar todos los elementos y de forma gratuita
00:00:46
Al ocupar un espacio en el menú desplegable, aparecerán otras opciones
00:00:50
puede eliminar todo o simplemente eliminar los artículos que tengan más de 36 o 12 meses.
00:00:56
Esto es especialmente útil si quieres borrar
00:00:59
elimina los correos electrónicos antiguos y conserva los más recientes.
00:01:02
Es ideal para limpiar carpetas, como los elementos eliminados,
00:01:06
borradores
00:01:07
o artículos enviados
00:01:09
donde los mensajes antiguos tienden a acumularse con el tiempo sin ser necesarios.
00:01:14
Y aquí estamos,
00:01:15
ahora sabe cómo administrar eficazmente el almacenamiento de su buzón en Outlook

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