Outlook - Process an incoming message Video

Discover multiple strategies for efficiently managing incoming emails in Outlook. Learn how to reply, forward, and forward as attachments, as well as use emojis and schedule meetings with ease. Enhance your workplace email skills with our detailed guide!

  • 01:53
  • 292 views

Objectifs :

This guide aims to provide users with effective strategies for managing incoming emails in Outlook, enhancing their email handling efficiency.

Chapitres :

  1. Introduction to Email Management in Outlook
    Welcome to our detailed guide on managing incoming emails in Outlook. This tutorial will guide you through multiple strategies for efficiently handling your messages.
  2. Replying to Emails
    When you receive an email, you have several options at your disposal. You can reply by clicking 'Reply,' which opens a new compose window with the original sender's email automatically populated in the 'To' field. If you choose 'Reply All,' the 'To' field will include all recipients from the original email, including the sender.
  3. Forwarding Emails
    To forward an email, click 'Forward,' which opens a new compose window. You will need to manually add any email addresses in the 'To,' 'CC,' or 'BCC' fields. To forward an email as an attachment, click on the three dots in the upper right corner of the email and select 'Forward as Attachment.' For forwarding multiple emails, click 'New Message' and drag and drop the emails you wish to forward directly into the new message. They will be attached in the EML format, which is the standard for Outlook messages. Any attachments in the original emails will also be included automatically.
  4. Important Considerations
    Keep in mind that when using 'Reply' or 'Reply All,' attachments from the original email are not included by default. You can respond to the sender with an emoji, offering a quick reaction that can help limit the number of emails in the workplace.
  5. Scheduling Meetings
    If the email requires scheduling a meeting, use the 'Reply with Meeting' feature. Click the three dots and select 'Reply All with Meeting.' A new window will open, allowing you to set up meeting details and add additional participants.
  6. Conclusion
    And there you have it! You are now equipped with the knowledge to manage your incoming emails in Outlook effectively.

FAQ :

How do I reply to an email in Outlook?

To reply to an email in Outlook, click the 'Reply' button. This will open a new compose window with the original sender's email address automatically filled in.

What is the difference between 'Reply' and 'Reply All'?

'Reply' sends your response only to the original sender, while 'Reply All' sends your response to all recipients of the email, including the sender.

How can I forward an email in Outlook?

To forward an email, click the 'Forward' button. This will open a new compose window where you can add the email addresses of the recipients you want to send the email to.

What does 'Forward as Attachment' mean?

'Forward as Attachment' allows you to send the original email as an attachment to another email. You can find this option in the three dots menu of the email.

Can I use emojis in my email responses?

Yes, you can use emojis in your email responses to provide a quick reaction or to convey emotions without writing additional text.

How do I schedule a meeting from an email?

To schedule a meeting from an email, use the 'Reply with Meeting' feature. Click the three dots and select 'Reply All with Meeting' to set up the meeting details.

Quelques cas d'usages :

Efficient Email Management in Corporate Settings

In a corporate environment, employees can use the strategies outlined in the video to manage their incoming emails effectively. For instance, using 'Reply All' can ensure that all team members are kept in the loop, while 'Forward as Attachment' can help share important emails without cluttering the inbox.

Streamlining Communication in Project Management

Project managers can utilize the 'Reply with Meeting' feature to quickly set up discussions based on email communications. This can enhance collaboration and ensure that all stakeholders are aligned on project goals.

Reducing Email Clutter with Quick Reactions

By responding with emojis to non-critical emails, employees can acknowledge receipt without generating additional email threads. This practice can significantly reduce email clutter in the workplace.

Training New Employees on Email Protocols

Organizations can use the information from the video to train new employees on proper email etiquette and management strategies, ensuring they are equipped to handle communications effectively from day one.

Glossaire :

Outlook

A personal information manager from Microsoft, primarily used as an email application, but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.

Reply

A function that allows you to respond to the sender of an email. It opens a new compose window with the original sender's email address automatically filled in.

Reply All

A function that allows you to respond to all recipients of an email, including the original sender. It opens a new compose window with all email addresses populated in the 'To' field.

Forward

A function that allows you to send an email you received to another recipient. It opens a new compose window where you can add new email addresses.

Forward as Attachment

A method of forwarding an email where the original email is sent as an attachment. This can be done by selecting the option from the three dots menu in the email.

EML format

A file format used for email messages. When emails are forwarded in this format, they can be opened by various email clients.

CC

Stands for 'Carbon Copy.' It allows you to send a copy of an email to additional recipients beyond the primary recipient.

BCC

Stands for 'Blind Carbon Copy.' It allows you to send an email to multiple recipients without them seeing each other's email addresses.

Emoji

A small digital image or icon used to express an idea or emotion in electronic communication. In email, it can be used to provide a quick reaction.

Reply with Meeting

A feature that allows you to respond to an email by scheduling a meeting. It opens a new window to set up meeting details and add participants.

résultat(s)
00:00:07
This tutorial will guide you through multiple
00:00:09
strategies for efficiently handling your messages.
00:00:13
When you receive an email, you have several options at your disposal.
00:00:16
You can reply by clicking reply which opens a new compose window
00:00:20
with the original senders email automatically populated in the two field.
00:00:26
If you choose reply,
00:00:27
all the two field will include all
00:00:30
recipients from the original email including the sender
00:00:34
to forward an email. Click forward which opens a new compose window.
00:00:39
You'll need to manually add any email addresses in the two CC or BC C fields
00:00:45
to forward an email as an attachment,
00:00:47
click on the three dots in the upper right
00:00:49
corner of the email and select forward as attachment
00:00:55
for forwarding multiple emails,
00:00:57
click new message and drag and drop the emails
00:00:59
you wish to forward directly into the new message.
00:01:02
They will be attached in the EML format. The standard for outlook messages.
00:01:08
Any attachments in the original emails will also be included automatically.
00:01:12
Keep in mind that when using reply or reply,
00:01:16
all attachments from the original email are not included by default,
00:01:22
you can respond to the sender with an emoji offering a quick
00:01:25
reaction that can help limit the number of emails in the workplace.
00:01:29
If the email requires scheduling a meeting, use the reply with meeting feature,
00:01:34
click the three dots and select reply all with meeting,
00:01:38
a new window will open,
00:01:40
allowing you to set up meeting details and add additional participants.
00:01:45
And there you have it,
00:01:46
you're now equipped with the knowledge to
00:01:48
manage your incoming emails in outlook effectively.

No elements match your search in this video....
Do another search or back to content !

 

résultat(s)
00:00:03
Bem-vindo ao nosso guia detalhado sobre a gestão de e-mails recebidos no outlook.
00:00:07
Este tutorial irá guiá-lo através de vários
00:00:09
estratégias para gerir eficazmente as suas mensagens.
00:00:13
Ao receber um e-mail, tem várias opções à sua disposição.
00:00:16
Pode responder clicando em responder, o que abre uma nova janela de composição
00:00:20
com o e-mail do remetente original preenchido automaticamente no campo dos dois.
00:00:26
Se optar por responder,
00:00:27
todos os dois campos incluirão todos
00:00:30
destinatários do e-mail original, incluindo o remetente
00:00:34
para encaminhar um e-mail. Clique em Avançar, o que abre uma nova janela de composição.
00:00:39
Terá de adicionar manualmente quaisquer endereços de correio electrónico nos dois campos CC ou BC C.
00:00:45
para encaminhar um e-mail como anexo,
00:00:47
clique nos três pontos no canto superior direito
00:00:49
canto do e-mail e seleccione encaminhar como anexo
00:00:55
para o encaminhamento de vários e-mails,
00:00:57
clique em nova mensagem e arraste e solte os e-mails
00:00:59
deseja transmitir directamente para a nova mensagem.
00:01:02
Serão anexados no formato EML. O padrão para mensagens do Outlook.
00:01:08
Quaisquer anexos nos e-mails originais também serão incluídos automaticamente.
00:01:12
Tenha em mente que, ao usar resposta ou resposta,
00:01:16
todos os anexos do correio electrónico original não estão incluídos por predefinição,
00:01:22
pode responder ao remetente com um emoji oferecendo um rápido
00:01:25
reação que pode ajudar a limitar o número de e-mails no local de trabalho.
00:01:29
Se o e-mail exigir o agendamento de uma reunião, use o recurso de resposta com reunião,
00:01:34
clique nos três pontos e selecione responder a todos com reunião,
00:01:38
abrir-se-á uma nova janela,
00:01:40
permitindo-lhe configurar detalhes da reunião e adicionar participantes adicionais.
00:01:45
E aí está,
00:01:46
está agora equipado com o conhecimento para
00:01:48
gerir eficazmente os seus e-mails recebidos no outlook.

No elements match your search in this video....
Do another search or back to content !

 

résultat(s)
00:00:03
Benvenuto nella nostra guida dettagliata sulla gestione delle email in arrivo in Outlook.
00:00:07
Questo tutorial ti guiderà attraverso molteplici
00:00:09
strategie per gestire in modo efficiente i tuoi messaggi.
00:00:13
Quando ricevi un'email, hai diverse opzioni a tua disposizione.
00:00:16
Puoi rispondere facendo clic su Rispondi per aprire una nuova finestra di composizione
00:00:20
con l'email del mittente originale compilata automaticamente nei due campi.
00:00:26
Se scegli rispondi,
00:00:27
tutti e due i campi includeranno tutti
00:00:30
destinatari dell'email originale, incluso il mittente
00:00:34
per inoltrare un'email. Fai clic su Avanti per aprire una nuova finestra di composizione.
00:00:39
Dovrai aggiungere manualmente gli indirizzi email nei due campi CC o BC C
00:00:45
per inoltrare un'email come allegato,
00:00:47
clicca sui tre puntini in alto a destra
00:00:49
angolo dell'email e seleziona Inoltra come allegato
00:00:55
per inoltrare più email,
00:00:57
fai clic sul nuovo messaggio e trascina le email
00:00:59
desideri inoltrare direttamente il nuovo messaggio.
00:01:02
Saranno allegati in formato EML. Lo standard per i messaggi di Outlook.
00:01:08
Anche tutti gli allegati delle e-mail originali verranno inclusi automaticamente.
00:01:12
Tieni presente che quando usi la risposta o la risposta,
00:01:16
tutti gli allegati dell'email originale non sono inclusi per impostazione predefinita,
00:01:22
puoi rispondere al mittente con un'emoji offrendo una risposta rapida
00:01:25
reazione che può aiutare a limitare il numero di email sul posto di lavoro.
00:01:29
Se l'email richiede la pianificazione di una riunione, utilizza la funzione di risposta con riunione,
00:01:34
fai clic sui tre puntini e seleziona Rispondi a tutti con una riunione,
00:01:38
si aprirà una nuova finestra,
00:01:40
consentendoti di impostare i dettagli della riunione e aggiungere altri partecipanti.
00:01:45
E il gioco è fatto,
00:01:46
ora sei dotato delle conoscenze per
00:01:48
gestisci efficacemente le tue email in arrivo in Outlook.

No elements match your search in this video....
Do another search or back to content !

 

résultat(s)
00:00:03
Добро пожаловать в наше подробное руководство по управлению входящими письмами в Outlook.
00:00:07
Это руководство познакомит вас с несколькими
00:00:09
стратегии эффективной обработки ваших сообщений.
00:00:13
Когда вы получаете электронное письмо, у вас есть несколько вариантов.
00:00:16
Вы можете ответить, нажав кнопку «Ответить», которая откроет новое окно создания
00:00:20
при этом адрес электронной почты оригинального отправителя автоматически заполняется в двух полях.
00:00:26
Если вы выберете ответ,
00:00:27
во всех двух полях будут указаны все
00:00:30
получатели исходного письма, включая отправителя
00:00:34
для пересылки электронного письма. Нажмите «Вперед», чтобы открыть новое окно создания.
00:00:39
Вам нужно будет вручную добавить любые адреса электронной почты в два поля CC или BC C
00:00:45
чтобы переслать электронное письмо в виде вложения,
00:00:47
нажмите на три точки в правом верхнем углу
00:00:49
угол письма и выберите «Переслать» в качестве вложения
00:00:55
для пересылки нескольких писем,
00:00:57
нажмите на новое сообщение и перетащите письма
00:00:59
вы хотите переслать его прямо в новое сообщение.
00:01:02
Они будут прикреплены в формате EML. Стандарт для сообщений Outlook.
00:01:08
Любые вложения в исходные электронные письма также будут добавлены автоматически.
00:01:12
Имейте в виду, что при использовании команды «ответ» или «ответ»
00:01:16
все вложения из исходного письма по умолчанию не включены,
00:01:22
вы можете ответить отправителю смайликом, предлагающим быстрый ответ
00:01:25
реакция, которая поможет ограничить количество электронных писем на рабочем месте.
00:01:29
Если по электронной почте требуется запланировать встречу, воспользуйтесь функцией ответа на встречу,
00:01:34
нажмите на три точки и выберите «Ответить всем встречей»,
00:01:38
откроется новое окно,
00:01:40
в котором можно настроить сведения о собрании и добавить дополнительных участников.
00:01:45
Вот и все,
00:01:46
теперь вы обладаете знаниями, позволяющими
00:01:48
эффективно управляйте входящими письмами в Outlook.

No elements match your search in this video....
Do another search or back to content !

 

résultat(s)
00:00:03
Bienvenido a nuestra guía detallada sobre la administración de correos electrónicos entrantes en Outlook.
00:00:07
Este tutorial lo guiará a través de múltiples
00:00:09
estrategias para manejar sus mensajes de manera eficiente.
00:00:13
Cuando recibes un correo electrónico, tienes varias opciones a tu disposición.
00:00:16
Puedes responder haciendo clic en responder, lo que abre una nueva ventana de redacción
00:00:20
con el correo electrónico del remitente original rellenado automáticamente en los dos campos.
00:00:26
Si eliges responder,
00:00:27
todos los dos campos incluirán todos
00:00:30
destinatarios del correo electrónico original, incluido el remitente
00:00:34
para reenviar un correo electrónico. Haga clic en continuar para abrir una nueva ventana de redacción.
00:00:39
Deberás añadir manualmente cualquier dirección de correo electrónico en los dos campos CC o BC C
00:00:45
para reenviar un correo electrónico como archivo adjunto,
00:00:47
haga clic en los tres puntos de la esquina superior derecha
00:00:49
en la esquina del correo electrónico y seleccione reenviar como archivo adjunto
00:00:55
para reenviar varios correos electrónicos,
00:00:57
haga clic en un mensaje nuevo y arrastre y suelte los correos electrónicos
00:00:59
desea reenviar directamente al nuevo mensaje.
00:01:02
Se adjuntarán en formato EML. El estándar para los mensajes de Outlook.
00:01:08
Los archivos adjuntos de los correos electrónicos originales también se incluirán automáticamente.
00:01:12
Ten en cuenta que, al usar responder o responder,
00:01:16
todos los archivos adjuntos del correo electrónico original no se incluyen de forma predeterminada,
00:01:22
puedes responder al remitente con un emoji que ofrezca una respuesta rápida
00:01:25
reacción que puede ayudar a limitar la cantidad de correos electrónicos en el lugar de trabajo.
00:01:29
Si el correo electrónico requiere programar una reunión, usa la función de respuesta con reunión,
00:01:34
haga clic en los tres puntos y seleccione responder a todos con una reunión,
00:01:38
se abrirá una nueva ventana,
00:01:40
permitiéndole configurar los detalles de la reunión y añadir participantes adicionales.
00:01:45
Y ahí lo tienes,
00:01:46
ahora está equipado con los conocimientos para
00:01:48
administre sus correos electrónicos entrantes en Outlook de manera efectiva.

No elements match your search in this video....
Do another search or back to content !

 

Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

RELATED COURSES This video is part of the following courses

436 Views

Microsoft Outlook Beginner Training - Mastering the Basics of the New Version of Outlook

Learn how to use the new version of Microsoft Outlook through a series of video tutorials. Gain proficiency in managing your emails, organiz...

ALL COURSES

An Error Has Occurred

Impossible de sauvegarder votre progression. Veuillez recharger la page, vous connecter, et essayer de nouveau. Si le problème persiste, merci de contacter un administrateur.

Close

Reminder

Show

/

Join Live Training Session