Outlook - Process an incoming message Video
Discover multiple strategies for efficiently managing incoming emails in Outlook. Learn how to reply, forward, and forward as attachments, as well as use emojis and schedule meetings with ease. Enhance your workplace email skills with our detailed guide!
- 01:53
- 369 views
-
OneDrive - What is OneDrive ?
- 01:14
- Viewed 2464 times
-
Outlook - Create and modify a group
- 2:19
- Viewed 5282 times
-
OneDrive - Edit, Delete a Share
- 02:16
- Viewed 1522 times
-
Power BI - Introduction to Power Bi
- 1:29
- Viewed 7002 times
-
Teams Premium - Activate the features of Teams Premium
- 3:48
- Viewed 14640 times
-
Teams Premium - Optimize Teams Premium settings in Administration
- 1:27
- Viewed 3097 times
-
Viva Engage - The role of an administrator
- 2:22
- Viewed 5339 times
-
How do I prevent the transfer of an email?
- 2:07
- Viewed 9853 times
-
Change the default font for your emails
- 1:09
- Viewed 7654 times
-
Answering a scheduling poll
- 1:14
- Viewed 7168 times
-
Create a scheduling poll
- 4:12
- Viewed 5463 times
-
Saving a message
- 1:43
- Viewed 5320 times
-
Create and modify a group
- 2:19
- Viewed 5282 times
-
Use the scheduling poll dashboard
- 2:42
- Viewed 4346 times
-
How do I block a sender?
- 1:01
- Viewed 4193 times
-
Tell me what you want to do
- 0:57
- Viewed 4128 times
-
Delay or schedule e-mail sending
- 2:14
- Viewed 4020 times
-
Join a group
- 1:34
- Viewed 3960 times
-
Discovering the Outlook 2016 interface
- 2:54
- Viewed 3914 times
-
Accessing applications from a group
- 1:59
- Viewed 3883 times
-
Organizing your messages using rules
- 2:54
- Viewed 3851 times
-
How do I share a document securely with Outlook?
- 1:49
- Viewed 3849 times
-
Attach a message, a contact, a file, or a task
- 2:22
- Viewed 3825 times
-
Presentation of the task module
- 3:31
- Viewed 3797 times
-
Creating a group
- 2:38
- Viewed 3795 times
-
Recall or replace an e-mail you sent
- 1:25
- Viewed 3785 times
-
Automatically mark deleted emails as read
- 0:46
- Viewed 3780 times
-
Request a read receipt or confirmation of delivery
- 2:18
- Viewed 3772 times
-
Sending automatic replies
- 2:03
- Viewed 3752 times
-
Create a task and create a recurring task
- 2:30
- Viewed 3738 times
-
Recover deleted items
- 1:43
- Viewed 3732 times
-
Process a received message
- 2:02
- Viewed 3711 times
-
Introducing Outlook
- 0:50
- Viewed 3672 times
-
Create a task from a message
- 2:14
- Viewed 3661 times
-
Translate your emails into Outlook
- 2:40
- Viewed 3633 times
-
Insert elements into the mails (table, graphic, images)
- 2:56
- Viewed 3614 times
-
Create an e-mail message
- 2:46
- Viewed 3602 times
-
Let Outlook read your emails out loud
- 0:32
- Viewed 3599 times
-
Presentation and discovery of contacts
- 1:09
- Viewed 3589 times
-
Respond to a meeting
- 0:48
- Viewed 3586 times
-
How to launch a New Teams Meeting in Outlook
- 3:49
- Viewed 3582 times
-
Manage Your Working Time in MyAnalytics
- 0:34
- Viewed 3541 times
-
Creating a draft
- 1:24
- Viewed 3511 times
-
Schedule sending emails in Outlook
- 0:54
- Viewed 3474 times
-
Organizing in folders
- 2:36
- Viewed 3465 times
-
Calendar delegation
- 1:28
- Viewed 3456 times
-
Schedule a meeting
- 1:50
- Viewed 3443 times
-
Using conversation mode
- 1:25
- Viewed 3424 times
-
Export contacts from Outlook
- 1:09
- Viewed 3407 times
-
Discover the new simplified ribbon
- 0:29
- Viewed 3407 times
-
Import contacts into Outlook
- 1:52
- Viewed 3395 times
-
Create a contact & add and use contacts
- 2:36
- Viewed 3384 times
-
Temporarily turn off notifications
- 0:23
- Viewed 3367 times
-
Getting Started with Outlook Mobile App
- 1:53
- Viewed 3359 times
-
Dictate email messages in Outlook
- 0:34
- Viewed 3344 times
-
Manage recurring appointments
- 2:12
- Viewed 3340 times
-
The Bcc field in detail
- 1:54
- Viewed 3337 times
-
Sharing the calendar
- 2:11
- Viewed 3324 times
-
Publish the calendar
- 1:20
- Viewed 3300 times
-
Fill in your work schedules in Outlook
- 1:29
- Viewed 3298 times
-
Manage displays
- 2:26
- Viewed 3290 times
-
Quickly sort emails
- 0:27
- Viewed 3286 times
-
Create a contact group & Communicate through contact groups (distribution list)
- 3:22
- Viewed 3282 times
-
Creating an e-mail template
- 1:16
- Viewed 3280 times
-
Display 3 time zones
- 0:37
- Viewed 3277 times
-
Using categories
- 2:15
- Viewed 3258 times
-
Ribbon preview
- 2:55
- Viewed 3246 times
-
Sorting & searching your mails
- 2:50
- Viewed 3242 times
-
Junk email
- 2:16
- Viewed 3236 times
-
Cleaning your inbox
- 2:39
- Viewed 3235 times
-
Set or remove reminders
- 0:59
- Viewed 3233 times
-
Introducing Office 365 Groups
- 1:29
- Viewed 3231 times
-
Prevent recipients from forwarding emails
- 0:34
- Viewed 3228 times
-
Clutter
- 1:31
- Viewed 3217 times
-
Assigning a task
- 1:13
- Viewed 3217 times
-
Prevent forwarding of a meeting
- 0:29
- Viewed 3207 times
-
Identify meeting members
- 0:26
- Viewed 3203 times
-
Printing messages
- 1:10
- Viewed 3200 times
-
Conduct surveys
- 1:38
- Viewed 3187 times
-
Using the Scheduling Assistant
- 1:07
- Viewed 3174 times
-
How do I recognize a fraudulent email?
- 2:01
- Viewed 3148 times
-
Open a shared calendar
- 1:30
- Viewed 3102 times
-
Custom your personal reminders and notifications
- 0:44
- Viewed 3101 times
-
Show other people's calendar
- 0:52
- Viewed 3088 times
-
Make your Outlook signature accessible
- 0:44
- Viewed 3080 times
-
Edit and customize views
- 1:24
- Viewed 3052 times
-
Having a conversation within a group
- 3:21
- Viewed 3051 times
-
Remove a member from a group
- 0:29
- Viewed 3008 times
-
Create and add a signature to messages
- 1:21
- Viewed 2999 times
-
Create an appointment
- 1:56
- Viewed 2982 times
-
How to protect an email by encryption?
- 2:41
- Viewed 2930 times
-
Manage attachments
- 1:51
- Viewed 2924 times
-
Create a meeting in the group calendar
- 1:12
- Viewed 2899 times
-
Manage new message notifications
- 1:42
- Viewed 2848 times
-
Go further with Outlook Mobile
- 2:24
- Viewed 2825 times
-
Presentation and discovery of the calendar
- 1:26
- Viewed 2790 times
-
Expand your LinkedIn network via Outlook
- 0:39
- Viewed 2781 times
-
Outlook Mobile for Daily Use
- 4:46
- Viewed 2771 times
-
General security practices in Outlook
- 1:03
- Viewed 2767 times
-
Improving email accessibility
- 1:33
- Viewed 2714 times
-
Improve the accessibility of your images in emails
- 0:46
- Viewed 2646 times
-
Add accessible tables and lists
- 0:49
- Viewed 2615 times
-
Edit or delete an appointment, meeting or event
- 1:11
- Viewed 2448 times
-
Reply to and react to a Teams conversation in an e-mail
- 0:42
- Viewed 1745 times
-
Task Module Overview
- 01:56
- Viewed 628 times
-
Recover deleted items
- 01:09
- Viewed 614 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 608 times
-
The Bcc Field in Detail
- 01:53
- Viewed 530 times
-
Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 495 times
-
Create a reminder for yourself
- 01:59
- Viewed 487 times
-
Create your reservation page for appointment booking (Bookings)
- 03:17
- Viewed 479 times
-
Edit or delete an appointment, meeting or event
- 01:50
- Viewed 468 times
-
Request a Read Receipt or Delivery Confirmation
- 02:01
- Viewed 466 times
-
Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 416 times
-
Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 416 times
-
Send a survey or questionnaire by email
- 02:06
- Viewed 398 times
-
Recall or replace an e-mail message
- 01:45
- Viewed 393 times
-
Add and manage multiple accounts on Outlook
- 01:24
- Viewed 391 times
-
Create and add a signature to messages
- 01:26
- Viewed 389 times
-
Manage new message notifications
- 01:40
- Viewed 382 times
-
Create different types of events
- 01:46
- Viewed 380 times
-
Create an appointment or meeting
- 01:44
- Viewed 378 times
-
Set Your Work Hours in Outlook
- 02:02
- Viewed 377 times
-
Create a Meeting Poll
- 02:48
- Viewed 375 times
-
Use the Meeting Dashboard
- 02:48
- Viewed 372 times
-
Block a sender
- 01:54
- Viewed 371 times
-
Sort and filter emails
- 02:51
- Viewed 356 times
-
Explore the Interface
- 03:22
- Viewed 354 times
-
Send Emails on Behalf of Someone Else
- 01:13
- Viewed 351 times
-
Edit and customize views
- 01:55
- Viewed 349 times
-
Respond to a meeting
- 01:00
- Viewed 345 times
-
Presentation and introduction to the calendar
- 01:35
- Viewed 344 times
-
Share a task list
- 03:10
- Viewed 344 times
-
Create a task or reminder
- 01:50
- Viewed 335 times
-
Manage Teams online meeting options
- 01:56
- Viewed 332 times
-
Create an Email Template
- 01:40
- Viewed 332 times
-
Attach files efficiently in Outlook
- 02:20
- Viewed 331 times
-
Save and Print a Message
- 01:48
- Viewed 331 times
-
Add a third-party application
- 02:40
- Viewed 331 times
-
Respond to a Meeting Poll
- 01:30
- Viewed 330 times
-
Change the default font of your emails
- 01:05
- Viewed 326 times
-
Add Accessible Tables and Lists
- 02:32
- Viewed 326 times
-
Organize into Folders
- 01:57
- Viewed 325 times
-
Create a task from a message
- 02:00
- Viewed 323 times
-
Manage Views
- 02:36
- Viewed 322 times
-
Send Automatic Out-of-Office Replies
- 02:22
- Viewed 320 times
-
Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 317 times
-
Open a Shared Calendar
- 01:29
- Viewed 316 times
-
Introduce the new version of Outlook
- 02:01
- Viewed 313 times
-
Use the Scheduling Assistant
- 01:42
- Viewed 313 times
-
Collaborate directly during an event with Microsoft Loop and Outlook
- 02:01
- Viewed 312 times
-
Delay Email Delivery
- 01:10
- Viewed 309 times
-
Prevent transfer for a meeting
- 01:19
- Viewed 309 times
-
Share Your Calendar
- 01:54
- Viewed 308 times
-
Improve Email Accessibility
- 02:02
- Viewed 305 times
-
Use a Shared Mailbox
- 01:18
- Viewed 304 times
-
Make Your Outlook Signature Accessible
- 01:12
- Viewed 303 times
-
Calendar Delegation Setup
- 01:21
- Viewed 302 times
-
Identify a fraudulent email
- 02:06
- Viewed 298 times
-
Search options
- 01:23
- Viewed 296 times
-
Share a document securely with Outlook
- 02:21
- Viewed 296 times
-
Automate Routine Actions
- 02:19
- Viewed 292 times
-
Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 292 times
-
Mailbox Delegation Setup
- 01:59
- Viewed 292 times
-
Improve the Accessibility of Images in Emails
- 01:18
- Viewed 287 times
-
Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 285 times
-
Prevent the forwarding of an email
- 01:01
- Viewed 285 times
-
View Other Calendars
- 00:50
- Viewed 284 times
-
Use Categories
- 02:51
- Viewed 281 times
-
Translate Emails in Outlook
- 01:32
- Viewed 278 times
-
Respond to invitations as a delegate
- 02:55
- Viewed 278 times
-
Use Conversation View
- 01:47
- Viewed 277 times
-
Clean Up Your Inbox
- 01:18
- Viewed 273 times
-
Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 272 times
-
Display Three Time Zones
- 01:52
- Viewed 269 times
-
Use the Immersive Reader Feature
- 01:33
- Viewed 267 times
-
Protect an email by encrypting
- 01:10
- Viewed 263 times
-
Easily Sort Your Mails
- 01:38
- Viewed 258 times
-
Provide an overview of best security practices in Outlook
- 01:08
- Viewed 254 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 254 times
-
Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 252 times
-
Dictate Your Email to Outlook
- 01:35
- Viewed 240 times
-
Creating a Report
- 2:54
- Viewed 9301 times
-
Create a PivotTable report manually
- 4:59
- Viewed 4361 times
-
Recovering your Data from different sources
- 3:26
- Viewed 4289 times
-
Sort, filter, summarize and calculate your PivoteTable data
- 3:49
- Viewed 3992 times
-
Create a PivotTable and analyze your data
- 1:35
- Viewed 3975 times
-
How to track and monitor values with the Watch Window
- 2:42
- Viewed 3954 times
-
Preparing, cleaning and transforming your Data
- 4:42
- Viewed 3845 times
-
Creating and configuring a Dashboard
- 2:50
- Viewed 3694 times
-
Creating your Datasets
- 2:26
- Viewed 3687 times
-
Publishing your Report through the Power BI Service
- 2:59
- Viewed 3684 times
-
Analyze your network and communication habits
- 2:17
- Viewed 3619 times
-
Introduction to the Query Editor
- 2:33
- Viewed 3570 times
-
Customising your Visuals
- 2:58
- Viewed 3553 times
-
Manipulating tiles in a Dashboard
- 3:26
- Viewed 3483 times
-
Consulting and using a Dashboard
- 3:08
- Viewed 3445 times
-
Improved version history
- 0:51
- Viewed 3194 times
-
Sharing and publishing your Dashboard
- 3:43
- Viewed 3066 times
-
Customising your Report
- 3:12
- Viewed 2998 times
-
Use slicers, timelines and PivotCharts to analyze your pivotetable data
- 3:38
- Viewed 2721 times
-
XLOOKUP (Advanced metrics)
- 9:30
- Viewed 2699 times
-
Check and share your form results
- 2:42
- Viewed 2488 times
-
XLOOKUP (Basic metrics)
- 4:19
- Viewed 2377 times
-
Optimize Meetings with Viva Insights
- 1:58
- Viewed 2348 times
-
Manage video settings
- 1:27
- Viewed 2134 times
-
Receiving a briefing email from Viva Insights
- 0:54
- Viewed 1551 times
-
Analyze Team Dynamics
- 1:19
- Viewed 1024 times
-
Organize Your Messages with Rules
- 02:01
- Viewed 608 times
-
Sort and filter emails
- 02:51
- Viewed 356 times
-
Organize into Folders
- 01:57
- Viewed 325 times
-
Manage Views
- 02:36
- Viewed 322 times
-
Use Categories
- 02:51
- Viewed 281 times
-
Clean Up Your Inbox
- 01:18
- Viewed 273 times
-
Introduction to PowerBI
- 00:60
- Viewed 269 times
-
Easily Sort Your Mails
- 01:38
- Viewed 258 times
-
Introduction to PowerBI
- 00:60
- Viewed 269 times
-
Introduction to Microsoft Outlook
- 01:09
- Viewed 254 times
-
Introduction to Microsoft Insights
- 02:04
- Viewed 247 times
-
Introduction to Microsoft Viva
- 01:22
- Viewed 282 times
-
Introduction to Planner
- 00:56
- Viewed 259 times
-
Introduction to Microsoft Visio
- 02:07
- Viewed 339 times
-
Introduction to Microsoft Forms
- 00:52
- Viewed 266 times
-
Introducing to Microsoft Designer
- 00:28
- Viewed 391 times
-
Introduction to Sway
- 01:53
- Viewed 343 times
-
Introducing to Word
- 01:00
- Viewed 246 times
-
Introducing to SharePoint Premium
- 00:47
- Viewed 234 times
-
Create a call group
- 01:15
- Viewed 419 times
-
Use call delegation
- 01:07
- Viewed 200 times
-
Assign a delegate for your calls
- 01:08
- Viewed 384 times
-
Ring multiple devices simultaneously
- 01:36
- Viewed 205 times
-
Use the "Do Not Disturb" function for calls
- 01:28
- Viewed 206 times
-
Manage advanced call notifications
- 01:29
- Viewed 215 times
-
Configure audio settings for better sound quality
- 02:08
- Viewed 343 times
-
Block unwanted calls
- 01:24
- Viewed 249 times
-
Disable all call forwarding
- 01:09
- Viewed 230 times
-
Manage a call group in Teams
- 02:01
- Viewed 251 times
-
Update voicemail forwarding settings
- 01:21
- Viewed 202 times
-
Configure call forwarding to internal numbers
- 01:02
- Viewed 206 times
-
Set call forwarding to external numbers
- 01:03
- Viewed 225 times
-
Manage voicemail messages
- 01:55
- Viewed 346 times
-
Access voicemail via mobile and PC
- 02:03
- Viewed 381 times
-
Customize your voicemail greeting
- 02:17
- Viewed 202 times
-
Transfer calls with or without an announcement
- 01:38
- Viewed 265 times
-
Manage simultaneous calls
- 01:52
- Viewed 230 times
-
Support third-party apps during calls
- 01:53
- Viewed 291 times
-
Add participants quickly and securely
- 01:37
- Viewed 215 times
-
Configure call privacy and security settings
- 02:51
- Viewed 212 times
-
Manage calls on hold
- 01:20
- Viewed 216 times
-
Live transcription and generate summaries via AI
- 03:43
- Viewed 222 times
-
Use the interface to make and receive calls
- 01:21
- Viewed 209 times
-
Action Function
- 04:18
- Viewed 210 times
-
Search Function
- 03:42
- Viewed 257 times
-
Date and Time Function
- 02:53
- Viewed 271 times
-
Logical Function
- 03:14
- Viewed 421 times
-
Text Function
- 03:25
- Viewed 270 times
-
Basic Function
- 02:35
- Viewed 226 times
-
Categories of Functions in Power FX
- 01:51
- Viewed 270 times
-
Introduction to Power Fx
- 01:09
- Viewed 267 times
-
The New Calendar
- 03:14
- Viewed 461 times
-
Sections
- 02:34
- Viewed 240 times
-
Customizing Views
- 03:25
- Viewed 233 times
-
Introduction to the New Features of Microsoft Teams
- 00:47
- Viewed 528 times
-
Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 289 times
-
Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 202 times
-
Concept of Multi-Factor Authentication
- 01:51
- Viewed 272 times
Objectifs :
This guide aims to provide users with effective strategies for managing incoming emails in Outlook, enhancing their email handling efficiency.
Chapitres :
-
Introduction to Email Management in Outlook
Welcome to our detailed guide on managing incoming emails in Outlook. This tutorial will guide you through multiple strategies for efficiently handling your messages. -
Replying to Emails
When you receive an email, you have several options at your disposal. You can reply by clicking 'Reply,' which opens a new compose window with the original sender's email automatically populated in the 'To' field. If you choose 'Reply All,' the 'To' field will include all recipients from the original email, including the sender. -
Forwarding Emails
To forward an email, click 'Forward,' which opens a new compose window. You will need to manually add any email addresses in the 'To,' 'CC,' or 'BCC' fields. To forward an email as an attachment, click on the three dots in the upper right corner of the email and select 'Forward as Attachment.' For forwarding multiple emails, click 'New Message' and drag and drop the emails you wish to forward directly into the new message. They will be attached in the EML format, which is the standard for Outlook messages. Any attachments in the original emails will also be included automatically. -
Important Considerations
Keep in mind that when using 'Reply' or 'Reply All,' attachments from the original email are not included by default. You can respond to the sender with an emoji, offering a quick reaction that can help limit the number of emails in the workplace. -
Scheduling Meetings
If the email requires scheduling a meeting, use the 'Reply with Meeting' feature. Click the three dots and select 'Reply All with Meeting.' A new window will open, allowing you to set up meeting details and add additional participants. -
Conclusion
And there you have it! You are now equipped with the knowledge to manage your incoming emails in Outlook effectively.
FAQ :
How do I reply to an email in Outlook?
To reply to an email in Outlook, click the 'Reply' button. This will open a new compose window with the original sender's email address automatically filled in.
What is the difference between 'Reply' and 'Reply All'?
'Reply' sends your response only to the original sender, while 'Reply All' sends your response to all recipients of the email, including the sender.
How can I forward an email in Outlook?
To forward an email, click the 'Forward' button. This will open a new compose window where you can add the email addresses of the recipients you want to send the email to.
What does 'Forward as Attachment' mean?
'Forward as Attachment' allows you to send the original email as an attachment to another email. You can find this option in the three dots menu of the email.
Can I use emojis in my email responses?
Yes, you can use emojis in your email responses to provide a quick reaction or to convey emotions without writing additional text.
How do I schedule a meeting from an email?
To schedule a meeting from an email, use the 'Reply with Meeting' feature. Click the three dots and select 'Reply All with Meeting' to set up the meeting details.
Quelques cas d'usages :
Efficient Email Management in Corporate Settings
In a corporate environment, employees can use the strategies outlined in the video to manage their incoming emails effectively. For instance, using 'Reply All' can ensure that all team members are kept in the loop, while 'Forward as Attachment' can help share important emails without cluttering the inbox.
Streamlining Communication in Project Management
Project managers can utilize the 'Reply with Meeting' feature to quickly set up discussions based on email communications. This can enhance collaboration and ensure that all stakeholders are aligned on project goals.
Reducing Email Clutter with Quick Reactions
By responding with emojis to non-critical emails, employees can acknowledge receipt without generating additional email threads. This practice can significantly reduce email clutter in the workplace.
Training New Employees on Email Protocols
Organizations can use the information from the video to train new employees on proper email etiquette and management strategies, ensuring they are equipped to handle communications effectively from day one.
Glossaire :
Outlook
A personal information manager from Microsoft, primarily used as an email application, but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.
Reply
A function that allows you to respond to the sender of an email. It opens a new compose window with the original sender's email address automatically filled in.
Reply All
A function that allows you to respond to all recipients of an email, including the original sender. It opens a new compose window with all email addresses populated in the 'To' field.
Forward
A function that allows you to send an email you received to another recipient. It opens a new compose window where you can add new email addresses.
Forward as Attachment
A method of forwarding an email where the original email is sent as an attachment. This can be done by selecting the option from the three dots menu in the email.
EML format
A file format used for email messages. When emails are forwarded in this format, they can be opened by various email clients.
CC
Stands for 'Carbon Copy.' It allows you to send a copy of an email to additional recipients beyond the primary recipient.
BCC
Stands for 'Blind Carbon Copy.' It allows you to send an email to multiple recipients without them seeing each other's email addresses.
Emoji
A small digital image or icon used to express an idea or emotion in electronic communication. In email, it can be used to provide a quick reaction.
Reply with Meeting
A feature that allows you to respond to an email by scheduling a meeting. It opens a new window to set up meeting details and add participants.
Cette formation pourrait intéresser votre entreprise ?
Mandarine Academy vous offre la possibilité d'obtenir des catalogues complets et actualisés, réalisés par nos formateurs experts dans différents domaines pour votre entreprise