Outlook - Prepare for Time Out of Office (Viva Insights) Video

Get ready for your time away from the office with Viva Insights and Outlook! Discover how to improve productivity and well-being by scheduling out of office messages, managing meetings, and optimizing your tasks. Learn to personalize automatic responses, separate internal and external communication, and ensure a smooth transition back to work. Take control of your work data and make the most of your time off!

  • 02:08
  • 229 views

Objectifs :

This tutorial aims to demonstrate how to effectively prepare for time away from the office using Viva Insights and Outlook. It focuses on improving productivity and well-being by providing personalized recommendations based on work data, scheduling out-of-office messages, and managing missed meetings during absence.

Chapitres :

  1. Introduction to Viva Insights
    In this tutorial, we will explore how to prepare for your time away from the office using Viva Insights and Outlook. This feature is designed to enhance productivity and well-being by offering personalized recommendations based on your work data.
  2. Scheduling Out of Office Messages
    To get started, click on 'New Message' in Outlook. In the ribbon, locate and click on the Viva Insights icon. A panel will open on the right side, providing access to several features. Click on 'Plan Your Time Away' to begin scheduling your out-of-office messages.
  3. Setting Out of Office Dates
    In the 'Plan Your Time Away' section, you can select your out-of-office dates using the calendar. After selecting the dates, click 'Schedule'. You will then be able to compose an automatic response that will be sent to anyone who emails you during your absence. A default message will be provided, but you have the option to customize it.
  4. Customizing Your Automatic Response
    Below the message field, you will find the option 'Send Outside My Organization'. If you activate this option, you can create a different message for external contacts, allowing you to separate internal and external communication. Once your message is ready, click 'Save'.
  5. Managing Meetings During Your Absence
    If you have meetings scheduled during your time away, click on 'Resolve Meetings'. Here, you can select the meetings you won’t be attending and write a specific message to notify your colleagues of your absence. Once the message is prepared, click 'Confirm'.
  6. Optimizing Tasks Before Departure
    In the 'Book Time to Focus' section, you can optimize your tasks on your last day to ensure they are completed before you leave. Add a title and duration for each task. Additionally, you can prepare for your return by scheduling time to process emails or other tasks.
  7. Finalizing Your Settings
    Once you have completed all these settings, you can close the panel and navigate to your calendar. You will see that your out-of-office dates are now clearly marked in your calendar based on the information you entered in Viva Insights.
  8. Conclusion
    Now you know how to use Viva Insights to schedule your out-of-office messages and manage your time efficiently. This tool not only helps in planning your absence but also ensures a smooth transition back to work.

FAQ :

What is Viva Insights?

Viva Insights is a Microsoft 365 feature that provides personalized recommendations based on your work data to help improve productivity and well-being.

How do I set my out of office message using Viva Insights?

To set your out of office message, click on the Viva Insights icon in the ribbon, select your out of office dates, compose your automatic response, and save your settings.

Can I customize my out of office message?

Yes, you can customize your out of office message. A default message is provided, but you can modify it to suit your needs.

What happens to my meetings while I'm out of the office?

You can use the 'Resolve Meetings' feature to select meetings you won't attend and notify your colleagues with a specific message.

How can I prepare for my return to the office?

You can prepare for your return by scheduling time to process emails and other tasks using the 'Book Time to Focus' feature.

What is the benefit of using Viva Insights for time management?

Using Viva Insights helps you manage your time efficiently by providing tools to schedule out of office messages, resolve meetings, and optimize tasks before your absence.

Quelques cas d'usages :

Managing Time Off in Corporate Settings

Employees can use Viva Insights to effectively manage their time away from the office by scheduling out of office messages and resolving meetings, ensuring that their absence does not disrupt workflow.

Customizing Communication for Different Contacts

Professionals can separate internal and external communications by customizing their out of office messages, allowing for tailored responses based on the recipient's relationship to the organization.

Enhancing Productivity Before Leave

By utilizing the 'Book Time to Focus' feature, employees can allocate time for completing tasks before their leave, improving overall productivity and ensuring a smooth transition.

Streamlining Meeting Notifications

Using the 'Resolve Meetings' feature, employees can efficiently notify colleagues about their absence from scheduled meetings, minimizing confusion and maintaining team communication.

Glossaire :

Viva Insights

A feature within Microsoft 365 that provides personalized recommendations based on work data to improve productivity and well-being.

Out of Office

A status indicating that a person is not available for work, often used in email settings to inform others of their absence.

Automatic Response

A pre-written message that is automatically sent to anyone who emails you during your absence.

Calendar

A tool used to schedule and manage appointments, meetings, and events.

Resolve Meetings

A feature that allows users to manage and notify colleagues about meetings they will miss during their absence.

Internal Communication

Messages exchanged within an organization, typically among employees.

External Communication

Messages exchanged with individuals outside of the organization.

Book Time to Focus

A feature that helps users allocate time for specific tasks to enhance productivity before leaving the office.

résultat(s)
00:00:05
we'll demonstrate how to prepare for your time away
00:00:08
from the office using viva insights and outlook.
00:00:11
This feature helps you improve productivity and well-being by
00:00:14
providing personalized recommendations based on your work data.
00:00:18
We'll use it to schedule your out of office
00:00:20
messages and manage any meetings you'll miss during your absence
00:00:25
to get started. Click new message,
00:00:29
then in the ribbon, click on the viva insights icon. A
00:00:33
panel will open on the right giving you access to several features.
00:00:37
Click on plan your time away
00:00:39
here. You can select your out of office dates using the calendar,
00:00:45
then click schedule.
00:00:47
Now you can compose the automatic response that will be
00:00:50
sent to anyone who emails you during your absence.
00:00:53
A default message will already be provided, but you can customize it
00:00:58
below that. You'll find the option. Send outside my organization.
00:01:02
If you activate this, you can create a different message for external contacts,
00:01:06
separating internal and external communication.
00:01:10
Once your message is written,
00:01:11
click save
00:01:13
if you have meetings scheduled during your time away, click on resolve meetings,
00:01:18
select the meetings you won't be attending
00:01:21
and write a specific message to notify your colleagues that you won't be present.
00:01:26
Once the message is ready, click, confirm
00:01:29
finally in the book time to focus section,
00:01:32
you can optimize your tasks on your last
00:01:34
day to ensure they're completed before you leave.
00:01:37
Add a title
00:01:39
and duration for each task.
00:01:42
You can also prepare for your return such as
00:01:44
scheduling time to process emails or other tasks.
00:01:48
Once you've completed all these settings, you can close the panel
00:01:52
and go to your calendar,
00:01:53
you'll see that your out of office dates are now clearly marked
00:01:57
in your calendar based on the information you entered in viva insights.
00:02:01
And here we are now,
00:02:03
you know how to use viva insights to schedule your
00:02:05
out of office messages and manage your time efficiently.

No elements match your search in this video....
Do another search or back to content !

 

résultat(s)
00:00:04
Neste tutorial,
00:00:05
vamos demonstrar como se preparar para o seu tempo fora
00:00:08
do escritório usando o viva insights e outlook.
00:00:11
Esta funcionalidade ajuda-o a melhorar a produtividade e o bem-estar
00:00:14
fornecer recomendações personalizadas com base nos seus dados de trabalho.
00:00:18
Usaremos para agendar a sua saída do escritório
00:00:20
mensagens e gerencie todas as reuniões que perderá durante a sua ausência
00:00:25
para começar. Clique em nova mensagem,
00:00:29
depois, na faixa de opção, clique no ícone do viva insights. A
00:00:33
o painel será aberto à direita dando-lhe acesso a várias funcionalidades.
00:00:37
Clique em planear o seu tempo
00:00:39
aqui. Pode selecionar as suas datas de saída do escritório utilizando o calendário,
00:00:45
em seguida, clique em agendar.
00:00:47
Agora pode compor a resposta automática que será
00:00:50
enviado a qualquer pessoa que lhe envie e-mails durante a sua ausência.
00:00:53
Uma mensagem predefinida já será fornecida, mas pode personalizá-la
00:00:58
abaixo disso. Encontrará a opção. Enviar para fora da minha organização.
00:01:02
Se activar esta opção, pode criar uma mensagem diferente para contactos externos,
00:01:06
separando a comunicação interna e externa.
00:01:10
Uma vez que a sua mensagem é escrita,
00:01:11
clique em salvar
00:01:13
se tiver reuniões agendadas durante o seu tempo ausente, clique em resolver reuniões,
00:01:18
seleccione as reuniões em que não participará
00:01:21
e escreva uma mensagem específica para notificar os seus colegas de que não estará presente.
00:01:26
Quando a mensagem estiver pronta, clique em, confirme
00:01:29
finalmente na secção “tempo de focagem” do livro,
00:01:32
pode otimizar as suas tarefas no seu último
00:01:34
dia para garantir que estão concluídos antes de partir.
00:01:37
Adicionar um título
00:01:39
e duração de cada tarefa.
00:01:42
Também pode preparar-se para a sua devolução, como
00:01:44
agendamento de tempo para processar e-mails ou outras tarefas.
00:01:48
Depois de concluir todas estas definições, pode fechar o painel
00:01:52
e ir para o seu calendário,
00:01:53
verá que as suas datas de saída do escritório estão agora claramente marcadas
00:01:57
no seu calendário com base nas informações inseridas no viva insights.
00:02:01
E aqui estamos agora,
00:02:03
sabe como usar o viva insights para agendar o seu
00:02:05
mensagens fora do escritório e gerencie o seu tempo de forma eficiente.

No elements match your search in this video....
Do another search or back to content !

 

résultat(s)
00:00:04
In questo tutorial,
00:00:05
ti dimostreremo come prepararti per la tua vacanza
00:00:08
dall'ufficio utilizzando viva insights e outlook.
00:00:11
Questa funzione ti aiuta a migliorare la produttività e il benessere
00:00:14
fornendo consigli personalizzati in base ai dati di lavoro.
00:00:18
Lo useremo per programmare la tua assenza
00:00:20
invia messaggi e gestisci le riunioni che perderai durante la tua assenza
00:00:25
per iniziare. Fai clic su nuovo messaggio,
00:00:29
quindi, nella barra multifunzione, fai clic sull'icona viva insights. A
00:00:33
Il pannello si aprirà sulla destra dandoti accesso a diverse funzionalità.
00:00:37
Fai clic su Pianifica il tuo tempo libero
00:00:39
qui. Puoi selezionare le date di assenza dal tuo ufficio utilizzando il calendario,
00:00:45
quindi fai clic su pianificazione.
00:00:47
Ora puoi comporre la risposta automatica che sarà
00:00:50
inviato a chiunque ti invii email durante la tua assenza.
00:00:53
Verrà già fornito un messaggio predefinito, ma è possibile personalizzarlo
00:00:58
di seguito. Troverai l'opzione. Invia all'esterno della mia organizzazione.
00:01:02
Se attivi questa opzione, puoi creare un messaggio diverso per i contatti esterni,
00:01:06
separare la comunicazione interna da quella esterna.
00:01:10
Una volta scritto il messaggio,
00:01:11
fai clic su Salva
00:01:13
se hai delle riunioni programmate durante il tuo periodo di assenza, fai clic su risolvi riunioni,
00:01:18
seleziona le riunioni a cui non parteciperai
00:01:21
e scrivi un messaggio specifico per avvisare i tuoi colleghi che non sarai presente.
00:01:26
Quando il messaggio è pronto, fai clic su, conferma
00:01:29
finalmente nella sezione del libro «Time to focus»,
00:01:32
puoi ottimizzare le tue attività in un secondo momento
00:01:34
giorno per assicurarti che siano completati prima della partenza.
00:01:37
Aggiungi un titolo
00:01:39
e la durata di ogni attività.
00:01:42
Puoi anche prepararti per il tuo ritorno, ad esempio
00:01:44
pianificazione dei tempi di elaborazione delle e-mail o di altre attività.
00:01:48
Dopo aver completato tutte queste impostazioni, puoi chiudere il pannello
00:01:52
e vai al tuo calendario,
00:01:53
vedrai che le tue date di assenza dal tuo ufficio sono ora chiaramente indicate
00:01:57
nel tuo calendario in base alle informazioni che hai inserito in viva insights.
00:02:01
Ed eccoci qui,
00:02:03
sai come usare viva insights per programmare il tuo
00:02:05
messaggi fuori sede e gestisci il tuo tempo in modo efficiente.

No elements match your search in this video....
Do another search or back to content !

 

résultat(s)
00:00:04
В этом уроке
00:00:05
мы покажем, как подготовиться к отдыху
00:00:08
не выходя из офиса, используя viva Insights и Outlook.
00:00:11
Эта функция помогает повысить производительность и благополучие за счет
00:00:14
предоставление персональных рекомендаций на основе ваших рабочих данных.
00:00:18
Мы воспользуемся им, чтобы запланировать ваше отсутствие на работе
00:00:20
отправляйте сообщения и управляйте любыми встречами, которые вы пропустите во время вашего отсутствия
00:00:25
для начала. Нажмите «Новое сообщение»,
00:00:29
затем на ленте нажмите на значок viva Insights. А
00:00:33
Справа откроется панель, предоставляющая доступ к нескольким функциям.
00:00:37
Нажмите на кнопку «Запланируйте свое свободное время»
00:00:39
здесь. Вы можете выбрать даты отсутствия на работе с помощью календаря,
00:00:45
затем нажмите «Расписание».
00:00:47
Теперь вы можете составить автоматический ответ, который будет
00:00:50
отправлено всем, кто пишет вам по электронной почте во время вашего отсутствия.
00:00:53
Сообщение по умолчанию уже будет предоставлено, но вы можете настроить его
00:00:58
ниже этого. Вы найдете эту опцию. Отправка за пределы моей организации.
00:01:02
Если вы активируете эту опцию, вы сможете создать другое сообщение для внешних контактов,
00:01:06
разделение внутренней и внешней связи.
00:01:10
Как только ваше сообщение будет написано,
00:01:11
нажмите «Сохранить»
00:01:13
если у вас запланированы встречи в свободное от вас время, нажмите «Упорядочить встречи»,
00:01:18
выберите встречи, на которых вы не будете присутствовать
00:01:21
и напишите конкретное сообщение, чтобы уведомить коллег о том, что вас не будет.
00:01:26
Когда сообщение будет готово, нажмите, подтвердите
00:01:29
наконец, в разделе «Время сосредоточиться»
00:01:32
вы можете оптимизировать свои последние задачи
00:01:34
день, чтобы убедиться, что они выполнены перед отъездом.
00:01:37
Добавьте заголовок
00:01:39
и продолжительность каждой задачи.
00:01:42
Вы также можете подготовиться к возвращению, например
00:01:44
планирование времени на обработку электронных писем или выполнение других задач.
00:01:48
Выполнив все эти настройки, вы можете закрыть панель
00:01:52
и зайдите в свой календарь,
00:01:53
вы увидите, что даты вашего отсутствия на работе теперь четко обозначены
00:01:57
в своем календаре на основе информации, введенной в viva insights.
00:02:01
И вот мы здесь,
00:02:03
вы знаете, как использовать viva Insights для планирования
00:02:05
сообщения об отсутствии на работе и эффективно управляйте своим временем.

No elements match your search in this video....
Do another search or back to content !

 

résultat(s)
00:00:04
En este tutorial,
00:00:05
le mostraremos cómo prepararse para su estancia fuera
00:00:08
desde la oficina con viva insights y outlook.
00:00:11
Esta función le ayuda a mejorar la productividad y el bienestar al:
00:00:14
proporcionando recomendaciones personalizadas basadas en sus datos de trabajo.
00:00:18
Lo usaremos para programar su salida de la oficina
00:00:20
envía mensajes y gestiona cualquier reunión a la que te pierdas durante tu ausencia
00:00:25
para empezar. Haz clic en un mensaje nuevo,
00:00:29
luego, en la cinta, haga clic en el icono de viva insights. UN
00:00:33
El panel se abrirá a la derecha y le permitirá acceder a varias funciones.
00:00:37
Haga clic en planificar su tiempo libre
00:00:39
aquí. Puede seleccionar sus fechas fuera de la oficina utilizando el calendario,
00:00:45
luego haz clic en programar.
00:00:47
Ahora puede redactar la respuesta automática que será
00:00:50
enviado a cualquier persona que le envíe un correo electrónico durante su ausencia.
00:00:53
Ya se proporcionará un mensaje predeterminado, pero puedes personalizarlo
00:00:58
debajo de eso. Encontrarás la opción. Envía a personas ajenas a mi organización.
00:01:02
Si lo activas, puedes crear un mensaje diferente para los contactos externos,
00:01:06
separar la comunicación interna de la externa.
00:01:10
Una vez que su mensaje esté escrito,
00:01:11
haga clic en guardar
00:01:13
si tienes reuniones programadas durante tu estancia, haz clic en resolver reuniones,
00:01:18
selecciona las reuniones a las que no asistirás
00:01:21
y escribe un mensaje específico para avisar a tus colegas de que no vas a estar presente.
00:01:26
Una vez que el mensaje esté listo, haga clic en, confirme
00:01:29
por fin en la sección Time to Focus del libro,
00:01:32
puedes optimizar tus tareas en tu último
00:01:34
un día para asegurarte de que se hayan completado antes de que te vayas.
00:01:37
Añade un título
00:01:39
y la duración de cada tarea.
00:01:42
También puedes prepararte para tu regreso, por ejemplo
00:01:44
programar el tiempo para procesar los correos electrónicos u otras tareas.
00:01:48
Una vez que hayas completado todos estos ajustes, puedes cerrar el panel
00:01:52
y ve a tu calendario,
00:01:53
verás que las fechas en las que no estás en la oficina ahora están claramente marcadas
00:01:57
en su calendario en función de la información que ingresó en viva insights.
00:02:01
Y aquí estamos ahora,
00:02:03
ya sabe cómo usar viva insights para programar su
00:02:05
envíe mensajes fuera de la oficina y administre su tiempo de manera eficiente.

No elements match your search in this video....
Do another search or back to content !

 

Mandarine AI: CE QUI POURRAIT VOUS INTÉRESSER

RELATED COURSES This video is part of the following courses

1047 Views

Microsoft Outlook Intermediate Training - Enhance Your Productivity with Outlook

Elevate your Microsoft Outlook skills with our intermediate training, designed to leverage advanced features essential for effective email a...

ALL COURSES

An Error Has Occurred

Impossible de sauvegarder votre progression. Veuillez recharger la page, vous connecter, et essayer de nouveau. Si le problème persiste, merci de contacter un administrateur.

Close

Reminder

Show

/

Join Live Training Session