Outlook - Attach files efficiently in Outlook Video

Discover how to efficiently attach files in Outlook! Learn to easily select files from your computer, OneDrive, or recently viewed files. Explore different permission settings for sharing links and overcoming sharing restrictions. Additionally, find out how to upload and share files through OneDrive. Master the art of sending attachments in Outlook with these insightful tips!

  • 02:20
  • 281 views

Objectifs :

This guide aims to provide a comprehensive understanding of how to quickly add attachments in Outlook, covering various methods and settings for sharing files effectively.

Chapitres :

  1. Introduction to Adding Attachments in Outlook
    In this section, we will explore the process of adding attachments to your emails in Outlook. Understanding how to efficiently attach files can enhance your communication and streamline your workflow.
  2. Drafting a New Email
    To begin, start by drafting a new email. This is the first step in the process of adding attachments.
  3. Accessing the Attach File Option
    1. Click on the 'Insert' tab located in the ribbon at the top of the email window. 2. On the far left of the ribbon, you will find the 'Attach File' option. 3. Click on the small arrow next to it to open a drop-down menu with several options.
  4. Choosing Your Attachment Source
    You have multiple options for selecting files to attach: - **Browse This Computer**: Allows you to choose a file stored locally on your computer. - **OneDrive**: Lets you pick a file from your personal or business cloud storage. - **Recently Viewed Files**: Access files you have recently opened. - **Shared Files**: Select files that someone has shared with you.
  5. Attaching or Sharing the File
    Once you have chosen the file, you can either: - Attach it directly to your message. - Share the link with your recipient. If you choose to send the link and the file is stored on an enterprise cloud, be aware that sharing restrictions may apply for security reasons.
  6. Setting Permission for Shared Links
    If you opt to share a link, follow these steps: 1. Click on the link and then access the settings. 2. Choose the permission settings you want to grant your recipient from the drop-down menu: - Can edit - Can view - Can view but not download 3. After selecting the desired permission, click 'Apply' and then send your message.
  7. Handling Access Issues
    If a notification appears indicating that your recipient cannot access the link, you will need to send the file as an attachment directly in your email. This is necessary if your system administrator has restricted sending file links stored in the enterprise cloud to recipients outside your organization.
  8. Using the Upload and Share Feature
    Another feature available in the 'Attach File' menu is 'Upload and Share'. This allows you to: 1. Select a file on your computer and upload it to your OneDrive. 2. Choose the location for your file by clicking on 'Change Location'. 3. Optionally, create a new folder by renaming it and confirming by pressing 'Enter'. 4. Finally, click on 'Upload'.
  9. Final Considerations
    After uploading, you can send your message. However, keep in mind that the file restrictions mentioned earlier will still apply to recipients outside your organization. You can always modify the permissions by following the previous steps.
  10. Conclusion
    You now have a comprehensive understanding of the different options for sending attachments in Outlook. By following these steps, you can enhance your email communication and ensure that your files are shared securely and effectively.

FAQ :

How do I attach a file in Outlook?

To attach a file in Outlook, start by drafting a new email, then click on the 'Insert' tab. From there, select the 'Attach File' option, choose the file you want to attach from your computer or OneDrive, and then send your email.

What is OneDrive and how can I use it in Outlook?

OneDrive is Microsoft's cloud storage service. In Outlook, you can attach files directly from OneDrive, allowing you to share files stored in the cloud instead of sending them as attachments.

What are permission settings when sharing files?

Permission settings determine what actions your recipients can take with the shared file. You can choose options like 'can edit', 'can view', or 'can view but not download' when sharing a file from OneDrive.

What should I do if my recipient cannot access a shared link?

If your recipient cannot access a shared link, you will need to send the file as a direct attachment in your email, as there may be restrictions on sharing links with external recipients.

Can I upload files to OneDrive directly from Outlook?

Yes, you can upload files to OneDrive directly from Outlook using the 'Upload and Share' feature, which allows you to select a file from your computer and upload it to your OneDrive account.

Quelques cas d'usages :

Sending Project Files to Team Members

When working on a project, team members can use Outlook to send project files as attachments or share links to files stored in OneDrive, ensuring everyone has access to the latest documents.

Sharing Large Files with Clients

For large files that exceed email size limits, professionals can upload the files to OneDrive and share the link with clients, adjusting permission settings to control access.

Collaborating on Documents

Using Outlook, teams can collaborate on documents by sharing links to files stored in OneDrive, allowing multiple users to edit the document simultaneously while managing permissions.

Organizing Files in OneDrive

Users can upload files to OneDrive from Outlook and organize them into folders, making it easier to manage and locate files for future reference.

Managing File Access for External Partners

When sharing files with external partners, organizations can use Outlook to send attachments or links while applying strict permission settings to protect sensitive information.

Glossaire :

Outlook

A personal information manager from Microsoft, primarily used as an email application but also includes calendar, task manager, contact manager, note-taking, journal, and web browsing.

Insert Tab

A section in the Outlook ribbon that provides options to add various elements to an email, including attachments.

Attach File

An option in Outlook that allows users to add files to their email messages.

OneDrive

A cloud storage service from Microsoft that allows users to store files and access them from any device with internet connectivity.

Enterprise Cloud

A cloud computing environment that is used by organizations to store and manage data securely, often with specific access restrictions.

Permission Settings

Options that determine what actions recipients can take with shared files, such as editing, viewing, or downloading.

Upload and Share

A feature that allows users to upload files from their computer to OneDrive and share them with others.

Change Location

An option that allows users to select a different folder or location in OneDrive for storing uploaded files.

résultat(s)
00:00:05
Start by drafting a new email and then click on the insert tab
00:00:10
on the far left of the ribbon. You'll find the attach file option.
00:00:14
Click on the small arrow to open the drop down menu.
00:00:17
Several options will be available to you.
00:00:21
Selecting browse this computer allows you to choose
00:00:24
a file stored locally on your computer.
00:00:26
The onedrive option lets you pick a file
00:00:29
from your personal or business cloud storage.
00:00:33
You can select a recently viewed file, a
00:00:36
file present in your online storage space
00:00:39
or a file that someone has shared with you.
00:00:42
Once you've chosen the file,
00:00:44
you can either attach it directly to your
00:00:46
message or share the link with your recipient.
00:00:50
If you opt to send the link and the file is stored on an enterprise cloud.
00:00:54
A sharing restriction might be applied for security reasons.
00:00:58
Click on the link, then click here to access the settings.
00:01:01
Choose from the drop down menu,
00:01:03
the permission settings you want to grant your recipient
00:01:06
can edit, can view or can view but not download.
00:01:12
Once the type of permission is chosen, click apply
00:01:16
and then send your message.
00:01:18
If a window indicates that your recipient cannot access the link,
00:01:21
you will need to send it as an attachment directly in your email.
00:01:25
Because your system administrator has restricted the sending of file links
00:01:28
stored in the enterprise cloud to recipients outside your organization.
00:01:34
The last feature available in the attached file menu is upload and share,
00:01:39
which allows you to select a file on your computer and upload it to your onedrive.
00:01:43
For sharing.
00:01:44
You can then choose the location where your
00:01:46
file will be stored by clicking on change location
00:01:49
and optionally creating a new folder,
00:01:52
rename this folder, then confirm by pressing enter
00:01:56
and finally click on upload.
00:01:58
You can now send your message but keep in mind that the
00:02:01
file restrictions previously mentioned will still
00:02:04
apply to recipients outside your organization.
00:02:07
You can always modify it by following the previous steps
00:02:11
and that's it.
00:02:12
You now know the different options for sending attachments in outlook.

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résultat(s)
00:00:02
Vamos explorar como adicionar anexos rapidamente no Outlook.
00:00:05
Comece por elaborar um novo e-mail e depois clique no separador Inserir
00:00:10
na extrema esquerda da fita. Encontrará a opção anexar ficheiro.
00:00:14
Clique na pequena seta para abrir o menu suspenso.
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Várias opções estarão disponíveis para si.
00:00:21
Seleccionar procurar neste computador permite-lhe escolher
00:00:24
um ficheiro armazenado localmente no seu computador.
00:00:26
A opção onedrive permite-lhe escolher um ficheiro
00:00:29
do seu armazenamento na nuvem pessoal ou empresarial.
00:00:33
Pode seleccionar um ficheiro visualizado recentemente, um
00:00:36
ficheiro presente no seu espaço de armazenamento online
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ou um ficheiro que alguém partilhou consigo.
00:00:42
Depois de escolher o ficheiro,
00:00:44
pode anexá-lo diretamente ao seu
00:00:46
enviar uma mensagem ou partilhar o link com o seu destinatário.
00:00:50
Se optar por enviar o link e o ficheiro for armazenado numa cloud empresarial.
00:00:54
Uma restrição de partilha pode ser aplicada por razões de segurança.
00:00:58
Clique no link e, em seguida, clique aqui para aceder às definições.
00:01:01
Escolha no menu suspenso,
00:01:03
as configurações de permissão que deseja conceder ao destinatário
00:01:06
pode editar, pode visualizar ou pode visualizar mas não descarregar.
00:01:12
Uma vez escolhido o tipo de permissão, clique em aplicar
00:01:16
e depois envie a sua mensagem.
00:01:18
Se uma janela indicar que o destinatário não pode aceder ao link,
00:01:21
terá de o enviar como anexo diretamente no seu e-mail.
00:01:25
Porque o administrador do sistema restringiu o envio de ligações de ficheiros
00:01:28
armazenados na cloud empresarial para destinatários fora da sua organização.
00:01:34
A última funcionalidade disponível no menu ficheiro em anexo é carregar e partilhar,
00:01:39
que lhe permite selecionar um ficheiro no seu computador e carregá-lo para o seu onedrive.
00:01:43
Para partilha.
00:01:44
Poderá então escolher o local onde o seu
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o ficheiro será guardado clicando em alterar localização
00:01:49
e, opcionalmente, criar uma nova pasta,
00:01:52
renomeie esta pasta e confirme pressionando enter
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e, por fim, clique em carregar.
00:01:58
Agora pode enviar a sua mensagem mas tenha em mente que
00:02:01
as restrições de ficheiros anteriormente mencionadas continuarão
00:02:04
aplicam-se a destinatários fora da sua organização.
00:02:07
Pode sempre modificá-lo seguindo os passos anteriores
00:02:11
e é isso.
00:02:12
Agora conhece as diferentes opções para o envio de anexos no outlook.

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résultat(s)
00:00:02
Vediamo come aggiungere rapidamente allegati in Outlook.
00:00:05
Inizia redigendo una nuova email, quindi fai clic sulla scheda Inserisci
00:00:10
all'estrema sinistra della barra multifunzione. Troverai l'opzione Allega file.
00:00:14
Fai clic sulla piccola freccia per aprire il menu a discesa.
00:00:17
Saranno disponibili diverse opzioni.
00:00:21
Selezionando «Sfoglia questo computer» è possibile scegliere
00:00:24
un file memorizzato localmente sul computer.
00:00:26
L'opzione onedrive ti consente di scegliere un file
00:00:29
dal tuo archivio cloud personale o aziendale.
00:00:33
Puoi selezionare un file visualizzato di recente, un
00:00:36
file presente nel tuo spazio di archiviazione online
00:00:39
o un file che qualcuno ha condiviso con te.
00:00:42
Una volta scelto il file,
00:00:44
puoi allegarlo direttamente al tuo
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invia un messaggio o condividi il link con il destinatario.
00:00:50
Se scegli di inviare il link e il file viene archiviato su un cloud aziendale.
00:00:54
Potrebbe essere applicata una restrizione alla condivisione per motivi di sicurezza.
00:00:58
Fai clic sul link, quindi fai clic qui per accedere alle impostazioni.
00:01:01
Scegli dal menu a discesa,
00:01:03
le impostazioni di autorizzazione che desideri concedere al destinatario
00:01:06
può modificare, può visualizzare o può visualizzare ma non scaricare.
00:01:12
Una volta scelto il tipo di autorizzazione, fai clic su Applica
00:01:16
e poi invia il tuo messaggio.
00:01:18
Se una finestra indica che il destinatario non può accedere al link,
00:01:21
dovrai inviarlo come allegato direttamente nella tua email.
00:01:25
Perché l'amministratore di sistema ha limitato l'invio di collegamenti ai file
00:01:28
archiviati nel cloud aziendale a destinatari esterni all'organizzazione.
00:01:34
L'ultima funzionalità disponibile nel menu dei file allegati è il caricamento e la condivisione,
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che ti consente di selezionare un file sul tuo computer e caricarlo su OneDrive.
00:01:43
Per la condivisione.
00:01:44
Puoi quindi scegliere la posizione in cui ti trovi
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il file verrà archiviato facendo clic su modifica posizione
00:01:49
e facoltativamente creando una nuova cartella,
00:01:52
rinomina questa cartella, quindi conferma premendo invio
00:01:56
e infine fai clic su Carica.
00:01:58
Ora puoi inviare il tuo messaggio, ma tieni presente che
00:02:01
le restrizioni sui file menzionate in precedenza rimarranno
00:02:04
si applicano ai destinatari esterni alla tua organizzazione.
00:02:07
Puoi sempre modificarlo seguendo i passaggi precedenti
00:02:11
e il gioco è fatto.
00:02:12
Ora conosci le diverse opzioni per l'invio di allegati in Outlook.

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résultat(s)
00:00:02
Давайте рассмотрим, как быстро добавлять вложения в Outlook.
00:00:05
Начните с составления нового электронного письма, а затем нажмите на вкладку «Вставка»
00:00:10
в крайнем левом углу ленты. Вы найдете опцию «Прикрепить файл».
00:00:14
Нажмите на маленькую стрелку, чтобы открыть выпадающее меню.
00:00:17
Вам будет доступно несколько вариантов.
00:00:21
Нажав кнопку «Просмотреть этот компьютер», вы сможете выбрать
00:00:24
файл, хранящийся локально на вашем компьютере.
00:00:26
Опция onedrive позволяет выбрать файл
00:00:29
из личного или корпоративного облачного хранилища.
00:00:33
Вы можете выбрать недавно просмотренный файл,
00:00:36
файл, находящийся в вашем онлайн-хранилище
00:00:39
или файл, которым кто-то поделился с вами.
00:00:42
Как только вы выбрали файл,
00:00:44
вы можете прикрепить его непосредственно к своему
00:00:46
отправьте сообщение или поделитесь ссылкой с получателем.
00:00:50
Если вы решите отправить ссылку, файл будет сохранен в корпоративном облаке.
00:00:54
По соображениям безопасности может быть применено ограничение на совместное использование.
00:00:58
Нажмите на ссылку, а затем нажмите здесь, чтобы получить доступ к настройкам.
00:01:01
Выберите из выпадающего меню,
00:01:03
настройки разрешений, которые вы хотите предоставить получателю
00:01:06
можно редактировать, просматривать или просматривать, но не загружать.
00:01:12
После выбора типа разрешения нажмите «Применить»
00:01:16
а затем отправьте сообщение.
00:01:18
Если в окне указано, что получатель не может перейти по ссылке,
00:01:21
вам нужно будет отправить ее в виде вложения прямо в электронном письме.
00:01:25
Потому что ваш системный администратор ограничил отправку ссылок на файлы
00:01:28
хранятся в корпоративном облаке получателям за пределами вашей организации.
00:01:34
Последняя функция, доступная в меню прикрепленных файлов, — это загрузка и обмен файлами,
00:01:39
которая позволяет выбрать файл на компьютере и загрузить его на Onedrive.
00:01:43
Для совместного использования.
00:01:44
Затем вы можете выбрать место, где вы
00:01:46
файл будет сохранен, нажав на кнопку «Изменить местоположение»
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и, при желании, создание новой папки,
00:01:52
переименуйте эту папку, затем подтвердите, нажав enter
00:01:56
и, наконец, нажмите «Загрузить».
00:01:58
Теперь вы можете отправить сообщение, но имейте в виду, что
00:02:01
ранее указанные ограничения файлов останутся в силе
00:02:04
применяются к получателям за пределами вашей организации.
00:02:07
Вы всегда можете изменить его, выполнив предыдущие шаги
00:02:11
и все.
00:02:12
Теперь вы знаете различные варианты отправки вложений в Outlook.

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résultat(s)
00:00:02
Exploremos cómo agregar rápidamente archivos adjuntos en Outlook.
00:00:05
Comience por redactar un nuevo correo electrónico y, a continuación, haga clic en la pestaña de inserción
00:00:10
en el extremo izquierdo de la cinta. Encontrarás la opción de adjuntar archivo.
00:00:14
Haz clic en la flecha pequeña para abrir el menú desplegable.
00:00:17
Tendrás a tu disposición varias opciones.
00:00:21
Al seleccionar Examinar esta computadora, podrá elegir
00:00:24
un archivo almacenado localmente en su ordenador.
00:00:26
La opción onedrive te permite elegir un archivo
00:00:29
desde tu almacenamiento en la nube personal o empresarial.
00:00:33
Puede seleccionar un archivo visto recientemente, un
00:00:36
archivo presente en su espacio de almacenamiento en línea
00:00:39
o un archivo que alguien haya compartido contigo.
00:00:42
Una vez que hayas elegido el archivo,
00:00:44
puedes adjuntarlo directamente a tu
00:00:46
envía un mensaje o comparte el enlace con tu destinatario.
00:00:50
Si optas por enviar el enlace y el archivo se almacena en una nube empresarial.
00:00:54
Es posible que se aplique una restricción de uso compartido por motivos de seguridad.
00:00:58
Haga clic en el enlace y, a continuación, haga clic aquí para acceder a la configuración.
00:01:01
Elige en el menú desplegable,
00:01:03
la configuración de permisos que quieres conceder a tu destinatario
00:01:06
puede editar, ver o ver, pero no descargar.
00:01:12
Una vez elegido el tipo de permiso, haga clic en aplicar
00:01:16
y, a continuación, envíe su mensaje.
00:01:18
Si una ventana indica que el destinatario no puede acceder al enlace,
00:01:21
tendrás que enviarlo como archivo adjunto directamente a tu correo electrónico.
00:01:25
Porque el administrador del sistema ha restringido el envío de enlaces a archivos
00:01:28
almacenados en la nube empresarial a destinatarios ajenos a su organización.
00:01:34
La última función disponible en el menú de archivos adjuntos es cargar y compartir,
00:01:39
que te permite seleccionar un archivo en tu ordenador y subirlo a tu onedrive.
00:01:43
Para compartir.
00:01:44
A continuación, puede elegir la ubicación donde está
00:01:46
el archivo se almacenará haciendo clic en cambiar ubicación
00:01:49
y opcionalmente creando una nueva carpeta,
00:01:52
cambie el nombre de esta carpeta y, a continuación, confirme pulsando enter
00:01:56
y, por último, haz clic en subir.
00:01:58
Ahora puedes enviar tu mensaje, pero ten en cuenta que
00:02:01
las restricciones de archivos mencionadas anteriormente seguirán siendo
00:02:04
se aplican a destinatarios ajenos a su organización.
00:02:07
Siempre puedes modificarlo siguiendo los pasos anteriores
00:02:11
y ya está.
00:02:12
Ahora conoces las diferentes opciones para enviar archivos adjuntos en Outlook.

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