Outlook - Use Conversation View Video

Discover how to efficiently manage your emails in Outlook by organizing them into conversations or viewing them individually. Streamline your inbox, find the most recent messages easily, and minimize clutter. Follow our step-by-step guide to enhance your email management and communication experience. Tags: #outlook #intermediate #communicate

  • 01:47
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Objectifs :

This tutorial aims to guide users on how to organize their emails in Outlook by conversation, streamlining their inbox and enhancing email management.

Chapitres :

  1. Introduction to Email Organization in Outlook
    In this tutorial, we will explore how to effectively organize your emails in Outlook by conversation. This method helps streamline your inbox and enhances your overall email management experience.
  2. Accessing Email Settings
    To begin, navigate to the top right corner of your Outlook interface and click on the gear icon to open the settings menu. From there, select 'Email' on the left side of the screen.
  3. Configuring Email Layout
    Within the email section, stay in the layout menu. On the right-hand side of the screen, you will find the 'Message Organization' section, which presents two options for organizing your emails:
  4. Options for Email Grouping
    1. **Show email grouped by conversation**: Choose this option to group emails with the same subject together. 2. **Show email as individual messages**: Select this if you prefer to view each email separately without conversation grouping. Once you have made your selection, click 'Save' to apply the changes.
  5. Understanding Conversation Mode
    When conversation mode is enabled, emails with the same subject will be grouped together, with the most recent message appearing at the top of the thread. Collapsed conversations are indicated by a right-facing arrow. Click on this arrow to expand the discussion and view the individual emails.
  6. Managing Expanded Conversations
    When a conversation is expanded, it will show a down-facing arrow, which you can click to collapse the conversation again. In an expanded view, you can see both the emails you have received and those you have sent. Select any message to read it in detail.
  7. Benefits of Conversation Mode
    Conversation mode minimizes the number of visible emails in your inbox, making it easier to manage and follow discussions that are part of a single thread. This feature enhances your email management by keeping related messages together.
  8. Conclusion
    You now know how to configure Outlook to organize your emails by conversation or display them individually based on your personal management preferences. This knowledge will help you maintain a more organized and efficient inbox.

FAQ :

How do I enable conversation view in Outlook?

To enable conversation view in Outlook, click on the gear icon in the top right corner to open settings. Then, select 'Email' from the left menu, and under the 'Message Organization' section, choose 'Show email grouped by conversation' and click 'Save'.

What is the benefit of using conversation view?

Conversation view minimizes the number of visible emails in your inbox, making it easier to manage and follow discussions that are part of a single thread.

Can I view emails individually instead of grouped?

Yes, you can view emails individually by selecting the 'Show email as individual messages' option in the settings under the 'Message Organization' section.

How can I collapse or expand conversations in Outlook?

To collapse a conversation, click on the down-facing arrow next to the expanded conversation. To expand it, click on the right-facing arrow next to the collapsed conversation.

What happens when I select a message in conversation view?

When you select a message in conversation view, you can read it in detail, including both the emails you have received and those you have sent.

Quelques cas d'usages :

Email Management for Project Teams

In a project team setting, using conversation view can help team members keep track of discussions related to specific tasks or projects, ensuring that all relevant emails are easily accessible and organized.

Customer Support Email Organization

Customer support representatives can utilize conversation grouping to manage customer inquiries more effectively, allowing them to see all communications with a customer in one thread, which improves response times and service quality.

Personal Email Organization

Individuals can apply conversation view to their personal email accounts to streamline their inbox, making it easier to follow discussions with friends and family without being overwhelmed by individual messages.

Sales Team Communication

Sales teams can benefit from conversation view by keeping track of email exchanges with potential clients, ensuring that all correspondence is organized and easily retrievable for follow-ups.

Event Planning Coordination

Event planners can use conversation grouping to manage communications with vendors, clients, and team members, allowing for a clear overview of all discussions related to the event planning process.

Glossaire :

Conversation View

A feature in email applications that groups emails with the same subject line together, allowing users to see all related messages in a single thread.

Inbox

The main folder in an email application where incoming emails are stored and displayed.

Settings

Options within an application that allow users to customize their experience, including layout and organization preferences.

Email Grouping

The process of organizing emails based on specific criteria, such as subject line, to enhance management and visibility.

Expanded Conversation

A view in conversation mode where all individual emails within a grouped conversation are visible.

Collapsed Conversation

A view in conversation mode where only the most recent email in a thread is visible, indicated by a right-facing arrow.

résultat(s)
00:00:06
we'll guide you through how to organize your emails by conversation and outlook.
00:00:09
Streamlining your inbox and enhancing your email management
00:00:14
in the top right corner. Click on the gear icon to open settings
00:00:17
on the left, select email
00:00:20
in the email section. Stay in the layout menu.
00:00:23
On the right hand side of the screen under the message organization section,
00:00:28
you'll see two options
00:00:29
show email grouped by conversation.
00:00:32
Choose this option to group emails with the same subject together,
00:00:37
show email as individual messages.
00:00:40
Select this if you prefer to view
00:00:41
each email separately without conversation grouping.
00:00:45
Once you've made your selection, click save to apply the changes
00:00:50
your emails will now be displayed either grouped
00:00:52
by conversation or individually according to your preferences.
00:00:57
When conversation mode is enabled,
00:00:59
emails with the same subject will be grouped together.
00:01:02
The most recent message will always appear at the top of the thread.
00:01:06
Collapsed. Conversations are indicated by a right facing arrow.
00:01:09
Click on the arrow to expand the discussion
00:01:12
and view the individual emails
00:01:14
expanded. Conversations are shown with a down facing arrow,
00:01:17
click on it to collapse the conversation.
00:01:20
When a chat is expanded,
00:01:22
you can see both the emails you've received and those you've sent,
00:01:25
select any message to read it in detail.
00:01:28
Conversation mode, minimizes the number of visible emails in your inbox,
00:01:33
making it easier to manage and follow discussions that are part of a single thread.
00:01:38
And here we are,
00:01:39
you now know how to configure outlook to organize your emails by
00:01:42
conversation or display them individually based
00:01:45
on your personal management preferences.

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résultat(s)
00:00:04
Neste tutorial,
00:00:06
vamos guiá-lo sobre como organizar os seus e-mails por conversa e outlook.
00:00:09
Simplificar a sua caixa de entrada e melhorar a sua gestão de correio electrónico
00:00:14
no canto superior direito. Clique no ícone de engrenagem para abrir as configurações
00:00:17
à esquerda, seleccione e-mail
00:00:20
na secção de correio electrónico. Mantenha-se no menu de layout.
00:00:23
No lado direito do ecrã, na secção organização da mensagem,
00:00:28
verá duas opções
00:00:29
mostrar o correio electrónico agrupado por conversa.
00:00:32
Escolha esta opção para agrupar e-mails com o mesmo assunto,
00:00:37
mostrar o correio electrónico como mensagens individuais.
00:00:40
Selecione esta opção se preferir ver
00:00:41
cada e-mail separadamente sem agrupamento de conversas.
00:00:45
Depois de fazer a sua selecção, clique em Guardar para aplicar as alterações
00:00:50
os seus e-mails serão agora apresentados ou agrupados
00:00:52
por conversa ou individualmente de acordo com as suas preferências.
00:00:57
Quando o modo de conversação estiver activado,
00:00:59
os e-mails com o mesmo assunto serão agrupados.
00:01:02
A mensagem mais recente aparecerá sempre no topo do tópico.
00:01:06
Colapsado. As conversas são indicadas por uma seta voltada para a direita.
00:01:09
Clique na seta para expandir a discussão
00:01:12
e ver os e-mails individuais
00:01:14
expandido. As conversas são mostradas com uma seta voltada para baixo,
00:01:17
clique nele para fechar a conversa.
00:01:20
Quando uma conversa é expandida,
00:01:22
pode ver tanto os e-mails que recebeu como os que enviou,
00:01:25
seleccione qualquer mensagem para a ler em pormenor.
00:01:28
Modo de conversação, minimiza o número de e-mails visíveis na sua caixa de entrada,
00:01:33
facilitando a gestão e o acompanhamento de discussões que fazem parte de um único thread.
00:01:38
E aqui estamos nós,
00:01:39
já sabe como configurar o outlook para organizar os seus e-mails por
00:01:42
conversação ou exibi-los individualmente
00:01:45
nas suas preferências de gestão pessoal.

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résultat(s)
00:00:04
In questo tutorial,
00:00:06
ti guideremo su come organizzare le tue e-mail per conversazione e prospettiva.
00:00:09
Semplificazione della posta in arrivo e miglioramento della gestione delle e-mail
00:00:14
nell'angolo in alto a destra. Fai clic sull'icona a forma di ingranaggio per aprire le impostazioni
00:00:17
a sinistra, seleziona email
00:00:20
nella sezione email. Rimani nel menu di layout.
00:00:23
Sul lato destro dello schermo, nella sezione relativa all'organizzazione dei messaggi,
00:00:28
vedrai due opzioni
00:00:29
mostra le email raggruppate per conversazione.
00:00:32
Scegli questa opzione per raggruppare le email con lo stesso oggetto,
00:00:37
mostra le email come messaggi singoli.
00:00:40
Seleziona questa opzione se preferisci visualizzare
00:00:41
ogni email separatamente senza raggruppamento delle conversazioni.
00:00:45
Una volta effettuata la selezione, fai clic su Salva per applicare le modifiche
00:00:50
le tue email verranno ora visualizzate raggruppate
00:00:52
per conversazione o individualmente in base alle tue preferenze.
00:00:57
Quando la modalità conversazione è abilitata,
00:00:59
le email con lo stesso oggetto verranno raggruppate.
00:01:02
Il messaggio più recente verrà sempre visualizzato nella parte superiore del thread.
00:01:06
Compresso. Le conversazioni sono indicate da una freccia rivolta verso destra.
00:01:09
Fai clic sulla freccia per espandere la discussione
00:01:12
e visualizza le singole email
00:01:14
espanso. Le conversazioni sono mostrate con una freccia rivolta verso il basso,
00:01:17
cliccaci sopra per chiudere la conversazione.
00:01:20
Quando una chat viene espansa,
00:01:22
puoi vedere sia le email che hai ricevuto che quelle che hai inviato,
00:01:25
seleziona un messaggio per leggerlo in dettaglio.
00:01:28
modalità conversazione, riduce al minimo il numero di email visibili nella tua casella di posta,
00:01:33
semplificando la gestione e il seguito delle discussioni che fanno parte di un singolo thread.
00:01:38
Ed eccoci qui,
00:01:39
ora sai come configurare Outlook per organizzare le tue email
00:01:42
conversare o visualizzarle individualmente
00:01:45
sulle tue preferenze di gestione personali.

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résultat(s)
00:00:04
В этом уроке
00:00:06
мы покажем вам, как организовать электронные письма в соответствии с чатами и перспективами.
00:00:09
Оптимизация почтового ящика и улучшение управления электронной почтой
00:00:14
в правом верхнем углу. Нажмите на значок шестеренки, чтобы открыть настройки
00:00:17
слева выберите адрес электронной почты
00:00:20
в разделе электронной почты. Оставайтесь в меню макетов.
00:00:23
В правой части экрана в разделе «Организация сообщений»
00:00:28
вы увидите два варианта
00:00:29
показать электронную почту, сгруппированную по переписке.
00:00:32
Выберите эту опцию, чтобы сгруппировать письма с одной и той же темой,
00:00:37
показывать электронную почту в виде отдельных сообщений.
00:00:40
Выберите это, если хотите просмотреть
00:00:41
каждое письмо отдельно без группирования разговоров.
00:00:45
Сделав выбор, нажмите «Сохранить», чтобы применить изменения
00:00:50
ваши электронные письма теперь будут отображаться либо сгруппированы
00:00:52
в беседе или индивидуально в соответствии с вашими предпочтениями.
00:00:57
Когда режим разговора включен,
00:00:59
письма с одинаковой темой будут сгруппированы.
00:01:02
Самое последнее сообщение всегда будет отображаться в верхней части темы.
00:01:06
Свернуто. Разговоры обозначены стрелкой, направленной вправо.
00:01:09
Нажмите на стрелку, чтобы развернуть обсуждение
00:01:12
и просмотрите отдельные электронные письма
00:01:14
в расширенном виде. Беседы показаны стрелкой вниз,
00:01:17
нажмите на нее, чтобы свернуть беседу.
00:01:20
Когда чат будет расширен,
00:01:22
вы можете видеть как полученные, так и отправленные письма,
00:01:25
выберите любое сообщение, чтобы прочитать его подробнее.
00:01:28
Режим разговора, минимизирующий количество видимых писем в папке «Входящие»,
00:01:33
упрощает управление обсуждениями, входящими в одну тему, и следить за ними.
00:01:38
И вот мы здесь,
00:01:39
теперь вы знаете, как настроить Outlook для организации ваших писем по
00:01:42
беседуйте или отображайте их по отдельности
00:01:45
на основе ваших личных предпочтений управления.

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résultat(s)
00:00:04
En este tutorial,
00:00:06
te mostraremos cómo organizar tus correos electrónicos por conversación y perspectiva.
00:00:09
Simplifica tu bandeja de entrada y mejora la gestión del correo electrónico
00:00:14
en la esquina superior derecha. Haga clic en el icono de engranaje para abrir la configuración
00:00:17
a la izquierda, selecciona correo electrónico
00:00:20
en la sección de correo electrónico. Permanece en el menú de diseño.
00:00:23
En la parte derecha de la pantalla, debajo de la sección de organización de mensajes,
00:00:28
verás dos opciones
00:00:29
mostrar el correo electrónico agrupado por conversación.
00:00:32
Elija esta opción para agrupar los correos electrónicos con el mismo asunto,
00:00:37
mostrar el correo electrónico como mensajes individuales.
00:00:40
Seleccione esta opción si prefiere ver
00:00:41
cada correo electrónico por separado sin agrupar las conversaciones.
00:00:45
Una vez que hayas hecho tu selección, haz clic en Guardar para aplicar los cambios
00:00:50
tus correos electrónicos ahora se mostrarán agrupados
00:00:52
por conversación o individualmente según sus preferencias.
00:00:57
Cuando el modo de conversación está activado,
00:00:59
los correos electrónicos con el mismo asunto se agruparán.
00:01:02
El mensaje más reciente siempre aparecerá en la parte superior del hilo.
00:01:06
Colapsado. Las conversaciones se indican con una flecha orientada a la derecha.
00:01:09
Haga clic en la flecha para ampliar la discusión
00:01:12
y vea los correos electrónicos individuales
00:01:14
expandido. Las conversaciones se muestran con una flecha orientada hacia abajo,
00:01:17
haga clic en él para cerrar la conversación.
00:01:20
Cuando se amplía un chat,
00:01:22
puedes ver tanto los correos electrónicos que has recibido como los que has enviado,
00:01:25
selecciona cualquier mensaje para leerlo en detalle.
00:01:28
modo de conversación, minimiza la cantidad de correos electrónicos visibles en tu bandeja de entrada,
00:01:33
lo que facilita la gestión y el seguimiento de las discusiones que forman parte de un único hilo.
00:01:38
Y aquí estamos,
00:01:39
ahora sabe cómo configurar Outlook para organizar sus correos electrónicos
00:01:42
conversación o muéstralos de forma individual
00:01:45
en sus preferencias de gestión personal.

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